Ordinance 2000-07
ORDINANCE NO. ~OOO-07
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ADOPTING
THE STANDARDS OF CARE FOR THE CITY OF WYLIE YOUTH
PROGRAMS.
WHEREAS, the City of Wylie will be establishing a history of providing youth
programs that contribute to the overall well being of Wylie youth and families; and
WHEREAS, a Public Hearing before the Wylie City Council was set for April
25, 2000, such date being at least 7 days after publication of the notice of such public
hearing; said notice appearing in the Wylie News on ; and
WHEREAS, the intent of the City is to adopt Standards of Care for its youth
programs that fulfill the requirements of Senate Bill 212 as it amends Section 42.041 of
the Texas Human Resource Code.
NOW THEREFORE BE IT ORDAINED, by the City Council of the City of
Wylie, Texas that:
Section 1. The Wylie Youth Programs' Standards of Care as detailed In
Attachment" A" are hereby adopted.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, THIS 13th DAY OF JUNE, 2000.
ATTEST:
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STANDARDS OF CARE
WYLIE YOUTH PROGRAMS
The following Standards of Care will be adopted by the City Council of the City of
Wylie, Texas in order to comply with Senate Bill 212 as approved by the Texas
Legislature during the 74th legislative session. The Standards of Care are intended to be
minimum standards by which the City of Wylie Parks and Recreation Department will
operate the City's Youth Programs. The programs operated by the City are recreational in
nature and are not day care programs.
GENERAL ADMINISTRATION
1. Organization
A. The governing body of the City of Wylie You~ Programs is the Wylie
City Council.
B. Implementation of the Youth Programs Standards of Care is the
responsibility of the Parks and Recreation Department Managing Director
and Departmental employees.
C. Youth Programs ("Program") to which these Standards of Care will apply
is the Wylie Summer Youth School Program
D. Each Youth Program site will have available for public and staff review a
current copy of the Standards of Care.
E. Parents of participants will be provided a current copy of the Standards of
Care during the registration process.
F. Criminal background checks will be conducted on prospective Youth
Program employees. Ifresults of that criminal check indicate that an
applicant has been convicted of any of the following offenses, he or she
will not be considered for employment:
(1) a felony or a misdemeanor classified as an offense against a person
or family;
(2) a felony or misdemeanor classified as public indecency;
(3) a felony or misdemeanor violation of any law intended to control
the possession or distribution of any controlled substance;
(4) any offense involving moral turpitude;
(5) any offense that would potentially put youth participants or the
City of Wylie at risk.
2. Definitions
A. City: City of Wylie
B. City Council: City Council of the City of Wylie
C. Department: Parks and Recreation Department of the City of Wylie
D. Youth Programs or Program: City of Wylie Youth Programs consisting of
the Wylie Wave Summer Youth Program and future youth programs.
E. Program Manual: Notebook ofpolicies, procedures, required forms, and
organizational and programming information ~elevant to Wylie Youth
Programs
F. Director: City of Wylie Assistant City Manager or his or her disignee.
G. Program Coordinator: City of Wylie Parks and Recreation Department
full..time Community Center Coordinator has been, assigned administrative
responsibility for a Wylie Youth Program
H. Site Supervisor and Program Leader: City of Wylie Parks and Recreation
Department part..time employee who have been assigned responsibility to
implement the City's Youth Programs
I. Program Site: Area and facilities where Wylie Youth Programs are held
consistingofa WISD facility (i.e. Wylie Jr. High).
1. Participant: A youth whose parent(s) have completed all required
registration procedures and determined to be e~ible for a Wylie Youth
Program
'"
K Parent( s): This term will be used to represent one or both parent( s) or
adults who have legal custody and authority to- enroll their child( ren) in
Wylie Youth Programs
L. Employee(s)~ Term-used ~describe people who have been hired to work
for the City of Wylie and have been assigned responsibility for managing,
administering, or implementing some portions of the Wylie Youth
Programs
M. Community Center: The Bart Peddicord Community Center located at
100 W. Oak in Wylie, Texas.
3. Inspections/MonitoringlEnforcement
A. A monthly inspection report will be initiated by the Coordinator of each
Program to confirm the Standards of Care are being adhered to.
(1) Inspection reports will be sent to the Director for review and kept
on record for at least two years.
(2) The Director will review the report and establish deadlines and
criteria for compliance with the Standards of Care.
B. The Director will make visual inspections of the Program based on the
following schedule:
The Wylie Summer Youth Program will be inspected twice during
its summer schedule.
C. Complaints regarding enforcement of the Standards of Care will be
directed to the Coordinator. The Coordinator will be responsible to take
the necessary steps to resolve the problems. Complaints regarding
enforcement of the Standards of Care and their resolution will be recorded
by the Coordinator. Serious complaints regarding enforcement of the
Standards of Care will be addressed by the Director and the complaint and
the resolution will be noted.
D. The Director will make an annual report to the City Council on the overall
status of the Youth Programs and their operation relative to compliance
with the adopted Standards of Care.
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4. Enrollment
A. Before a child can be enrolled, a parent must sign registration forms that
contain the child's:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
5. Suspected Abuse
name, address, home telephone number;
name and address of parents and telephone number during
Program hours;
the names and telephone numbers of people to whom the child can
be released;
a statement ofthe child's special problems or needs;
emergency medical authorization;
proof of residency when appropriate; and
a liability waiver.
Program employees will report suspected child abuse or neglect in accordance
with the Texas Family Code. In the case where a City employee is involved in an
incident with a child that could be construed as child abuse, the incident must be
reported immediately to the Recreation Superintendent. The Superintendent will
immediately notify the Police Department and any other agency as may be
appropriate.
Texas state law requires the staff of these youth programs to report any suspected
abuse or neglect of a child to the Texas Department of Protective and Regulatory
Services or a law enforcement agency. Failure to report suspected abuse is
punishable by fines up to $1,000 and/or confinement up to 180 days. Confidential
reports may be made by calling 1-800-252-5400.
STAFFING - RESPONSffiILITIES AND TRAINING
6. Youth Program Coordinator ("Coordinator") Qualifications
A. Coordinators will be full-time, professional employees of the Wylie Parks
and Recreation Department and will be required to have all Program
Leader qualifications as outlined in Section 7 of this document.
B. Coordinators must be at least 21 years old
C. Coordinators must have a bachelor's degree from an accredited college or
university. Acceptable degrees include:
(1) Recreation Administration or General Recreation
(2) Physical Education
(3) Any other comparable degree plan that would lend itself to
working in a public recreation environment
D. Coordinators must have two years experience planning and implementing
recreational activities.
E. Coordinators must pass a background investigation including testing for
illegal substances.
F. Coordinators must have successfully completed a course in first aid and
Cardio Pulmonary Resuscitation (CPR) based on either American Heart
Association or American Red Cross standards.
G. Coordinator must be able to furnish proof of a clear tuberculosis test
within 12 months prior to their employment date.
7. Coordinator's Responsibilities
A. Coordinators are responsible to administer the Programs' daily operations
in compliance with the adopted Standards of Care.
B. Coordinators are responsible to recommend for hire, supervise, and
evaluate Leaders.
C. Coordinators are responsible to plan, implement, and evaluate programs.
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8. Youth Program Leader/Site Supervisor ("Leader") Qualifications
A. Leaders will be part-time or temporary employees of the Parks and
Recreation Department.
B. Leaders working with children must be age 16 or older; however, each site
will have at least one employee 18 years old or older present at all times.
C. Leaders should be able to consistently exhibit competency, good
judgement, and self-control when working with children.
D. Leaders must relate to children with courtesy, respect, tolerance, and
patience.
E. Leaders must have successfully completed a course in first aid and CPR
based on either American Heart Association or American Red Cross
standards. An exception can be made for no more than one staff person at
each site, and that person shall successfully complete a first aid and CPR
course within four weeks of starting work.
F. Leaders must pass a background investigation including testing for illegal
substances.
G. Coordinator must be able to furnish proof of a clear tuberculosis test
within 12 months prior to their employment date.
9. Leader Responsibilities
A. Leaders will be responsible to provide participants with an environment in
which they can feel safe, can enjoy wholesome recreation activities, and
can participate in appropriate social opportunities with their peers.
B. Leaders will be responsible to know and follow all City, Departmental,
and Program standards, policies, and procedures that apply to Wylie
Youth Programs.
C. Leaders must ensure that participants are released only to a parent or an
adult designated by the parent. All Program sites will have a copy of the
Department approved plan to verify the identity of a person authorized to
pick up a participant if that person is not known to the Leader.
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10. Training/Orientation
A The Department is responsible for providing training and orientation to
Program employees in working with children and for specific job
responsibilities. Coordinators will provide each Leader with a Program
manual specific to each Youth Program
B. Program employees must be familiar with the Standards of Care for Youth
Program operation as adopted by the City Council.
C. Program employees must be familiar with the Program's policies including
discipline, guidance, and release of participants as outlined in the Program
Manual.
D. Program employees will be trained in appropriate procedures to handle
emergencIes.
E. Program employees will be trained in areas including City, Departmenta~
and Program policies and procedures, provision of recreation activities,
safety issues, child psychology, and organization.
F. Program employees will be required to sign an acknowledgement that they
received the required training.
OPERATIONS
11. Staff: Participant Ratio
A In a Wylie Youth Program, the standard ratio of participants to Leaders
will be 20 to 1. In the event a Leader is unable to report to the Program
site, a replacement will be assigned.
B. Each participant shall have a Program employee who is responsible for
him or her and who is aware of the participant's habits, interests, and any
special problems as identified by the participant's parent(s) during the
registration process.
12. Discipline
A Program employees will implement discipline and guidance in a consistent
manner based on the best interests of Program participants.
B. There must be no cruel or harsh punishment or treatment.
,.,
C. Program employees may use brief, supervised separation from the group if
necessary.
D. As necessary, Program employees will initiate discipline reports to the
parent( s) of participants. Parents will be asked to sign discipline reports to
indicate they have been advised about specific problems or incidents.
E. A sufficient number and/or severe nature of discipline reports as detailed
in the Program Manual may result in a participant being suspended from
the Program
F. In instances where there is a danger to participants or staff: offending
participants will be removed from the Program site as soon as possible.
13. Programming
A. Program employees will attempt to provide activities for each group
according to the participants' ages, interests, and abilities. The activities
must be appropriate to participants' health, safety, and well being. The
activities also must be flexible and promote the participants' emotional,
social, and mental growth.
B. Program employees will attempt to provide that indoor and outdoor time
periods include:
(1 ) alternating active and passive activities;
(2) opportunity for individual and group activities, and
(3) outdoor time each day weather permits.
C. Program employees will be attentive and considerate of the participants'
safety on field trips and during any transportation provided by the
Program
(1) During trips, Program employees supervising participants must
have immediate access to emergency medical forms and
emergency contact information for each participant.
(2) Program employees must have a written list of the participants in
the group and must check the roll frequently.
(3) Program employees must have first aid supplies and a guide to first
aid and emergency care available on field trips.
n
14. Communication
A Each Program site will have a pager/cell phone to allow the site to be
contacted by City personnel, and each site will have access to a telephone
for use in contacting the City personnel or making emergency calls.
B. The Coordinator will post the following telephone numbers adjacent to a
telephone accessible to all Program employees at each site:
(1) Wylie emergency medical services and police department.
(2) Bart Peddicord Community Center.
(3) Numbers at which parents may be reached.
(4) The telephone number for the site itself
15. Transportation
A Before a participant may be transported to and from city sponsored
activities, a transportation form, completed by the parent of the
participant, and must be filed with the Coordinator.
B. First aid supplies and a first aid and emergency care guide will be
available in all Program vehicles that transport children.
C. All Program vehicles used for transporting participants must have
available a 6-BC portable fire extinguisher which will be installed in the
passenger compartment of the vehicle and must be accessible to the adult
occupants.
n
FACILITY STANDARDS
16. Safety
A. Program employees will inspect Program sites daily to detect sanitation
and safety concerns that might affect the health and safety of the
participants. A daily inspection report will be completed by Program
employees and kept on file by the Coordinator.
B. Buildings, grounds, and equipment on the Program site will be inspected,
cleaned, repaired, and maintained to protect the health of the participants.
C. Program equipment and supplies must be safe for the participants' use.
D. Program employees must have first aid supplies readily available at each
site, during transportation to an off..site activity, and for the duration of
any off-site activity.
E. Program air conditioners, electric fans, and heaters must be mounted out
of participants' reach or have safeguards that keep participants from being
injured.
F. Program porches and platforms more than 30 inches above the ground
must be equipped with railing participants can reach.
G. All swing seats at Program sites must be constructed of durable,
lightweight, relatively pliable material.
H. Program employees must have first aid supplies readily available to staff
in a designated location. Program employees must have an immediately
accessible guide to first aid and emergency care.
17. Fire
A. In case offire, danger offire, explosion, or other emergency, Program
employees' first priority is to evacuate the participants to a designated safe
area.
B. The Program site will have an annual fire inspection by the local Fire
Marsha~ and the resulting report will detail any safety concerns observed.
The report will be forwarded to the Director who will review and establishrdeadlines and criteria for compliance. Information from this report will be
included in the Director's annual report to the Council.
'^
C. Each Program site must have at least one fire extinguisher approved by the
Fire Marshal readily available to all Program employees. The:fire
extinguisher is to be inspected monthly by the Program Coordinator, and a
monthly report will be forwarded to the Coordinator's supervisor who will
keep the report on file for a minimum of two years. All Program
employees will be trained in the proper use offire extinguishers.
D. Fire drills will be initiated at Program sites based on the following
schedule:
(1) Wylie Wave Summer Youth Program: A fire drill twice during the
session.
18. Health
A. Illness or Injury
(1) A participant who is considered to be a health or safety concern to
other participants or employees will not be admitted to the
Program.
(2) Illnesses and injuries will be handled in a manner to protect the
health of all participants and employees.
(3) Program employees will follow plans to provide emergency care
for injured participants with symptoms of an acute illness as
specified in the Program manual.
(4) Program employees will follow the recommendation of the Texas
Department of Health concerning the admission or readmission of
any participant after a communicable disease.
B. Program employees will administer medication only if:
(1) Parent(s) complete and sign a medication form that provides
authorization for staff to dispense medication with details as to
time and dosages. The form will include a hold harmless clause to
protect the City.
(2) Prescription medications are in the original containers labeled with
the child's name, a date, directions, and the physician's name.
Program employees will administer the medication only as stated
on the label. Program employees will not administer medication
after the expiration date.
(3) Nonprescription medications are labeled with the child's name and
the date the medication was brought to the Program.
Nonprescription medication must be in the original container.
Program employees will administer it only according to label
direction.
(4) Medication dispensed will be limited to routine oral ingestion not
requiring special knowledge or skills on the part of Program
employees. No injections will be administered by the Program
employees.
(5) Program employees must ensure medications are inaccessible to
participants or, if it is necessary to keep medications in the
refrigerator (when available), medications will be kept separate
from food.
c. Toilet Facilities
(1) The Program site will have inside toilets located and equipped so
children can use them independently and Program staff can
supervise as needed.
(2) There must be one flush toilet for every 30 children. Urinals may
be counted in the ratio of toilets to children, but they must not
exceed 50% of the total number of toilets.
(3) An appropriate and adequate number oflavatories will be
provided.
"...
D. Sanitation
(1) The Program facilities must have adequate light, ventilation, and
heat.
(2) The Program must have an adequate supply of water meeting the
standards of the Texas Department of Health for drinking water
and ensure that it will be supplied to the participants in a safe and
sanitary manner.
(3) Program employees must see that garbage is removed from
buildings daily.
....
rI'I-IE WYLIE NEWS
f~lV~rh'g Wi"e, Sacl,~e, ii'lf"I" a,"' the stlrrnlllllllllg au~a
1111 N, I1nllnrd SI.
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Wylie. Tello!: 7~(JYR
STATE OF TEXAS
C()UNTY Oli' COLLIN
(972) 442-5515
Fnx (972) 442-4~ I R
nero.oe lIIe, the undersigned Buthorlty, on this day personally appeared Chad Engbrock, of THE WYLIE
NEWS, l1 ne\vspoper regularly published In Collh. County, Texas and having general circulation In Collin
COUllt)', 'texas, who being by me duly sworn deposed and says that the foregoing attached
O~dinan~e No. 2000-7
"'n~ plllJlI~hed In said newspaper oti the following dates, to-wit:
AugMt 30
, 2000, and
(f:roCk
, 2000.
Subscribed alld s\vorn to before hie tbls tbe 7
to ~ertlry ""hl~h wUne88 my band and seal or om<<:e.
day of
Septemb~
, 2000,
N tary Public ill and for
The State of Texas
My COlllllllssiou Expires