10-18-2021 (Public Arts Advisory) Minutes Public Arts Advisory Board
fN
CITY OF
W Y L I E Minutes
Regular Meeting
October 18,2021—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road,Bldg. 100
Wylie,TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order by Chair Minerva Bediako at 6:14 pm. Members present included: Lily
Courtney, John Treadwell, Esther Bellah, Christina Null, Michael Schwerin, and Steve Shank. Board
member Lily Courtney was absent.
PAAB Coordinator Carole Ehrlich was also in attendance.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)minutes.
In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen
participation.
No citizens were present to address the board.
DISCUSSION ITEMS
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Discussion regarding a venue for the Wylie Arts Festival 2021. (C. Ehrlich,
Public Arts Advisory Board Coordinator)
Staff/Board Comments
The board and PAC Ehrlich discussed the vendors received to date which total 160. PAC Ehrlich reported
the FBC Church had raised the cost of renting the parking area and main area inside the events center to
$5,000. Additionally the small room that housed many vendors would not be available this year.
Minutes October 18,2021
Public Arts Advisory Board
Page 1
The board discussed the option of using Draper Intermediate as the ISD was not charging the City of the
use of the gym/cafeteria and parking area for both Cooper and Draper. The only cost would be around
$55.00 per hour for janitorial services and a school supervisor.
Discussion regarding changing the venue at this time with much of the advertising being focused on the
FBC venue might be a draw back. The board discussed at length and recommended changing the venue to
the school. PAC Ehrlich stated she would take it to management and see what their thoughts were regarding
the change.
B. Update regarding the Public Art Project for Fire Station#4. (C Ehrlich, Public
Arts Advisory Board Coordinator)
Board/Staff Discussion
PAC Ehrlich reported the artist Terrance Martin had submitted his insurance and been given the
authorization to begin work. A check for$10,000 which is the first milestone requirement was met and the
check was processed for payment.
REGULAR AGENDA
1. Consider and act upon,the Public Arts Advisory Board minutes of September
16,2021. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary)
Board Action
A motion was made by board member Bellah,seconded by board member Schwerin to approve the minutes
of September 16, 2021 as presented. A vote was taken and the motion passed 6-0 with board member
Courtney absent.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice,the Public Arts Advisory Board should determine that a
closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the
City should be held or is required,then such closed or executive meeting or session or consultation with attorney as
authorized by the Texas Open Meetings Act,Texas Government Code§ 551.001 et. seq.,will be held by the Public
Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may
conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning
any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following
sanctions and purposes:
Texas Government Code Section:
§551.071—Private consultation with an attorney for the City.
§551.073—Discussing prospective gift or donation to the City.
§551.076—Discussing deployment of security personnel or devices or security audit.
There were no executive sessions held.
Minutes October 18,2021
Public Arts Advisory Board
Page 2
ADJOURNMENT
Board Action
A motion was made by board member Treadwell,seconded by board member Shank to adjourn the meeting
at 6:58 p.m. A vote was taken and the motion carried 6-0 with board members Courtney absent.
•
Mi eiva,Bediako, Chair
ATTEST:
Carole Ehrlich, ecretary
Minutes October 18,2021
Public Arts Advisory Board
Page 3