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Ordinance 2023-15ORDINANCE NO. 2023-15 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING ORDINANCE NO. 2022-56, WHICH ESTABLISHED THE BUDGET FOR FISCAL YEAR 2022- 2023; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council heretofore adopted Ordinance No. 2022-56 setting forth the Budget for Fiscal Year 2022-2023 beginning October 1, 2022, and ending September 30, 2023; and, WHEREAS, the City Departments and Divisions routinely review their budget appropriations to determine if any changes are necessary; and WHEREAS, based upon said review the City staff now recommends that certain amendments to the Budget be considered by the City Council; see Exhibit A; and, WHEREAS, the City Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the City Council has determined that the proposed amendments to the FY 2022-2023 Budget; see Exhibit A, with the revenues and expenditures therein contained, is in the best interest of the City; and therefore, desires to adopt the same by formal action. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF WYLIE, TEXAS: SECTION I: The proposed amendments to the FY 2022-2023 Budget of the City of Wylie; Exhibit A, as heretofore adopted by Ordinance No. 2023-15, are completely adopted and approved as amendments to the said FY 2022-2023 Budget. SECTION II: All portions of the existing FY 2022-2023 Budget and Ordinance No. 2022-56, except as specifically herein amended, shall remain in full force and effect, and not be otherwise affected by the adoption of the amendatory ordinance. SECTION III: Should any paragraph, sentence, sub -division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV: This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V: That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI: The repeal of any ordinance, or parts thereof, by the enactment of the Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, Ordinance No. 2023-15 Budget Amendment FY 2022-2023 Page 1 of 2 nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 11th day of April, 2023. ATTEST: Stephanie Storm, City Secretary 04.1 r^inn Ma hew Porter, Mayor o� Ordinance No. 2023-15 Budget Amendment FY 2022-2023 Page 2 of 2 FY 2023 Mid Year Adjustments Exhibit A Salary & Benefits Savings FY 2023 General Fund Budget Adjustments City Council City Manager City Secretary Finance Facilities Municipal Court Human Resources Purchasing Information Technology Police Fire Emergency Communications Animal Control Planning Building Inspections `erode Enforcement Streets arks Library $ (114) $ 3,374 $ 12,795 $ (3,483) $ (5,217) $ 28,457 $ 1,400 $ 35,836 $ 3,196 $ (18,381) $ 32,347 $ (18,367) $ 39,308 $ 10,571 $ 83,218 $ 16,579 $ 50,341 $ 87,164 $ (22,169) $ 336,855 FY 2023 Utility Fund Budget Adjustments Utility Fund Admin Water Wastewater Engineering Utility Billing Workers Comp Budget for Dep CS, Position filled with Admin Insurance Changes/Workers Comp Turnover/Open Position Turnover/Open Position Insurance and Workers Comp Open Positions offset by Workers Comp Employee Retirement Payouts (2) Open Positions Turnover/Open Position Open Positions Open Position Open Positions Open Positions (15,870) Retirement Payout 72,729 Turnover/Open Positions 139,742 Turnover/Open Positions (8,738) Insurance Changes 10,529 Turnover/Open Positions 198,392 Salary Savings General Fund Salary Savings vs. Fiscal Year $ 1,250,000 25 $ 1,081,710 $ 1,000,000 20 $ 750,000 15 $ 534,967 $ 500,000 $ 461,349 10 $ 336,855 $ 298,328 $ 250,000 5 $ 2018 2019 2020 2021 2022 2023 Fiscal Year • SalarySavings — Open Positions Fiscal Year Salary Savings Open Positions 2018 $ 461,349 12 2019 $ 298,328 8 2020 $ 534,967 10 2021 $ 337,240 9 2022 $ 1,081,710 21 2023 $ 336,855 15 City of Wylie Y 2023 Mid -Year Adjustments and/Account Account Description 100-4000-48410 100-4000-48410 100-4000-48440 100-4000-49600 100-4000-49600 100-5181-59430 100-5181-56610 100-5181-56630 100-5181-56660 100-5211-52710 100-5251-52250 100-5251-56040 100-5251-52130 100-5231-51130 100-5231-52310 100-5231-58510 100-5231-52250 100-5231-52250 100-5241-56210 100-5411-51130 00-5411-54210 00-5411-54210 00-5411-58210 100-5551-52130 111-5611-51470 112-5000-59430 112-5000-59430 112-5000-59430 112-5614-58150 112-5614-58150 112-5614-58150 112-5614-58150 112-5612-51470 112-5613-51470 112-5614-51470 112-5625-51470 112-5625-56630 611-5712-51130 "11-5714-51130 11-5715-52350 11-5714-56610 Miscellaneous Income Miscellaneous Income Contributions/Donations Insurance Recoveries Insurance Recoveries Transfer to Capital Projects Fund Utilities - Electric Utilites - Water Utilities - Gas Wearing Apparel and Uniforms Medical and Surgical Special Services Tools & Equipment Overtime Fuel Motor Vehicles Medical and Surgical Medical and Surgical Travel & Training Overtime Streets and Alleys Streets and Alleys Streets and Alleys Tools & Equipment Workers Comp Transfer to Capital Project Fund Transfer to Capital Project Fund Transfer to Capital Project Fund Land Betterments Land Betterments Land Betterments Land Betterments Workers Comp Workers Comp Workers Comp Workers Comp Utilities - Water Overtime Overtime Meter/Service Connect Supplies Utilities - Electric Mid -Year Description Ballistic Vest Reimbursement Allocation LEOSE Reimbursement Catholic Foundation Donation Guardrail repair to Stone and WA Allen Guardrail repair to Country Club and Lakefield Stone Road Construction - Use of GF Fund Balance Increase in electric usage/cost Increase in water usage/cost Increase in gas usage/cost Ballistic Vest Reimbursement Allocation Feline Leukemia Tests Temporary Kennel Attendant Services Purchase Kuranda Bedding Overtime for Fire Marshal's Office Increase in Fuel Costs Reserve Ambulance Units Lifepak 15 Stryker Stretchers LEOSE Reimbursement Unexpected Overtime from Ice Storm Guardrail repair to Stone and WA Allen Guardrail repair to Country Club and Lakefield Woodbridge Pkwy/Hensley Lane Signal Construction Enhance Library Services Workers Comp audit adjustments East Meadown Splashpad Additonal Funding Community Park Splashpad Additonal Funding Dog Park Additional Funding Pickelball Court at Community Park Community Park Restrooms Brown House Outdoor Restrooms Founders Park Renovation of Three Football Fields Workers Comp audit adjustments Workers Comp audit adjustments Workers Comp audit adjustments Workers Comp audit adjustments Increase in water usage/cost Unexpected Overtime from Ice Storm Unexpected Overtime from Ice Storm AMI Meters All Sizes Increase in electric usage/cost Amount (6,001.00) (4,446.00) (5,779.00) (11,200.00) (16,612.00) 6,000,000.00 24,000.00 39,000.00 25,300.00 Additional Description 6,001.00 Funded from Ballistic Vest Reimbursement 3,780.00 40,460.00 Funded from Salary Savings 2,055.00 Funded from Pet Data Licensing and Contributions 18,000.00 25,000.00 250, 000.00 50,926.00 50,000.00 4,446.00 Funded From Comptroller 24,646.00 11,200.00 16,612.00 250,000.00 5,779.00 Funded From Donation 233.89 785,000.00 285,000.00 205,000.00 70, 000.00 300, 000.00 300,000.00 1,000,000.00 65.41 1,050.99 1,138.17 3,756.90 40,000.00 14,340.00 9,392.00 10, 000.00 6,000.00 City of Wylie FY 2023 Mid -Year Adjustments Fund/Account Account Description Mid -Year Description Amount Additional Descnption J 121-5621-59430 Transfer to Capital Project Fund East Meadown Splashpad Additonal Funding 161-5651-56040 Special Services Support for ESFNA Toumament 312-5000-59132 Transfer to 4B Debt Service Close Fund 312 313-4000-49133 Transfer from 4B Debt Service Close Fund 312 417-4000-49111 Transfer From General Fund Stone Road Construction 470-400049131 Transfer from Special Revenue Splashpads and Dog Park 200,000.00 100, 000.00 188,984.00 (188,984.00) (6,000,000.00) (1,475,000.00) 1 GENERAL FUND 'STATEMENT OF REVENUES AND EXPENDITURES BEGINNING FUND BALANCE REVENUES: Ad Valorem Taxes Sales Taxes Franchise Fees Licenses & Permits Intergovernmental Revenues Service Fees Fines and Forfeitures Interest & Miscellaneous Total Revenues OTHER FINANCING SOURCES: Transfers from Other Funds/Other Financing Sources Use of Fund Balance for Carry -Forward Items Total Other Financing Sources Total Revenues & Other Financing Sources BUDGET PROJECTED OTHER AMENDED 2022-23 PERSONNEL SAVINGS AMENDMENTS FY 2022-2023 $30,411,011 $30,411,011 37,234,844 37,234,844 2,802,400 2,802,400 1,442,750 1,442,750 2,429,011 2,429,011 4,338,970 4,338,970 339,000 339,000 60,000 60,000 215,417 16,226 231,643 48,862,392 2,640,585 16,226 48,878,618 27,812 2,668,397 1,711,613 1,711,613 4,352,198 27,812 4,380,010 53,214,590 0 44,038 53,258,628 EXPENDITURES: General Govemment City Council 95,165 (114) 95,279 City Manager 1,302,321 3,374 1,298,947 City Secretary 391,877 12,795 379,082 City Attomey 170,000 0 170,000 Finance 1,359,949 (3,483) 1,363,432 Facilities 1,051,596 (5,217) 1,056,813 Municipal Court 580,378 28,457 551,921 Human Resources 817,788 1,400 816,388 Purchasing 330,531 35,836 294,695 Information Technology 2,300,558 3,196 2,297,362 Public Safety Police 13,371,073 (18,381) 6,001 13,395,455 Fire 13,107,776 32,347 393,926 13,469,355 Emergency Communications 2,397,904 (18,367) 4,446 2,420,717 Animal Control 729,459 39,308 46,295 736,446 Development Services Planning 373,797 10,571 363,226 Building Inspections 599,708 83,218 516,490 Code Enforcement 279,004 16,579 262,425 Streets 5,230,598 50,341 302,458 5,482,715 Community Services Parks 2,792,585 87,164 2,705,421 Library 2,319,659 (22,169) 5,779 2,347,607 Combined Services 4,403,459 0 88,300 4,491,759 Total Expenditures 54,005,185 336,855 847,205 54,515,535 Transfers to Other Funds/Other Financing 0 6,000,000.00 6,000,000 NDING FUND BALANCE $29,620,416 336,855 6,803,167 $23,154,104 UTILITY FUND STATEMENT OF REVENUES AND EXPENDITURES BEGINNING FUND BALANCE BUDGET PROJECTED OTHER AMENDED 2022-23 PERSONNEL SAVINGS AMENDMENTS FY 2022-2023 526,123,845 $26,123,845 REVENUES: Service Fees 25,933,619 25,933,619 Interest & Miscellaneous 94,000 94,000 Total Revenues 26,027,619 0 26,027,619 OTHER FINANCING SOURCES: Transfers from Other Funds/Other Financing Sources 0 0 Use of Fund Balance for Carry -Forward Items 2,276,241 2,276,241 Total Other Financing Sources 2,276,241 0 2,276,241 Total Revenues & Other Financing Sources 28,303,860 0 0 28,303,860 EXPENDITURES: Utility Administration 619,070 (15,870) 634,940 Utilities - Water 4,458,970 72,729 14,340 4,400,581 City Engineer 1,111,681 (8,738) 1,120,419 Utilities - Wastewater 1,333,727 139,742 15,392 1,209,377 Utility Billing 1,287,946 10,529 10,000 1,287,417 Combined Services 15,892,103 0 15,892,103 Total Expenditures 24,703,497 198,392 39,732 24,544,837 Transfers to Other Funds/Other Financing 2,488,646 2,488,646 ENDING FUND BALANCE 527,235,562 198,392 39,732 $27,394,222 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? Change Level of current personnel? No Salary Grade: From: N/A To: PURPOSE/OBJECTIVE OF REQUEST: This request is to transfer General Fund Fund Balance of $6 million to a new capital projects fund "Stone Road Construction" so that the project revenue sources and project expenses are more easily tracked. ACCOUNT NO. DESCRIPTION AMOUNT 100 5181 59430 Transfer to Capital Project Fund $ 6,000,000.00 TOTAL $ 6,000,000.00 ADDITIONAL COMMENTS: Projected cost of this project is $6 million. The county has pledged 27% participation ($1,620,000). After project completion, any remaining funds will be retumed to the General Fund. The money will be transferred to Fund 417 Stone Road Construction. REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? Yes New personnel? Change Level of current personnel? No Salary Grade: From: N/A To: PURPOSE/OBJECTIVE OF REQUEST: Adjustments for Workers Comp Audit. This request is for 4B, WEDC. The General Fund and Utility Fund adjustments were part of the salary savings calculation. The General Fund total was $116,265 and the Utility Fund amount was $5,141. ACCOUNT NO. DESCRIPTION AMOUNT 112 5612 51470 Brown House $ 65.41 112 5613 51470 Senior Center $ 1,050.99 112 5614 51470 4B Parks $ 1,138.17 112 5625 51470 Recreation Center $ 3,756.90 Total 4B Workers Comp Adjustments $ 6,011.47 111 5611 51470 WEDC Workers Comp Adjustments $ 233.89 TOTAL $ 6,245.36 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes New personnel? No Salary Grade: N/A Funds already expensed? No Change Level of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: Increases to the electric, gas and water budgets due to increased usage and cost. ACCOUNT NO. DESCRIPTION AMOUNT 100 5181 56610 Utilities - Electric $ 24,000.00 100 5181 56630 Utilities - Water $ 39,000.00 100 5181 56660 Utilities - Gas $ 25,300.00 Total General Fund $ 88,300.00 112 5625 56630 Utilities Water $ 40,000.00 611 5714 56610 Utilities - Electric $ 6,000.00 TOTAL $ 134,300.00 1DDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The Ethiopian Sports Federation in North America (ESFNA) is a non-profit, tax-exempt organization founded in 1984 to promote amateur soccer and cultural events within the Ethiopian community in North America. ESFNA will host its 40th Annual Sports and Cultural Event July 2nd — July 8th at Wylie Stadium. The week-long tournament is projected to bring in over 1,000 players, coaches and staff, and an additional 30,000 — 40,000 attendees, fans, and families. In accordance with Sec. 106-105. - Use of tax revenue, Article V. Hotel/Motel Tax of the Code of Ordinances, the revenue derived from the hotel occupancy tax will only be used for the purposes authorized by Texas Tax Code § 351.101 et seq. as it exists or may be amended, as the city council may direct and authorize. The request is to utilize such funds to support ESFNA in bringing this event to Wylie. ACCOUNT NO. DESCRIPTION AMOUNT 161 5651 56040 Special Services - Support ESFNA $ 100,000 TOTAL $ 100,000 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 RANK 1 OF 2 REQUEST: BALLISTIC VEST REIMBERSEMENT DEPARTMENT: POLICE New Request: No Funds already expensed? Yes New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSEJOBJECTIVE OF REQUEST: Allocation of funds to the Wylie Police Department Wearing Apparel & Uniform account as reimbursement for the purchase of ballistic vests through the Ballisitic Vest Program. ACCOUNT NO. DESCRIPTION AMOUNT 100 5211 52710 Wearing Apparel and Uniforms $ 6,001 100 4000 48410 Miscellaneous Income $ (6,001) TOTAL ADDITIONAL COMMENTS: 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: No Funds already expensed? Yes New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: Reallocation of reimbursed funds to the Travel & Training Accounts for Wylie Fire & Rescue Telecommunicator for an annual allocation payment from Law Enforcement Officer Standards and Education. The Comptroller is directed by the Occupations Code, Section 1701.157 to make an annual allocation from the LEOSE account to qualified law enforcement agencies for expenses related to the continuing education of persons licensed under Chapter 1701, Occupations Code, which includes telecommunicators. By law these funds must be used for the continuing education of persons licensed under Chapter 1701, Occupations Code. The total funds allocated are $4,46.39 ACCOUNT NO. DESCRIPTION AMOUNT 100 5241 56210 Travel and Training $ 4,446 100 4000 48410 Miscellaneous Income $ (4,446) TOTAL ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? Yes New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: Monetary donations were received from citizens and local business through individual donations or Pet Data Licensing. The donations are being requested for deposit into the Animal Control Tools & Equipment Account to purchase Kuranda bedding. ACCOUNT NO. DESCRIPTION AMOUNT 100 5251 52130 Tools and Equipment $ 2,055 TOTAL $ 2,055 ADDITIONAL COMMENTS: 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 RANK 2 OF REQUEST: TRANSFER OF DONATED FUNDS DEPARTMENT: ANIMAL SERVICES New Request: Yes Funds already expensed? Yes New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: Employment agency fees for temporary kennel attendant services due to staff shortage. Current expenditures are $15,800 Anticipated future costs $24,660.00. ACCOUNT NO. DESCRIPTION AMOUNT 100 5251 56040 Special Services $ 40,460 TOTAL $ 40,460 ADDITIONAL COMMENTS: Animal Services utilizes a temporary kennel attendant to assist with cleaning and animal care. Animal Services has a current open position for an Animal Services Officer. Furthur shortages are caused by mandatory training, vacation, illness and court appearances. REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 ITIONAL FUNDS FOR MEDICAL REQUEST: SERVICES New Request: Yes Funds already expensed? Yes New personnel? DEPAR NT: No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: As part of the trap and release program for felines, the procedure was changed to test and vaccinate the cats for feline leukemia when they are at the vet for sterilization. This procedure was recommended after the budget was approved, which caused the medical account to be very short. ACCOUNT NO. DESCRIPTION AMOUNT 100 5251 52250 Medical $ 3,780 TOTAL $ 3,780 ADDITIONAL COMMENTS: Feline leukemia tests and vaccination costs $30 each. This will reimburse the account for the tests already completed and the additional tests for the remainder of the year. 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: Fuel was budgeted based on utilization from October 21 to April 22. We added additional usage to accommodate fire station 4 coming online. As soon as the budget was submitted the monthly costs began to increase. This adjustment is based on current usage in the current fiscal year. ACCOUNT NO. DESCRIPTION AMOUNT 100 5231 52310 Fuel and Lubricants $ 25,000 TOTAL $ 25,000 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The department is requesting to move $18,000 to Overtime to cover additional overtime expenses associated with covering the recent assignment of Battalion Chief Claborn to the Fire Marshal division in Administration. Chief Claborn has been reassigned from operations and has realized a tremendous amount of work to be done to properly re -organize the Prevention Division. Chief Claborn has to complete required specialized training in Fire Prevention in order to properly lead and manage the division This training will be need to be completed quickly and in addition to his normal work hours. ACCOUNT NO. DESCRIPTION AMOUNT 100 5231 51130 Overtime $ 18,000 TOTAL $ 18,000 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 RANK 3 OF SERVE AMBULANCE UNITS AND REQUEST: EQUIPMENT DEPARTMENT: FIRE New Request: Yes Funds already expensed? No New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: These funds will allow WFR to begin the process of transitioning EMS services from our current contractor to becoming a division of Wylie Fire Rescue. The current contract expires October 2024. These items have extended delivery times due to ongoing supply chain issues. ACCOUNT NO. DESCRIPTION AMOUNT 100 5231 58510 Motor Vehicles (Reserve Ambulance Units) $ 250,000 100 5231 52250 Medical and Surgical (Lifepak 15) $ 50,926 100 5231 52250 Medical and Surgical (Stryker Stretchers) $ 50,000 TOTAL $ 350,926 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 RANK 1 OF REQUEST: OVERTIME FROM FEB ICE STORM DEPARTMENT PUBLIC WORKS New Request: Yes Funds already expensed? Yes New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The purpose of this request is to replace funds that were dispensed for wages during the ice storm in February of 2023. This was a Monday- Friday event. ACCOUNT NO. DESCRIPTION AMOUNT 100 5411 51130 Streets - Overtime $ 24,646 611 5712 51130 Water - Overtime $ 14,340 611 5714 51130 Wastewater - Overtime $ 9,392 TOTAL $ 48,378 ADDITIONAL COMMENTS: Salary savings for Streets - $50,341, Water - $72,729 and Wastewater - $139,742. REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 RANK 2 OF 4 TRANSFER INSURANCE REIMBURSEMENT FOR STONE RD @ REQUEST: WA ALLEN DEPARTMENT: PUBLIC WORKS New Request: Yes New personnel? No Salary Grade: Funds already expensed? Yes Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The purpose of this request is to recover funds paid by Public Works Streets and Alley line item for a contractor to repair the guardrail at the location of Stone Road and WA Allen due to being hit by a vehicle. The insurance company has reimbursed the city and the check was deposited on 2/16/2023. ACCOUNT NO. DESCRIPTION AMOUNT 100 5411 54210 Streets and Alleys $ 11,200 100 4000 49600 Insurance Recoveries $ (11,200) TOTAL $ ADDITIONAL COMMENTS: The City was reimbursed for this on December 12, 2022, from Travelers Insurance. REQUEST FORM - MID YEAR BUDGET AMENDMENT New Request: Yes Funds already expensed? Yes FER INSURANCE REIMBURSEMENT FOR COUNTRY CLUB t LAKEFIELD New personnel? FISCAL YEAR 2023 DEPARTMENT: PUBLIC WORKS No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The purpose of this request is to recover funds that Public Works paid out for a contractor to repair the guardrail at the location of Country Club Road in the area of Lakefield Drive. These funds are in the process of being reimbursed to the city. ACCOUNT NO. DESCRIPTION AMOUNT 100 5411 54210 Streets and Alleys $ 16,612 100 4000 49600 Insurance Recoveries $ (16,612) TOTAL DDITIONAL COMMENTS: The City has not received the insurance money yet, but it is process. 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: No Funds already expensed? No New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The signal light construction for Woodbridge Parkway & Hensley was approved in the FY2023 budget in the amount of $350,000. The project cost is under - budgeted by $250,000. This request is to use an additional $250,000 from General Fund Fund Balance to complete the project. ACCOUNT NO. DESCRIPTION AMOUNT 100 5411 58210 Streets and Alleys $ 250,000 TOTAL $ 250,000 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 RANK 1 OF REQUEST: DONATION DEPARTMENT: LIBRARY New Request: Yes Funds already expensed? Yes New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The library receives a donation from the Catholic Foundation setup through Rita and Truett Smith estate. It is used to enhance library service. ACCOUNT NO. DESCRIPTION AMOUNT 100 5551 52130 Tools and Equipment $ 5,779 100 4000 48440 Contributions/Donations $ (5,779) TOTAL ADDITIONAL COMMENTS: 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 REQUEST: COMPLEX DEPARTMENT: PARD New Request: Yes Funds already expensed? Yes New personnel? No Salary Grade Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The Parks and Recreation Department is requesting additional funds, through a mid -year adjustment, for the construction of a new splash pad at the East Meadow Trailhead, located on the Municipal Complex Property. Originally, $600,000 was allocated for construction, however after completing design work and adding the necessary infrastructure (i.e. parking, restrooms, and utilities) the price has been estimated at $1,585,000. The Parks and Recreation Department would like to request an additional $985,000, using a combination of the 4B Fund Balance and the Parks Acquisition and Improvement Fund from the West Zone. ACCOUNT NO. DESCRIPTION AMOUNT 112 5000 59430 Transfer to Capital Project Fund $ 785,000 121 5621 59430 Transfer to Capital Project Fund $ 200,000 TOTAL $ 985,000 ADDITIONAL COMMENTS: The money will be transferred to the Capital Fund 470 - Community Reinvestment Fund. REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? Yes New personnel? No Salary Grade: Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: The Parks and Recreation Department is requesting additional funds, through a mid -year adjustment, for the construction of a new splash pad at Community Park. Originally, $600,000 was allocated for construction, however after completing design work it was decided that a mechanical structure would need to be installed to house the pump and filtration system for the new splash pad. The price has been estimated at $885,000. The Parks and Recreation Department would like to request an additional $285,000 using 4B Fund Balance to complete this project. ACCOUNT NO. DESCRIPTION AMOUNT 112 5000 59430 Transfer to Capital Project Fund $ 285,000 TOTAL $ 285,000 ADDITIONAL COMMENTS: -he money will be transferred to the Capital Fund 470 - Community Reinvestment Fund. REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? Yes New personnel? Change grade of current personnel? No Salary Grade: From: To: PURPOSE/OBJECTIVE OF REQUEST: The Parks and Recreation Department is requesting additional funds, through a mid -year adjustment, for the construction of a new Dog Park, located on the Municipal Complex property. Originally, $700,000 was allocated for construction, however after completing design work it was discussed that having three dog paddocks was necessary for a smooth operation for the dog park. Having a third paddock would allow maintenance staff to shut a portion of the park down for wear and tear maintenance, without impacting participation to the whole park. The dog park will include one small dog paddock and two large dog paddocks. The price has been estimated at $905,000. The Parks and Recreation Department would like to request an additional $205,000 using 4B Fund Balance. ACCOUNT NO. DESCRIPTION AMOUNT 112 5000 59430 Transfer to Capital Project Fund $ 205,000 TOTAL $ 205,000 ADDITIONAL COMMENTS: The money will be transferred to the Capital Fund 470 - Community Reinvestment Fund. REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? Change grade of current personnel? No Salary Grade: From: To: PURPOSE/OBJECTIVE OF REQUEST: The Parks and Recreation Department is requesting additional funds, through a mid -year adjustment, for the construction of Pickleball Courts at Community Park. The growing need for this sport in the Wylie community has increased. The Parks and Recreation Department would like to refurbish one of the three basketball courts at the park into a space that would contain 3 pickleball courts. The funds requested will be to add concrete to all fours side of the existing basketball court, 10' chainlink fencing surrounding the court, and all necessary pickleball surfacing and equipment required to play. The price has been estimated at $70,000. The Parks and Recreation Department would like to request these funds using 4B Fund Balance. ACCOUNT NO. DESCRIPTION AMOUNT 112 5614 58150 Land Betterments $ 70,000 TOTAL $ 70,000 ADDITIONAL COMMENTS: 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? Change grade of current personnel? No Salary Grade: From: To: PURPOSE/OBJECTIVE OF REQUEST: The Parks and Recreation Department is requesting additional funds, through a mid -year adjustment, for the construction of new restrooms at Community Park. This park is home to Wylie's Youth Baseball Association, as well as soon to be destination for a splah pad and new pickleball courts. In addition, there is a recently renovated large playground, large reservable pavilion, and multiple practice fields used by youth soccer, football, and lacrosse. Currently, there are two restrooms on the premises; one at the youth baseball complex, and the other where the new splash pad, pickleball courts, playground, and pavilion are. The Parks and Recreation Department is requesting to replace the latter outdated restroom near these new amenities. These restrooms would be similar to the new restrooms being installed at the East Meadow Trailhead, near the other splash pad being constructed. The price has been estimated at $300,000. The Parks and Recreation Department would like to request these funds using 4B Fund Balance. ACCOUNT NO. DESCRIPTION AMOUNT 112 5614 58150 Land Betterments $ 300,000 TOTAL $ 300,000 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 BROWN HOUSE OUTDOOR RANK OF 7 REQUEST: RESTROOMS New Request: Yes Funds already expensed? No New personnel? DEPARTMENT: PARD Change grade of current personnel? No Salary Grade: From: To: PURPOSE/OBJECTIVE OF REQUEST: The Parks and Recreation Department is requesting additional funds, through a mid -year adjustment, for the construction of new outdoor restrooms at the Thomas and Mattie Brown House. The home now serves as the Welcome Center in historic downtown Wylie. The house welcomes visitors to Wylie and offers a rare glimpse into its history with free tours, seasonal exhibits, programming, and Wylie-themed items in the gift shop. The Welcome Center participates in many of the special events that take place in downtown Wylie. The Parks and Recreation Department continues to increase the beautification and appearance of the Welcome Center by installing new landscape, adding an accessible ramp, and removing the wrought iron fencing that surrounded the premises. The next planned phase of the outdoor space is to add an outdoor restroom facility. The restrooms will assist in downtown City events, provide a restroom facility for those visiting Wylie, and make outdoor programming and rentals at the house possible. The price has been estimated at $300,000. The Parks and Recreation Department would like to request these funds using 4B Fund Balance. ACCOUNT NO. DESCRIPTION AMOUNT 112 5614 58150 Land Betterments $ 300,000 TOTAL $ 300,000 WDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? Change grade of current personnel? No Salary Grade: From: To: PURPOSE/OBJECTIVE OF REQUEST: The Parks and Recreation Department is requesting additional funds, through a mid -year adjustment, for the renovation of three football fields at Founders Park. Founders Park is home to a number of youth sports associations, such as youth football, softball, and soccer. In 2010, the east side of Founders Park was renovated to include two new restrooms and concession stands, two new softball fields, six new soccer fields, sand volleyball courts, and a basketball court. Renovations to the football fields were not made during time. Throughout the last several years these football fields have continued to see increased wear and tear with the growing youth leagues. The Wylie Youth Football League has also had to move some of their games to WISD fields for better playability. The fees for the fields at WISD are high and ultimately WFL would like to keep their games on City property. The funds would be used to crown all three fields, move field lighting, add new irrigation, and add new athletic grade sod meant for compaction. The price has been estimated at $1,000,000. The Parks and Recreation Department would like to request these funds using 4B Fund Balance. 112 ACCOUNT NO. 5614 58150 Land Betterments DESCRIPTION AMOUNT $ 1,000,000 TOTAL $ 1,000,000 ADDITIONAL COMMENTS: REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes Funds already expensed? No New personnel? Change grade of current personnel? No Salary Grade: From: To: PURPOSE/OBJECTIVE OF REQUEST: To provide customers and new builds with meters without wait times or fear that the meters will have another shortage due to lack or supplies. The Utility Department will need an additonal $10,000 to purchase meters. These meters have been on back order for over a year due to a supply shortage. The Neptune facilities are running again and we want to make sure we get meters ordered in advance so we do not run into a problem with another shortage or lack or meters to run our current infrastructure. ACCOUNT NO. DESCRIPTION AMOUNT 611 5715 52350 Meter/Service Connect Supplies $ 10,000 TOTAL $ 10,000 ADDITIONAL COMMENTS: 1 REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2023 New Request: Yes New personnel? No Salary Grade: Funds already expensed? No Change grade of current personnel? From: To: PURPOSE/OBJECTIVE OF REQUEST: Fund 312 was the debt service fund for the 4B 1996 bonds which have been paid off. The balance remaining can only be used to reduce debt. Staff recommends transferring these remaining dollars to Fund 313 which is the debt service fund for 4B 2013 bonds. This will allow a smaller transfer in FY 2024 from the 4B Operating funds to make the FY2024 debt payment for Fund 313. ACCOUNT NO. DESCRIPTION AMOUNT 312 5000 59132 Transfer to 4B Debt Service $ 188,984 313 4000 49133 Transfer from 4B Debt Service $ (188,984) TOTAL ADDITIONAL COMMENTS: