11-17-2021 (Animal Shelter) Agenda Packet Wylie Animal Shelter Advisory Board Regular Meeting
November 17, 2021 —6:00 PM
Council Conference Room-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY OF
CALL TO ORDER
INVOCATION
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the Animal Shelter Advisory Board minutes of March 24,2021. (ASAB
Chair)
2. Consider and place on file 2021 first, second, and third quarter statistical information for shelter operations.
(ASAB Board Chair)
3. Consider and place on file 2021 Texas Department of State Health Services facility inspection. (ASAB
Chair)
WORK SESSION
WS1. 2021 shelter events and status. (S. Patton,ASAB Board Member)
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on November 12, 2021, at 5:00 p.m. on the outside bulletin board
at Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible
to the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
Page 11
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If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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11/17/2021 Item 1.
•
Animal Shelter Advisory Board
I
Minutes
Regular Meeting
March 24, 2021 - 6:00 pm
Wylie Municipal Complex - Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Dr. Brad Abraham called to order the Animal Shelter Advisory Board meeting at 6:11 pm. Board
members present Shelia Patton,Amber Porter, and Jeff Forrester. Quorum is present.
Staff Liaison Lt. Matt Miller is also present.
INVOCATION& PLEDGE OF ALLEGIANCE
The invocation was given by Brad Abraham. The pledge of allegiance was led by Jeff Forrester.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a
non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3)
minutes. In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the Animal Shelter Advisory Board minutes of
November 11, 2020. (ASAB Chair)
Board Action
Minutes March 24,2021
Animal Shelter Advisory Board
Page 1
3
11/17/2021 Item 1.
A motion was made by Jeff Forrester to accept the Animal Shelter Advisory Board minutes of
November 11, 2020, as presented. Amber Porter seconded to accept the Animal Shelter
Advisory Board minutes of November 11, 2020, as presented. A vote was taken and the motion
passed unanimously.
1. Consider and place on file 2020 fourth quarter statistical information for shelter
operations. (ASAB Board Chair)
Board Action
A motion was made by Brad Abraham to accept and place on file fourth quarter statistical
information for shelter operations. Jeff Forrester seconded the motion to accept and place on file
fourth quarter statistical information for shelter operations. A vote was taken and the motion
passed unanimously.
DISCUSSION ITEMS
• Discussion regarding 2020 shelter events and status fourth quarters. (S.
Patton,ASAB Board Member)
Shelia Patton reports one a low-cost vaccination clinic held at the City of Wylie Animal Shelter
facility during evening hours provides residents access to low-cost vaccinations, heartworm
testing, and preventative medication. Thirty-two animals received pre-adoption veterinary
services. Vet care for twenty-seven injured or diseased stray animals was provided by staff
transport to local veterinary clinics.
Pet of the week twice monthly with Wylie News continues. Participation during Facebook live
with Mayor continues to feature an adoptable pet and information related to shelter animal
availabilities.
The shelter adoption is still operating with restrictions. There is an extreme shortage of animal
services staff. Open positions continue to be posted utilizing multiple resources by the HR
team. The shortage of the Wylie team is not unique to the current labor industry related to
animal care.Applicants are subject to a psychological evaluation.
Related to mental health Matt Miller reports the high level of importance the Department places
to ensure staff has support. The position requires job duties that are considered a possible
threat to the employee if not monitored. WPD has available to the division resources geared
toward the importance of gaining, maintaining, and supporting employees who may need the
Minutes March 24,2021
Animal Shelter Advisory Board
Page 2
4
11/17/2021 Item 1.
resources. Current AS staff has completed open meetings to ensure they are aware of
programs available and to ensure that their mental health is a high priority.
Dr. Brad Abraham expresses his knowledge of the mental crisis that affects the animal welfare
and animal care community.
There has been notable success related to operational changes related to adoptions. Currently,
adoptions are being conducted by appointment only. This process allows adopters to select
available pets for adoption prior to coming to the facility. A staff member is dedicated to this
visitor and the entire process of adoption. Meet and greets with family pets are continuing. The
facility is posting a 97.08 percent positive outcome rate for 2020 supporting the continued efforts
toward positive outcomes.
Jeff Forrester expresses his appreciation of the hard work and dedication of the staff. This
appreciation is also expressed by Amber Porter.
Animal Services continues to provide 24-hour emergency assistance to residents. Field
operations are six days a week. Adoption appointments are available six days a week. Shelter
care of animals is conducted seven days a week.As a certified state quarantine facility, this
area functions 24/7.
ADJOURNMENT
Motion was made by Dr. Brad Abraham and seconded by Shelia Patton to adjourn the meeting.
With no further business before the board, the consensus of the board was to adjourn at 6:33
pm.
Brad Abraham,ASAB Chair
ATTEST:
Shelia Patton, ASAB member
Minutes March 24,2021
Animal Shelter Advisory Board
Page 3
5
11/17/2021 Item 2.
Animal Shelter Advisory Board Report
January thru March 2021
Dogs Cats Others Total
Impounds 111, 27 60 223
Owner Surrender 2 3 0 15
Stray 82 8 12 106
Quarantine 17 1 0 14
Safe Keeping 4 0 0 2
.
DOA 6 11 39 ,_ 60
Trapped by resident 0 4 9 26
Born at Shelter 0 0 0 0
Dispositions Dogs Cats Others Total
Return to Owner 82 5 1 92—
Adopted 16 9 7 23
Rescued 1 1 4 11
Euthanized 1 0 6 8
Other 2 1 2 29
Euthanasia Reason
Behavioral 1 0 0 0
Medical 0 0 2 5
Policy-H.R.R.0 0 0 4 3
Wild Animal 0 0 0 0
Euthanasia for dogs 0.90%
Euthanasia for cats 0.00%
Euthanasia for dogs&cats total 0.78%
Dogs at facility at end of report: 9
Dogs at facility at beginning of report: 6
Cats at facility at end of report: 3
Cats at facility at beginning of report: 2
Euthanasia Rate for Facility January 1, 2021 thru March 31,2021: 0.78%
Euthanasia Rate for Facility January 1,2021 thru March 31, 2021: 0.78%
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11/17/2021 Item 2.
Animal Shelter Advisory Committee Report
April thru June 2021
Dogs Cats Others Total
Impounds 117 35 88 240
Owner Surrender 3 1 0 4
Stray 80 21 41 142
Quarantine 22 2 0 24
Safe Keeping 2 0 0 2
«
DOA 10 6 32 48
Trapped by resident 0 5 15 20
Born at Shelter 0 0 0 0
Dispositions Dogs Cats Others Total
Return to Owner 74 3 12 89
11 1, 25
Adopted 13
Rescued 5 0 8 13
Euthanized 2 8.
8 18
Other 2 1 7 10
Euthanasia Reason
Behavioral 2 0 0 2
Medical 0 8 8 16
Policy-H.R.R.0 0 0 0 0
Wild Animal 0 0 0 0
Euthanasia for dogs 1.72%
Euthanasia for cats 25.00%
Euthanasia for dogs&cats total 6.76%
Dogs at facility at end of report: 20
Dogs at facility at beginning of report: 9
Cats at facility at end of report: 8
Cats at facility at beginning of report: 3
Euthanasia Rate for Facility April 1, 2021 thru June 30, 2021: 6.76%
Euthanasia Rate for Facility January 1, 2021 thru June 30,2021: 4.15%
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11/17/2021 Item 2.
Animal Shelter Advisory Committee Report
July thru September
Dogs Cats Others Total
Impounds 111 45 34 190
Owner Surrender 1 0 0 1
Stray 81 29 18 128
Quarantine 15 1 0 16
Safe Keeping 6 0 0 6
DOA 8 15 13 36
Trapped by resident 0 0 3 3
Born at Shelter 0 0 0 0
Dispositions Dogs Cats Others Total
Return to Owner 84 3 11 98
Adopted 25 19 0 44
...... ,Rescued 1 0. 1 2
Euthanized 2 3 2 7
Other 0 0 7 7
Euthanasia Reason
Behavioral 1 0 0 1
Medical 1 3 2 6
Policy-H.R.R.0 0 0 0 0
Wild Animal 0 0 0 0
Euthanasia for dogs 1.63%
Euthanasia for cats 7.89%
Euthanasia for dogs&cats total 3.11%
Dogs at facility at end of report: 11
Dogs at facility at beginning of reporl 20
Cats at facility at end of report: 13
Cats at facility at beginning of report: 8
Euthanasia Rate for Facility July 1,2021 thru September 30,2021: 3.11%
Euthanasia Rate for Facility January 1,2021 thru September 30,2021 4.02%
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Inspection for Animal Shelter, Impoundment, and Rabies Quarantine Facilities 11/17/2021 Item 3.
Date ' Name of Manager `(. -' ��'� - Registration No. r.� . '
ir
Name of Establishment I., °` =� ` n � " /° Inspector s � 'r "--
Location of Establishment. a Mailing Address
City_ le 0 <` t State . Zip Code ,. '
,, ,
Phone �`� � �,�- County
Note to Inspector: Put Yes, No, or NIA(Not HMI-Heating�."_ Applicable) in the columns to the right of the question.
} . ,t,,yY r at ti (.r5 rr� its Y„y 11} y;��,{4t;',t"�H.
Structural Strenth14.Are animals protected from cold and inclement
1. Is the facility structurally sound and maintained in good luveather and direct effects of wind, rain, and snow?
repair in order to protect the animals from injury, contain 15. Is auxiliary heat or bedding provided if the
them, and prevent transmission of diseases? ��temperature is below 50°F when animals are present?
Water and Electric Power Cooling and:Ventilation
:2. Does the facility have reliable and adequate electricity 16. Are animals protected from any form of overheating
to comply with other requirements? and from direct rays of the sun?
3. Does the facility have fresh, clean water available? 17. Are fresh air and adequate ventilation to minimize
Storage;:. -
,. . r drafts, odors, and moisture condensation provided?r
4. Are food and bedding stored to protect them against I18. Is extra ventilation, such as fans or air conditioning,
iinfestation or contamination by vermin? provided in indoor facilities if the temperature is 85°F or 1,41
5. Is a refri.erator available for .erishable foods? above when animals are present?
Waste Disposalpm-Lighting
16. Are there provisions for the removal and disposal of 1 (19. Is lighting adequate to permit routine inspection and
animal and food wastes, bedding, dead animals, and cleaning?
debris? 20. Are primary enclosures situated to protect the
`7.Are disposal facilities operated in a manner that animals from excessive illumination (man-made or
minimizes vermin infestations, odors, and disease natural)?
hazards? i Construction
8. Is there a suitable method for rapidly and safely 21. Is the facility constructed to protect the animals and
removing water and other liquid wastes? not create a health risk or public nuisance?
Washrooms'and Sinks 22. Are building surfaces constructed and maintained so
9. Are there facilities (such as washrooms,basins, or that they are impervious to moisture and can be readily
sinks)for employees to wash their hands? sanitized?
23. Is the floor made of durable, nonabsorbent material?
Management Primary Enclosures
10. For facilities located in a county with a population of ,24. Are primary enclosures structurally sound,
75,000 or over (only), in accordance with THSC Section maintained, and constructed with surfaces that are
823,003: impervious to moisture and can be readily sanitized?
a. Are animals separated by species and b sex? ((° 25. Do primary enclosures enable the animal to remain
b. If not related to one another, are animals of relatively ,„ , dry and clean and protect the animal's feet and legs
the same size sharing cages/•ens? 1 'from injury?
arnc.mal Are
sick or injured animals segregated from healthy , , 26. Do the cages and kennelsovine enough s provide i g sp
ace for
each animal to make normalpostural adjustments
11. For facilities located in a county with a population of without touching the top of the enclosure, including
75,000 or over(only), in accordance with THSC Section turning freely, standing easily, sitting, stretching, moving
823.005: itsT head, lying in a comfortable position with limbs
c extended, and movingand assuminga comfortable
Has the governing body of the city or county in which the
shelter is located established an advisory committee to •osture for feeding, drinking urinating, and defecating?
assist in compliance with THSC Chapter 823? k i tTA ti ' ,"1 . t. #,"l 'x i 't '}
Records 27. Are dogs and cats fed at least once a day or more
12. Does the facility keep records on each animal? often as appropriate for the age and condition of the
animal, except as directed by a veterinarian? Are other
13. Do records document animal description, animals fed as described on packaging of a commercial,
impoundment and disposition dates, and method of species-specific food or as directed by a veterinarian
disposition? (see#32 for ferret requirements)?
1 .
TAC=Texas Administrative Code, THSC=Texas Health and Safety Code Inspector Initials: Date: ', .1
9
Facilit i"`" I i" / t / Ii , Re*istration No: '-' / 11/17/2021 Item 3.
-:,; a ,.,. ,,;;�', ,4 w;�,>o z�`�;ts `fi,..; r \; � T ,, cx,}4 ,*% ,` ,,FA, ,„ .v, -.,.,_n.�.� , :von 7‘4°: `4404,:,.: ..r.b .',V it�.:,i
;,�s31` . o <,r.r��`..�c1.-\'`.',�`� �.��p4'i�,t.. xs?�t �r �,., �5��\' �.r;,s�a W i.».,.
a w !:h g i ads tit .4i s ` tii,stfis ','4Vr�1``t.''Z`3s Mkt scw <:. A '�
ee from ,o)
ate . I es .,a$palatable, � Ai, a,, ,,,,„A s \ „'� r
s food
ome,
contamination, of sufficient u ritivefrvalue to meet daily 38. Is there documentation of twice-daily observations of
r ,. � f
G
requirements, and accessible to animals? . r.n lies - ��als
9. Are food pans kept clean and sanitary, and if k NVII6\ 74, 4, \�
disposable food pans are used, are they discarded after �I
each feeding? 39. Does the facility y have a written Standard Operating
v� ^ ` t u f o k� 77,,, ,,, k 4 Procedure (SOP)? 74
3_
30. Do animals have convenient access to fresh water and 40. Is the SOP specific for the facilit ? V t '
is it offered at least twice daily for at least an hour(except t/.,i 41. Is the SOP posted or otherwise readily available to '
as directed by a veterinarian)? / all em•lo ees? V/
:31. Are the water bowls clean and sanitary? r '° 42. Is the SOP designed to ensure effective and safe
quarantine rocedures? i '
32, Do domestic ferrets have 24-hour access to water in a , q p procedures? `
drmkirg�bottl d t f d � � contaaoct enclosures havebetween animalssolid walls to prevent physical?
33. Are excreta removed from primary enclosures often 44. Are the primary enclosures enclosed on all sides,
enough to prevent contamination of the animals(at least i .$ including the top, to prevent escape? /
once a day)? e45. Does each quarantine run, cage, and kennel
34. Are cages, rooms, and pens maintained in a sanitary containing a quarantined animal have a "Rabies .` °{'
condition? ,i Quaranntine""placard`/sign •ossted on it? 4
' 35, Are the buildin• and •remises ke•t clean? I `4. „ a �
36. Is there a regular control of , '4 r I � ,
g program in place for 6. This standard is for purposes of meeting
insects, ectoparasites, and other pests? , requirements set forth in THSC Chapter 829 only. Are
37. Is the facility free of visible signs of rodents and are all employees whose primary job is to enforce animal :71;
to a minimum at all times? ,, control laws in compliance with training requirements
r other vermin infestations kept
� ',� (Sec. 829.002)? If so,this inspection form serves as a
certificate of corn•liance •er Section 829.007,
This facilityhas approximately r cat cages
pp Y g and17) dog cages/pens.
When the facility was inspected today, it was housing approximately irk cats and /1dogs.
Inspector Comments: ❑ Check here if additional inspecctor comments are attached
i
Facility Rating: Satisfactory V Unsatisfactory Probation
If applicable,timeline for probationary period
, As the inspector, I certify that I have personally inspected this facility and that it conforms to the statements
above.
Inspector Sjgniatre Date
T is i natres below no ledge completion and receipt of the inspection form:
_
Mena er" (retain pink copy after signature) Date
Regional Zoonosis Control (ZC) Veterinarian Date
F White original and yellow copy to DSHS Regional Office after Inspector's
and Manager's signatures. Regional Office retains yellow copy after C ';
Veterinarian's signature and returns original with all signatures to facility. I H and Human
Texas6epartmeotofState
Services Health Services
TAC=Texas Administrative Code, THSC=Texas Health and Safety Code Zoonosis Contr
10