Ordinance 2010-03 ORDINANCE NO. 2010-03
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ADOPTING
STANDARDS OF CARE FOR THE CITY OF WYLIE YOUTH
PROGRAMS FOR 2010-2011; PROVIDING FOR A REPEALING,
SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR
PUBLICATION OF THE CAPTION HEREOF; AND PROVIDING
FOR AN EFFECTIVE DATE OF THIS ORDINANCE.
WHEREAS, the City of Wylie, Texas (the "City") will establish youth programs
that provide a benefit and contribute to the overall well being of the City youth and their
families; and
WHEREAS, a hearing before the City Council of Wylie was set for March 9`
2010, such date being at least seven (7) days after publication of the notice of such public
hearing and said notice appearing in The Wylie News on February 24, 2010 and March 3 rd
2010; and
WHEREAS, the City adopts the 2010-2011 Standards of Care for its youth
programs as required by Texas Human Resources Code 42.041(b)(14).
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF WYLIE, TEXAS:
Section 1. Findings Incorporated. The findings set forth above are incorporated
into the body of this Ordinance as if fully set forth herein.
Section 2. Standards of Care. The Wylie Youth Programs Standards of Care
are adopted as described in Attachment "A", hereto, pursuant to Texas Human Resources
Code 42.041.
Section 3. Savings/Repealing. All provisions of any ordinance in conflict with
this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall
not abate any pending prosecution for violation of the repealed ordinance, nor shall the
repeal prevent a prosecution from being commenced for any violation if occurring prior
to the repeal of the ordinance. Any remaining portions of said ordinances shall remain in
full force and effect.
Section 4. Severabilitv. Should any section, subsection, sentence, clause or
phrase of this Ordinance be declared unconstitutional or invalid by a court of competent
jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance
shall remain in full force and effect. City hereby declares that it would have passed this
Ordinance, and each section, subsection, sentence, clause or phrase thereof regardless of
the fact that any one or more sections, subsections, sentences, clauses and phrases be
declared unconstitutional or invalid.
Ordinance No. 2010-03
Standards of Care Ordinance Page i
568607.v1
Section 5. Effective Date. This Ordinance shall become effective immediately
upon adoption and publication as required by law.
DULY PASSED AND APPROVED by the City Council of the City of Wylie,
Texas on this the 9� day of March, 2010.
Eric Hogue, ay r
ATTEST: OF
�1�
Carole Ehrlich, City Secretary �W�`
eoi.o�,y o
K �Mi
ATTEST: �gg7�
L�G ��t
Abernathy R der Boy Joplin P.C.
Courtney A. Kuykendall, City Att ey
Date of publication in The Wvlie News March 17, 2010
Ordinance No. 2010-03
Standards of Care Ordinance Page 2
568607.v1
City of Wylie Youth Programs
Standards of Care
Year 2010
The following Standards of Care will be adopted by the City Council of the City of Wylie, Texas
in order to comply with 42.041(a)(b)(14), Texas Health and Safety Code, ("Standards of
Care"). Standards of Care are intended to be minimum standards by which the City of Wylie
Parks and Recreation Department will operate the City's Youth Programs ("Youth Programs").
The programs operated by the City are recreational in nature and are not dav care programs
licensed bv the State of Texas.
Terms and Definitions
C�: City of Wylie, Texas.
Citv Council: City Council of the City of Wylie, Texas.
Coordinator: City of Wylie Parks and Recreation Department full-time Recreation Supervisor assigned
administrative responsibility for the Wylie Wave Summer Day Camp.
Department: Parks and Recreation Department of the City of Wylie.
Director: City of Wylie Public Services Director or his or her designee.
Emplovee(s): People who have been hired to work for the City of Wylie and have been assigned
responsibility for managing, administering, or implementing some portions of the Wylie Youth Programs.
Particiqant(s): A youth whose Parent(s)/Legal Guardian(s) have completed all required registration
procedures and who is determined to be eligible for a Wylie Youth Program.
Parent(s)/LeQal Guardian(s): Represent one or both parent(s) or adults who have legal custody and
authority to enroll their child(ren) in the Wylie Youth Programs.
Parent Manual: Wylie Youth Programs notebook of policies, procedures, required forms and
organizational and programming information as relevant to the Parents/Legal Guardians.
Proqram Site: Area and facilities where Wylie Youth Programs are held consisting of a Wylie
Independent School District (W.I.S.D.) facility or City of Wylie properties.
City of Wylie Parks and Recreation Department page 1 of 9
568613.v1
Youth Programs Standards of Care Year 2010
Site Supervisor. Assistant Site Supervisor and Proqram Leader: City of Wylie Parks and Recreation
Department seasonal part-time employees who have been assigned responsibility to implement the City's
Youth Programs.
Staff Manual: Wylie Youth Programs notebook of policies, procedures, required forms and organizational
and programming information as relevant to the Program Employees.
Superintendent: City of Wylie Parks and Recreation Department full-time employee who has been
assigned administrative oversight responsibility for the City's Youth Programs.
Youth ProQram(s) or ProQram(s): City of Wylie recreational Youth Programs consisting of the Wylie Wave
Summer Day Camp and future youth programs.
I. General Administration
A. Organization
l. The governing body of the City of Wylie Youth Programs is the Wylie
City Council.
2. Implementation of the Youth Programs' Standards of Care is the
responsibility of the City of Wylie Public Service Director and
Department Employees.
3. The Youth Program to which this Standards of Care applies is the Wylie
Wave Summer Day Camp.
4. Each Youth Program Site will have available for public and Employee
review a current copy of the Standards of Care.
5. The Standards of Care are included in the Parent Manual, available online
and through Department Employees.
B. Inspections, Monitoring and Enforcement
l. A monthly inspection report will be initiated by the Site Supervisor of
each Program to confirm the Standards of Care are being adhered to.
2. Inspection reports will be sent to the Superintendent for review and kept
on record for at least two years.
3. The Superintendent will review the Inspection reports and establish
deadlines and criteria for compliance with the Standards of Care.
4. The Superintendent will make visual inspections of the Program twice
during the Program's season.
City of Wylie Parks and Recreation Department page 2 of 9
Youth Programs Standards of Care Year 2010
5. Complaints regarding enforcement of the Standards of Care will be
directed to the Coordinator. The Coordinator will be responsible to take
the necessary steps to resolve the problems. The Superintendent will
record complaints regarding enforcement of the Standards of Care and
their resolution. Serious complaints regarding enforcement of the
Standards of Care will be addressed by the Director and the complaint and
the resolution will be noted.
6. The Superintendent will make an annual report to the City Council on the
overall status of the Youth Programs and their operation relative to
compliance with the adopted Standards of Care.
C. Enrollment
1. Before a child may be enrolled, a Parent/Legal Guardian must register the
child and provide the following:
a) name, address, home telephone number
b) name and address of Parents/Legal Guardians and telephone
numbers during Program hours
c) the names and telephone numbers of people to whom the
Participant may be released
d) a statement of the Participant's medical conditions, medications
and requested accommodations for special issues or needs
e) proof of residency and/or proof of WISD enrollment when
appropriate or requested by Program Employees
fl a Waiver and Release form
II. Employee Qualifications, Training and Responsibilities
A. Qualifications
1. All Employees working in City of Wylie Parks and Recreation Programs
must meet and adhere to the personnel qualifications which are required
for the position. Job specifications will be available through the
Department of Human Resources.
City of Wylie Parks and Recreation Department page 3 of 9
You Programs Standards of Care Year 2010
2. Criminal background checks will be conducted on prospective Youth
Program Employees. If results of that criminal check indicate that an
applicant has been convicted of any of the following offenses, he or she
will not be considered for employment:
a) a felony or a misdemeanor classified as an offense against a person
or family
b) a felony or misdemeanor classified as public indecency
c) a felony or misdemeanor violation of any law intended to control
the possession or distribution of any controlled substance
d) any offense involving moral turpitude
e) a felony or misdemeanor classified as DWI (driving while
intoxicated) or DUI (driving under the influence)
fl any offense that would potentially put Participants or the City of
Wylie at risk
3. Coordinator
a) Job qualifications and responsibilities are available through the
Department of Human Resources. See also appendix A.
4. Youth Program Site Supervisor, Assistant Site Supervisor and Program
Leader
a) Job qualifications and responsibilities are available through the
Department of Human Resources. See also Appendix B.
B. Training
1. Employees must participate in staff orientation and training programs
designed to educate Employees in working with Participants and to inform
them of specific job responsibilities. Each Employee will be provided
with a Staff Manual and Standards of Care.
2. Employees must be familiar with the policies, procedures, discipline,
guidance and release of Program Participants as illustrated in the Staff
Manual.
3. Employees will be trained in appropriate procedures to handle
emergencies.
City of Wylie Parks and Recreation Department page 4 of 9
Youth Programs Standards of Care Year 2010
4. Employees will be trained in City, Department and Program policies and
procedures, provision of recreation activities and safety.
5. Employees will be required to sign an acknowledgment that they received
the required training.
C. Responsibilities
1. Employees must relate to the Participants with courtesy, respect, tolerance
and patience.
2. Employees will be responsible for providing Participants with a safe and
wholesome environment for appropriate activities.
III. Operations
A. Program Standards
1. Participant to Employee Ratio
a) The standard ratio of Participants to Employees will be 15
Participants to 1 Program Employee.
b) In the event an Employee is unable to report to the Program Site, a
replacement will be assigned.
2. Program Employees will attempt to provide activities for each group
according to the Participants' ages, interests and abilities. The activities
must also be appropriate to Participants' health, safety and well being.
3. Program Employees will attempt to provide activities that include:
a) alternating active and passive activities
b) opportunity for individual and group activities
c) outdoor time when weather permits
B. Communication
1. Each Program Site will have a cell phone to allow the Program Site to be
contacted by City personnel and each Program Site will have access to a
telephone for use in contacting the City personnel or making emergency
calls.
City of Wylie Parks and Recreation Department page 5 of 9
You Programs Standards of Care Year 2010
2. The Program Site Supervisor will have the following phone numbers
available to all Program Employees at each site:
a) Wylie emergency medical services and police department
b) Parents/Legal Guardians
c) Program Employees
d) The Program Site
C. Discipline
1. Program Employees will implement appropriate discipline and guidance in
a consistent manner based on the best interests of Program Participants.
2. There will be no cruel or corporal punishment.
3. Program Employees may use brief, supervised separation from the group
to address an issue with a Participant if necessary.
4. As necessary, Program Employees will complete discipline reports.
Parents/Legal Guardians may be asked to sign discipline reports to
indicate they have been advised about specific problems or incidents.
Further action may be taken as outlined in the Parent Manual.
5. Offending Participants will be removed from the Program Site as soon as
possible in instances where there is a danger to self, other Participants or
Employees.
IV. Health and Safety
A. Illness or Injury
1. The City of Wylie shall not be responsible for pre-existing medical
conditions of Participants.
2. Parents/Legal Guardians will be notified in cases of illness or injury and
may be asked to remove the Participant from the Program.
3. A Participant who is considered to be a health or safety concern to other
Participants or Employees will not be admitted to the Program.
4. Illnesses and injuries will be handled in a manner that protects the health
of all Participants and Employees.
City of Wylie Parks and Recreation Department page 6 of 9
Youth Programs Standards of Care Year 2010
5. Program Employees will follow plans to provide emergency care for
Participants with symptoms of an acute illness or injuries as specified in
the Staff Manual.
6. Program Employees will follow the recommendation of the Texas
Department of Health concerning the admission or readmission of any
Participant after a communicable disease.
7. In the event injury care cannot be administered through basic first aid,
Employees shall notify the Fire Department Paramedics (ca11911.)
B. Safety
1. Program Employees will inspect Program Sites daily to detect sanitation
and safety concerns that might affect the health and safety of the
Participants. A daily inspection report will be completed by Program
Employees and kept on file by the Coordinator.
2. Buildings, grounds and equipment on the Program Site will be inspected,
cleaned, repaired and maintained to protect the health of the Participants.
3. Program equipment and supplies must be safe for Participants' use.
4. Program Employees must have first aid supplies and a first aid and
emergency care guide readily available at each site, during transportation
to an off-site activity and for the duration of any off-site activity.
5. Program Employees will be attentive and considerate of Participants'
safety on field trips and during any transportation provided by the
Program.
6. During trips, Program Employees supervising Participants must have
immediate access to emergency medical forms and emergency contact
information for each Participant.
7. Program Employees must have a list of the Participants in the group and
must check the roll frequently.
C. Medication Administration
1. Parents/Legal Guardians must complete and sign a medication form that
provides authorization for Employees to dispense medication with details
as to time and dosages and waiver that includes a holds harmless clause to
protect the City.
City of Wylie Parks and Recreation Department page 7 of 9
Youth Programs Standards of Care Year 2010
2. All medications must not exceed the dosage required for one week of
participation in the Program. All medication and containers must be
removed at the end of each week and returned to the Parent/Legal
Guardian.
3. Prescription medications must be in the original containers labeled with
the child's name, date, directions and the physician's name. Program
Employees will administer the medication only as stated on the label.
Program Employees will not administer medication after the expiration
date.
4. Nonprescription medications must be labeled with the child's name and
the date the medication was brought to the Program. Nonprescription
medication must be in the original container. Program Employees will
administer it only according to label direction.
5. Medication dispensed will be limited to routine oral ingestion not
requiring special knowledge or skills on the part of Program Employees.
No injections will be administered by the Program Employees.
6. Program Employees must ensure medications are inaccessible to
Participants or, if it is necessary to keep medications in the refrigerator
(when available), medications will be kept separate from food.
D. Suspected Abuse
1. Program Employees will report suspected child abuse or neglect in
accordance with the Texas Family Code. Texas state law requires the
Employees of youth programs to report any suspected abuse or neglect of
a child to the Texas Department of Protective and Regulatory Services or a
law enforcement agency. Confidential reports may be made by calling 1-
800-252-5400.
2. In the case where a City Employee is involved in an incident that could be
construed as child abuse, the incident must be reported immediately to the
Coordinator. The Coordinator will immediately notify the Police
Department and any other agency as may be appropriate.
V. Facility Standards
A. Toilet Facilities
1. The Program Site will have inside toilets located and equipped so children
may use them independently and Program Employees may supervise as
needed.
City of Wylie Parks and Recreation Department page 8 of 9
Youth Programs Standards of Care Year 2010
2. There must be one flush toilet for every 30 Participants. Urinals may be
counted in the ratio of toilets to Participants, but they must not exceed
50% of the total number of toilets.
3. An appropriate and adequate number of lavatories will be provided.
B. Sanitation
1. The Program facilities must have adequate light, ventilation and heat.
2. The Program must have an adequate supply of water meeting the
standards of the Texas Commission on Environmental Quality for
drinking water and ensure that it will be supplied to the Participants in a
safe and sanitary manner.
3. Program Employees must see that garbage is removed from buildings
daily.
C. Fire, Tornado and other Disasters
1. In case of fire, danger of fire, explosion, tornado or other emergency,
Program Employees' first priority is to evacuate the Participants to a
designated safe area.
2. The Program Site will have an annual fire inspection by the local Fire
Marshall and the resulting report will detail any safety concerns observed.
The report will be forwarded to the Superintendent who will review and
establish deadlines and criteria for compliance. Information from this
report will be included in the Superintendent's annual report to the City
Council.
3. Each Program Site must have at least one fire extinguisher approved by
the Fire Marshal readily available to all Program Employees.
4. Evacuation and Tornado drills will be initiated twice during the session.
City of Wylie Parks and Recreation Department page 9 of 9
City of Wylie Youth Programs
Standards of Care Revisions
Year 2010
2009 2010 Revision
Standards of Care Standards of Care Standardized 2010 °Terms°
General Administration throughout: changed
General "Staffing" to "Employee."
Administration
Staffing Responsibilities And 2010 added "Qualifications",
Training Employee as this information is
Qualifications, included along with "Training
and Responsibilities."
Operations Training and
Responsibilities Moved "Health and Safety"
Facility Standards out of "Facility Standards"
Operations into own section.
Health and Safety
Facility Standards
2009 2010 Revision
General Administration General Administration Moved 2010 "Terms and
Organization Organization Definitions" to beginning of
Definitions Inspections, Monitoring document.
Inspections/Monitoring/Enforcement and Enforcement
Enrollment Enrollment Standardized and updated
Suspected Abuse 2010 "Terms" throughout
document.
Moved 2010 "Suspected
Abuse" to section "Health
and Safety."
Moved 2009 "Criminal
background checks" to 2010
"Employee Qualifications,
Training and
Responsibilities."
Staffing Responsibilities and Employee Qualifications, "Qualifications" As camp
Training Training and and camper needs change,
Youth Program Coordinator Responsibilities employee qualifications,
("Coordinator") Qualifications Qualifications training and responsibilities
Coordinator's Responsibilities remain flexible. 2010 refers
Training to De
Youth Program Site Responsibilities Partment of Human
Supervisor/Assistant Site Resources for current posted
�ob s ecifics. Current �ob
568611-1
Supervisor/Program Leader ("Leader") descriptions will be attached
Qualifications: as appendix.
Leader Responsibilities
Training/Orientation 2010 "Responsibilities" in
addition to job description
are responsibilities of all
Employees.
Also includes Background
Check information from 2009
"General
Administration>Organization"
section.
Operations Operations 20� o new Program
Staff-Participant Ratio Program Standards Standards" section includes
Discipline Communication 2009 "Staff-Participant Ratio"
Programming Discipline and "Programming."
Communication To better provide enriching
Transportation camp experience and based
on parent, employee and
other cities' camp feedback,
lowered ratio to 1::15.
2009 "Transportation" points
included in 2010 "Health and
Safety."
Health and Safety New 2010 section.
Illness or Injury
Safety Combines health/safety
Medication information included in
Administration multiple 2009 sections.
Suspected Abuse 2010 "Medication
Administration" expands on
medication information
included in 2009 "Facility
Standards>Health."
2010 "Suspected Abuse"
expands on "Suspected
Abuse" in 2009 "General
Administration."
Facility Standards Facility Standards 2oos "Safet�' moved to 2010
Safety Toilet Facilities section "Health and Safety."
Fire Sanitation
Health Fire, Tornado and 2009 "Fire" moved to 2010
Toilet Facilities Other Disasters "Fire, Tornado and Other
Disasters."
Sanitation
2009 "Health" moved to
2010 section "Health and
Safety."
568611-1
� C8S Media, Inc.
?�i�je �armergbiCle �imeg • Murphy Monitor • The Princeton Herald • The Sachse News • THE WYLIE NEWS
� �
STATE OF TEXAS � � �.�
COUNTY OF COLLIN
Before me, the undersigned authority, on this day personally appeared Chad Engbrock,
publisher of The Wylie News, a newspaper regularly published in Collin County, Texas and
having general circulation in Collin County, Texas, who being by me duly sworn, deposed and
says that the foregoing attached:
City of Wylie - Ordinance 2010-03
was published in said newspaper on the following dates, to-wit:
March 17, 2010
Chad Engbrock, Publisher
Subscribed and sworn before me on this, the _����day of �,� ��.�'�ivL � , 2010
to certify which witness my hand and seal of office.
f
Notary Public in a r
t ��� ... The State of Texas
p Sonia A Duggan
?; � My Commission Expires
vj',•,. r tKJ10212012
9 ���� My commission expires___ ��-
Murphy/Sachse/Wylie Office • 110 N. Ballard • P.O. Box 369 • Wylie, TX 75098 • 972-442-5515 • fax 972-442-4318
Farmersville/Princeron Office • 101 S. Main • P.O. Box 512 • Farn�ersville, TX 75442 • 972-784-b397 • fax 972-782-7023
March 17-18, 2010 �
�IORDINANCE �
NO. 2010-03
AN ORDINANCE
OF THE CITY O�
WYLIE, TEXAS,
ADOPTING STAN-
DARDS OF CARE
FOR THE CITY OF
WYLIE YOUTH
PROGRAIVIS FOR
2010-2011; PRO-
VIDING FOR A
REPEALING, SAV-
INGS AND'SEVER-
ABILITY CLAUS-
ES; PROVIDING
FOR PUBLICA-
TION OF THE
CAPTION HERE-
OF; AND PROVID-
ING FOR AN
EFFECTIVE DATE
OF THIS ORDI-
NANCE ,
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich,
City Secretary
44-1t-339-
30 '�