Ordinance 2008-05 ORDINANCE NO. 2008-OS
AN ORDINANCE OF THE CITY OF WYLIE ADOPTING
STANDARDS OF CARE FOR THE CITY OF WYLIE YOUTH
PROGRAMS.
WHEREAS, the City of Wylie will be establishing a history of providing youth
programs that contribute to the overall well being of Wylie youth and families; and
WHEREAS, a hearing before the City Council was set for February 12, such date being
at least 7 days after publication of the notice of such public hearing; said notice appearing in the
Wylie News on January 30 and February 6, 2008; and
WHEREAS, the intent of the City is to adopt Standards of Care for its youth programs
that fulfill the requirements of Senate Bi11212 as it amends Section 42.041 of the Texas Human
Resource Code.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WYLIE, TEXAS:
Section 1. The Wylie Youth Programs' Standards of Care as detailed in Attachment "A"
are hereby adopted.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas on
this 12~' day of February 2008.
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, ••""'Jo ~ ~ ~y, Mayor
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Attest: ~ ~
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:
Ehrlic it Secretar ~Q~ c~
Carole
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Date ofpublication in The Wvlie News- Februarv 20, 2008
Ordinance No. 2008-OS
Standards of Care for Wylie Youth Programs
STANDARDS OF CARE
WYLIE YOUTH PROGRAMS
The following Standards of Care will be adopted by the City Council of the City of Wylie, Texas
in order to comply with Senate Bi11212 as approved by the Texas Legislature during the 74th
legislative session. The Standards of Care are intended to be minimum standards by which the
City of Wylie Parks and Recreation Department will operate the City's Youth Programs. The
programs operated by the City are recreational in nature and are not day care programs licensed
by the State of Texas.
GENERAL ADMINISTRATION
1. Organization
A. The governing body of the City of Wylie Youth Programs is the Wylie City
Council.
B. Implementation of the Youth Programs Standards of Care is the responsibility of
the Parks and Recreation Department Managing Director and Departmental
employees.
C. Youth Programs ("Program") to which these Standards of Care will apply is the
Wylie Wave Summer Youth Program.
D. Each Youth Program site will have available for public and staff review a current
copy of the Standards of Care.
E. Parents of participants will be provided a current copy of the Standards of Care
during the registration process.
F. Criminal background checks will be conducted on prospective Youth Program
employees. If results of that criminal check indicate that an applicant has been
convicted of any of the following offenses, he or she will not be considered far
employment:
(1) a felony or a misdemeanor classified as an offense against a person or
family;
(2) a felony or misdemeanor classified as public indecency;
(3) a felony or misdemeanor violation of any law intended to control the
possession or distribution of any controlled substance;
(4) any offense involving moral turpitude;
(5) a felony or misdemeanor classified as DWI (driving while intoxicated) or
DUI (driving under the influence);
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(6) any offense that would potentially put youth participants or the City of
Wylie at risk.
2. Definitions
A. City: City of Wylie
B. City Council: City Council of the City of Wylie
C. Department: Parks and Recreation Department of the City of Wylie
D. Youth Programs or Program: City of Wylie Youth Programs consisting of the
Wylie Wave Summer Youth Program and future youth programs.
E. Program Manual: Notebook of policies, procedures, required forms, and
organizational and programming information relevant to Wylie Youth Programs.
F. Director: City of Wylie Public Services Director or his or her designee.
G. Assistant Superintendent: City of Wylie Parks and Recreation Department full-
time employee who has been assigned administrative oversight responsibility for
the City's Youth Programs.
H. Program Coordinator: City of Wylie Parks and Recreation Department full-time
Recreation Supervisor has been assigned administrative responsibility for the
Wylie Wave Summer Youth Program.
I. Site Supervisor, Assistant Site Supervisor and Program Leader: City of Wylie
Parks and Recreation Department seasonal part-time employees who have been
assigned responsibility to implement the City's Youth Programs.
J. Program Site: Area and facilities where Wylie Youth Programs are held
consisting of a Wylie Independent School District (W.LS.D.) facility (i.e.
McMillan Jr. High) or City of Wylie properties.
K. Participant: A youth whose parent(s) have completed all required registration
procedures and who is determined to be eligible for a Wylie Youth Program.
L. Parent(s)/Legal Guardian: This term will be used to represent one or both
parent(s) or adults who have legal custody and authority to enroll their child (ren)
in the Wylie Youth Programs.
M. Employee(s): Term used to describe people who have been hired to wark for the
City of Wylie and have been assigned responsibility for managing, administering,
or implementing some portions of the Wylie Youth Programs.
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3. Inspections/Monitoring/Enforcement
A. A monthly inspection report will be initiated by the Site Supervisor of each
Program to confirm the Standards of Care are being adhered to.
(1) Inspection reports will be sent to ~he Assistant Superintendent for review
and kept on record for at least two years.
(2) The Assistant Superintendent will review the report and establish
deadlines and criteria for compliance with the Standards of Care.
B. The Assistant Superintendent will make visual inspections of the Program based
on the following schedule:
The Wylie Summer Youth Program will be inspected twice during its
summer schedule.
C. Complaints regarding enforcement of the Standards of Care will be directed to the
Coordinator. The Coordinator will be responsible to take the necessary steps to
resolve the problems. The Assistant Superintendent will record complaints
regarding enforcement of the Standards of Care and their resolution. Serious
complaints regarding enforcement of the Standards of Care will be addressed by
the Director of Public Services (or their designee) and the complaint and the
resolution will be noted.
D. The Assistant Superintendent will make an annual report to the City Council on
the overall status of the Youth Programs and their operation relative to
compliance with the adopted Standards of Care.
4. Enrollment
A. Before a child can be enrolled, a parent/legal guardian must sign registration
forms that contain the child's:
(1) name, address, home telephone number;
(2) name and address of parents and telephone number during Program hours;
(3) the names and telephone numbers of people to whom the child can be
released;
(4) a statement of the child's special issues or needs;
emergency medical authorization;
(6) proof of residency when appropriate; and
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(7) a liability waiver.
Suspected Abuse
Program employees will report suspected child abuse or neglect in accordance with the
Texas Family Code.
STAFFING - RESPONSIBILITIES AND TRAINING
6. Youth Program Coardinator ("Coordinator") Qualifications
A. Coordinators will be full-time, professional employees of the Wylie Parks and
Recreation Department and will be required to have all Program Leader
qualifications as outlined in Section 7 of this document.
B. Coordinators must be at least 21 years old.
C. Coordinators must have a bachelor's degree from an accredited college or
university. Acceptable degrees include:
(1) Recreation Administration or General Recreation;
~ (2) Physical Education; or
(3) Any other comparable degree plan that would lend itself to working in a
public recreation environment.
D. Coordinators must have two years experience planning and implementing
recreational activities.
E. Coordinators must pass a background investigation including testing for illegal
substances.
F. Coordinators must have successfully completed a course in first aid and Cardio
Pulmonary Resuscitation (CPR) based on either American Heart Association or
American Red Cross standards.
G. Coordinator must be able to furnish proof of a clear tuberculosis test
within 12 months prior to their employment date.
7. Coordinator's Responsibilities
A. Coordinators are responsible to recommend for hire, supervise, and evaluate the
Site Supervisor, Asst. Site Supervisors and Program Leaders.
B. Coordinators are responsible to plan, implement, and evaluate programs.
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8. Youth Program Site Supervisor/Assistant Site Supervisor/Program Leader ("Leader")
Qualifications:
A. Leaders will be part-time or temporary employees of the Parks and Recreation
Department.
B. Leaders working with children must be age 16 or older; however, each site will
have at least one employee 18 years old or older present at all times.
C. Leaders should be able to consistently exhibit competency, good judgement, and
self-control when working with children.
D. Leaders must relate to children, parents, co-workers, supervisors, and the general
public with courtesy, respect, tolerance, and patience.
E. Leaders must have successfully completed a course in first aid and CPR based on
either American Heart Association or American Red Cross standards. An
exception can be made for no more than one staff person at each site, and that
person shall successfully complete a first aid and CPR course within four weeks
of starting work.
F. Leaders must pass a background investigation including testing for illegal
substances.
G. Leaders must be able to furnish proof of a clear tuberculosis test
within 12 months prior to their employment date.
9. Leader Responsibilities
A. The Site Supervisor is responsible to administer the Programs' daily operations in
compliance with the adopted Standards of Care.
B. Leaders will be responsible to provide participants with an environment in which
they can feel safe, can enjoy wholesome recreation activities, and can participate
in appropriate social opportunities with their peers.
C. Leaders will be responsible to know and follow all City, Departmental, and
Program standards, policies, and procedures that apply to Wylie Youth Programs.
D. Leaders must ensure that participants are released only to a parent or an adult
designated by the parent. All Program sites will have a copy of the Department
approved plan to verify the identity of a person authorized to pick up a participant
if that person is not known to the Leader.
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10. Training/Orientation
A. The Department is responsible for providing training and orientation to Program
employees in working with children and for specific job responsibilities.
Coordinators will provide each Leader with a Program manual specific to each
Youth Program.
B. Program employees must be familiar with the Standards of Care far Youth
Program operation as adopted by the City Council.
C. Program employees must be familiar with the Program's policies including
discipline, guidance, and release of participants as outlined in the Program
Manual.
D. Program employees will be trained in appropriate procedures to handle
emergencies.
E. Program employees will be trained in areas including City, Departmental, and
Program policies and procedures, provision of recreation activities, safety issues,
child psychology, and organization.
~ F. Program employees will be required to sign an acknowledgement that they
received the required training.
OPERATIONS
11. Staff-Participant Ratio
A. In a Wylie Youth Program, the standard ratio of participants to Leaders will be 20
to 1. In the event a Leader is unable to report to the Program site, a replacement
will be assigned.
B. Each participant shall have a Program employee who is responsible for him or her
and who is aware of the participant's habits, interests, and any special issues as
identified by the participant's parent/legal guardian during the registration
process.
12. Discipline
A. Program employees will implement discipline and guidance in a consistent
manner based on the best interests of Program participants.
B. There must be no cruel or harsh punishment or treatment.
C. Program employees may use brief, supervised separation from the group if
necessary.
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D. As necessary, Program employees will initiate discipline reports to the
parent/legal guardian(s) of participants. Parent/legal guardian(s) will be asked to
sign discipline reports to indicate they have been advised about specific problems
or incidents.
E. A sufficient number and/or severe nature of discipline reports as detailed in the
Program Manual may result in a participant being suspended from the Program.
F. In instances where there is a danger to participants or staff, offending participants
will be removed from the Program site as soon as possible.
13. Programming
A. Program employees will attempt to provide activities for each group according to
the participants' ages, interests, and abilities. The activities must be appropriate to
participants' health, safety, and well being. The activities also must be flexible
and promote the participants' emotional, social, and mental growth.
B. Program employees will attempt to provide that indoor and outdoor time periods
include:
(1) alternating active and passive activities;
(2) opportunity for individual and group activities; and
(3) outdoor time each day weather permits.
C. Program employees will be attentive and considerate of the participants' safety on
field trips and during any transportation provided by the Program.
(1) During trips, Program employees supervising participants must have
immediate access to emergency medical forms and emergency contact
information for each participant.
(2) Program employees must have a written list of the participants in the
group and must check the roll frequently.
(3) Program employees must have first aid supplies and a guide to first aid
and emergency care available on field trips.
14. Communication
A. Each Program site will have a cell phone to allow the site to be contacted by City
personnel, and each site will have access to a telephone for use in contacting the
City personnel or making emergency calls.
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B. The Program Site Supervisor will post the following telephone numbers adjacent
to a telephone accessible to all Program employees at each site:
(1) Wylie emergency medical services and police department.
(2) Numbers at which parents/staff may be reached; and
(3) The telephone number for the site itself.
15. Transportation
A. Before a participant may be transported to and from city sponsored activities, a
transportation form, completed by the parent/legal guardian of the participant
must be filed with the Program Site Supervisor.
B. First aid supplies and a first aid and emergency care guide will be available in all
Program vehicles that transport children.
C. Program equipment and supplies must be safe for the participants' use.
FACILITY STANDARDS
16. Safety
A. Program employees will inspect Program sites daily to detect sanitation and safety
concerns that might affect the health and safety of the participants. A daily
inspection report will be completed by Program employees and kept on file by the
Coordinator.
B. Buildings, grounds, and equipment on the Program site will be inspected, cleaned,
repaired, and maintained to protect the health of the participants.
C. Program equipment and supplies must be safe for the participants' use.
D. Program employees must have first aid supplies and a first aid and emergency
care guide readily available to staff at each site, during transportation to an off-
site activity, and for the duration of any off-site activity.
E. Program air conditioners, electric fans, and heaters must be mounted out of
participants' reach or have safeguards that keep participants from being injured.
F. Program porches and platforms more than 30 inches above the ground must be
equipped with railing participants can reach.
G. All swing seats at Program sites must be constructed of durable, lightweight,
relatively pliable material.
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H. Program employees must have first aid supplies readily available to staff in a
designated location. Program employees must have an immediately accessible
guide to first aid and emergency care.
17. Fire
A. In case of fire, danger of fire, explosion, or other emergency, Program employees'
first priority is to evacuate the participants to a designated safe area.
B. The Program site will have an annual fire inspection by the local Fire Marshall,
and the resulting report will detail any safety concerns observed. The report will
be forwarded to the Assistant Superintendent who will review and establish
deadlines and criteria for compliance. Informa~ion from this report will be
included in the Assistant Superintendent's annual report to the Council.
C. Each Program site must have at least one fire extinguisher approved by the Fire
Marshal readily available to all Program employees.
D. Fire drills will be initiated at Program sites based on the follo~ving schedule:
(1) Wylie Wave Summer Youth Program: A fire drill twice during the
session.
18. Health
A. Illness or Injury
(1) A participant who is considered to be a health or safety concern to other
participants or employees will not be admitted to the Program.
(2) Illnesses and injuries will be handled in a manner to protect the health of
all participants and employees.
(3) Program employees will follow plans to provide emergency care for
participants with symptoms of an acute illness or injured participants as
specified in the Program manual.
(4) Program employees will follow the recommendation of the Texas
Department of Health concerning the admission or readmission of any
participant after a communicable disease.
B. Program employees will administer medication only if:
-y~• (1) Parent/Legal Guardian(s) complete and sign a medication form that
provides authorization for staff to dispense medication with details as to
time and dosages. The form will include a hold harmless clause to protect
the Citv.
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(2) Prescription medications are in the original containers labeled with the
child's name, date, directions, and the physician's name. Program
employees will administer the medication only as stated on the label.
Program employees will not administer medication after the expiration
date.
(3) Nonprescription medications are labeled with the child's name and the
date the medication was brought to the Program. Nonprescription
medication must be in the original container. Program employees will
administer it only according to label direction.
(4) Medication dispensed will be limited to routine oral ingestion not
requiring special knowledge or skills on the part of Program employees.
No injections will be administered by the Program employees.
Program employees must ensure medications are inaccessible to
participants or, if it is necessary to keep medications in the refrigerator
(when available), medications will be kept separate from food.
C. Toilet Facili~ies
~ (1) The Program site will have inside toilets located and equipped so children
can use them independently and Program staff can supervise as needed.
(2) There must be one flush toilet for every 30 children. Urinals may be
counted in the ratio of toilets to children, but they must not exceed 50% of
the total number of toilets.
(3) An appropriate and adequate number of lavatories will be provided.
D. Sanitation
(1) The Program facilities must have adequate light, ventilation, and heat.
(2) The Program must have an adequate supply of water meeting the
standards of the Texas Commission on Environmental Quality mission for
drinking water and ensure that it will be supplied to the participants in a
safe and sanitary manner.
(3) Program employees must see that garbage is removed from buildings
daily.
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~ C8~S Media, Inc.
~ ~fje ~'arrner~bilCe ~ime~ • Murphy Monitor • The Princeton Herald • The Sachse News • TF~ WYLIE NEWS
~ ~~_~i
~ 1
STATE OF TEXAS
COUNTY OF COLLIN ~ I ~
Before me, the undersigned authority, on this day personally appeared Chad Engbrock,
publisher of The Wylie News, a newspaper regularly published in Collin County, Texas and
having general circulation in Collin County, Texas, who being by me duly sworn, deposed and
says that the foregoing attached
City of Wylie - Ordinance No. 2008-04 and 2008-05
was published in said newspaper on the following dates, to-wit:
February 20, 2
Chad Engbrock, Publisher
i1 ~
Subscribed and sworn before me on this, the c~ day of G Y~ , 2008
to certify which witness my hand and seal of office.
~ . ~ ,f ` ~
1. ~ ) .
o,,,~","••, MARY SWANK ° ~ ?
~~~~t'pY P~B~~~.
~ ~ Notary Public State of Texas No~ary P blic in and for
; N~;r,r My Cnmmission 20~r~es
',;,,E;;,~;; 5eptember 22, The State of Texas
C~ - ~ i-~
My commission expires j ~ ~
RECEIVED
MAR 0 5 2008
FINANCE
Murphy/Sachse/Wylie Office • 110 N. Ballard • P.O. Box 369 • Wylie, TX 75098 • 972-442-5515 • fax 972-442-4318
Farmersville/Princeton Office • 101 S. Main • P.O. Box 512 • Farmersville, TX 75442 • 972-784-6397 • fa~c 972-782-7023
. ORD~I~IANL~
' ND.2808-05 "
AN. ORDINANCE OF .
THE CITY OF WYLIE
ADOPTING STAN-
DARDS OF CARE FOR
THE ' CITY OF WYLIE
YOUTH PROGRAMS.
; John.Mondy, Mayor
ATTEST:
Catole Ehrlich,
~ity Secretary '
' 4b-1t-339-49li