10-11-2021 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting
October 11,2021 —7:00 PM
Smith Public Library-300 Country Club, Bldg 300, Wylie, TX 75098 CITY
CALL TO ORDER
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Review and approve meeting minutes from the September 13, 2021 meeting.
WORK SESSION
WS1. Review sorter request and update on staffing.
WK. Review statistics for September 2021 and FY 21.
WS3. Review details/schedule of Night of Spooks and Library 50th Anniversary Programs. Brainstorm library
memory activities.
WS4. Review upcoming programs.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on October 8, 2021 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas,a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open.Meetings
Act,Texas Government Code § 551.001 et. seq., will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
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attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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10/11/2021 Item A.
Library Advisory Board
CrrY
Minutes
In-person Meeting
September 13, 2021 —7:00 p.m.
Library Conference Room
CALL TO ORDER
Announce the presence of a Quorum.
Board Chair Juan Azcarate III, called the meeting to order at 7:00pm. The following Library Board
members were present: Toshia Kimball, Carla McCullough, Kristina Jones, Kristin Botsford, Irene
Chavira,Rosalynn Davis & Ofilia Barrera, Board Liaison.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentations were given at the meeting.
CONSENT AGENDA
1. Consider and act upon approval of the Minutes of the August 9,2021 Library Board Meeting.
Board Action:
-3 The Library Board Minutes of Monday,August 9, 2021.
• Kristin made a motion to approve the minutes
• Toshia 2nd, all in favor
WORK SESSION—DISCUSSION ITEMS
1. Staff Spotlight: Cheryl Glidewell, Circulation Supervisor
-3 Ofilia stated that Cheryl is the longest serving employee at the library, she has been here for 17
years.
-3 Cheryl started in 2004 in the old building as a part time shelver, and moved her way into the front
desk.
• Circulation is about customer service, greeting patrons,helping them check out and
helping them find something they are looking for or getting them to the reference
assistance at the appropriate desk.
• Behind the scenes they check for damages,lock DVDs and get everything ready as
quickly as possible in order to get it quickly back on the shelves for patrons.
Minutes September 13,2021
Library Advisory Board
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3
10/11/2021 Item A.
• Cheryl and circulation are in charge of the Drive Thru window. She stated that it was a
whole different workflow from the front desk but the circulation staff has gotten used to it
now.
• Circulation is also in charge of book repairs, lost books and overdue notices. Cheryl also
monitors any online questions that has to do with registration and monitors the online
library card process.
• The ability to get an online digital card is monitored through Circulation as well; this
gives patrons the ability to use all the digital content the library offers. The card is good
for 6 months then a patron would have to come into the library to get a physical card.
• Ofilia stated that circulation also has a schedule where each month they check a section to
make sure everything is where it needs to be as well as dust it.
• Volunteer(Friends of Library president) comes in and cleans the DVD's.
• 3 times a day circulation pulls holds,where they pull something off the shelf that
someone requests, and alerts the patron it is ready. On Fridays and Saturdays they do it
twice a day.
• There are 11 people in the circulation department to handle the many things that
circulation does.
• Only 2 other full time employees and the rest are part time.
O Juan asked if the part time staff work a certain number of hours or does it
fluctuate.
• Cheryl stated that most of them work 24 hours 5 days a week.
One is 16 hours and 2 are 18 hours.
Cheryl ended by giving a telling a little bit about herself
• She lives in St. Paul, with her husband,has 2 grown sons and 3 grandchildren. She also
likes to work in the yard and her garden.
-� Ofilia asked if for the next Staff spotlight she could invite the Friends of the Library president,to
give the board some information about all the events that are coming up.
• Everyone agreed to extend the invitation.
2. Review status of FY 22 budget and Assistant Director position request
Ofilia informed the board that everything passed at the City Council meeting.
• Ofilia will meet with the HR director tomorrow morning, so they can go over the job
description and get it posted hopefully in the next couple days.
-3 The YMCA discussed taking over the Rec a few Council meetings ago, they are supposed to
come back to answer a few more questions,but Ofilia saw the agenda and noticed they are not on
it for the next meeting.
• The Rec Center was always treated as a service not as a for profit entity. They asked to
raise rates a year or two ago and council said no,they wanted the Rec to stay as a service
and more affordable.
• Juan asked if there are people who believe that it could be managed better with a
third party? Ofilia answered that people believe that they are going to save
money on their property taxes. Which is not true since the Rec center is not
funded by property taxes but by sales taxes.
o The reason that it may concern the library is because if there are talks of
privatizing the Rec Center then the library could be next.
o Roz asked if it was true that the Mayor is the one driving this change,yes
he is the one pushing for the change.
o Kristina asked if there are companies that can privatize a library?Yes,
they come in and fire all the staff to rehire at a lower rate,then make
changes by cutting programs and running everything with a for profit
state of mind.
Minutes September 13,2021
Library Advisory Board
Page 2
4
10/11/2021 Item A.
• Usually when talks of privatization come in the library will get
brought up since it does not make a profit but it is not meant to
make a profit. The Library is funded through property taxes,but
the library is also the smallest department in the city.
• Carla stated that if the Library were privatized there would then
be no need for an Advisory Library Board.
• Ofilia will keep the board informed on what will transpire.
• On the agenda for tomorrow's meeting is options for the remaining fund balance that the
city has. The city manager has picked 6 or 7 items that he recommends that get funded
and one of those items is the sorter.
• Juan asked about the maintenance fees and if those would be included in the
request?Those fees come out of ITs budget,which is how it currently is.
• The amount that is being requested for the sorter is $120,000, and that includes
the sorter and the intake box that is outside.
3. Review circulation statistics for August 2021.
-3 Ofilia presented the board with the statistics for the month of August.
• The numbers for circulation have still not come back to 2019 standards but are much
better than last year's numbers.
-3 Overdrive, Kanopy and Hoopla stats were also presented.
• Patrons are given 10 credits a month on Hoopla and 5 credits a month on Kanopy.
4. In-Service training provided by the Texas State Library and Archives Commission
-3 The library was closed Saturday through Tuesday of Labor Day weekend, for maintenance to
reseal all the wood floors and other building maintenance
• Library staff is allowed back in the building on Tuesday,they just ask that there is not a
lot of heavy traffic while the floors are still drying.
• On Tuesday,the staff did its annual In-Service day complete with team building
exercises. This year the Texas State Library and Archives Commission had two
inclusion consultants zoom in to do a training on inclusion that really got the staff
involved and talking.
o Juan asked if it was all day Tuesday?Ofilia responded that it was
Tuesday morning then after lunch was a team building activity, followed
by department meetings with everyone able to be present.
5. Review upcoming programs
-3 Finance for Women is coming up and there is still space available.
-3 Disaster Preparedness is on Thursday.
-3 Medicare 101 is Tuesday Sept 21st.
-+ Ghost Hunter Academy is Tuesday October 12th at 6pm.
-3 Business Card Exchange is every Wednesday.
Also included in the packet was all the programs for Kids&Teens.
• Dungeons and Dragons has become popular again.
6. Other Business
-3 Friends of the Library Night of Spooks is also coming up on October 26th.
-3 The Library's 50th anniversary party will be on November 6th.
Juan asked if the only vacancy that the library currently has is the Assistant Director position?
• Ofilia stated that that is the only new position available,however there were a few
employees that turned in their notices this past week, one being a full time position.
• There are many current employees interested in the full time position.
Minutes September 13,2021
Library Advisory Board
Page 3
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10/11/2021 Item A.
• Carla asked if HR is the one that finds the candidates and interviews or if Ofilia
will be doing the interviews?
o Ofilia stated she will be conducting the interviews.
• A part time position has also opened up and that should be posted by the end of the week.
• Carla clarified if HR just approved the posting then Ofilia and staff take over
from there.
o Ofila confirmed that and stated that most of the job postings are already
done,they just get looked over to make sure they are up to date.
However the Assistant Director position was a brand new position so
Ofilia created the job description and then worked with HR to fine tune
it.
• Juan asked if once the candidates are interviewed if Ofilia then lets HR know
who is chosen?
o Yes, depending on the position, for the part time position it is a short
interview with a phone screening,but for the big positions there is a
more in depth phone interview then they decide who will be interviewed
in person with a panel interview. For the Assistant Director position there
will probably be two rounds of panel interviews.
ADJOURNMENT
Carla made a motion to adjourn the meeting. Roz 2nd motion; all approved
Meeting adjourned at 7:37pm.
Juan Azcarate III,Board
Minutes September 13,2021
Library Advisory Board
Page 4
6
10/11/2021 Item WS2.
Library Statistics for Board Meeting October 2021
Circ Stats IMij . April
2019 2020 2021 2019 2020 2021 2019 2020 2021 2019 2020 2021
Check-In 38,220 25,705 31,164 36,725 1,155 29,394 36,376 26,389 30,287 49,893 32,279 43,471
Check-Out 37,359 19,218 29,751 32,543 783 25,840 39,723 18,026 30,449 54,025 30,222 46,934
Holds Processed 4,932 2,445 5,458 4,259 311 5,345 4,959 7,330 5,443 5,740 8,271 6,077
Borrowers Added 429 194 279 342 9 277 522 67 295 796 166 685
Circ Stats \\11,1 1„\\\\ 1,\\\\\ lAugust
2019 2020 2021 2019 2020 2021 2019 2020 2021
Check-In 57,069 35,015 45,173 44,580 32,803 38,375 36,591 29,079 31,161
Check-Out 52,008 29,746 39,911 36,979 27,606 31,613 33,797 25,816 27,097
Holds Processed 5,298 7,940 5,073 5,143 7,637 5,023 4,611 6,482 5,139
Borrowers Added 690 201 479 447 268 334 395 228 316
Borrowers
Check In Check Out Holds Added
Fiscal Years 2021 2020 %Change 2021 2020 clio Change 2021 2020 % Change 2021 2020 %Change
394,612 347,467 13 57 359,813 306,867 17.25 64,225 60,870 5 51 3,764 2,810 33 95
Kanopy
Stats Visits Pages Plays Minutes
August 2021 502 659 133 2,675
September 2021 564 843 289 4,779
7
10/11/2021 Item WS2.
Plays by Device Tablet Desktop Mobile Television
August 2021 8.30% 55.60% 21.80% 14.30%
September 2021 5.90% 48.80% 31.10% 14.20%
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10/11/2021 Item WS2.
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Upcoming Library Programs - October 2021
Adults:
Ghost Hunter Academy
Tuesday, October 12th @ 6PM
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RegisteiLom Eventbrite
Third Monday Book Bunch
3rd Monday of the month on Zoom
October 18
Planning Meeting
Share your book suggestions for the next of Book Club selections.
Medicare 101
Wednesday, October 20 @ 10:30AM
Turning 65 or New to Medicare? We would like to invite you to an informative Medicare 101
meeting with Allen Warchol. The meeting lasts 45 minutes and he opens it up to questions
afterward to last about an hour in total. To RSVP pis call 214.277.9497.
Meets in the Conference Room
Saturday, October 23 @ 230PM
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Meets on Zoom
10/1112021 Item WS4.
Self Care iDuring Stressful Times
Tuesday, November 9 @ 6.30PM
Learn from Certified Counselor Maggie Roney how to take better dare of ourselves when our
stress levels feel overwhelming. Register to attend in person starting October 19 or watch on
Facebook Live.
Teens:
Teen Book Club
October 14th: Challenger Deep by Neal Shusterman
Our anime and mango club for 7th-12th graders! Join us every third Thursday in the storytim
room at 6pm to watch anirne, chat about mangy and share artwork with each other. We've also
always got Japanese wracks from Mitsuwa Marketplace in Plano!
No registration required.
y Very Own Book Club
October's book selection for My Very Own Book Club is Martina the Beautiful Cockroach by
Carmen Agra Reedy. My Very Own Book Club is for 1st & 2nd graders and meets on the
designated date from 3:30®4:30pm in the Multi -Purpose Room
eTeen Book Club
Novembers book is Little Women by Louisa May Alcott. BeTween Book Club is for 4th-6th
graders and meets on the designated date from 6®7pm in the Storytime Room
Idea Lab is a STEAM activity program for 1st-4th graders and meats on the designated date
from 3:30-4:30pm in the Multi -Purpose Room. Novembers activity is Lego Challenge. All
materials are provided.
eve ber®s in -person Idea Lab is full. Join us virtually on Facebook November 4 from
3d30-4a30'prn. All you need are Legos.
14
1 10/1112021 Item
Family Fun Friday
Family Fun Friday is for families. Join us for puzzles, games, Legos, movies and much more.
October's Family Fun Friday meets Friday, October 22 from 3:30-4:30pm in the Multi -Purpose
Room.
No registration is required