09-13-2021 (Library) Minutes tAt
IN Library Advisory Board
CITY OF
WYLIE
Minutes
In-person Meeting
September 13,2021—7:00 p.m.
Library Conference Room
CALL TO ORDER
Announce the presence of a Quorum.
Board Chair Juan Azcarate III, called the meeting to order at 7:00pm. The following Library Board
members were present: Toshia Kimball, Carla McCullough, Kristina Jones, Kristin Botsford, Irene
Chavira,Rosalynn Davis &Ofilia Barren,Board Liaison.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentations were given at the meeting.
CONSENT AGENDA
1. Consider and act upon approval of the Minutes of the August 9,2021 Library Board Meeting.
Board Action:
-, The Library Board Minutes of Monday,August 9,2021.
• Kristin made a motion to approve the minutes
• Toshia 2nd,all in favor
WORK SESSION—DISCUSSION ITEMS
1. Staff Spotlight: Cheryl Glidewell,Circulation Supervisor
-, Ofilia stated that Cheryl is the longest serving employee at the library, she has been here for 17
years.
-* Cheryl started in 2004 in the old building as a part time shelve; and moved her way into the front
desk.
• Circulation is about customer service,greeting patrons,helping them check out and
helping them find something they are looking for or getting them to the reference
assistance at the appropriate desk.
• Behind the scenes they check for damages,lock DVDs and get everything ready as
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quickly as possible in order to get it quickly back on the shelves for patrons.
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• Cheryl and circulation are in charge of the Drive Thru window. She stated that it was a
whole different workflow from the front desk but the circulation staff has gotten used to it
now.C
• Circulation is also in charge of book repairs, lost books and overdue notices. Cheryl also
monitors any online questions that has to do with registration and monitors the online
library card process.
• The ability to get an online digital card is monitored through Circulation as well;this
gives patrons the ability to use all the digital content the library offers.The card is good
for 6 months then a patron would have to come into the library to get a physical card.
• Ofilia stated that circulation also has a schedule where each month they check a section to
make sure everything is where it needs to be as well as dust it.
• Volunteer(Friends of Library president)comes in and cleans the DVD's.
• 3 times a day circulation pulls holds,where they pull something off the shelf that
someone requests, and alerts the patron it is ready. On Fridays and Saturdays they do it
twice a day.
• There are 11 people in the circulation department to handle the many things that
circulation does.
• Only 2 other full time employees and the rest are part time.
o Juan asked if the part time staff work a certain number of hours or does it
fluctuate.
• Cheryl stated that most of them work 24 hours 5 days a week.
One is 16 hours and 2 are 18 hours.
-+ Cheryl ended by giving a telling a little bit about herself
• She lives in St.Paul,with her husband,has 2 grown sons and 3 grandchildren. She also
likes to work in the yard and her garden.
-> Ofilia asked if for the next Staff spotlight she could invite the Friends of the Library president,to
give the board some information about all the events that are coming up.
• Everyone agreed to extend the invitation.
2. Review status of FY 22 budget and Assistant Director position request
-� Ofilia informed the board that everything passed at the City Council meeting.
• Ofilia will meet with the HR director tomorrow morning,so they can go over the job
description and get it posted hopefully in the next couple days.
-t The YMCA discussed taking over the Rec a few Council meetings ago,they are supposed to
come back to answer a few more questions,but Ofilia saw the agenda and noticed they are not on
it for the next meeting.
• The Rec Center was always treated as a service not as a for profit entity.They asked to
raise rates a year or two ago and council said no,they wanted the Rec to stay as a service
and more affordable.
• Juan asked if there are people who believe that it could be managed better with a
third party? Ofilia answered that people believe that they are going to save
money on their property taxes. Which is not true since the Rec center is not
funded by property taxes but by sales taxes.
o The reason that it may concern the library is because if there are talks of
privatizing the Rec Center then the library could be next.
o Roz asked if it was true that the Mayor is the one driving this change.
Yes he is the one pushing for the change.
o Kristin asked if there are companies that can privatize a library?Yes,
they come in and fire all the staff to rehire at a lower rate,then make
changes by cutting programs and running everything with a for profit
state of mind.
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• Usually when talks of privatization come in the library will get
brought up since it does not make a profit but it is not meant to
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make a profit. The Library is funded through property taxes,but
the library is also the smallest department in the city.
• Carla stated that if the Library were privatized there would then
be no need for an Advisory Library Board.
• Ofilia will keep the board informed on what will transpire.
• On the agenda for tomorrow's meeting is options for the remaining fund balance that the
city has. The city manager has picked 6 or 7 items that he recommends that get funded
and one of those items is the sorter.
• Juan asked about the maintenance fees and if those would be included in the
request?Those fees come out of ITs budget,which is how it currently is.
• The amount that is being requested for the sorter is $120,000,and that includes
the sorter and the intake box that is outside.
3. Review circulation statistics for August 2021
-, Ofilia presented the board with the statistics for the month of August.
• The numbers for circulation have still not come back to 2019 standards but are much
better than last year's numbers.
-+ Overdrive,Kanopy and Hoopla stats were also presented.
• Patrons are given 10 credits a month on Hoopla and 5 credits a month on Kanopy.
4. In-Service training provided by the Texas State Library and Archives Commission
-+ The library was closed Saturday through Tuesday of Labor Day weekend,for maintenance to
reseal all the wood floors and other building maintenance
• Library staff is allowed back in the building on Tuesday,they just ask that there is not a
lot of heavy traffic while the floors are still drying.
• On Tuesday,the staff did its annual In-Service day complete with team building
exercises.This year the Texas State Library and Archives Commission had two
inclusion consultants zoom in to do a training on inclusion that really got the staff
involved and talking.
o Juan asked if it was all day Tuesday?Ofilia responded that it was
Tuesday morning then after lunch was a team building activity, followed
by department meetings with everyone able to be present.
5. Review upcoming programs
4 Finance for Women is coming up and there is still space available.
4 Disaster Preparedness is on Thursday.
-, Medicare 101 is Tuesday Sept 21st.
-) Ghost Hunter Academy is Tuesday October 12th at 6pm.
-4 Business Card Exchange is every Wednesday.
-4 Also included in the packet was all the programs for Kids&Teens.
• Dungeons and Dragons has become popular again.
6. Other Business
-4 Friends of the Library Night of Spooks is also coming up on October 26th.
-, The Library's 50th anniversary party will be on November 6th.
4 Juan asked if the only vacancy that the library currently has is the Assistant Director position?
• Ofilia stated that that is the only new position available,however there were a few
employees that turned in their notices this past week,one being a full time position.
• There are many current employees interested in the full time position.
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• Carla asked if HR is the one that finds the candidates and interviews or if Ofilia
will be doing the interviews?
o Ofilia stated she will be conducting the interviews.
♦ A part time position has also opened up and that should be posted by the end of the week.
• Carla clarified if HR just approved the posting then Ofilia and staff take over
from there.
o Ofila confirmed that and stated that most of the job postings are already
done,they just get looked over to make sure they are up to date.
However the Assistant Director position was a brand new position so
Ofilia created the job description and then worked with HR to fine tune
it.
• Juan asked if once the candidates are interviewed if Ofilia then lets HR know
who is chosen?
o Yes, depending on the position,for the part time position it is a short
interview with a phone screening,but for the big positions there is a
more in depth phone interview then they decide who will be interviewed
in person with a panel interview. For the Assistant Director position there
will probably be two rounds of panel interviews.
ADJOURNMENT
Carla made a motion to adjourn the meeting.Roz 2nd motion; all approved
Meeting adjourned at 7:37pm.
Juan Azcarate III,Board
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Minutes September 13,2021
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