Ordinance 2016-07 ORDINANCE NO. 2016-07
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING
ORDINANCE NO. 2015-30, WHICH ESTABLISHED THE BUDGET
FOR FISCAL YEAR 2015-2016; REPEALING ALL CONFLICTING
ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Council heretofore adopted Ordinance No. 2015-30 setting forth the
Budget for Fiscal Year 2015-2016 beginning October 1, 2015, and ending September 30, 2016;
and,
WHEREAS, the City Departments and Divisions routinely review their budget
appropriations to determine if any changes are necessary; and
WHEREAS, based upon said review the City staff now recommends that certain
amendments to the Budget be considered by the City Council; and,
WHEREAS, the City Council has the authority to make amendments to the City Budget
under Article VII, Section 4 of the City Charter, as well as State law; and,
WHEREAS, the City Council has determined that the proposed amendments to the FY
2015-2016 Budget, with the revenues and expenditures therein contained, is in the best interest
of the City; and therefore, desires to adopt the same by formal action.
NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
CITY OF WYLIE,TEXAS:
SECTION 1: The proposed amendments to the FY2015-2016 Budget of the City of
Wylie, as heretofore adopted by Ordinance No. 2015-30, are, completely adopted and approved
as amendments to the said FY2015-2016 Budget.
SECTION II: All portions of the existing FY2015-2016 Budget and Ordinance No.
2015-30, except as specifically herein amended, shall remain in full force and effect, and not be
otherwise affected by the adoption of the amendatory ordinance.
SECTION III: Should any paragraph, sentence, sub-division, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole or any part or provision thereof, other than the
part or parts as declared to be invalid, illegal, or unconstitutional.
SECTION IV: This ordinance shall be in full force and effect from and after its adoption
by the City Council and publication of its caption as the law and the City Charter provide in such
cases.
Ordinance No.2016-07—City Council
Mid-Year Budget Amendment FY2015-2016
SECTION V: That all other ordinances and code provisions in conflict herewith are
hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the
Wylie City Code not in conflict herewith shall remain in full force and effect.
SECTION VI: The repeal of any ordinance, or parts thereof, by the enactment of the
Ordinance, shall not be construed as abandoning any action now pending under or by virtue of
such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any
penalty accruing or to accrue, nor as affecting any rights of the municipality under any section or
provision of any ordinances at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas,
this 26th day of April, 2016.
Eric Hogue, May
OF
ATTEST: , <« '
Carole Ehrlich, Secret
,j F�COLO RgDO
SpytA F.RA LW4Y
s
T'iTL OF'IE"�N
Ordinance No.2016-07—City Council
Mid-Year Budget Amendment FY2015-2016
City of Wylie
FY 2016 Mid-Year Adjustments
Fund/Account Account Description Mid-Year Description Amount Additional Description
100-5131-56180 Rental New Postage Machine Lease 2,000
100-5132-58910 Buildings-(Capital) FS1 Roof Replacement 25,000 Partially Funded from Ins.Proceeds
100-5211-58510 Motor Vehicles Patrol Vehicles-(6)Rep[;(2)New 285,000 Due to Hail Storm Damage
100-5211-52130 Tools&Equipment Patrol Vehicle Equipment 152,740 Due to Hail Storm Damage
100-5155-52130 Tools&Equipment Patrol Vehicle Equipment 25,000 Due to Hail Storm Damage
100-5211-52130 Tools&Equipment L3 Mobile Vision Workstation 8,545
100-5211-52010 Office Supplies Fujitsu Scanners(5) 4,045
100-5211-58510 Motor Vehicles Admin.Vehicle(New) 26,000
100-5211-52130 Tools&Equipment Admin.Vehicle Equipment 8,600
1OD-5211-52710 Uniforms Ballistic Vests 8,544 Funded from Comptroller
100-5211-56210 Travel&Training LEOSE Reimbursements 3,391 Funded from Comptroller
100-5241-56210 Travel&Training LEOSE Reimbursements 646 Funded from Comptroller
100-5211-52250 Medical&Surgical SANE Exams 5,120 Funded from Comptroller
100-4000-43530 Fire Services Revenue From Inspiration (194,544) Budget Neutral
100-5231-51110` Salaries` `.",' •Inspiration Personnel.(2 FF's) "724;216 Personnel Related _
100-5232-51XXX Personnel Services Inspiration Personnel•(2 FF's) 16,928. Personnel Related
100-5231-52710 Uniforms Inspiration Personnel(2 FF's) 10,000 Budget Neutral
100-5231-56040 Special Services Inspiration Personnel(2 FF's) 1,200 Budget Neutral
100-5231-56040 Office Supplies Inspiration Personnel(2 FF's) 2,200 Budget Neutral
100-5231-58510 Motor Vehicles ALS Squad Vehicle 65,000 Budget Neutral
100-5231-52130 Tools&Equipment ALS Squad Equipment 60,672 Budget Neutral
100-5231-54810 Computer Hard/Software ALS Squad Equipment 14,328 Budget Neutral
100-5251-52250 Medical&Surgical Medical Needs Assistance 692 Funded from Donations
100-5511-52610 Recreational Supplies Improvements at Olde City Park 2,500 Funded From Donations
100-5551-56040 Special Services Catholic Foundation Donation 4,980 Funded From Donations
100-5181-56040 Special Services Costs Associated with Hail Storms 700,000
Total General Fund, $"1'262 80
112-4000-49131 Transfer from Special Rev. Transfer from Rec Fund-(Revenue) (444,004)
112-4000-48440 Contributions/Donations WASA Donation-(Revenue) (13,371)
112-5613-52130 Tools&Equipment PA System Equipment 24,000 Partially Funded From Donations
112-5613-56040 Special Services PA System Installation 6,000 Partially Funded From Donations
112-5000-56040 Special Services Costs Associated with Hail Storms 50,000
,Total 46 Sa(esTax Revenue Furid
611-5712-52130 Tools&Equipment Nitrogen Testing Meter 2,800
611-5712-54210 Streets&Alleys Street Repairs due to Water Leaks 7,500
611-5712-51130. Overtime Increase.in Overtime :10,000 Personnel,Related
611-5712-51XXX 'Personnel-Se'rvices .• Increase in Taxes&Benefits ;2;300 Personnel Related_ ��
611-5715-51130 Overtime i Increase in Overtime 2,000._ "Personnel;Related-
611-5715-51XXX Person"nel Services'` Increase in Taxes&Benefits 460' 'Personnel Related .`
611-5719-56040 Special Services Costs Associated with Hail Storms 200,000
:',,r- Total Utility Fund_,` 225,060 .i
GENERAL FUND
STATEMENT OF REVENUES AND EXPENDITURES
CURRENT AMENDED
BUDGET PROJECTED OTHER BUDGET
2015-2016 PERSONNEL SAVINGS AMENDMENTS 2015-2016
REVENUES:
Ad Valorem Taxes 18,901,356 - 18,901,356
Sales Taxes 4,537,658 - 4,537,658
Franchise Fees 2,671,000 - - 2,671,000
Licenses&Permits 746,000 - - 746,000
Intergovernmental Revenues 725,920 - 194,544 920,464
Service Fees 3,225,000 - - 3,225,000
Fines and Forfeitures 660,832 - - 660,832
Interest&Miscellaneous 171,000 - - 171,000
Total Revenues 31,638,766 - 194,544 31,833,310
OTHER FINANCING SOURCES:
Transfers from Other Funds 2,054,050 - - 2,054,050
Use of Fund Balance for Debt Services 200,000 - 200,000
Use of Fund Balance for for Fleet&Equipment 772,783 - - 772,783
Use of Fund Balance for Carry Over Items 58,907 - - 58,907
Total Other Financing Sources 3,085,740 3,085,740
Total Revenues&Transfer in 34,724,506 - 194,544 34,919,050
EXPENDITURES:
General Government
City Council 90,796 - - 90,796
City Manager 841,241 1,865 - 839,376
City Secretary 276,680 (66) - 276,746
City Attorney 147,000 - - 147,000
Finance 1,032,813 453 2,000 1,034,360
Facilities 729,460 31,830 25,000 722,630
Municipal Court 365,036 (5,311) - 370,347
Human Resources 306,936 21,825 - 285,111
Purchasing 162,501 28,091 - 134,410
Information Technology 1,254,236 (135) - 1,254,371
Animal Control 671,946 26,265 692 646,373
Public Safety
Police 8,362,316 212,037 527,631 8,677,910
Fire 7,161,256 89,870 194,544 7,265,930
Emergency Communications 1,409,706 52,871 - 1,356,835
Development Services
Planning 582,075 36,572 - 545,503
Building Inspections 485,270 36,132 - 449,138
Code Enforcement 236,744 (46) - 236,790
Streets 2,367,884 28,492 - 2,339,392
Community Services
Parks 2,417,139 30,832 2,500 2,388,807
Library 1,770,773 43,867 4,980 1,731,886
Combined Services 4,052,699 - 700,000 4,752,699
Total Expenditures 34,724,506 635,444 1,457,347 35,546,409
FY 2016 Mid Year Adjustments
Salary&Benefits Savings
FY 2016 Budget
City Council $ -
City Manager $ 1,865
City Secretary $ (66) Year-End Accrual Adjustments
Finance $ 453
Facilities $ 31,830 Period of vacant position(s)
Municipal Court $ (5,311) Rate increase for judge&prosecutor
Human Resources $ 21,825 Period of vacant position(s)
Purchasing $ 28,091 Period of vacant position(s)
Information Technology $ (135) Year-End Accrual Adjustments
Police $ 212,037 Period of vacant position(s)
Fire $ 89,870 Period of vacant position(s)
Emergency Communications $ 52,871 Period of vacant position(s)
Animal Control $ 26,265 Majority due to savings in benefits
Planning $ 36,572 Period of vacant position(s)
Building Inspections $ 36,132 Period of vacant position(s)
Code Enforcement $ (46) Year-End Accrual Adjustments
Streets $ 28,492 Majority due to savings in benefits
Parks $ 30,832 Majority due to savings in benefits
Library $ 43,867 Period of vacant position(s)
$ 635,444
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RAIVtK 1' NeW- DEPARTMENT:�
OF REQUEST• eW- FINIMCE
New Request: Yes New personnel? Na
Salary Grade:
Funds already expensed or received? No Phange Level of.ddrrent personnel? From: To,
PURPOSE/OBJECTIVE OF REQUEST:
The Finance.'Department is requesting additional funds to enter into a new-48 month lease with Pitney,Bowes for-a new-postage machine. The current
machine has been out of warranty for an extended amount of time and has become increasingly unrealiable. This request will cover the first six months
(April-September)of the new lease,as well as,any additional fees or setup-costs.
`ACCOUNT.N0. DESCRIPTION" • AMOUNT
-100 5131 J- 56180 - New `=:Septei-�ber-) 2,000
N Postage Machine (April.-
TOTAL .2,0001
ADDITIONAL COMMENTS:
REQUEST FORMA - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
,� N , � �",; , F ,t��, r f ,p acct Q F - f 11=•S .y
New-Request: Yes,,-- New personnel?° No - -Salary Grade:
Funds already,expensed or received? No Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:,
in February of,this year we received a payment from insurance to replace the roof at Fire Station 1.This was in the amount of$14,753 which would
exclude our deductible and depreciation'.in the amount of$6,023.96(which is recoverable if needed).I am asking for funding in the amount of$25,000 to
perform this work.
ACCOUNT NO. DESCRIPTION, AMOUPlT
100- 5132 58910 F51. Reroof- Insurance Claim '25,000
TOTAL 25,000 ,
ADDITIONAL COMMENTS:
REQUEST FORM - MID DEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK 1 OF 7 REQUEST: Patrol Tahoes DEPARTMENT: POLICE
New Request: Yes New personnel? No Salary Grade:
a
Funds already expensed or received? No Change-Level of-current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Eight(8)new 2016 Chevy Tahoes to be used for patrol.-Six of the eight are scheduled for rotation with two being additional-units to support the
increase in patrol staffing levels. During the recent hail storm events of March 23 and April 11;2016,21 of the 25 marked units.(Patrol-and SRO)were
heavily damaged and many are out of service pending repairs. There are currently eight(8)Patrol units being utilized 24 hours/day compared to normal'
operations of 12 hours in use and 12 hours parked;.'impacting vehicle availability(Lake Patrol,special events,major incidents),maintenance and
longevity. There is also the potential for model years older than 2012 to be totaled by the City's risk pool provider(TMLIRP). These weather events
} coupled with the ordering timeframes imposed by General Motors will,impact-the Police Department's ability to provide necessary services.
ACCOUNT NO. DESCRIPTION AMOUNT i
100 .";:521:1 -_58510" 2016 .Che Tahoes., 285,000
1.00 5211 52130. Vehicle4e, ui -meet
Li tits; labor; tint, 0 ticom, mobile,radio, etc.. -
100 5155 52130. ICS _CaOs for Service and,IBRS- - 25,000 :-
TOTAL' 462,740 -
ADDITIONAL COMMENTS:
This,purchase of vehicles will be in-lieu of the FY2017 vehicle replacement request of 6 patrol units and 2 ELS patrol units.`
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
I WN WMIN ,l -INM-M"1110,
New=Request:.7 Yes a New-personnel?, No 'Salary Grade:
Funds already expensed,or received? No Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
New L3 Mobile Vision DVD/Blu Ray Robot w1built-in workstation,is;needed.to keep up with,the increase in video data collection. The current L3 Robot
workstation op&atedby the Wylie Police Department is designed-to copy/burn 50 videos discs a-week. The Wylie Police Department's Records Division
is building 50 discs every two days. Due to the large video/audio files,multiple discs are needed for every case. The DA's office is requiring two copies
of every disc to be submitted with every case,one for the prosecution and one for the defense. 'The current system is unable to handle the increase in
videos being retained from in-car video and body-worn cameras.
ACCOUNT NO: DESCRIPTION
AMOUNT,
100' 52111, 52130 L3 Mobile Vision DVD/Blu Ray Ro4ot'w/workstation 8,545
Fl
[TOTAL 8,
ADDITIONAL COMMENTS:
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK 3 -0 7 REQUEST: FLijjtsu.FI4'160 Scanners DEPARTMENT: POLICE.
New Request: Yes New personnel? No Salary Grade:
Funds already expensed or received? Yes Change Level of-current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
New scanners were needed and purchased to improve productivity and assist with building reports required to file cases with the County District-
Attorney's Offices.'Due.to changes in laws,the Wy!ie'Police-Department's Records Division is tasked with,pro,duding additional copies of case reports
and Videos to be submitted to the DWs-office for criminal prosecution. The previous older scanners were unable to handle the required workload,which
slowed down progress.
ACCOUNT NO. DESCRIPTION;; AMOUNT
100' :5211 52010 Fivefy'itsu.F1-7160 V 4,045-
"
[TOTAL 4,0451
ADDITIONAL COMMENTS:
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
�i ,l.R, E 5, ,r�,W
-New-.'Request:
Yes New personnel? No Salary-Grade"
Funds already expensed or received? No Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
One new 2016 Chevy Caprice or similar type-vehicle to be used forihe administrative officer assigned to recruiting/hiring,training coordinator,and Al
investigator; There is-currently a detective handling these-duties and once'movedto an admin position, his current assigned vehicle will be leftforthe
new CID investigator. Recruiting and hiring requires the Investigator to travel across the State conducting'thorough background investigations on
applicants.
ACCOUNT NO. DESCRIPTION AMOUNT
100 5211 1 58510 2016 Chevy Caprice or similar vehicle 26,000
1'00 5211 `521 30 Vehicle equipment- same as,CID package 8,600
Lightsjabor, tint, Opticom, mobile radio, etc..
I �TOTAL ' 34,600
ADDITIONAL COMMENTS:
This vehicle can possibly be purchased using the department salary savings over the first half of this FY 2016 budget.
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK-1- OF t- 1" . REQUEST: Ballistic Vest Reimbursement T—DEPARTMEWT; POLICE-
- ----------
New Request* Yes 'Salary Grade`'
New personnel?
Funds already expensed or received? Yes Change Level of current personnel? From: To:' -
PURPOSE/OBJECTIVE,OF REQUEST:
Reallocation of funds to the Wylie Police Department Wearing Apparel!k Uniform Accoun,t.#100-5211-52710 reimbursed for the purchase of ballistic vests
through the Ballistic Vest Program.
.ACCOUNT.NO. PTI ON-- AMOUNT
:-100 521 -6271
Ballistic Vest S'
-111 s me -che --fo
G R.6imbUr e fit dk.' r purchaseda
7T-
I5 !TOT-AL' 8, 44
ADDITIONAL COMMENTS:
The Wylie Police Department participates in the BPV program,where the department is responsible for.thb upfront costs associated With purchasing
ballistic duty vests for officers. Half of thee-expenses spent by the department are then reimbursed back to the department.
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
--Wkk 19A V I N
New.Req'
Uest: Yes New personnel? No Salary Grade:
Funds alreadyexpensed or received?' Yes Change Level of current personnel? From: To:
OF REQUEST:
Reallocation of reimbursed funds to.the Travel&Training Accounts for both the Wylie Police Department and Wylie Fire&Rescue Telecommunicator for
an annual allocation payriltnt from Law Enforcement Office'r Standards and Education., The Comptroller is directed_by,the Occupations Code',Section
1701.157 to make an annual allocation.from the LEOSE account to qualified law enforcement agencies for expenses related to the continuing,education
of persons licensed under Chapter 1701,Occupations Code,which includes police officers and telecommunicators. By law these funds must be used
for the continuing education-of persons licensed under Chapter 1701,Occupations Code. The total amount of funds were averaged out over all the
sworn officers and telecommunicators as of January 1,2016 and funds were then divided between both PD and'FD. The total funds received were
$4.036.47.
ACCOUNT NO. DESCRIPTION AMOUNT
100 5211' 56210 ' Reimbursement Check from LEOSE 3,391
100 5241 , 56210 646
...........
TOTAL
0I4,037
ADDITIONAL COMMENTS-'
The reimbursement check is determined by the revenue received from citations to the State of Texas.
REQUEST FORM - ILII® YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK7' OF 7 REQUEST: Sane Exa' m Relmburs6ment' - DEPARTMENT: POLICE
New Request, Ndw-personnel? Salary Grade:
Yes- No
Funds already expensed or received? Yes Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF'REQUEST:
Reallocation of reimbursed.funds to the,Wylie Police Department Medical&Surgical Account#100-5211-52250 for Sane Exams expenses.
_j
;:DESCRIPTION?_.ACCOUNTINO. AMOUNT.
,
3 -100 � 5211 _ 52250 Reimbursement Check'for Ex Sane Exams: 5,120
TOTAL 5,12
01
ADDITIONAL COMMENTS:
The Wylie Police Department is responsible for the upfront expenses of Sane Exams conducted for Wylie,PD cases.. The'expenses are-then reimbursed
by the state.
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK 1 OF 1 REQUEST: Increase in Revenue(Inspiration) DEPARTMENT: GF REVENUE
New Request: No New personnel? No, = Salary Grade:
Funds already expensed or received? No Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
The community of Inspiration is,going to pay for our services: The revenue listed is for personnel cos_t the 4th qtr of the 2015-2016-fiscal year and-the
purchase of a vehicle and equipment for an-ALS squad:
ACCOUNT.NO:' 'DESCRIPTION AMOUNT' ,
100 4000 43530 Revenue,fromins iration 194,544
TOTAL ,194,544
ADDITIONAL COMMENTS:
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
17 OF i Pdis6pneff6r fnspimflbn DEPARTMENT:. FIR-E
New Request: No New,personnel? Yes Salary Grade: FlA
Funds already expensed or received? -No Change Level of current personnel?' From: To:
PURPOSEIOBWECTIVEOF REQUEST:
Personnel to-staff a squad that will be housed at Fite Station 2. The unit will.primarily run EMS calls.in District 2,4,Town of St.Paul,and the community
of Inspiration. The squad will be staffed during peak demand hours
ACCOUNTNO.- DESCRIPTION AMOUNT..
100
-
-5231 �5,11 10 ' Salary for 2 firefight0rs-from July-'Setemb0r. '24,,21 6,
MM Beindfits�
_100', -5231 16',928
--100' = .5231 t, 52710 BUnker Gear, Uniform'S
10,000
56040
1 sy
523 Medical Physical an -,P . ch_ -1,20D
100- a
100 5231 -56040,- New Hire Testing Process'- 2,2001
[T_OTAL �
_--54,5441
ADDITIONAL COMMENTS:
The goal is to have two firefighter/paramedics hired by July 1st. The salary and benefit costs were taken from the ELS we submitted and-divided by four
to come up with A quarterly-cost. Inspiration,will pay for the cost plus a 16%,administrative fee.
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL. YEAR 2016
RA
New Request:= No- New personnel? No Salary Grade:
Funds already expensed or received? No Change Level of current,personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Vehicle and equipment for new ALS squad which will be housed at Fire Station 2. Once the unit is placed in service,it will primarily respond to EMS calls
in District 2,4,Town of St.Paul,and the community of Inspiration.
ACCOUNT NO. DESCRIPTION AMOUNT
100 5231 58510 Squad Unit-Chevy 2500 4x4 Duramax Truck & Equip 6-5-10-0-0-
100 5231 52130 Emergency Response Equipment 60,672
100 5231 54810 MDC, EMS Tablet, ICS and NetMotion License 14,328
TOTAL 140,000
ADDITIONAL COMMENTS:
Inspiration will pay for the full amount.
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK' 9 OF 1 REQUEST: Allocation of Donations DEPARTMENT: ANIMAL CONTROL
I ' 3
New Request: Yes New personnel? No Salary Grade:
Funds already expensed or received? Yes Change Level of current personnel? From: To:
I -
;
- i
PURPOSE/OBJECTIVE OF REQUEST:
Donations received and deposited into-city general fund. Request to allocate funds into Animal-Control medical account.
f I
ACCOUNT NO., DESCRIPTION AMOUNT l
100 5251 52250 Medical & Siricalr- .' - 692
_" . TOTAL 692
-ADDITIONAL COMMENTS:. "
Monetary••donations were received from citizens and then deposited through accounting into city general fund. These donations were made to.assist
animals in the care of the Animal Control Division.Donations will be.utilized to:assistwith medical fees for the annual"Clear.the Shelter" nationwide
ado tion:event.Sterilization,vaccination and-microchi
, p piling.will increase adoption success of abandonded animals of the Cityof Wylie.
i
-
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
New Request:- Yes New personnel? No Salary Grade:-
Funds already expensed or received? Yes Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Local Wylie company, Pella Corporation,donated funds and time to make park improvements at Olde City Park in the fall of 2015. Pella donated
$2,500.00 to the City in September 2015 and then they donated time making actual park improvements in late 2015. Funds were expended in the current
'FY for the park improvements,which included two tables and one bench,but the donation was accounted for in FY 14-15. Staff is requesting adding
$2,500.00 back to the current FY recreation supplies account since funds for the improvements were actually used in the current FY. These additional
funds would assist staff this spring in adding playground surfacing and baseball infield surfacing we typically budget for in this account.
ACCOUNT NO. DESCRIPTION AMOUNT
100 5511 52610 Pella Corp. park improvement project at Olde City Park 2,500
TOTAL 2,500
ADDITIONAL COMMENTS:
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
'
New Request: No New /�o Geb�m' (�rod��
` . ' 1
�
�
Funds already expensed or received? Yes Change Level ofcurrent personnel? From: To: |
PURPOSEIOBJECTIVE OF REQUEST:
/ .
Donation from the Catholic Foundation for the Library from the estate of Rita and Truett Smith. �
| !
ACCOUNT
| }
. /
� |
| �
!
. |
�
|
|
.
' ` !
-
[TOTAL 4,980
ADDITIONAL COMMENTS:
/ . .
'
�
�
' .
'
�
> `
| ,
!
!
( '
REQUEST FORM - Nil® YEAR BUDGET AMENDMENT FISCAL. YEAR 2016
R;A :K Q, 1 RIrQ ,- f�C;csts otie °,w..H'l S �.. 4 r �k.. rnbi eci envice .
a a DEP' R I✓N ,
- _ - M:a•-art v�2':Y.✓:JS�ft-
New Request: Yes New personnel? No Salary Grade:-
Funds already expensed or received? No Change Level'of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Based on preliminary estimates of the,damages caused by the severe weather eveiits'that occurred-on.3/23/2016 and 4/11/2016,staff is requesting to set
aside$700,000 of General Fund Fund Balance to cover the cost of repairs to the City's infrastructure. These funds will be allocated to specific
departments based on actual costs.incurred at a later date.
ACCOUNT NO.-. DESCRIPTION AMOUNT
100 5181 .56040 Costs Associated w/ Hail:Storms 700,000
TOTAL 700,000
ADDITIONAL COMMENTS:
4B SALES TAX REVENUE FUND
STATEMENT OF REVENUES AND EXPENDTTURES
CURRENT AMENDED
BUDGET PROJECTED OTHER BUDGET
2015-2016 PERSONNEL SAVINGS AMENDMENTS 2015-2016
REVENUES:
Sales Taxes 2,257,829 - 2,257,829
Intergovernmental Revenues - - -
Service Fees 657,500 - - 657,500
Interest&Miscellaneous 27,600 - 13,371 40,971
Total Revenues 2,942,929 - 13,371 2,956,300
OTHER FINANCING SOURCES:
Transfers from Other Funds - - 444,004 444,004
Use of 4B Sales Tax Revenue Fund-Fund Balance 260,000 - - 260,000
Total Other Financing Sources 260,000 444,004 704,004
Total Revenues&Transfer in 3,202,929 457,375 3,660,304
EXPENDITURES:
Community Service
4B Brown House 219,435 - 219,435
4B Senior Activities 507,021 - 30,000 537,021
4B Parks 573,569 - - 573,569
4B Bart Peddicord 46,927 - - 46,927
4B Recreation Center 1,529,250 - - 1,529,250
Combined Services 556,930 - 50,000 606,930
Total Expenditures 3,433,132 - 80,000 3,513,132
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK 1 OF 2 REQUEST: Transfer from Rec Fund DEPARTMENT: 48 REVENUE
New Request: Yes New personnel? No Salary Grade:
Funds already expensed or received? Yes Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Prior to FY 2015-16,all financial activity at the Wylie Recreation Center was recorded in the Recreation Center Fund-(Fund 125). Due to GASB standards,
beginning in October 2015,the Recreation Center Fund was closed and the Recreation Center was included as a department in the 4B Sales Tax
Revenue Fund(Dept 5625). The Recreation Center Fund's ending fund balance,as of September 30,2015,of$444,004.19 was then transferred into the
4B Sales Tax Revenue Fund(Fund 112).
ACCOUNT NO. DESCRIPTION AMOUNT
112 4000 49131 Transfer from Fund 125 Recreation Center Fund 444,004
TOTAL 444,004
ADDITIONAL COMMENTS:
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REQUEST FORM - MI® YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK 2 OF 2 REQUEST: WASA Donation DEPARTMENT: 4B REVENUE
New Request: Yes New i personnel? No Salary Grade:-
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Funds already expensed or received? Yes Change Level of current personnel? From: To:
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PURPOSE/OBJECTIVE OF REQUEST:
Wylie Advocates for Senior Activities donated$13,370.49 to the City for a PA system for the Wylie Senior Recreation Center. These funds will be added
i to the revenue account in the 4B Fund for FY 2016.
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ACCOUNT NO. DESCRIPTION AMOUNT
112 4000 48440 WASA Donation for PA system at Wylie Senior Rec. Center 13,371 -
TOTAL 13,371 - --
ADDITIONAL COMMENTS:
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REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
New Request: Yes New personnel? No Salary Grade:
Funds already expensed or received? No Change Level of current personnel? From: To:
PURPOSEIOBJECTIVE OF REQUEST:
Wylie Advocates for Senior Activities(WASA)donated funds in the amount of$13,370.49 to the Wylie Senior Recreation Center in January 2016 for the
sole purpose of the funds being used for a PA system for the senior center. The total approximate cost for the system is$30,000,so additional funding
will be required to complete the project. Staff is requesting the entire$30,000 for the project during the mid-year budget process. The WASA donation
$13,370.49 is already accounted for in the 4B Revenues for the current FY.
ACCOUNT NO. DESCRIPTION AMOUNT
112 5613 52130 PAs stem equipment and parts 24,000
112 5613- 56040 PAs stem Installation 6,000
TOTAL 30;0001
ADDITIONAL COMMENTS:
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
kANk I OF I REQUEST; Costs`Associated w/Hail Storms DEPARTMENT, 4B Combined Services-
New Request: Yes New personnel? No Salary Grade:
Funds already expensed or received? No Change Level of current.personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Based on preliminary estimates of the damages caused by the severe weather events that occurred on 3/23/2016 and 411112016, -staff is requesting to set
aside$50,000 of 413 Sales Tax Fund Fund Balance to cover the cost of repairs to the City's infrastructure. These funds will be allocated to specific
departments based on actual costs incurred at a later date.
ACCOUNT NO. DESCRIPTION- - 'AMOUNT
112 5000 -1 56040 Costs Associated w/'Hail Storms 50,050
ITOTAL 50,0001
ADDITIONAL COMMENTS:
UTILITY FUND
STATEMENT OF REVENUES AND EXPENDITURES
CURRENT AMENDED
BUDGET PROJECTED OTHER BUDGET
2015-2016 PERSONNEL SAVINGS AMENDMENTS 2015-2016
REVENUES:
Service Fees 12,690,000 - 12,690,000
Interest&Miscellaneous 58,500 58,500
Total Revenues 12,748,500 - - 12,748,500
OTHER FINANCING SOURCES:
Transfers from Other Funds - -
Use of Utility Fund-Fund Balance 113,100 - - 113,100
Use of Fund Balance for Carry Over Items 235,000 - - 235,000
Total Other Financing;Sources 348,100 - 348,100
Total Revenues&Transfer in 13,096,600 - - 13,096,600
EXPENDITURES:
Utilities
Utility Administration 480,006 - - 480,006
Utility-Water 1,837,773 - 22,600 1,860,373
City Engineer 564,635 - - 564,635
Utility-Sewer 720,733 - - 720,733
Utility Billing 301,144 - 2,460 303,604
Combined Services 11,954,742 - 200,000 12,154,742
Total Expenditures 15,859,033 - 225,060 16,084,093
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK 1 OF 3 REQUEST: Nitrogen Testing Meter DEPARTMENT: WATER
New Request: Yes New personnel?- No. Salary Grade:
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Funds already expensed or received? Yes Change Level of current personnel? From: 'To:
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PURPOSE/OBJECTIVE OF REQUEST:
TCEQ is requiring that Public Water Systems to develop a Nitrification Action Plan Program.The City is required to collect and test the following
samples: Total Chlorine,Mono-Chloramine,Free Ammonia, Nitrites and Nitrates.The requested meter will allow testing for all of the listed parameters.
The cost of this meter was unanticipated at the time of submittal of the FY 16 budget: This meter was.purchased in March 2016 with existing funds,and
the Division is requesting that the expense be accomodated by a budget amendment so that this line item is not prematurely depleted this fiscal year.
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( ACCOUNT.NO. ' DESCRIPTION AMOUNT
- 1
611 5712: 52130 Nitro en testing meter 2,800
TOTAL 2,800
ADDITIONAL COMMENTS:
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
New Request: YesNew personnel? No Salary Grade:
Funds already expensed or received? No Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Increase requested to account for increased amount of water leaks requiring removal and replacement of concrete and asphalt.
ACCOUNT NO. -DESCRIPTION AMOUNT
611 5712 54210 Street Repairs due to Water Leaks 7,500
r77
JTOTAL- 7,5061
ADDITIONAL COMMENTS:
To date over 81 percent of the budgeted amount for this line has been used,and repair work-is anticipated to remain-at or above current levels.
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
RANK. 3 OF 3 REQUEST: Increase in Overtime DEPARTMENT: WATER
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New Request: Yes New personnel? No Salary Grade:
Funds already expensed or received? No Change Level of current personnel? From: To:
PURPOSE/,OBJECTIVE OF REQUEST:
Increase in overtime budget due to more after-hours work to repair water leaks and to perform meter reading tasks.
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ACCOUNT NO. DESCRIPTION --AMOUNT
6.11 5712 51130 Increase in Overtime10,000
611 5712` 51XXX Increase in Taxes"&Benefits 2,300
i TOTAL, 12,300
ADDITIONAL COMMENTS:
To date over 57 percent of the budget amount has been used. Usage is expected to remain at or above current levels.
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REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL YEAR 2016
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New Request: Yes New personnel? No Salary Grade:
Funds already expensed or received? No Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Due to the increased workload brought about by the increase in activity by the meter service technicians(meter swaps,etc.),the Utility Billing
Department is requesting an increase in overtime for the utility billing clerks. With the increased workload it has become difficult to rely solely on Comp
Time to compensate our employees for working extra hours.
ACCOUNT NO. DESCRIPTION AMOUNT
611 5715 - 51130 , Increase in Overtime 2,000
611 5715 51XXX Increase in Taxes & Benefits 460
ITOTAL ' 2,460
ADDITIONAL COMMENTS:
The increase in taxes and benefits,(TMRS, FICA,&Medicare)associated with the increase in overtime is also accounted for in this request.
REQUEST FORM - MID YEAR BUDGET AMENDMENT FISCAL. DEAR 2016
RANK 1 OF 1 REQUEST; Costs Associated w/bail StormsDEPARTMENT: OF Combined Services
New Request: Yes New personnel? No Salary Grade:
Funds already expensed-or received? No Change Level of current personnel? From: To:
PURPOSE/OBJECTIVE OF REQUEST:
Based on preliminary estimates of the damages caused by the severe weather events that occurred on 3/23/2016 and 4/11/2016,staff is requesting to set
aside$200,000 of Utility Fund Fund Balance to cover-the cost of repairs to the City's infrastructure. These funds will be allocated to specific
departments based on actual costs incurred at a later date.
ACCOUNT N_O. DESCRIPTION"_ AMOUNT
611 5719 56040 Costs-Associated w/Hail Storms
TOTAL 200„000
ADDITIONAL COMMENTS:
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