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10-11-2021 (Library) Minutes ' IN Library Advisory Board CITY OF WYLI E Minutes In-person Meeting October 11,2021—7:00 p.m. Library Conference Room CALL TO ORDER Announce the presence of a Quorum. Board Chair Juan Azcarate III, called the meeting to order at 7:00pm. The following Library Board members were present: Toshia Kimball, Carla McCullough, Kristina Jones, Kristin Botsford, Irene Chavira,Rosalynn Davis&Ofilia Barrera,Board Liaison. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentations were given at the meeting. CONSENT AGENDA 1. Consider and act upon approval of the Minutes of the September 13,2021 Library Board Meeting. Board Action: -3 The Library Board Minutes of Monday, September 13, 2021.Correction a period after change and capitalize Y in yes • Kristin made a motion to approve the minutes • Toshia 2nd, all in favor WORK SESSION—DISCUSSION ITEMS 1. Review sorter request and update on staffing. -3 City council agreed to fund the sorter for the library, so now the library can get a new sorter. ♦ There was also talk at the City Council meeting about adding a couple of splash pads to Wylie, someone mentioned that they would both be at the west side of town,but the mayor interjected that the east side would need one because they don't even have a library. Ofilia chimed in saying she would gladly set up a library branch on the east side of town. 'U . The process for the sorter can now begin,with the library putting out specs for what's needed so companies can start to bid. Minutes October 11,2021 Library Advisory Board Page 1 • Juan asked how long it would take to get the RFP and process going.Ofilia said that it will probably take longer than she thinks because of shortages and many other factors. o Ofilia gave an example of a patron complaining about why the library doesn't have a certain new book, and he was informed that many books have been ordered;they just haven't arrived due to supply chain interruptions. -3 Ofilia mentioned that as far as staffing the process to hire the new assistant director has started and she had already received a few applications.Within a week or so she will begin the process of calling and scheduling interviews. • Roz asked where the assistant director position was being posted. Ofilia stated that it was on the City's website and the Texas Library Association website. Ofilia informed the board that the full time technical service position has been filled by an internal employee and she will be starting next week. • Juan asked if now that Ana has moved up if there is a new vacancy for her old position. Ofilia confirmed that was now the case. 2. Review statistics for September 2021 and FY 21. -3 September is the last month of the fiscal year, and Ofilia was hoping to have all the computer statistics ready to present to the board,however those statistics take a while to process. She will present them once she receives them. -3 Numbers for circulation and library visitors are showing fairly well post pandemic. • Juan asked if there was an event in the multipurpose room because he came by and it was busy. Ofilia stated it was for a kids club event that was being held. • Juan also asked if there was any data showing if the patrons were from Wylie or any other locations. Ofilia said she hasn't pulled data lately but the last time she did the numbers were about 60/40 with 60%being from Wylie. 3. Review details/schedule of Night of Spooks and Library 50th Anniversary Programs. Brainstorm library memory activities. -3 Tuesday is the Night of Spooks and we are set to have a Shop of Curiosities show. This was in the works before the pandemic,and is now finally taking place. • The reservations are full for all the shows and filled up very quickly,over a weekend the spaces were full. Most patrons have already paid for their seats. • Trick or treating will be at every reference desk, as well as crafts in the storytime room and a scavenger hunt in the children's section. -3 Ofilia included the flyer with the schedule of the 50th Anniversary party to the packet for the board. • The Texas credit union will be of the library that day for food,as well as SMOs Donuts and Kona Ice. • The food trucks and the car show will be out in the parking lot. • Elvis,crafts and Red Door Dance will be in the library. • Elvis will be performing twice during the event. • Ofilia said she was trying to come up with a method for people to share their memories of the library,but still wasn't quite sure how to go about it,and asked the board if they had any suggestions. • Carla suggested a picture be taken as they walk in then they can give a recap of what the library has meant to them. o Ofilia said the library doesn't have an instant camera to get people's pictures quickly. o Kristin asked what the plan was for the memories. Ofilia was thinking about posting the memories on our website or social media or having a display where people can read the memories. Minutes October 11,2021 Library Advisory Board Page 2 o Kristin asked what if someone dresses up as an old 50s reporter and goes around interviewing people If someone asks them directly,they may be more willing to share. • Juan asked if the staff was going to be running it.Ofilia said it is being run by the Friends,but staff and herself will be present during the event. • Roz asked if past employees or volunteers would be attending the event. Ofilia said that she has been trying to get the word out to as many people as possible. 4. Review upcoming programs. -) Ghost hunting program will be tomorrow night. -> Medicare 101 -> Comic book club for adults -9 Ofilia shared that there have been some programs where people have registered but no one has shown up. • Juan asked how the Medicare program was doing and if it was a regular program. Ofilia shared that it has happened every month and the turnout has been good. -3 There are also a few more finance sessions coming up in January also. 5. Other Business -> Ofilia to present computer statistics to the library board. -3 Computer use policy may need to be updated. If it does,Ofilia will send the policy to the board. -3 Juan asked if there had been any more discussion on the Rec Center.No,there has not been, actually the Rec Center was supposed to present their findings on the yearly fee at tomorrow's council meeting but they asked for another 2 weeks. • City council asked YMCA for more information but they have still not responded with the information. -3 Toshia asked where the new fuel station was going to be. Ofilia shared it would be next to the police station. She also stated that there were quite a few people who were not happy about it but that there were also quite a few people that were happy about it because they have good tacos. • Kristin stated that she read that the taco shop that is in the Fuel City in Dallas is not going to be part of the one in Wylie,but hopefully enough people will be upset about it and they will add it. -9 Many board members were hoping for a Panera Bread. ADJOURNMENT Carla made a motion to adjourn the meeting. Roz 2nd motion; all approved Meeting adjourned at 7:32pm. ai7) / Juan Azcarate III,Board 1 Minutes October 11,2021 Library Advisory Board Page 3