07-12-2021 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
July 12, 2021 —6:30 PM
Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon the approval of the meeting Minutes from the June 14, 2021 meeting.
2. Consider and act upon a vendor application for the Wylie ISD Council of PTA's "Back to the Future" back
to school event at Olde City Park on September 25,2021.
WORK SESSION
WS 1, Bond update.
WS2. Project Updates.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on July 9, 2021 at 5:00 p.m. on the outside bulletin board at Wylie
City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the
public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
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such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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07/12/2021 Item 1.
Parks and Recreation Board
Meeting Minutes
Monday, June 14, 2021 — 6:30 p.m.
Wylie Municipal Complex
300 Country Club Road#100
Wylie,Texas 75098
CALL TO ORDER
Board Chairperson Robinson called the meeting to order at 6:30 p.m. with Board Member Suarez, , Board
Member Allen, Board Member Mullis, and Board Member Stewart in attendance. Board Member Stewart
left the meeting early at 7:35 p.m., and Board Member Swendig and Board Member Willeford were both
absent from the meeting.
Staff members present were Parks and Recreation Director Robert Diaz, and filling in for Parks and
Recreation Board Secretary Janet Hawkes, was Planning and Zoning Administrative Assistant II, Mary
Bradley.
CITIZENS PARTICIPATION
No citizens came forward.
REGULAR AGENDA ITEMS
1. Consider and act upon the approval of the Minutes from the May 4, 2021
special meeting.
Board Action:
Board Member Mullis made a motion to approve the Minutes from the May 4, 2021 special
meeting. Board Member Stewart seconded the motion, and a vote was taken and passed 5-0.
2. Consider and act upon the approval of the Minutes from the May 10, 2021
regular meeting.
Board Action:
Board Member Stewart made a motion to approve the Minutes from the May 10, 2021 regular
meeting. Board Member Suarez seconded the motion, and a vote was taken and passed 5-0.
3. Consider and act upon parkland dedication for the Monroe Development.
Director Diaz reminded the Board that another version of this development had been reviewed
and approved at a previous meeting. Due to the previous version being denied by the City
Minutes June 14, 2021
Wylie Parks and Recreation Board Meeting
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07/12/2021 Item 1.
Council a new development is being submitted. Director Diaz advised that the applicant, Capstar
Real Estate Advisors, is proposing to satisfy parkland dedication requirements by dedicating
parkland and improvements in lieu of funds. Capstar Real Estate Advisor representative John
Allums, and Kimley-Horn Consultant Sarah Scott, both attended the meeting to review the
dedication request, elaborate on changes that were made from the previous dedication request,
and answer any questions from the Board. They both explained that the development is now
planned to consist entirely of rental property; 248 units on 17.88 acres of land consisting of what
they refer to as single family"California Courtyard Townhomes" and "Country Cottages". 3700
linear feet of an eight foot concrete trail will be included within the development with plans to
connect the trail to Kings Bridge Park. 4.8 acres of the 17.88 acres of developed land is
floodplain, of which includes an existing four acre lake. The developer proposed to split with the
City 50/50, any impending legal expenses associated in changing the ownership of the lake area.
The developer requested that the park be named Al Monroe Park in memory of the previous
property owner, and that the dedicated parkland be owned and maintained solely by the City.
Board Action:
Board Member Suarez made a motion to approve the parkland dedication for the Monroe
Development but to table the naming of the park to a later date. Board Member Mullis seconded
the motion, and a vote was taken and passed 5-0.
4. Consider and act upon final design and cost opinion for the updated
Founders Park Master Plan.
Director Diaz reviewed with the Board the final design and cost opinion from consultants Half and
Associates. Director Diaz noted to the Board that any future project would again come back to
the Board for input, this was just for a final conceptual plan. The Board agreed that the
conceptual final design and cost opinion for the updated Founders Park Master Plan should be
recommended to City Council as written.
Board Action:
Board Member Suarez made a motion to approve the final design and cost opinion for the
updated Founders Park Master Plan. Board Member Mullis seconded the motion, and a vote was
taken and passed 5-0.
5. Consider and act upon updating the Parks and Recreation Board Bylaws.
Director Diaz stated that the current Parks and Recreation Board Bylaws needed updating to
reflect the 2019 change by City Council setting term limits, wherein a Board Member can only
serve up to three, two-year terms.
Board Action:
Board Member Mullis made a motion to approve updating the Parks and Recreation Board
Bylaws. Board Member Suarez seconded the motion, and a vote was taken and passed 5-0.
6. Consider and act upon appointing a Board Member to the Comprehensive
Master Plan Advisory Committee.
City Council will formally approve the formation of 13 committee members, seven Council
appointees and six representatives from organizations and boards within the City, to serve on the
Comprehensive Master Plan Advisory Committee. This committee will begin meeting monthly
this summer on Thursdays for approximately one year. They will review all aspects of current
and future development within the City, to include the most recent(2020) Parks, Recreation, and
Open Space Master Plan.
Minutes June 14, 2021
Wylie Parks and Recreation Board Meeting
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07/12/2021 Item 1.
Board Action:
Board Member Stewart made a motion to appoint a Board Member Mullis to the Comprehensive
Master Plan Advisory Committee. Board Member Saurez seconded the motion, and a vote was
taken and passed 5-0.
WORK SESSION
• WSI. Bond Committee update.
The Bond Committee has completed their meetings and will present to City Council during the
June 22nd meeting, their priority list of recommended projects for a future bond election. Director
Diaz reviewed the survey ranking with the Parks and Recreation Board explaining that Lavon
Lake Parks was ranked number one on their priority list. He added that in regards to other
potential parks and recreation projects, the Founders Park improvements ranked number 8, the
Senior Recreation Center expansion ranked number 12, an aquatic facility ranked number 13,
Braddock Park improvements ranked number 17, and Parkside Park improvements ranked
number 18. The City Council is set to determine a bond project list and election date this
summer.
• WS2. Project updates.
The Twin Lakes/Southbrook Trail Connection playground has been ordered and will be installed
in late summer of 2021.
The final draft of the Founders Park Master Plan was reviewed and approved during tonight's
meeting.
Staff is working on obtaining quotes for the ice storm damage as well as some Phase One
improvements to the Brown House, with the intention to use the same contractor for all of the
aforementioned work. The Brown House accessible ramp approval from City Council was tabled
during their last meeting due to construction questions, but will again be presented as an action
item during the next Council meeting scheduled for June 22nd.
The Aquatics Feasibility Study and Lavon Lake Study are both nearing completion. The final
reports will be forwarded to the City Council for review.
ADJOURNMENT
There being no further business, a motion to adjourn was made by Board Member Mullis. Board Member
Allen seconded the motion, and a vote was taken and passed 4-0. The meeting was adjourned at 7:45
p.m.
ATTEST
Janet Hawkes, Parks Board Secretary Joni Robinson,Parks Board Chairperson
Minutes June 14, 2021
Wylie Parks and Recreation Board Meeting
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07/12/2021 Item 2.
Parks and Recreation Board
CITY OF
AGENDA REPORT
Meeting Date: July 12, 2021 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: July 8, 2021 Exhibits: 1
Subject
Consider and act upon the approval of a vendor application for the "Back to the Future" back to school event at
Olde City Park on September 25, 2021.
Recommendation
Motion to recommend approval as presented.
Discussion
The Back to the Future back to school event will be held on Saturday, September 25, 2021 at Olde City Park.
The Wylie ISD Council of PTA's is sponsoring the event to increase community involvement in PTA and
celebrate the start of a new school year. The event will have vendors selling items such as concessions and
spirit wear. Due to COVID-19 lockdowns the event was not held in 2020. Parks and Recreation staff will
coordinate with the group on event logistics and set up.
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07/12/2021 Item 2.
Al• (ATV OF
Parks&Recreation Department
949 Hensley Lane,Building 200
972-516-6340 Parks@wylietexas.gov
- . r A •
Applicant information
Name of Organization* Website
Wylie ISD COUNCIL of PTAs www.ptawyliecouncitcom
Please upload 501c3 Documents
Are you a non profit?*
Yes No W-9(1).pdf 77.22KB
Contact Information
Primary Contact Name*
Rachel Allen
Event Information
Event Name/Title*
Back the Future
Event Type* othen please explain*
Other Community
Purpose of event*
Increase community involvement in PTA and celebraM the start of a new school year.
Event Location*
Olde City Park 112 S Ballard Avenue
Purposed Event Date* Alternative Event Date*
09/25/2021 08/21/2021
Start Time* End Time*
03:0000 PM 08:0000 PM
Include Setup Include Cleanup
Anticipated number of Participating Vendors Anticipated Event Aftendance*
'75 600
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07/12/2021 Item 2.
Event Target Audience*
Wylie ISD Community at large
Event Details*
This is the annual Wylie ISD Council of PTAs, Back the Future/Back to School Bash!We invite all local PTAs to
set up a booth,
have games, sell their spirit wear etc.We also invite local businesses to come set up a both,and support our
local
community. It's a great way to kick off the school year.There will be food served (via the In and Out burger truck)
a pep rally,
the drum lines from both schools,the cheerleaders,etc.
Event Announcement and/or Flyers
NOTE:
If food is prepared on site or off-site and brought to the event location to be offered to the public,free or at cost,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a
Temporary/Short-Term Event Food Service/Health permit is required prior to the event. It is possible that a health inspector
must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the
Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is
www.collincountytx,gov.
Sec. 78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell
or offer to sell any cold drinks, cigars, tobacco, cigarettes, fruits, candies, goods, wares or merchandise of any kind or
nature whatsoever within the municipal parks or recreation or community center facility; provided, however, that this
section shall not apply to any person, organization,firms or corporations,or the agents of any person,or organization,firm
or corporation, or employee of any person who are recommended by the Parks and Recreation Board and approved by
the City Council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within
the municipal parks or recreation or community center facilities of the city.
Signature
Date*
jit);ar-/W6-21,(Aer 06/24/2021
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07/12/2021 Item WS 1.
Parks and Recreation Board
AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Robert Diaz
Subject
Bond Committee update.
Recommendation
N/a
Discussion
Below are the Bond Committee recommendations to the City Council for consideration at their June 22, 2021 meeting.
Staff will answer any questions or concerns regarding the recommendations.
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07/12/2021 Item WS1.
ESTIMATED YEARLY TAX INCREASE
RANK NAME COST TOTAL TAX TE 150J100 200 040 250.000 300,000 350,000 400,000
1 Lavon Lake Parks 5 15,000,000 S 15,000,000 0.02143 5 32.14 S 42.86 5 53.57 5 64.29 5 75.00 S 85.71
2 McMillen Drive 5 20.600000 $ 35.600,000 0.05086 5 76.29 5 101.71 5 127.14 5 152.57 5 178.00 $ 203.43
3 :Park Blvd S 10,000,000 S 45,600,000 0.06514 5 97.71 5 130.2.9 5 162.86 5 195,43 5 228.00 5 260.57
4 CulvertlBridge Repair $ 2,000,000 $ 47,600,000 0.06800 $ 102.00 5 136.00 $ 170.00 5 204.00 5 2388.00 5 272.00
5 AnteTsectioniSIgnal imp_..._ 5 3,400,000 5 51,000,000 0.07286 5 109.29 $ 145.71 $ 182.'14 S 218.57 5 255.60 5 291.43
6 StieetlAlley Replacement $ 5,000,000 $ 56,000,000 0.08000 S 120.00 $ 160.00 5 200.00 5 240.00 5 280.00 5 320,00
7 Downtown Improvements $ 2,000,000 $ 58,000,000 0.08286 S 124.29 $ 165.71 $ 207.14 5 248.57 5 290.00 5 331.43
8 Founders Park " S 10,000,000' $ 68,000,000 0.09714 S 145.71 $ 194.29 $ 242.86 $ 291.43 5 340.00 5 388.57
9 Stone Road S '10,750,000 5 78,750,000 0.11250 5 168.75 5 225.00 5 281.25 $ 337.50 5 393.75 S 450.00
10 Station 2 Reloc 5 15,�500,000 S 94,2.50,000 0.13464 5 201.96 S 269.'29 S 336.61 5 403.93 $ 471.25 $ 538.57
'11 Municipal Complex Imp. . $ 6,700,000 $ 85,450,000 0.12207 5 183.11 $ 244.14 $ 305.18 5 366.21 $ 427.25 $ 488.29
12 Senior center Exp. 5 5,00C,00CE 90,450.000 0.1292.1 5 193 02 3 258.13 323.04 S 387.54 3 452.2€ S. 51E38
13 Aquatics llndoor+Outdoor} 5 2.8,000,000 5 118,450,000 0.16921 5 253.82 5 338.43 5 423.04 $ 507.64 S 592,25 S 676.86
14 Sachse Road 5 3,000,0.00 $121,450,000 0.17350 5 260.25 5 347.00 5 433.75 5 520.50 $ 607.25 5 694.00
15 Station 5 Const 5 14,400,000 $135,850,000 019407 5 291..11 S 388.14 5 485.18 5 582.21 5 679.25 5 776.29
16 Animal Shelter $ 2.500,000 $138,350,000 0.19764 $ 296.46 $ 395.29 $ 494.11 $ 592.93 $ 691.75 5 790.57
17 Braddock Park 5 5,000,000 S 143,350,000 0.20479 S 307.18 S 409.57 5 511.96 $ 614.36 5 716.75 5 819.14
18 Parkside Park. $ 3,500,000 $146,850,000 0.20979 5 314.68 $ 419.57 $ 524.46 5 629.36 $ 734.25 5 839.14
(1)13 Survey responses received at time ranking
( )Assumes Total Assessed Value of$4,900,000,000,and a cost of$7 0,000Pmillion financed
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07/12/2021 Item WS2.
Project Update Completion Date Park Zone Budget Funded From
Twin Lakes/Southbrook Trail Connection Playground installation late Summer 2021 Central $62,000 A/I
summer 2021.
Brown House Improvements Staff is working on quotes Summer 2021 $175,000.00 Hotel/Motel
for ice storm and
for some Phase 1
improvements.
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