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09-13-2021 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting September 13, 2021 —7:00 PM Smith Public Library-300 Country Club, Bldg 300, Wylie, TX 75098 CITY CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approve Meeting Minutes from the August 9,2021 meeting. REGULAR AGENDA WORK SESSION WS1. Staff Spotlight: Cheryl Glidewell, Circulation Supervisor WS2. Review status of FY 22 budget and Assistant Director position request. WS3. Review circulation statistics for August 2021. WS4. In-Service training provided by the Texas State Library and Archives Commission. WS5. Review upcoming programs. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on September 10,2021 at 5:00 p.m. on the outside bulletin board at Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed Page 11 1 The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 09/13/2021 Item A. Library Advisory Board CrrY Minutes In-person Meeting August 09, 2021 —7:00 p.m. Library Conference Room CALL TO ORDER Announce the presence of a Quorum. Board Liaison Ofila Barrera called the meeting to order at 7:02pm. The following Library Board members were present: Juan Azcarate III, Toshia Kimball, Carla McCullough, Kristina Jones, Kristin Botsford, Irene Chavira,Rosalynn Davis &Ofilia Barrera, Board Liaison. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentations were given at the meeting. REGULAR AGENDA 1. Nominate and vote on a new Chair of the Board Board Action: Roz nominated Juan Azcarte to be the new Chair, Irene 2nd the motion.All were in favor. CONSENT AGENDA 1. Consider and act upon approval of the Minutes of the July 12,2021 Library Board Meeting. Board Action: -3 The Library Board Minutes of Monday, July 12, 2021. • Carla was not the one to mention hosting a senior day, it was Toshia. • Juan suggested a change on page 3 in regards to the wording. o Yvonne to make those corrections. • Kristin made a motion to approve the minutes. • Roz 2nd the motion, all approved. WORK SESSION—DISCUSSION ITEMS 1. Update on the FY Budget -3 Budget was presented to the council 2 meetings ago, during that time all items that were requested were approved. Minutes August 09,2021 Library Advisory Board Page 1 3 09/13/2021 Item A. - The last council meeting,big budget request items were presented to the council and all of those items were also approved. • With these approvals Ofilia can begin talking with HR about the Assistant Director position. • Council still has until the first meeting in September to make any changes,but the City Manager seems pretty confident that the approvals will all stay in place. -, Ofilia stated that this year there were extra funds in the budget for one time expenses and she plans to place a request for some of the funds to get a new sorter. • Sorter option that was presented by Tech Logic is $108,601.00 and they can work within the current wall dimensions. • Tech Logic would like to also add a box on the outside of the window so patrons can actually reach the dropbox. The price to add the box is not included in the $108,601.00 price. • Maintenance is also not included in the price,there are 2 options available: the higher end package where everything is included for$12,000+or a more affordable package around$7,500,but if something goes wrong the library would have to pay additional for repairs. o Ofilia plans to talk with City Management to see which would be the best option. • City Management is asking everyone to put their request in a spreadsheet for their review, Ofilia will update the board when they decide. -* Juan asked if the city council had adopted the rate or if it was in September. • Ofilia informed him that it will be tomorrow night,but they were not expecting any opposition. • Ofilia also stated that city council meetings can be watched at home, since they are live streamed. 2. Staff Spotlight: Megan Goode,Reference Assistant -* Ofilia introduced Megan.Goode, Reference Assistant • Megan has been with the library for about 8'/2 years, she's a reference assistant in the Adult Services department. • Megan is also in charge of the Silver Lining deliveries. She contacts all the seniors and asks them what they would like to read and suggests new items for them. • Megan explained that Silver Linings not only helps seniors but anyone else that is unable to come to the library to get books. It was a program that started during Covid,but has grown to so much more now. • Megan also leads the Senior Book Club which is still meeting virtually. • Megan also handles the Interlibrary Loan service (ILL)that is offered at the library. She coordinates with other libraries to borrow a book or movie that someone is requesting that is not available here. It is a very popular service that is offered. • Juan asked if there was a limit on the service. o Megan stated that as long as a person has a library card they can participate. There is a limit on how many books you can request which is 5 per month per card. • Roz asked if the ILL books can't be renewed. o Megan responded that she was correct that they can't be renewed,but sometimes the institute that the book is borrowed from has a long check out time and she can extend it then. • Carla asked if there were fines if the book is not returned in time. o Megan answered that there is a fine for the borrower. o Ofilia added that the service is free for patrons but if they do not pick up a book that was requested there is a fine. Megan does try one more time Minutes August 09,2021 Library Advisory Board Page 2 4 09/13/2021 Item A. to contact the patron before that fine since most times it is because they forgot or didn't get the first notification. • Megan also helps out with many creative designs from displays,posters and events. - Juan asked if she was the only one who delivers for Silver Linings. • Megan and Ofilia are the ones who deliver the books. - Megan's daily job is assisting patrons at the reference desk or assisting with the computers,but she is an employee who wears many different hats. 3. Review circulation statistics for July 2021 - Ofilia included the Overdrive statistics in this meeting,which is one of our digital platforms. • Previous year numbers spiked around Covid and have stayed high since then,meaning many patrons discovered it and are still using Overdrive. -, Check outs and holds are still remaining steady as well. - Kristin asked if people can purchase items on Overdrive. • Ofilia replied that the library purchases the licenses for titles as content for patrons to use. -, Ofilia informed the board that 2 new streaming services are being added. • Kanopy which is already live as of August 1st. It is a service that offers arthouse movies, documentaries, and classic films. Everyone who has a library card and signs up gets 5 credits a month to use on the site. • Carla asked if there was a catalog. o Once you sign up at Kanopy.com with your library card you can see everything that is offered for adults and children. • Hoopla which is still in the works,with a tentative start date of September 1st,provides movies, downloadable audio and much more. • Hoopla offers its content to everyone there is no limit of users like there is on Overdrive.There is no waitlist and they carry more popular items. o Patrons who sign up for Hoopla get 10 credits per month • DVD's are no longer relevant due to Covid. In past summers the DVD shelves are empty, but this year they have not been circulating. The library will be downsizing it's adult DVD collection,the children's DVDs will not be downsized since that is still showing steady circulation. • A charity was found that will donate the DVD's to soldiers. o Carla asked if the organization was Operation Gratitude. • Ofilia to confirm. - July was a little quieter in regards to the circulation statistics then in the past,but was still slightly higher than June. • Ofilia attributes that due to people traveling and the recent rise of Covid numbers. • Kids were signed up for in person programs,but parents were calling to see if they could get a take home kit so they wouldn't have to come into the library. -3 The summer programs still had a really good turn out. The numbers were in person and virtual events combined. • Juan asked if Ofilia knew how the numbers broke out in regards to in person vs virtual, and if they were 50/50. • No the numbers were not 50/50, since there was a wide mix of virtual and in person in each category. 4. An overview of the recent book sale and a preview of upcoming events with the Friends of the Library. -3 The Friends of the Library book sale that was held on July 24th had a great turnout with a line of people waiting to get in. The final profit amount was $4,500,which is more than twice of what was made in previous years. Minutes August 09,2021 Library Advisory Board Page 3 5 09/13/2021 Item A. • There were still quite a few books remaining after the sale. This led to donating the books to other organizations, one of them being Books for Africa, 13 boxes of books were sent to them last week. - Carla asked how the donut sales turned out during the book sale. • Ofilia believed they did very well, since they donated$100 back to the Friends. • Ferris Wheel Coffee was also at the books sale. -, The next fundraiser is a Halloween event called Night of Spooks; which is a family friendly event. • Suggesting $10 charge per family. • October 26th 5-7:30,with a show every '/2 hour that can fit 15-17 people. • Trick or Treating and crafts will also be going on in the library. -3 November 6th from 1pm-4pm is the 50th Anniversary Celebration"Fall back to the 50's" • The friends are working on getting food trucks, a car show, an Elvis impersonator, and a DJ. 5. Review upcoming programs -3 August is mostly a planning month for the library. -3 Book logs were due on Saturday,but kids can still pick up their prizes the whole month of August. -+ Kids,Tween&Teen Club sign ups start again August 16th. -3 Storytime resumes on August 30th. -3 Teens can apply to volunteer at the library until August 14th. • In person volunteering will come back this year, and virtual will remain an option. • Teens need to be 13 years old to volunteer.Applications are available. -3 Business Card Exchange is held every Wednesday morning,which Ofilia helps run.It's a program that the library partners with the Chamber of Commerce. • Any business is welcome to come from 8am-9am on Wednesday. • Carla asked how would businesses know that this event goes on every week. o The Chamber puts it in their newsletter and the library has it on their website. • Juan asked if it was well attended. o Yes,when it is a slow day there are 20-22 people,but on a busy day there are 35-40 people. Summers tend to be slower,but now that school is starting it should get busier. -3 Booked on Friday has a planning meeting this month which Ofilia gets to lead. • The meeting is for everyone who turns in their choice of what they want to read,then everyone gets to vote on the books for the upcoming year. -3 Third Monday Book Club meeting is coming up on the 16th. -3 Medicare 101 is coming up on August 19th. • Roz asked if people need to register for the programs. • Yes,patrons would have to register for the programs. • Juan asked who was hosting the Medicare program. • The Allen Warchol group is who presents it. • Juan also asked if the Medicare 101 is going to be a recurring event. • Yes they will come back monthly. -3 Kristin mentioned that there was a person at the library who was a little unstable and wanted to know if there were procedures in place if a situation were to arise. • Ofilia informed her that there are procedures in place, and that the staff has to handle people like that regularly but if things do get out of hand there is a panic button at every desk. Minutes August 09,2021 Library Advisory Board Page 4 6 09/13/2021 Item A. ADJOURNMENT Kristina made a motion to adjourn the meeting. Toshia 2nd motion; all approved Meeting adjourned at 7:48pm. Juan Azcarate III,Board Minutes August 09,2021 Library Advisory Board Page 5 7 09/13/2021 Item WS3. Circ Stats April 2019 2020 2021 2019 2020 2021 2019 2020 2021 2019 2020 2021 Check-In 38,220 25,705 31,164 36,725 1,155 29,394 36,376 26,389 30,287 49,893 32,279 43,471 Check-Out 37,359 19,218 29,751 32,543 783 25,840 39,723 18,026 30,449 54,025 30,222 46,934 Holds Processed 4,932 2,445 5,458 4,259 311 5,345 4,959 7,330 5,443 5,740 8,271 6,077 Borrowers Added 429 194 279 342 9 277 522 67 295 796 166 685 Circ Stats 2019 2020 \\ August 2019 2020 2021 2019 2020 202 1 Check-In 57,069 35,015 45,173 44,580 32,803 38,375 Check-Out 52,008 29,746 39,911 36,979 27,606 31,613 Holds Processed 5,298 7,940 5,073 5,143 7,637 5,023 Borrowers Added 690 201 479 447 268 334 8 09/13/2021 Item WS3. Trends Year oo-rve,q/User octi, Year over year Checkouts:Year over year -00HuL ,uuuou -uouou 412HL :ono, 1.1UUL, iLJUUUU 2U011 C01211.3 Sup C J:01- 's 0,1.2018 3er; q 2019 :Oat -"A,..020 ,m Unique users:Year over year 'nuou LOW., luuou a,ou 1201' S,-.p'20 lb Vu. p 201- 1 I9 Cap,Lra, 0.-..2U.D1 40, Holds:Year over year ::uonon ou,nu it7Hruk, bUimo 01- .9,1.at 0 I:0'9 La .0.:t 20 r User activity 9 09/13/2021 Item WS3. 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" ' : .: „ 101 1111 IN! 011111111111 11111111111111111111111' 1111111 1111111111111 0000001 1111111111111111111 mai Hooloolit111111110004.0.! u : ..-6, .,-,.9, f.. .i:',, -,, -,..:' .,-(..'• -, -,•', ...', -.', :',-..''• 95/' PCP ./[": ,O ,, ' .9,9' ...1/./ ,,,7 V, ,:,,i,:e'' OM Ebooks ii Audio books a Videos a Magazines •Juvenile EN Young adult .Adult 7,,,Y auctiiqfice'is a cate-ga1essii7:76,14a,,e6sk-.41arkeplacE .External service LAST 12 MON111S LAST 24 MONTHS View Checkouts report • LAST 12 MONTHS lAST 24 MONTHS Vi e,,A,Ch eckouts report Activity and purchases(USD) Unique users 54110 14000 •A ml 137E.P) 13500 5DP1DU / ', 1 I POPP/ 13250 13000 0 4/0P0 i :, PP:PP 101 z . • "prO/P0 /P/P ci. ID u 1 12000• 2,D3D0 -*---4,40-,---4 "6--4tmla7- -- 11500 '4- '15/00 ° i / -- 112E0 / \ ,e •Ecoo 4 lion ..,,a• lum/o '*M\ D/Ju 2:!•••!-.. 1 a/00 \ lel o j 10250 "2 „://,.. AP AP AO //,O .1." „4/ .1./'. OLP ,//''' •Pr.> ,:4,-,' ,c),,,' 1.,,.L'Z'' ,-,..,,P ..,.;',1'., ,,,,,,,, ,,t,..4;., „3..,4 yp ,,..,pr"., 10000 oe.p Oct Nov Deo 19,1 F EAP Mai Apr 1330 Jun Jul Aug, 11 Checkouts E Holds •Purchases E Previous year II This year '047/6-,ca,chased'arducl4os0Iull'or C.,,,,r(L'..--",,....7).Si.:71600,700e/S USO,'Et/3 and aA7*4-7malseleces View Unique users report ... LAST12.MONTHS LAST 24 MONTHS View Purchase orders report 10 09/13/2021 Item WS3. Kanopy Stats Visits Pages Plays Minutes August 2021 502 659 133 2,675 Plays by Device Tablet Desktop Mobile Television August 2021 8.30% 55.60% 21.80% 14.30% 11 0n11a120z/Item wSn Upcoming Library Programs - Septmmnber2021 Adults: Finance for Wornmn Tuesday, September 14 -- 10AK4 Financial advisor Kristi Denham will provide an overview of why women need a unique financial plan. Learn how to identify your financial needs, think strategically about the future, and maintain your path. Kristi Denham iSa financial advisor with the J8| Dennis Group Investment Services. Nomne tismstmrPnmponodnmas Thursday, September 1Gth4� 0PM Join us as a representative from Wylie Fire and Rescue comes to the library to offer advice about preparing your home for the next natural disaster. Learn what you need to have on hand and what you can do to be aS prepared oSpossible. K8mdioarg101 Tuesday, September 21 '#1 10:30AM Turning 65 or new to Medicare? Join Allen Warchol for an informative 30-minute meeting about medicare, followed byaquestion-mnd'nnsvvor session. To RSVP please call 214'277'94S7. GhostHunterytcadmrmy Tuesday, October 12th '*,: 6PM Looking for R spooky good time a[ the Smith Public Library? Want tn learn more about ghosts and the paranormal? Join us for a presentation on ghost hunting by Brenda Newby, a Paranormal Investigator with Terrell Ghosts. Come hear ghost hunting stories and learn about the equipment used when investigating ghosts and paranormal activity. Meets in the Multipurpose Room. Registration opens Vn September 21 lZusinass Card Exchan*g Weekly on Wednesdays from O:O0-9:OOann In-person business card exchange and no excuse networking open to anyone with a business or non-profit that affects Wylie. 0n11a120z/Item wSn Teens: Teen Book Club In-person book club is back! 7th-1 2th graders meet every second Thursday of the month at 6pm in the storytime room to chat about the book we read, discuss what else we've been reading, and snack! Octnber14th: Challenger Deep hy Neal Ghusternnen Japanimnation [}uranirne and rnang8 club for 7th-13th graders! Join us every third Thursday in the storytirn8 room at 6pm to watch anime, chat about manga, and share artwork with each other. We've also always got Japanese snacks from Mit3uvv8 Marketplace inPlano! Roll for Initiative: SPIL's Teen Dungeons & Dragons Group 7th-12th graders only. Must be able h0commit tV longer meetings and specific meeting dates. Together we'll move through a months-long D&D campaign with customized characters, unique monster encounters, etc. You'll learn the ins and outs of Dungeons and Dragons with experienced Dungeon Masters. First meeting will serve as an introduction to D&D and a character creating session, the real adventure begins afterwards! Kids: My Very Own Book Club September's book selection for K4y Very Own Book Club isMu/ano's Beautiful Daughters by John Steptoe. My Very [)vvn Book Club is for 1St & 2nd graders and meets on the designated date from 3:30'4:30prn in the Multi-Purpose Fl0onn. BeTwegn Book Club September's book selection for BeTvveen Book Club is The Lightning Thief by Rick Riordan. Be7\ween Book Club is for4th-Oth graders and meets on the designated date from 0'7prn in the 8(0ry<ime Room, Idea Lab Idea Lob is a STEAM activity program for 1st-4th graders and meets on the designated date from 3:3D'4:30prninthe Multi-Purpose Room. [)ctober's activity iS Haunted Tower Challenge, Family Fun Friday Family Fun Friday is for families. Join us for puzzles, gann9S. Leg0S. movies and much noOr8. September's Family Fun Friday meets Friday, September 24 from 3:30-4:30pm in the Multi-Purpose Room.