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01-24-2022 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting January 24, 2022—7:00 PM Council Chambers - 300 Country Club Rd.,Bldg. 100 Wylie, TX 75098 CITY CALL TO ORDER CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approve the minutes from the November 8th meeting CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Review and approve the revised Computer Use Policy. WORK SESSION WS1. Update on staffing including the Assistant Director position WS2. Review the most recent library usage statistics WS3. Present the winning entries for the first Friends of the Library Bookmark Contest WS4. Review upcoming library programs ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on.January 21, 2022 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. Page 11 1 If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 01/24/2022 Item A. Library Advisory Board CrrY Minutes In-person Meeting November 8, 2021 —7:00 p.m. Library Conference Room CALL TO ORDER Announce the presence of a Quorum. Board Chair Juan Azcarate III, called the meeting to order at 7:00pm. The following Library Board members were present: Toshia Kimball, Carla McCullough, Kristina Jones, Kristin Botsford, Rosalynn Davis&Ofilia Barrera,Board Liaison.Absent: Irene Chavira, CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION No presentations were given at the meeting. CONSENT AGENDA 1. Consider and act upon approval of the Minutes of the October 11,2021 Library Board Meeting. Board Action: - The Library Board Minutes of Monday, October 11, 2021. • Roz made a motion to approve the minutes • Carla 2nd, all in favor WORK SESSION—DISCUSSION ITEMS 1. Meet David Elderbroom,Friends of the Library President. - Ofilia introduced David Elderbroom to the library board. David gave a brief history of his time with the Friends. • He started volunteering in August of 2013 at the library,then in 2014 he started volunteering with the Friends and took over as President in September of that year. - David gave some examples of things the Friends have done in the library. • Provided updates to early learning center in 2015 • Sponsored Perot Museum programs and bought 3D printer in 2016 • Purchased Steam Kits in 2017, and the pedal car for the Downtown Pedal Car Race • 2018 they purchased A-Z database software and tablets were purchased for the kids area • In 2019 purchased 7 new computers and a storage cabinet • Last year they purchased furniture for the teen room Minutes November 8,2021 Library Advisory Board Page 1 3 01/24/2022 Item A. • This year 2021,the Friends sponsored the Night of Spooks event and the 50th Anniversary Party • Adding up all those purchases and not counting any small events the Friends have spent$42,000 for the library. - David informed the board of all the fund raising events that the Friends are involved in, such as the North Texas Giving Day and the Kroger Community Program. -, The big event for this year was the book sale where over$4,400 was raised. In past years the most that was ever made was around$1,500. • He also stated that the Friends work with Texas Book Consignments who review all the books that are donated and then sell certain books online and split the profits with the Friends. This month they sent a check for the 1st quarter which was over$1,600. - The Friends of the Library is a very small organization; with only 4 board members and have not had any new people come to the board, and is trying to find a way to get more people involved to have fresh ideas for the library. - Roz asked David what he contributed to the increase of$1,500 to $4,000 for the book sale. • David said he's not sure,it could be that the year before there was no book sale.Another thing was that the Friends recently partnered with Square which allowed patrons to use credit cards when buying items from the Friends. • During the book sale more items were purchased using a credit card then cash. -3 Carla asked what kind of recruiting has been done to try and get new members. • Nothing has been done this year,but they are hoping to have a recruiting event in the spring. -3 Asked what the time commitment is for being on the Friends board. David responded that there is a monthly meeting and then any events that are being held at the library. Kristen asked if there was a way to access the top 100 users of the library and send them an email saying they are the top 100 users of the library congrats! We'd like to extend an invitation to join the Friends of the Library. Many were in agreement. -3 Roz asked if the overall purpose of the Friends is to fill the gaps that the library has. David wasn't sure if gaps was the correct wording,he sees it more as providing enhancements to what is already there. • Roz clarified that by"gaps"she meant, as things the library needs but didn't have in the budget. -3 Juan asked if other local city libraries have Friends groups as well. David said they do and he reached out to one before but that they were just as small as ours. -3 David said that the library is so much more than just books,they offer programs to all people or just be that quiet place to study. The library also has so many 24 hour streaming services that people can access at home. • Juan stated that the library is about bringing the community together. -3 Ofilia stated that with the newsletter it has turned into an opt-out option compared to an opt-in option. -3 David stated that anyone can sign up to be a Friend of the Library on the library's website and pay directly with a card. 2. Discuss a change in meeting venue and a possible change to meeting dates due to Council order. -3 Ofilia informed the board that the Council has requested that every board meeting now be held in the council chambers in order for them to be streamed live. • There is a scheduling issue since the library board and the parks board meet on the same date and time each month. • Option for the board is to stay with our usual meeting date or switch to the fourth Monday of the month. Minutes November 8,2021 Library Advisory Board Page 2 4 01/24/2022 Item A. • Kristen asked if this was in light of a recent event. Ofilia said that it was because of a zoning meeting that needed to be recorded,which caused Council to come to the conclusion that all meetings should be recorded. • The new meeting location will start in January. • Kristen made a motion to agree to change the meeting dates from the second Monday to the fourth Monday of the month. Kristina seconded the motion.All in favor except for Roz who abstained from the vote. o Kristin inquired what would happen during November&December for holidays. Ofilia said she would check with the City Secretary about that issue. 3. Overview of recent events: Night of Spooks & 50th Anniversary Party 3 Ofilia informed the board that the Night of Spooks event went very well. The Shop of Curiosities Show was pretty much sold out and people gave more than the suggested amount. • Ofilia estimated that there were about 250-300 people who attended the event. -> The 50th Anniversary party also went very well. Everyone enjoyed Elvis, and the contests. • The estimated number of people was about the same, 250-300 people. • Ofilia should be getting the pictures from the photographer by Friday. • Roz asked if there was a use for the leftover pins&programs. Ofilia stated that the items will be put to good use. 4. Update on Assistant Director position - Ofilia updated the board on the assistant director position, stating 6 phone interviews were done this week. • The candidates will be interviewed in a 3 step process starting with the phone interview, then a zoom interview followed by the in person interview. • Of the 6 candidates interviewed 4 will be moving onto the zoom interview. The zoom interviews will be scheduled for next week. In person interviews will most likely take place around the middle of December. - The part time position for circulation is still vacant.Not that many people have applied for the position. • Juan asked if it was working well at the circulation desk. Ofilia stated they are still doing well. 5. Review recent library usage statistics - Ofilia presented computer statistics to the library board. -3 Every month the library is doing better than last year,but still has not quite caught up with 2019s numbers. • The numbers for Kanopy have gone way up,with more people staying and watching more content. • Hoopla's numbers are gradually increasing as more people are learning about it. 6. Review upcoming library programs and holiday closures. Ofilia discussed the upcoming programs with the board. • Juan asked about the Self Care program and if it was started due to the upcoming holiday stress. Ofilia stated that it was initiated because of Covid. -3 Carla asked Toshia what her topic of conversation was at the Rotary Club meeting. Toshia responded that she talked about being an author and diversity&inclusion. Ofilia will scan the article from the newspaper about Toshia and email to the board. Minutes November 8,2021 Library Advisory Board Page 3 5 01/24/2022 Item A. ADJOURNMENT Toshia made a motion to adjourn the meeting. Roz 2nd motion; all approved Meeting adjourned at 7:53pm. Juan Azcarate III,Board Minutes November 8,2021 Library Advisory Board Page 4 6 01/24/2022 Item A. Rita and Truett Smith Public Library Public Computer and Wireless Use Policy Approved by the Library Board January 24, 2022 Introduction Access to information resources and equipment are offered by the Rita and Truett Smith Public Library (Smith Library). Resources in electronic format are part of the Library's reference service and are in accordance with the Library's Mission Statement. Services Available Typical services may include access to: • Internet access • Software including but not limited to word processing and spreadsheets applications. • Children's educational software Services may be added or removed as decided by library staff. Since the Internet makes accessible a rapidly changing array of resources, it is not possible for the library to control or monitor content on a regular basis. The library utilizes software that blocks sources on the Internet that are obviously inconsistent with the library's mission. This does not fully guarantee that individual users are protected from accessing content they personally may deem undesirable or disturbing. Please be advised that filtering software is not foolproof; it diminishes the likelihood of seeing offensive material on the Internet but does not totally eliminate the possibility. Registration & Time Limits • All users, adults and minors, that wish to use computer workstations must be registered cardholders with the library and must sign in to the computers located in their respective areas of the library. • Adults may request guest passes at the Help Desk located in the Adult Services Department. • Only the individual cardholder may use his/her card for internet access. • Minors may only access the computer workstations if their parent or legal guardian has given permission via signature on the minor's library card application. Minors are defined as anyone aged 17 and under. 01/24/2022 Item A. • All computers are available on a first-come, first-serve basis. • Time limits will be imposed on all computers and may vary depending on availability. Users shall abide by a reservation management system and procedures implemented by the library. All computers will be unavailable 10 minutes before the library closes. • Staff Assistance: The library staff, on a day-to-day basis, will help with computers and Internet use as able and reasonable. Staff members are not available for extensive training except during scheduled training sessions. Staff members are not permitted to enter any personal patron information such as log-ins or passwords. Use by Children & Teens • Children seventeen and under are required to have the written permission of a parent or legal guardian to access the Internet. • Library staff is not responsible for assuring the appropriateness of information accessed by children or teens. • The responsibility for what minors read or view on the Internet rests with parents or guardians. • The parent or legal guardian must complete an application provided by the library, and sign in order to obtain Internet authorization for their child. Guest Passes Non-card-holding visitors to the Smith Public Library may request one guest pass per day. Guest passes are good for two hours per day only. Guest passes are issued only to adults 18 and older. To obtain a guest pass, a photo I.D with proof of age must be presented. Guest passes are intended for infrequent users and patrons will be asked to obtain a library card if they request a pass repeatedly. Wireless Access • Wireless access is available for library patrons to use with their mobile devices. • The library uses filtering software on its wireless access. • By choosing to use this service, a patron agrees to abide by the Smith Public Library's Public Access Computer and Wireless Use Policy. 8 01/24/2022 Item A. • The library is not responsible for any data breach and/or identity theft or responsible for any damage to a personal device. Wi-Fi access is unsecured. The user accepts responsibility for all the risks associated with unsecured Wi-Fi. Electronic Devices for In-House Use • Electronic devices are available for use in the library and require a library card or photo I.D. • Devices may only be checked-out in their respective departments by the ages designated by the library staff (Children, Teen, and Adult). Devices are not checked-out for home use. • The library is not responsible for any data breach and/or identity theft. • The cardholder is responsible for any damage to or theft of any electronic device. User Responsibilities All computer users shall: • Comply with the library's rules of conduct. • Abide by local, state and federal laws regarding the transmission of obscene, threatening, or harassing materials and messages. • Leave the workstation immediately at the end of their allotted time. • Refrain from downloading and/or installing any software applications or make any changes to the configuration of any hardware or software on the Library's workstations. • Assume full responsibility for online financial transactions and the payment of fees for access to any fee-based services. • Assume full responsibility for filing electronic forms. • Report equipment problems promptly to library staff. Violation of Smith Library Computer Use Policy: Violation of any part of the Smith Library Computer Use Policy or failure to use the computer workstations appropriately or responsibly may result in the revocation of all computer privileges as determined by the Library Director or designee. Unlawful activities will be referred to the appropriate legal authority and will be dealt with in a serious and appropriate manner. 1) First offense —Verbal Warning with Computer Use Policy 9 01/24/2022 Item A. 2) Second offense - Denial of Internet privileges for a set amount of time as determined by library staff with Computer Use Policy 3) Third offense - Denial of Internet privileges indefinitely with Computer Use Policy. The Library is a public environment frequented by people of all ages. Computer workstations are in full view of library staff and other library users. Patrons are expected to behave in a manner that is appropriate in a shared community facility. Disclaimer: In consideration for the privilege of using the library and for having access to the information contained in it, library patrons hereby release and hold harmless the City of Wylie, its officers, agents, servants, or employees, the Smith Public Library, its staff, volunteers, representatives or advisors, from any and all liability or responsibility for any and all claims or expenses arising either directly or indirectly from the use of the Library, whether or not caused, in whole or in part, by the alleged negligence of the City of Wylie, its officers, agents, servants, employees, volunteers, representatives or advisors. 10 01/24/2022 Item WS2. Circ Stats N April 2019 2020 2021 2019 2020 2021 2019 2020 2021 2019 2020 2021 Check-In 38,220 25,705 31,164 36,725 1,155 29,394 36,376 26,389 30,287 49,893 32,279 43,471 Check-Out 37,359 19,218 29,751 32,543 783 25,840 39,723 18,026 30,449 54,025 30,222 46,934 Holds Processed 4,932 2,445 5,458 4,259 311 5,345 4,959 7,330 5,443 5,740 8,271 6,077 Borrowers Added 429 194 279 342 9 277 522 67 295 796 166 685 Circ Stats 1 \\ August m :. 2019 2020 2021 2019 2020 2021 2019 2020 2021 2019 2020 20 21 Check-In 57,069 35,015 45,173 44,580 32,803 38,375 36,591 29,079 31,161 37,541 31,965 32,047 Check-Out 52,008 29,746 39,911 36,979 27,606 31,613 33,797 25,816 27,097 34,405 29,214 29,203 Holds Processed 5,298 7,940 5,073 5,143 7,637 5,023 4,611 6,482 5,139 4,645 5,648 4,382 Borrowers Added 690 201 479 447 268 334 395 228 316 341 392 423 Circ Stats December 2019 2020 2021 2019 2020 2021 Check-In 32,089 28,870 29,297 31,629 29,924 27,887 Check-Out 29,607 24,909 25,403 27,189 25,938 25,533 Holds Processed 3,867 5,377 3,922 3,662 5,180 3,888 Borrowers Added 324 165 322 259 169 273 11 01/24/2022 Item WS2. Kanopy Stats Visits Pages Plays Minutes August 2021 502 659 133 2,675 September 2021 564 843 289 4,779 October 2021 583 813 229 5,892 November 2021 881 1,154 218 3,889 December 2021 542 735 167 4,131 Plays by Device Tablet Desktop Mobile Television August 2021 8.30% 55.60% 21.80% 14.30% September 2021 5.90% 48.80% 31.10% 14.20% October 2021 2.20% 64.20% 11.80% 21.80% November 2021 15.60% 28.90% 21.60% 33.90% December 2021 0.60% 46.70% 14.40% 38.30% Hoopla Circulation Counts by Month: Audiobooks Bingepasses Comics Ebooks Movies Music Television Total November 2021 95 0 19 72 55 5 8 254 December 2021 102 2 24 83 48 5 23 287 12 Trends 01/24/2022 Item WS2. Year oo-rvet/User octiv[P, Year over year Checkouts:Year over year -00Huu cuuuou -uouou :ono, 1-11 HULIItt -1UUUUU Jt-J1 211)- c013 E S 2,1q C-L 201,, J,f 20,1) 2U21 Or,/02-1 2022 Unique users:Year over year 2:JJ 1 -1.1.1JJJ 1,1,11 t 1.1J Jan De,'21 1- 201C DeL Jau'D 19 Deu Jan ZAILH Dec Dr2U 2021 Drc.,t,21 an•Lh2,1 Holds:Year over year ::uonon ou,nu it7Huou 1-tUittto J-I 211-1- Jo ,016 Jon:01,1 2[11Q J-11202,1 Jdr :LULL [1, User activity 13 01/24/2022 Item WS2. Checkouts by format Checkouts by title audience Total:661017 (1", Total:661100 6U0UU 2222 6UUUU - mai i,igig niv mem Mg* 0,4 „„„ 5,3000 MIN 16, 411 on 1101 tkil _„.......,..,.. !:.omoo, NE ow, ma 11111111111111111, ^-- mil NNW ono no i111111111111 HMI Pim IWO 21 228. 1011 Oil 48„UUU ila 'MAN Ii04 wim savh Om oaf sego Nov woN was goo 4800o 100.0011 it WW1 git :•••. 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L',„i,kiii, 20000 - . . 2 2U°°° INU '°M4 111111111111111111111 ,::::::::::::::::::: Nut 11111111111111111111 11 11 111 111111111 000[1 IIIIIIIiii; 00000011111 111111111111111111, •••••••••••••••••••••• 16000 1 ...,...„, iiiiiiiiiii . ==„,....." 1111111111111111111111i: 111111111111!!!!!•!•!.! .:' i „„„„„„„„,! 1111111111!!!!!1E, 16.000 2 •• 2 2 • 12000 III 001111 1100 110 IIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIII0 IIIIIIIIIIIIIIIIIIII Ill 11111 111 III Poo 12LWIJ 2:• :. , „2' ou 0 111 I"""n iIIIIII1000111111I 110 000000000001 11111111111111111111111 111111101111111111 IIII 1111I0 1110 1111II111110 IIIIIIIIIIIIIIIIIIIIIIII 8000 .0... -. . .. •- • Will1111g111111111111 1 .....10000, lull 00000001 10 0, 1 111111111 111111111111111111111111 4000 , mina' Hal! iiiii::::::iiiiiii 1111111111111111111111 111111111111111111i. 111111119.11!.!. „....... !! 11111 iiIiiiiiiiii' Honsiiiii „„„„„„„„„! min., ,,,,4111F 4000 , . . ...• 0 11111111111111111111111 0111111 111111111111111111111111 111111111111111111111111 III 11111111111111111111111: 111111110001111111 111111111'. 1111111111111111iiiiiii 01101, *0001,11 111111111111111111111111 u . ..,,,,,,"' ,..•<.,e' .,,,,,t4,." .,,,,,,,.Z,' ,x,='3'., ,s..)' -,:,,, vil, „.-4,, ry- ,.;,..,.',.'. .,-„‹,,,, -:',;,:' ,,,.',.''''' ,,,t4.`'. ','"S' ,..1.','"' -..,;',"' ..,`''' VS.''''' ,,..-?;' .0' .t.,,,9' ,o"'' N,Ebooks W Audiobooks s Videos a Magazines a Juvenile IIIIIII Young adult *Adult 'Ti,,Yae.,clziwk-.-,='/..5.e.Tcote-groryass,pt.,eci,,a,016.5k..,4.1aikeplac„9. •External service LAST 12 MONTHS , LAST 24 MONTHS View Checkouts report • LAST 12 MONTHS• LAST 24 MONTHS View Checkouts report Activity and purchases(USD) Unique users , 137E20 13500 ,, 13000 co '' , '02,, 12750 2, r2.2Jau 1 "22 12tilw ,rnig,,,,,,,, \,..,,,,,,,,,,,,64,,„,„ _., 12000,s, 1 92 10750 •H',2.0c„ ,,,,,, 1,3coc., No 10250 Jan Fe2:, Mar Apr N,1,2,2„,• Jun jul Aug sep Oct flu-,,, E.,,,,,,c •Checkouts E Holds •Purcha.ses *Previous year *This year ',L47..,?.5„,calcf.'osed'exa'uciesT•asi.PerCi,r,I. --",q L'-7.,,,miitat..,6oeisVsel'SZ.:f2..017CI eA7`ertial SeleCFS View Unique users report. . LAST 12.MONTHS ! LAST 24 MONTHS View Purchase orders report 14 4 'E , rkE 4,4 3 E EtEl4 1411 ,,4 01/24/2022 Item WS3 ,9•, ', ,, ',42;e th 0 r *P II\ C.", lavr« 4, 440 n« • k• '"'- ,k - ' 1,k“ - l': 4k N. ''•I'' I #44 411r;4 4 11 111444 4't 4" J74 1 ' f:MC• i3O7.)41)i — 4 1... —t..7 4it«tit4itNp 41*4 *, 44,14',E1 4t.4-4t4444i4H,,04a„.,4.4.4.t4.."0..t.-i.,1v4,4.4.4'1.o-.1..,4""t4.444,1.14',;11r01ki 4.,.',4-P,',,o„"0'•'"0*-4'..",.,'','LA''1',‘"-t,,1E,,.4,k,,'44 * t 11, at \1« 0 4 , Ara** k*V) i rn4n„ — — * t 1„,"' «0*`.4 \«Q * st t„a„„ '14'' 1' , AA 4 14E1,4 1 441 4141 E ir") 4 j Ot,, 44 4E4 41A, 4' ' `‘ V I`0' a« « 'S° › 1 , , , ui * * c ,,,,,t,, v,, ,, ,s., s'i., ' 0 00 I 14 4 ,,,. 0' 44 '4 4,t t It‘tkiailikillibait E 17 1,Am AN '4.N 4'A,;•f 4a „ 'v. Tween Director's Pre-K Winner Kids Winner Winner Teen Winner Adult Winner Choice 15 First Annual Friends of the Library Bookmark Contest 01/24/2022 Item WS4. Upcoming Library Programs - February 2022 Adults Winter Holiday Cookie Decorating Tuesday, February 1 © 6PM Learn how to decorate cut-out sugar cookies like a pro from Confection Perfection by Melissa. Polymer Clay Make, Take, and Bake Tuesday, February 8 @ 6PM Learn how to create jewelry from Polymer clay and have the opportunity to create your own to take and bake at home. Meets in person. African American QuiltsThursday February 17 @ 6:30PM Quilting Sisters of Color will present how African American culture past and present is represented in the art of quilting. Quilts will be on display and the ladies will answer your questions. Best suited for 4th grade and up. Quilting Sisters of Color is a group of women who share a long history, a passion for the art of quilting, and deep respect and appreciation of each other. Medicare 101 Tuesday, February 22 @ 10:30AM Turning 65 or New to Medicare? We would like to invite you to an informative Medicare 101 meeting with Allen Warchol. The meeting lasts 45 minutes and he opens it up to questions afterward to last about an hour in total. To RSVP pls call 214-277-9497 Comiclub Saturday, February 26 © 2:30PM Comiclub is going in-person! Adults can join us at the library for discussions of comics and graphic novels. This month's book is Scott Pilgrim by Bryan Lee O'Malley. Check out a copy with no wait on Hoopla. Teens Teen Book Club February 10th: Redbone by Christian Staebler 16 01/24/2022 Item WS4. Japanimation February 17th Watch animc® chat about manga, and share artwork with each other. We've also always goat Japanese snacks from Mitsuvva Marketplace in Plano! Kids My Very Own Book Club for 1st & 2nd graders Mother Bruce by Ryan T. Higgins February 15 & 17 BeTween Book & Movie Club The War That Saved My Life by Kimberly Brubaker Bradley February 8 Idea Lab DIY Lava Lamp February 3 Family Fun Friday Dance Party February 25 17