01-10-2022 (Parks & Recreation) Minutes Wylie Parks and Recreation Board Minutes IN
January 10, 2022—6:30 PM
Council Chambers-300 Country Club Road, Building#100, Wylie,Texas 75098 CITY OF
WYLIE
CALL TO ORDER
Board Chair Joni Robinson called the regular meeting to order at 6:30 p.m. The following Parks and Recreation
Board members were present: Board Vice-Chair Gloria Suarez, Board Member Craig Allen, and Board Member
Kim Mullis. Board Member Brett Swendig, Board Member Brian Willeford, and Board Member Kevin Stewart
were absent.
Staff present included: Parks and Recreation Director Robert Diaz, and Parks and Recreation Administrative
Assistant II Janet Hawkes.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
A. Consider, and act upon, approval of the December 13, 2021 Regular Parks and Recreation Board
minutes.
Board Action
A motion was made by Board Member Allen, seconded by Board Member Mullis, to approve the December 13,
2021 Regular Parks and Recreation Board minutes. A vote was taken and motion passed 4-0 with Board Member
Brett Swendig, Board Member Brian Willeford,and Board Member Kevin Stewart absent.
B. Consider, and act upon, approval of a Park Event Application for the Kids Can Help Too — Gelila
Makonnen's Chapter organization to hold a fundraiser event at Founders Park on Sunday, March 6,
2022.
Director Diaz advised the Parks and Recreation Board that due to unavailability at Founders Park on March 5,
and by request of Mr. Makonnen to change the event location in order to hold the event on the preferred date
of March 5,the proposed event location was changed to instead be held at Community Park on March 5. He
explained that this is the first year for this event to be held at one of Wylie's parks and staff intends to coordinate
with local sports leagues on use of the park. Staff will also coordinate with the organization on the event
logistics and set up. Wylie residents and representatives of the organization Mekonnen Hailemeskel and Marta
Mesfin, attended the meeting to explain the event details and answer any questions about the requested event;
also explained to the Parks and Recreation Board was how the non-profit organization was initiated. Mr.
MeKonnen explained that his late daughter initially started the organization to raise funds to provide school
uniforms,supplies,and necessities for low income children living in Ethiopia.The organization's primary focus
is to bring awareness of the need to find annual sponsors for each child from one particular school of Ethiopia,
with the goal to expand to other schools,possibly even locally,as the organization grows. The event will consist
of games and a fun run as well as several vendors including a food truck, with the anticipation of 100-150 in
attendance.
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Board Action
A motion was made by Board Member Mullis, seconded by Board Member Allen to approve for recommendation
the application for the Kids Can Help Too—Gelila Makonnen's Chapter organization to hold a fundraiser event
with the amended location to be at Community Park on Mr.Makonnen's preferred date of Saturday,March 5,2022.
A vote was taken and motion passed 4-0 with Board Member Brett Swendig, Board Member Brian Willeford, and
Board Member Kevin Stewart absent.
WORK SESSION
WS1. Project updates.
Director Diaz updated the board on the fiscal year 2021/2022 Projects. He advised that the poles for the parking
lot lighting at Community Park and the Wylie Senior Recreation Center have been ordered by the vendor, with an
expected spring installation date. The Twin Lakes Park playground vendor has received the amenity equipment
and staff is in process of preparing the park for the vendor to begin installation, which is anticipated to take place
within the next two weeks. Valentine Park playground has been ordered by the vendor but there is no estimated
date for delivery or installation at this time.
In regards to the two splash pads and the dog park,review of the request for qualifications for a landscape architect
has been reviewed by staff as well as the purchasing manager. Five vendors were prequalified and Dunaway and
Associates was chosen, who the City has worked with in the past on several projects. For the splash pads design
portion,Dunaway and Associates plans to use a sub-consultant specialized in aquatics engineering and design. Staff
is considering packaging the design proposal with the two splash pads and the dog park together under one contract,
as has been done in past projects. The anticipated design expense will exceed $50,000 and therefore must have
prior City Council approval, which is expected to take place at a future Council meeting. Design and location of
the splash pads and dog park sites will have Parks and Recreation Board and City Council input prior to the final
design. Dunaway and Associates will look at site locations for all three projects. After looking at logistics and
infrastructure, staff believe that a location for one of the splash pads and the dog park would be more suitable if
constructed near one another at the Brown Street trailhead. This area would allow the splash pad and the dog park
to utilize the same utilities for water and electric, in addition to planned amenities such as a restroom, expanded
parking lot, and possibly a pavilion. Community Park is still a likely location for the second splash park due to its
existing infrastructure and amenities, including ample parking, restrooms, and a pavilion located in that area.
Funding for these projects will come out of the general fund balance but if funding exceeds the amount needed,
staff will likely request taking the remaining amount out of the 4B tax revenue funds. Site selection and project
designs will likely be finalized this summer and brought before the Parks and Recreation Board and City Council
for final review and approval. Dunaway and Associates' construction documents will then subsequently be used
to bid out the three projects, with it being very possible that all three will be packaged together in the bid, seeking
out just one contractor who in particular has expertise with aquatics, due to the complexity of the splash pads
Different options on Senior Recreation Center facility improvements is being discussed during the January 11th
City Council work session. The total cost of the project if all items were approved is approximately 1.3 million;
however, City Council has only allotted $750,000 for Senior Recreation Center improvements. Based off of the
Feasibility Study done in 2018, along with staff and patron input, the highest priorities included in the list are
modifications to the entrance such as a porta-cache,rest room upgrades for ADA compliancy,and interior cosmetic
improvements such as painting. Items of lesser priority include an interior fire sprinkler system,the addition of an
exterior meeting area such as a covered patio, new exterior windows and doors, and a dumpster enclosure. After
receiving City Council's recommendations, a proposal with BRW and Associates will be finalized and the final
design phase will begin. The Parks and Recreation Board expressed concern on possible displacement of the Senior
Recreation Center patrons, of which Director Diaz advised that the hope is for only half of the center to be shut
down at a time. He added that the Recreation Center,Collin County Community College, and possibly the nearby
Waterbook Bible Fellowship Church are all possible considerations if the relocation of Senior Recreation Center
January 10,2022 Wylie Parks and Recreation Board Minutes Page 12
programs and activities becomes necessary. The possible project timeline for construction includes a bid out as
early as the fall of 2022,with construction starting year end.
In a work session during the January 25 or February 22 City Council meeting, staff plans to present the Wylie
Recreation Center operation counterpoints to the YMCA presentation that took place during a Council meeting in
2021. Staff will also review various options for membership fees based on the recent Feasibility Study. Parks and
Recreation Board members are invited to attend and give input during this work session; staff will communicate
meeting details after the date has been confirmed.
WS2. Future agenda items.
The winter 2022 Activity Menu has been published and distributed. Included in the edition is an article on January
Wellness Month,as well as related upcoming activities which can be found on page six. Also included on page 30
are stories featuring our City parks, wherein staff chooses different City parks to be highlighted in each quarterly
Activity Menu.
The spring tour planned in April is fast approaching, and Director Diaz invited the Parks and Recreation Board to
give input on locations they would like included.
The City Ordinance Chapter 78 Prohibited Acts, are still being updated and reviewed by the City Attorney. Items
to be updated are primarily related to the carry of weapons in City parks based on state law changes. The final draft
is expected in February and will be brought to the Parks and Recreation Board for review likely in the spring.
The new digital sign is complete and now in use at Olde City Park. Staff updates the information on the sign
regularly, primarily including information on the Parks and Recreation Department and City events. Staff is
removing the old banner sign board, which that was used prior to the installation of the new digital sign.
The Interlocal agreement with Wylie Independent School District (WISD) and the City has been finalized. The
project includes light upgrades to the tennis courts, which is a shared facility adjacent to Founders Park. City
Council is scheduled to review and approve the City's funding portion of the light replacement expense at a future
meeting; WISD will pay$180,000 and the City will pay$140,000 of the improvements expense.
ADJOURNMENT
A motion was made by Board Member Mullis, seconded by Board Vice-Chair Suarez, to adjourn the meeting at
8:07 p.m. A vote was taken and motion passed 4-0 with Board Member Brett Swendig, Board Member Brian
Willeford, and Board Member Kevin Stewart absent.
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J ni Robinson, oard Chair
ATTEST:
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Janet Hawkes,Administrative Assistant II
January 10,2022 Wylie Parks and Recreation Board Minutes Page 13