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01-26-2009 (Parks & Recreation) Minutes 7; Parks and Recreation Board '"-' CITY OF WYLIE MINUTES Monday,January 26,2009—6:30 pm Wylie Municipal Complex—Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Chairman Anne Hiney called the meeting to order at 6:35 p.m. Board Members present: Co-Chair Dan Chesnut, Brandi Lafleur, Donna Larson and David Willey. (Joy Cortinas arrived at 6:40 p.m.and Benny Jones arrived at 6:47 p.m.) Staff members present: Public Services Director Michael Sferra, Parks & Recreation Superintendent Bill Nelson, Parks& Recreation Asst. Superintendent Robert Diaz& Parks Secretary Charlotte Rice. CITIZEN COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an Item that is not listed on the Agenda.Residents must provide their name and address. Council requests that comments be limited to three(3)minutes.In addition,Council is not allowed to converse,deliberate or take action on any matter presented during citizen participation. None BUSINESS ITEMS 1. Consider and act upon approving the Minutes from December 15, 2008. Board Action: Board Member Willey motioned to pass the minutes and Board Member Chesnut seconded. A vote was taken and passed 5-0. 2. Consider and act upon recommending changes to the budget for the Founders Park Expansion and Renovation Project that reflect the additional funding from the Collin County Parks and Open Space Grant. Board Action: The Board was asked to review samples for pavilion styles for the alternate amenities put forth by staff& Halff & Associates' recommendations. Chairman Hiney expressed frustration over Halff & Associates proposed pavilions, as they were not priced within the current budget. She presented ideas for pavilions that she found online and that were commensurate with the money allotted for such a purchase. It was agreed at the last meeting that the chosen pavilion should be the same quality of Community Park's and Olde City Park's existing structures. Public Services Director Mike Sferra emphasized that the size, shape and location of the pavilion(s) would be the paramount focus. Another item included re-configuring the size and length of the walking trail to accommodate the available funding. Francois de Kock with Halff & Associates, provided an augmented site plan featuring a complete walking trail. The Board asked if it was imperative that the trail be 10 feet wide and Mr. de Kock encouraged the Board not to shorten the width, for fear of it not being able to accommodate bicycles, baby strollers, roller-skaters, etc. He also said that if the City every wanted to widen the trail, then the concrete slabs would be disjointed. The Board wished to see a new rendering, which Halff& Associates agreed to provide at a special meeting to be held in February, before the next regular Parks Board meeting. Board Member Willey motioned to table the issue until the special meeting in February and Board Member Cortinas seconded. A vote was taken and passed 7-0. DISCUSSION ITEMS 3. Discussion and review of Chapter 78, Article IV of the City of Wylie Code of Ordinances: Parkland Dedication and Appendix C: Fee Schedule, Section 15.00, Parkland Dedication Fees. Board Discussion: Public Services Director Mike Sferra imparted to the Board that the City has been getting feedback from commercial developers who are disappointed that the City requires them to pay non-residential(commercial) fee for parkland dedication. Mr. Sferra said that other surrounding cities do not charge a non-residential fee and he feared that developers would be dissuaded to build in Wylie because of it. He emphasized that the establishment of commercial enterprises did not create population increase the way that the creation of a residential subdivision does. Mr. Sferra also mentioned that the current land dedication requirement for subdivision development removed the possibility of using such dedicated land as part of the tax base for revenue generation. Mr. Sferra said that given the current recession, the City may want to re-examine the parkland dedication fee structure in an effort to create a more business-friendly environment for potential developers. Chairman Hiney asked staff to get the opinion of Wylie Economic Director Sam Satterwhite. Board Member Willey suggested suspending the ordinance for a year and to re-visit the topic at the end of that year to discuss the results. The Board suspended further discussion on this topic until the special meeting scheduled for early February, which Assistant City Manager Jeff Butters and Economic Director Sam Satterwhite would be asked to attend. 4. Discuss proposed non-smoking ordinance for parks and park facilities. Board Discussion: Assistant Parks Superintendent Robert Diaz presented the Board with the current ordinance that the City of Wylie employs for facilities and created a mock ordinance applying it to area parks. He used the City of Flower Mound's existing ordinance to help generate the mock ordinance. The Board had previously reviewed the policies of various surrounding cities and found the City of McKinney's smoking ordinance to their liking. Mr. Diaz had queried various athletic associations in the area and found they were receptive to the idea of creating rules regarding spectator smoking. It was the hope of staff and area coaches alike, that enforcement would begin with conspicuous signage and educating the leagues and gently reminding offenders of the new policy in place. It was decided that Mr. Diaz would fine-tune the construction of the proposed ordinance including penatties/fine amounts and would bring it to the next Parks Board meeting for further review. 5. Discuss Board milestones for 2009. Board Discussion: Assistant Parks Superintendent Robert Diaz proposed a review of current projects in lieu of having another Parks Board retreat. He presented the various projects and budgets for the coming year, which included the (1)Completion of the Parks, Recreation and Open Space Master Plan; (2)Construction for Founders Park improvements; (3) begin Community Park renovation project; and(4)Construction of the Wylie Civic Center- Recreation Center. Chairman Hiney requested that at six months into these renovations that the Parks Board be allowed to tour the sites. 6. Discuss the selection process of the consultant for the Community Park bond project. Board Discussion: Assistant Superintendent Robert Diaz reminded the Board that proposals from approximately ten potential candidates for the renovation of Community Park would be submitting Statements of Qualification at the end 40. of the month, after which point a selection group would rank and score the respondents. This group would comprise Public Services Director Michael Sferra, Parks & Recreation Superintendent Bill Nelson, Parks & Recreation Asst. Superintendent Robert Diaz and two Board Members. Board Member Donna Larson volunteered to serve, as did Board Member Benny Jones. Minutes—January 26,2009 Wylie Parks and Recreation Board Page 2 of 3 7. Update on Master Plan telephone survey. Board Discussion: Assistant Superintendent Robert Diaz reported that Raymond Turco&Associates had successfully completed the telephone survey and were in the process of compiling statistics, based on the data collected. Mr. Diaz said that the data would be presented at the March 2009 meeting for the Board's review. ADJOURNMENT A motion was made by Board Member Willey to adjourn and Board Member Chesnut seconded the motion; consensus of the Board was to adjourn. The Board adjourned at 8:41 p.m. ne Hiney, h ATTEST: Charlotte Rice, Park Board Secretary Minutes—January 26,2009 Wylie Parks and Recreation Board Page 3 of 3