Bluegrass on Ballard Vendor Application

  • Vendor Information

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Booth Information

  • Two ways to make your payment:

    1) Pay in person at 300 Country Club Road, #100, Wylie, TX 75098; or

    3) Call 972-516-6100 to pay with debit/credit card

    Contact Information:

    Vendors please contact the City Secretary's Office for details at 972-516-6020 or email festival@wylietexas.gov.

    Sponsorship opportunities including booth space, please call Craig Kelly at 972-516-6016 or email craig.kelly@wylietexas.gov.

Vendor Guidelines & Festival Policies

  • Vendor Guidelines

    The Wylie Public Arts Advisory Board in conjunction with the Wylie Downtown Merchants Association present the Wylie Jubilee Bluegrass on Ballard, featuring music, a chili cook-off by the American Legion, a car show, and arts and crafts sponsored by the City of Wylie Public Arts Board.  All net proceeds for Bluegrass on Ballard are used for the installation and maintenance of art within the City of Wylie. Registration Process: 

    1. Registration must be received on or before June 9, 2017. Applications received after the deadline will be placed on a waiting list, and will be notified if space becomes available. Make checks payable to the City of Wylie. There is $25 charge for returned checks. 

    2. All vendors must submit completed applications electronically. Applications will be held until payment is received.  The application should include photographs, list and pricing of items.  Submission of this application does not guarantee acceptance. 

    3. Applications will be processed in the order they are received.  Vendors will be selected by a panel and will be notified in writing.  Payment will be returned if vendor is not selected.  

    4. All spaces are outdoors.  All equipment and merchandise must fit into the booth space, and solicitation outside the space is prohibited. Vendors requiring more than one space must pay for additional spaces. 

    5. No power will be provided. All vendors must provide their own canopy, tables, chairs, and displays. 

    6. No hook-ups will be provided for motor homes or travel trailers at the festival site. 

    7. Products offered must be appropriate for a festive, family event.

    8. Vendors may only sell the items or conduct the activities that have been specifically approved in writing; additional items will be removed. The number of vendors offering the same or similar items will be limited. The City is not responsible for duplication of items among vendors. The City reserves the right to request removal of any items deemed to be illegal or in poor taste. Vendors may be asked to leave the premises immediately at the City’s discretion. 

    9. Vendors shall not sublet or assign this contract, or any of the privileges conveyed herein, to any other person. 

    10. Vendors must remain open from 10 am - end of event. 

    11. The City reserves the right to cancel any vendor and the terms of this agreement at any time for any reason, without penalty to the City of Wylie. All decisions made by the City of Wylie will be final. 

    Festival Policies

    No Refunds: The City of Wylie cannot guarantee any vendor a certain number of customers, nor do we promise any type of profit. No refunds due to inclement weather.  As with any festival, show, or event, the vendor makes the decision to participate on their own.  Should the event be postponed or canceled for an act of God, public safety, welfare or for any reason whatsoever, vendor hereby releases and forever discharges the City of Wylie, its officers, employees and agents from any and all liability and claims for damages which result from such postponement or cancellation. 

    Security: Security will be provided during the event; however, merchandise left overnight is at the owner’s risk and responsibility.  The City of Wylie assumes no responsibility for any property placed on the premises, and is released from any liabilities for any loss, injury or damage to person or property that are sustained by reason of the occupancy of the event site under this contract.  All watchmen or other protective service desired by vendor must be arranged for by prior special agreement with the representative of the City of Wylie. 

    Liabilities: Vendor shall indemnify the City of Wylie, its officers, employees, and agents against, and hold the City of Wylie, its officers, employees, and agents harmless from any and all claims, actions, causes of action, liability, lawsuits, judgments, damages, injuries, cost or expenses, including reasonable attorney’s fees, or injury to person or property or death of any person resulting from or based upon, in whole or in part, any act performed or omission in the performance of this contract by vendor, its agents, officers and employees.  This indemnity is intended to protect the City of Wylie, its agents, officers and employees from the consequences of their own negligence.  The provisions of this paragraph shall survive the termination of this contract.

    Contact Information: For event communications Vendor may receive text messages at the cell phone number provided.  

    Vendor hereby releases the City of Wylie from any actions for any loss or damage sustained by reason of any defect of any part of the water supply system, the sewage and drainage system, the gas system, electrical apparatus or wiring on the event site or any other premises or bandstand, and for any loss or damage resulting from fire, theft, water, tornado, rain, snow, strikes, civil commotion or riot, or otherwise caused by gross negligence of the City of Wylie.