11-08-2021 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting
November 08, 2021 —7:00 PM
Smith Public Library-300 Country Club, Bldg 300, Wylie, TX 75098 CITY
CALL TO ORDER
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Approve the minutes from the October 11th meeting
WORK SESSION
WS 1. Meet David Elderbroom,Friends of the Library President.
WS2. Discuss a change in meeting venue and a possible change to meeting dates due to Council order.
WS3. Overview of recent events:Night of Spooks and 50th Anniversary Party.
WS4. Update on Assistant Director position.
WS5. Review recent library usage statistics
WS6. Review upcoming library programs and holiday closures.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on November 5, 2021 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
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1
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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11/08/2021 Item A.
Library Advisory Board
CrrY
Minutes
In-person Meeting
October 11, 2021 —7:00 p.m.
Library Conference Room
CALL TO ORDER
Announce the presence of a Quorum.
Board Chair Juan Azcarate III, called the meeting to order at 7:00pm. The following Library Board
members were present: Toshia Kimball, Carla McCullough, Kristina Jones, Kristin Botsford, Irene
Chavira,Rosalynn Davis & Ofilia Barrera, Board Liaison.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
PRESENTATION
No presentations were given at the meeting.
CONSENT AGENDA
1. Consider and act upon approval of the Minutes of the August 9,2021 Library Board Meeting.
Board Action:
-3 The Library Board Minutes of Monday, September 13, 2021.Correction a period after change and
capitalize Y in yes
• Kristina made a motion to approve the minutes
• Toshia 2nd, all in favor
WORK SESSION—DISCUSSION ITEMS
1. Review sorter request and update on staffing.
-3 City council agreed to fund the sorter for the library, so now the library can get a new sorter.
• There was also talk at the City Council meeting about adding a couple of splash pads to
Wylie, someone mentioned that they would both be at the west side of town,but the
mayor interjected that the east side would need one because they don't even have a
library. Ofilia chimed in saying she would gladly set up a library branch on the east side
of town.
• The process for the sorter can now begin,with the library putting out specs for what's
needed so companies can start to bid.
Minutes October 11,2021
Library Advisory Board
Page 1
3
11/08/2021 Item A.
• Juan asked how long it would take to get the RFP and process going. Ofilia said
that it will probably take longer than she thinks because of shortages and many
other factors.
o Ofilia gave an example of a patron complaining about why the library
doesn't have a certain new book, and he was informed that many books
have been ordered; they just haven't arrived due to supply chain
interruptions.
- Ofilia mentioned that as far as staffing the process to hire the new assistant director has started
and she had already received a few applications. Within a week or so she will begin the process of
calling and scheduling interviews.
• Roz asked where the assistant director position was being posted. Ofilia stated that it was
on the City's website and the Texas Library Association website.
Ofilia informed the board that the full time technical service position has been filled by an
internal employee and she will be starting next week.
• Juan asked if now that Ana has moved up if there is a new vacancy for her old position.
Ofilia confirmed that was now the case.
2. Review statistics for September 2021 and FY 21.
- September is the last month of the fiscal year, and Ofilia was hoping to have all the computer
statistics ready to present to the board,however those statistics take a while to process. She will
present them once she receives them.
-� Numbers for circulation and library visitors are showing fairly well post pandemic.
• Juan asked if there was an event in the multipurpose room because he came by and it was
busy. Ofilia stated it was for a kids club event that was being held.
• Juan also asked if there was any data showing if the patrons were from Wylie or any other
locations. Ofilia said she hasn't pulled data lately but the last time she did the numbers
were about 60/40 with 60%being from Wylie.
3. Review details/schedule of Night of Spooks and Library 50th Anniversary Programs.
Brainstorm library memory activities.
- Tuesday is the Night of Spooks and we are set to have a Shop of Curiosities show. This was in the
works before the pandemic, and is now finally taking place.
• The reservations are full for all the shows and filled up very quickly, over a weekend the
spaces were full. Most patrons have already paid for their seats.
• Trick or treating will be at every reference desk, as well as crafts in the storytime room
and a scavenger hunt in the children's section.
-3 Ofilia included the flyer with the schedule of the 50th Anniversary party to the packet for the
board.
• The Texas credit union will be at the library that day for food, as well as SMOs Donuts
and Kona Ice.
• The food trucks and the car show will be out in the parking lot.
• Elvis, crafts and Red Door Dance will be in the library.
• Elvis will be performing twice during the event.
• Ofilia said she was trying to come up with a method for people to share their memories of
the library,but still wasn't quite sure how to go about it, and asked the board if they had
any suggestions.
• Carla suggested a picture be taken as they walk in then they can give a recap of
what the library has meant to them.
o Ofilia said the library doesn't have an instant camera to get people's
pictures quickly.
o Kristin asked what the plan was for the memories. Ofilia was thinking
about posting the memories on our website or social media or having a
display where people can read the memories.
Minutes October 11,2021
Library Advisory Board
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11/08/2021 Item A.
o Kristin asked what if someone dresses up as an old 50s reporter and goes
around interviewing people If someone asks them directly, they may be
more willing to share.
• Juan asked if the staff was going to be running it. Ofilia said it is
being run by the Friends,but staff and herself will be present
during the event.
• Roz asked if past employees or volunteers would be attending
the event. Ofilia said that she has been trying to get the word out
to as many people as possible.
4. Review upcoming programs.
- Ghost hunting program will be tomorrow night.
- Medicare 101
-, Comic book club for adults
+ Ofilia shared that there have been some programs where people have registered but no one has
shown up.
• Juan asked how the Medicare program was doing and if it was a regular program. Ofilia
shared that it has happened every month and the turnout has been good.
- There are also a few more finance sessions coming up in January also.
5. Other Business
-9 Ofilia to present computer statistics to the library board.
-3 Computer use policy may need to be updated. If it does, Ofilia will send the policy to the board.
-3 Juan asked if there had been any more discussion on the Rec Center.No,there has not been,
actually the Rec Center was supposed to present their findings on the yearly fee at tomorrow's
council meeting but they asked for another 2 weeks.
• City council asked YMCA for more information but they have still not responded with
the information.
-3 Toshia asked where the new fuel station was going to be. Ofilia shared it would be next to the
police station. She also stated that there were quite a few people who were not happy about it but
that there were also quite a few people that were happy about it because they have good tacos.
• Kristina stated that she read that the taco shop that is in the Fuel City in Dallas is not
going to be part of the one in Wylie,but hopefully enough people will be upset about it
and they will add it.
-9 Many board members were hoping for a Panera Bread.
ADJOURNMENT
Carla made a motion to adjourn the meeting. Roz 2nd motion; all approved
Meeting adjourned at 7:32pm.
Juan Azcarate III,Board
Minutes October 11,2021
Library Advisory Board
Page 3
5
11/08/2021 Item WS5.
Library Statistics for Board Meeting November 2021
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2019 2020 2021 2019 2020 2021 2019 2020 2021 2019 2020 2021
Check-In 57,069 35,015 45,173 44,580 32,803 38,375 36,591 29,079 31,161 37,541 31,965 32,047
Check-Out 52,008 29,746 39,911 36,979 27,606 31,613 33,797 25,816 27,097 34,405 29,214 29,203
Holds
Processed 5,298 7,940 5,073 5,143 7,637 5,023 4,611 6,482 5,139 4,645 5,648 4,382
Borrowers
Added 690 201 479 447 268 334 395 228 316 341 392 423
Kanopy
Stats Visits .Pages Plays Minutes
August 2021 502 659 133 2,675
September 2021 564 843 289 4,779
October 2021 583 813 229 5,892
Plays by Device Tablet Desktop Mobile Television
August 2021 8.30% 55.60% 21.80% 14.30%
September 2021 5.90% 48.80% 31.10% 14.20%
October 2021 2.20% 64.20% 11.80% 21.80%
6
11/08/2021 Item WS5.
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11/08/2021 Item WS6.
Upcoming Library Programs - November 2021
Adults
elf Care Iurin Stressful Tim es
Tuesday, November 9 rii 6:30P
Learn from Certified Counselor N.il aggie Roney how to take better care of ourselves
when our stress levels feel overwhelming. Register to attend in person starting October
19 or watch on Facebook Live.
Niieets in the CluRipurpose Room
Registration opens on October 19
oo e• on ri a
.Novenner 1
The Four Winds
Kristin Hannah
Asia os eetu•
Saturday, November 13 • 2:30
Our club for adult fans of Asian pop culture is back! Come explore animation, comics,
music, games and more from Japan, China, and Korea, ell meet every other month,
alternating with our new virtual Comiclub. This will be our first meeting, so bring your
ideas about what YOU want this club to be. Seating will be spaced to maintain social
distance. (Formerly Anime eetUp)
eets in the ultipurpose Room
Register on Eventbrite
T ir Monday - ok Iunch
sve •er 1
The Book of Lost Friends
Lisa ingate
11/08/2021 Item WS6.
IY on in in•
Tuesday, November 16 ;' ;; 6:00PM
Learn the basics of •ookbinding in this hands-on workshop. In this one-hour workshop,
we will review basic terminology, tools and learn 4 basic stitches (simple, saddle,
knotted, & chain).
Meets in the Multipurpose Room
Registration opens on October 18
Teens
Teen Book Club
November 11th: Banned Book Club by Kim Hyun Sook and Ryan Estrada
***Ryan Estrada will be joining us LIVE on Zoom for an exclusive Q&A session during
this book club meeting!***
Japanimation
November 18th
Kids
My Very Own Book Club for 1st & 2nd graders
Molly's Pilgrim by Barbara Cohen
November 16 & 18
BeTween Book & Movie Club
Little Women by Louisa May Alcott
November 9
Family Fun Friday
Family Time Capsule
November 19
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