01-10-2022 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
January 10, 2022—6:30 PM
Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon the approval of the meeting Minutes from the December 13, 2021 Regular Meeting.
2. Consider and act upon approval of a Park Event Application for the Kids Can Help Too -Gelila Mekonnen's
Chapter organization to hold a fundraiser event at Founders Park on Sunday, March 6, 2022.
WORK SESSION
WS1. Project updates.
WS2. Future agenda items.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on January 7, 2022 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
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such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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01/10/2022 Item 1.
Wylie Parks and Recreation Board Minutes
December 13, 2021 —6:30 PM
Council Chambers -300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
Board Chair Joni Robinson called the regular meeting to order at 6:30 p.m. The following Parks and Recreation
Board members were present: Board Vice-Chair Gloria Suarez, Board Member Brian Willeford, Board Member
Craig Allen, Board Member Kevin Stewart, and Board Member Kim Mullis. Board Member Brett Swendig was
absent.
Staff present included: Parks and Recreation Director Robert Diaz, and Parks and Recreation Administrative
Assistant II Janet Hawkes.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
A. Consider,and act upon,approval of the November 8,2021 Regular Parks and Recreation Board minutes.
Board Action
A motion was made by Board Member Allen, seconded by Board Member Mullis, to approve the November 8,
2021 Regular Parks and Recreation Board minutes. A vote was taken and motion passed 6-0 with Board Member
Swendig absent.
B. Consider, and act upon, approval of the meeting and tour calendar for 2022.
Board Action
A motion was made by Board Member Mullis, seconded by Board Member Willeford to approve the meeting and
tour calendar for 2022 as written with the addition of Board term dates. A vote was taken and motion passed 6-0
with Board Member Swendig absent.
C. Consider, and act upon, approval of the parkland dedication for the Monroe Development.
Board Discussion
Director Diaz explained that Skorburg Development is proposing to meet parkland dedication requirements by the
dedication of parkland and improvements. The developer proposes to dedicate 16.9 acres of parkland (2.8 acres
out of the floodplain), 1,925 linear feet of eight foot concrete trail,as well as a playground and other site amenities.
The proposed trail would connect from the Monroe property to Kings Bridge Park located west of the proposed
development. Included in the dedication the developer is providing options to retain the existing lake on the
property, or to drain the lake due to water impoundment issues with the City of Dallas. All parkland dedicated to
the City would be owned and maintained by the City.
December 13,2021 Wylie Parks and Recreation Board Minutes Page 11
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01/10/2022 Item 1.
Skorburg Development representative John Arnold led the Parks and Recreation Board in a presentation explaining
the plans for the proposed park development which includes an estimated$401,000 in parkland improvements. Mr.
Arnold explained that in order to satisfy the City of Dallas water impoundment issues, the developer must keep a
constant level of water in the lake and provide a second source of water to maintain a constant lake level. Mr.
Arnold provided two options regarding the current lake. With option one the developer would proceed with keeping
the lake by pursuing a dam analysis, drilling a water well in order to provide the required second water source, and
conversion of the lake to a park amenity. He added that Skorburg Development would incur approximately
$477,500 of initial expense with option one keeping the lake as a park amenity. Subsequently,future maintenance
expenses of the lake would be the responsibility of the City. With option two the developer would breach a dam at
the lake to remove the water from it; this process would in turn expedite the immediate dedication of the parkland
to the City, open up an additional three acres of useable land where the lake is currently, and avoid excessive time
and expense associated with keeping the lake. Mr. Arnold expressed that Skorburg Development is in favor of
pursuing option two because it benefits both the City and the developer,as well as speeds up the process and reduces
costs for both parties.
Board Action
A motion was made by Board Member Allen, seconded by Board Member Mullis, to approve the parkland
dedication for the Monroe Development including option two in relation to the lake, and parkland development i.e.
trail,playground,and site amenities. A vote was taken and motion passed 6-0 with Board Member Swendig absent.
WORK SESSION
WSI. City Comprehensive Plan update.
Board Member Mullis updated Board Members on the newly formed Comprehensive Plan Advisory Committee,of
which she serves on. To date, two official meetings, a work session with City Council, and one open house for
Wylie residents has taken place. The purpose of this committee is to gain input from Wylie residents and City
Council on a 20-30 year plan in regards to residential and business enhancements. Basically the input received will
assist the committee in laying out a plan with guidelines for the City Council to pursue additional living
enhancements. Enhancements such as varying housing options, restaurants, facilities, schools, businesses, and
infrastructure, all with the primary goal to retain and attract more residents to Wylie. The Comprehensive Plan
Advisory Committee will host a second open house for Wylie residents online and in person on Thursday,February
10th at the Rita Smith Library. Specific time for the meeting is yet to be determined and additional information will
be posted on the City website and social media.
WS2. Project updates.
Director Diaz advised that the Parks and Recreation Department's fiscal year 2022 projects are going before the
City Council for final project funding approval on Tuesday, December 14. Fiscal Year 2022 projects include the
Community Park and Senior Center parking lot lighting, the Twin Lakes Park playground, and the Valentine Park
playground.
Staff is in process of choosing a design vendor for the splash pad and dog park projects and should have a contract
executed by February 2022. Design option updates will be presented at Parks and Recreation Board meetings as
well as possible joint work sessions with City Council. The design phase will take approximately six to eight
months to complete. Community Park and Wylie Municipal Complex are currently being considered as potential
locations for the splash pads. The East Meadow Trail and areas around the Wylie Municipal Complex area are
being considered as a location for the future dog park.
Staff compiled a senior center facility improvements priority list based off of the feasibility study completed by
BRW and Associates. High priority items included updates to the existing restrooms,modifications to the facility's
entrance, cosmetic updates such as painting, and construction of a porta cache. The lesser priority items on the list
December 13,2021 Wylie Parks and Recreation Board Minutes Page 12
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01/10/2022 Item 1.
includes a covered outdoor area such as a large pavilion, an enclosure for the existing dumpster, and additional
interior windows and doors.
In January staff will conduct a work session with City Council to review the Wylie Recreation Center. This
presentation will recap the different options for membership fee increases. It will also review the Recreation
Center's current operations, focusing on how it benefits the community as a whole, and not just the Recreation
Center members.
WS2. Future agenda items.
Director Diaz asked the Parks and Recreation Board to begin looking at ideas for facilities or locations they would
like included on the April tour itinerary.
The City Ordinance Chapter 78 Prohibited Acts, are being updated and reviewed by the City Attorney. Items to be
updated are primarily related to the carry of weapons in parks based on state law changes. The final draft will be
brought to the Parks and Recreation Board for review at a future meeting.
The Olde City Park digital sign installation is complete and now operational. The new sign was funded by the
Hotel/Motel Tax funds. The City Public Information Officer will work with Parks and Recreation Department staff
to include upcoming events and announcements. The current banner holder will be removed.
An interlocal agreement with Wylie Independent School District (WISD) is being finalized to improve the tennis
court lighting at Founders Park,which is a shared facility. WISD will pay$180,000 and the City will pay$140,000
of the improvements expense.
ADJOURNMENT
A motion was made by Board Member Mullis, seconded by Board Vice-Chair Suarez, to adjourn the meeting at
8:17 p.m. A vote was taken and motion passed 6-0 with Board Member Swendig absent.
Joni Robinson,Board Chair
ATTEST:
Janet Hawkes,Administrative Assistant II
December 13,2021 Wylie Parks and Recreation Board Minutes Page 13
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01/10/2022 Item 2.
Parks and Recreation Board
CITY OF
AGENDA REPORT
Meeting Date: January 10,2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: January 6,2022 Exhibits: 1
Subject
Consider and act upon approval of a Park Event Application for the Kids Can Help Too - Gelila Mekonnen's
Chapter organization to hold a fundraiser event at Founders Park on Sunday, March 6, 2022.
Recommendation
Motion to recommend approval as presented.
Discussion
The proposed Kids Can Help Too - Gelila Mekonnen's Chapter fundraiser event will be held on Sunday, March
6, 2022 at Founders Park. This is the first year for this event and staff will coordinate with local sports leagues
on use of the park for this event. Parks and recreation staff will also coordinate with the group on event logistics
and set up.
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01/10/2022 Item 2.
,
•
CITV OF
Parks&Recreation Department
949 Hensley Lane, Budding 200
972-516-6340 I Parks@wylietexas.gov
• i •
This application must be submitted a minimum of eight weeks prior to your event date. Special events, meetings, and
gatherings (other than typical parties or picnics) will require submission of a Park Event Application prior to reservation
approval. Please call the Parks Administration at 972-516-6340 if you have any questions pertaining to the Park Event
Application.
Applicant Information
Name of Organization*
KCHT-GMC(Kids Can Help Too-Gelila Mekonnen's Website
Chapter www.kchtgmc.org
Are you a non profit?*
Please upload 501c3 Documents
Yes No
Contact Information
Primary Contact Name*
Mekonnen Hailemeskel
Event Information
Event Name/Title*
Second annual Gelila Mekennen's memorial event
Event Type*
Fundraiser
Purpose of event*
To memorize Gelila Mokonnen and to raise awareness for her dream organization
Event Location*
Founders Park 851 Hensley Lane
Proposed Event Date* Alternative Event Date*
03/05/2022 03/06/2022
End Time*
Start Time*
09:0000 AM 0100:00 PM
lnelude Setup lnclude Cleanup
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01/10/2022 Item 2.
Do you plan to sell items of any kind?
example:drklks,food items,t-shirts,snow c.ones, memberships, registrations etc,
Yes No
Anticipated number of Participating Vendors*
Anticipated Event Attendance*
6 100
Event Target Audience*
family members,friends,any interested in Wylie community
Event Details*
3k run and activity games
Event Announcement and/or Flyers
NOTE:
If food is prepared on site or off-site and brought to the event location to be offered to the public,free or at cost,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a
Temporary/Short-Term Event Food Service/Health permit is required prior to the event, It is possible that a health inspector
must examine food preparation and storage equipment to assure the health and safety of customers, Please contact the
Environmental Services Specialist at 972-548-5528 or 972-548-5585, The Collin County website is
wvvwcollincountytx.gov.
Sec. 78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell
or offer to sell any cold drinks, cigars, tobacco, cigarettes, fruits, candies, goods, wares or merchandise of any kind or
nature whatsoever within the municipal parks or recreation or community center facility; provided, however, that this
section shall not apply to any person, organization,firms or corporations,or the agents of any person, or organization,firm
or corporation, or employee of any person who are recommended by the Parks and Recreation Board and approved by
the City Council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within
the municipal parks or recreation or community center facilities of the city.
Signature
Date*
1,7;044W("er e;IX7e'XWeA.Vetli 01/04/2022
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01/10/2022 Item WS1•
Parks and Recreation Board
CITY OF
AGENDA REPORT
Meeting Date: January 10,2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: January 4,2022 Exhibits:
Subject
Project updates.
Recommendation
N/A
Discussion
Updates to the Board:
• FY22 Projects-Parking lot lighting in Community Park/Senior Center, Twin Lakes Park Playground, and
Valentine Park Playground
• Splash pads/Dog park
• Facility improvements to the Senior Center
• Wylie Recreation Center
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01/10/2022 Item WS2•
Parks and Recreation Board
CITY OF
AGENDA REPORT
Meeting Date: January 10,2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: January 4,2022 Exhibits:
Subject
Future Agenda Items.
Recommendation
N/A
Discussion
The items listed below are items that can be discussed to comply with the Open Meetings Act requirements.
For this meeting, items to be discussed are as follows:
• PARD upcoming events: New Activity Menu-https://issuu.com/wylierecreation, Spring PARB Tour.
• Review of the PARD Prohibited Acts in early 2022.
• Project updates for this FY-digital sign in Olde City Park and updated tennis court lighting at Founders
Park.
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