02-14-2022 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
February 14, 2022—6:30 PM
Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
PRESENTATIONS
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon approving the minutes from January 10, 2022 regular meeting.
2. Consider and act upon approval of a Park Event Application for the 1LT Robert F. Welch fundraiser event
in Olde City Park on Saturday,April 23,2022.
3. Consider and act upon approval of a Park Event Application for the Wylie High School PTSA Fun Run
fundraiser event in Founders Park on Saturday,April 9,2022.
WORK SESSION
WS1. Discuss art projects on the Municipal Complex Trail.
WS2. Project updates.
WS3. Future agenda items.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on February 11, 2022 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas,a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
Page 11
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The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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02/14/2022 Item 1.
Wylie Parks and Recreation Board Minutes
January 10, 2022—6:30 PM
Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
Board Chair Joni Robinson called the regular meeting to order at 6:30 p.m. The following Parks and Recreation
Board members were present: Board Vice-Chair Gloria Suarez, Board Member Craig Allen, and Board Member
Kim Mullis. Board Member Brett Swendig, Board Member Brian Willeford, and Board Member Kevin Stewart
were absent.
Staff present included: Parks and Recreation. Director Robert Diaz, and Parks and Recreation Administrative
Assistant II Janet Hawkes.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
A. Consider, and act upon, approval of the December 13, 2021 Regular Parks and Recreation Board
minutes.
Board Action
A motion was made by Board Member Allen, seconded by Board Member Mullis, to approve the December 13,
2021 Regular Parks and Recreation Board minutes. A vote was taken and motion passed 4-0 with Board Member
Brett Swendig, Board Member Brian Willeford, and Board Member Kevin Stewart absent.
B. Consider, and act upon, approval of a Park Event Application for the Kids Can Help Too — Gelila
Makonnen's Chapter organization to hold a fundraiser event at Founders Park on Sunday, March 6,
2022.
Director Diaz advised the Parks and Recreation Board that due to unavailability at Founders Park on March 5,
and by request of Mr. Makonnen to change the event location in order to hold the event on the preferred date
of March 5, the proposed event location was changed to instead be held at Community Park on March 5. He
explained that this is the first year for this event to be held at one of Wylie's parks and staff intends to coordinate
with local sports leagues on use of the park. Staff will also coordinate with the organization on the event
logistics and set up. Wylie residents and representatives of the organization Mekonnen Hailemeskel and Marta
Mesfin, attended the meeting to explain the event details and answer any questions about the requested event;
also explained to the Parks and Recreation Board was how the non-profit organization was initiated. Mr.
MeKonnen explained that his late daughter initially started the organization to raise funds to provide school
uniforms,supplies,and necessities for low income children living in Ethiopia.The organization's primary focus
is to bring awareness of the need to find annual sponsors for each child from one particular school of Ethiopia,
with the goal to expand to other schools,possibly even locally,as the organization grows. The event will consist
of games and a fun run as well as several vendors including a food truck, with the anticipation of 100-150 in
attendance.
January 10,2022 Wylie Parks and Recreation Board Minutes Page 11
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02/14/2022 Item 1.
Board Action
A motion was made by Board Member Mullis, seconded by Board Member Allen to approve for recommendation
the application for the Kids Can Help Too — Gelila Makonnen's Chapter organization to hold a fundraiser event
with the amended location to be at Community Park on Mr.Makonnen's preferred date of Saturday,March 5,2022.
A vote was taken and motion passed 4-0 with Board Member Brett Swendig, Board Member Brian Willeford, and
Board Member Kevin Stewart absent.
WORK SESSION
WS1. Project updates.
Director Diaz updated the board on the fiscal year 2021/2022 Projects. He advised that the poles for the parking
lot lighting at Community Park and the Wylie Senior Recreation Center have been ordered by the vendor, with an
expected spring installation date. The Twin Lakes Park playground vendor has received the amenity equipment
and staff is in process of preparing the park for the vendor to begin installation, which is anticipated to take place
within the next two weeks. Valentine Park playground has been ordered by the vendor but there is no estimated
date for delivery or installation at this time.
In regards to the two splash pads and the dog park,review of the request for qualifications for a landscape architect
has been reviewed by staff as well as the purchasing manager. Five vendors were prequalified and Dunaway and
Associates was chosen, who the City has worked with in the past on several projects. For the splash pads design
portion,Dunaway and Associates plans to use a sub-consultant specialized in aquatics engineering and design. Staff
is considering packaging the design proposal with the two splash pads and the dog park together under one contract,
as has been done in past projects. The anticipated design expense will exceed $50,000 and therefore must have
prior City Council approval, which is expected to take place at a future Council meeting. Design and location of
the splash pads and dog park sites will have Parks and Recreation Board and City Council input prior to the final
design. Dunaway and Associates will look at site locations for all three projects. After looking at logistics and
infrastructure, staff believe that a location for one of the splash pads and the dog park would be more suitable if
constructed near one another at the Brown Street trailhead. This area would allow the splash pad and the dog park
to utilize the same utilities for water and electric, in addition to planned amenities such as a restroom, expanded
parking lot, and possibly a pavilion. Community Park is still a likely location for the second splash park due to its
existing infrastructure and amenities, including ample parking, restrooms, and a pavilion located in that area.
Funding for these projects will come out of the general fund balance but if funding exceeds the amount needed,
staff will likely request taking the remaining amount out of the 4B tax revenue funds. Site selection and project
designs will likely be finalized this summer and brought before the Parks and Recreation Board and City Council
for final review and approval. Dunaway and Associates' construction documents will then subsequently be used
to bid out the three projects, with it being very possible that all three will be packaged together in the bid, seeking
out just one contractor who in particular has expertise with aquatics, due to the complexity of the splash pads
Different options on Senior Recreation Center facility improvements is being discussed during the January 11th
City Council work session. The total cost of the project if all items were approved is approximately 1.3 million;
however, City Council has only allotted $750,000 for Senior Recreation Center improvements. Based off of the
Feasibility Study done in 2018, along with staff and patron input, the highest priorities included in the list are
modifications to the entrance such as a porta-cache,rest room upgrades for ADA compliancy,and interior cosmetic
improvements such as painting. Items of lesser priority include an interior fire sprinkler system,the addition of an
exterior meeting area such as a covered patio, new exterior windows and doors, and a dumpster enclosure. After
receiving City Council's recommendations, a proposal with BRW and Associates will be finalized and the final
design phase will begin. The Parks and Recreation Board expressed concern on possible displacement of the Senior
Recreation Center patrons, of which Director Diaz advised that the hope is for only half of the center to be shut
down at a time. He added that the Recreation Center, Collin County Community College, and possibly the nearby
Waterbook Bible Fellowship Church are all possible considerations if the relocation of Senior Recreation Center
January 10,2022 Wylie Parks and Recreation Board Minutes Page 12
4
02/14/2022 Item 1.
programs and activities becomes necessary. The possible project timeline for construction includes a bid out as
early as the fall of 2022,with construction starting year end.
In a work session during the January 25 or February 22 City Council meeting, staff plans to present the Wylie
Recreation Center operation counterpoints to the YMCA presentation that took place during a Council meeting in
2021. Staff will also review various options for membership fees based on the recent Feasibility Study. Parks and
Recreation Board members are invited to attend and give input during this work session; staff will communicate
meeting details after the date has been confirmed.
WS2. Future agenda items.
The winter 2022 Activity Menu has been published and distributed. Included in the edition is an article on January
Wellness Month, as well as related upcoming activities which can be found on page six. Also included on page 30
are stories featuring our City parks, wherein staff chooses different City parks to be highlighted in each quarterly
Activity Menu.
The spring tour planned in April is fast approaching, and Director Diaz invited the Parks and Recreation Board to
give input on locations they would like included.
The City Ordinance Chapter 78 Prohibited Acts, are still being updated and reviewed by the City Attorney. Items
to be updated are primarily related to the carry of weapons in City parks based on state law changes. The final draft
is expected in February and will be brought to the Parks and Recreation Board for review likely in the spring.
The new digital sign is complete and now in use at Olde City Park. Staff updates the information on the sign
regularly, primarily including information on the Parks and Recreation Department and City events. Staff is
removing the old banner sign board,which that was used prior to the installation of the new digital sign.
The Interlocal agreement with Wylie Independent School District (WISD) and the City has been finalized. The
project includes light upgrades to the tennis courts, which is a shared facility adjacent to Founders Park. City
Council is scheduled to review and approve the City's funding portion of the light replacement expense at a future
meeting; WISD will pay$180,000 and the City will pay$140,000 of the improvements expense.
ADJOURNMENT
A motion was made by Board Member Mullis, seconded by Board Vice-Chair Suarez, to adjourn the meeting at
8:07 p.m. A vote was taken and motion passed 4-0 with Board Member Brett Swendig, Board Member Brian
Willeford, and Board Member Kevin Stewart absent.
Joni Robinson,Board Chair
ATTEST:
Janet Hawkes,Administrative Assistant II
January 10,2022 Wylie Parks and Recreation Board Minutes Page 1 3
5
02/14/2022 Item 2.
Vim...
Parks and Recreation Board
I
AGENDA REPORT
Meeting Date: February 14, 2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: February 8, 2022 Exhibits: 1
Subject
Consider and act upon approval of a Park Event Application for the 1LT Robert F. Welch fundraiser event in
Olde City Park on Saturday, April 23, 2022.
Recommendation
Motion to recommend approval as presented.
Discussion
The proposed 1LT Robert F. Welch fundraiser event will be held on Saturday, April 23, 2022 at Olde City Park.
This was held in Olde City Park for many years, but was not able to be held there the past few years due to the
COVID-19 pandemic. The event will consist of memorial ceremonies, luncheon, vendor fair, and fun run in the
downtown area. Parks and recreation staff will also coordinate with the group on event logistics and set up.
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02/14/2022 Item 2.
Parks&Recreation Department
949 Hensley Lane,Building 200
972-516-6340 Rarks@wylietexas.gov
•
This application must be submitted a minimum of eight weeks prior to your event date. Special events, meetings, and
gatherings (other than typical parties or picnics) vvill require submission of a Park Event Application prior to reservation
approval. Please call the Parks Administration at 972-516-6340 if you have any questions peraining to the Park Event
Application,
Applicant information
Name of Organization* Website
1LT Robert F.Welch III Charity wwwilltwelohrunforourheroes.org
Please upload 501c3 Documents
Are you a non profit?*
501c3 tax exempt letter 001.jpg 735KB
Yes No
Contact information
Primary Contact Name*
Becky Welch
Event information
Event NametTitle*
1LT Robert F.Welch III Run for our Heroes
Event Type*
Fundraiser
Purpose of event*
To honor and remember our fallen heroes and celebrate at our military veterans and first responders
Event Location*
Olde City Park 112 S Ballard Avenue
Proposed Event Date* Alternative Event Date*
04/23/2022 04/30/2022
Start Time* End Time
*
060000 AN1 0400:00 RM
lnclude Setup leclude Cleanup
7
u21/41x0zc Item 2.
Do you plan»usell items of any kind?
axamp|e�drinks,food items,taoins.snow cones, memberships, registrations�tc,
Yes No
r|vasv specify all items you plan tvsell
Event T-shirts,food items;vendor booths will sell various handmade items,Scentsy,CBD oil,Thirty-one,tshirts,
pvmen. Unbn,nebooku. prepackaged food itemv,etc,
Will there uefood items provided?
� Yen No
Please specify the types vv food items ovbeprovided
pn,e Lunch for Military Veterans, First Responders,and their families-Barnhill Brothers BBO(food iaprepared
off site and lunch is served as n come and go in containers; bagged chips, ovokiou.etc)
LaLoo Street Tacos
vVH5 ROTC Booster Club(burgers, hot dogs)
Dippin'Dom
aMOnDonms
Who is providing the food?
Applicant
Food Vendor
Other
Anticipated number pf Participating Vendors^ Anticipated Event Attendance*
60 1,000
Event Target Audience*
Military,first responders,general public
Event Details*
Event is comprised of 5k run starting at 9nm(opening ceremonies at O:JOnm). vendor fair(g'upm),and free
Heroes Lunch for all mi|iary veterans and first responders and their families(11'12:3Opm).We will have o mix cA
paid vendors and nonprofit organizations set up along with a special military/first responder Heroes Tribute
dinp|ay We will also have inOaxab|ex and activities for families.A special wreath presentation will be done atour
Wylie Veterans Memorial.
Event Announcement and/or Flyers
NOTE:
If food is prepared on site o,off-site and brought to the event location to be offered to the public,free or at com,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether o
Temporary/Short-Term Event Food Service/Health permit is required prior to the event. It is possible that a health inspector
must examine fond preparation and storage equipment to assure the health and safety of customers. Please contact the
Environmental Services Specialist at 972'548'5520 o, 972'548'5585, The Collin County wohuite is
w*wcoUincnvntym,go,,
Sec, 78'1V5of the City Code m Ordinances states: |t shall be unlawful for any person m solicit for sale, vend, peddle, sell
or offer m sell any cold dhnkv, oignrs, mbacco, viga,ouen, frvim, candieo, goodp, wares or merchandise of any kind or
nature whatsoever within the municipal parks or e,onvahon or community center facility; pmvidrd, however, that this
section shall not apply m any pvrson, vngmnizmion,firms or corporations,or the agents of any person,or organization,firm
or corporation, or employee of any person who are recommended by the Parks and Rocn`w,ivn Board and approved by
the City Council to operate e concession o, concessions for the sale of specified goodv, wams, and merchandise within
� the municipal parks or recreation or community center facilities of the city. |
02/14/2022 Item 2.
Signature
Date*
01/25/2022
9
02/14/2022 Item 3.
Vim...
Parks and Recreation Board
I
AGENDA REPORT
Meeting Date: February 14, 2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: February 8, 2022 Exhibits: 1
Subject
Consider and act upon approval of a Park Event Application for the Wylie High School PTSA Fun Run fundraiser
event in Founders Park on Saturday, April 9, 2022.
Recommendation
Motion to recommend approval as presented.
Discussion
The proposed Wylie High School Fun Run fundraiser event will be held on Saturday, April 9, 2022 at Founders
Park. This is the first year for this event and staff will coordinate with local sports leagues on use of the park for
this event. Parks and recreation staff will also coordinate with the group on event logistics and set up.
Page 1 of
02/14/2022 Item 3.
„,.
C Y
Parks&Recreation Department
949 Hensley Lane,Building 200
972-516-6340 Parks@wylietexamgoy
•
This application must be submitted a minimum of eight weeks prior to your event date. Special events, meetings, and
gatherings (other than typical parties or picnics) vvill require submission of a Park Event Application prior to reservation
approval. Please call the Parks Administration at 972-516-6340 if you have any questions peraining to the Park Event
Application,
Applicant information
Name of Organization* Website
Wylie High School PTSA
Please upload 501c3 Documents
Are you a non profit?*
No Wyliehs_tax_exempt_form[1]... 16.59KB
Yes
Contact information
Primary Contact Name*
Janie Emmert
Event Information
Event Name/Title*
Wylie High PTSA Fun Run
Event Type*
5k/Walk
Purpose of event*
Fundraiser for the Wylie High School PTSA Senior Celebration and for the PTSA Wellness Activity Committee
Event Location*
Founders Park 851 Hensley Lane
Proposed Event Date* Alternative Event Date*
04/09/2022 04/16/2022
Start Time* End Time*
07:0000 AM 120000 PM
lnclude Setup lnclude Cleanup
11
u21/41x0zc Item a
Do you plan»usell items of any kind?
axamp|e�drinks,food items,taoins.snow cones, memberships, registrations�tc,
Yes No
r|vasv specify all items you plan tvsell
T-shirts and n,gin'rmUvns'potentially allow vendors/o purchase m spot to sell non food items also and potentially
allow the VYYSA concession vendor to sell concessions
Will there bofood items provided?
� Yes No
Please specify the types o,food items ovbvprovided
Bottled water/concession stand items mt the vVYSA concession stand
Who in providing the food?
App|iran,
@� Food Vendor
Other
Anticipated number v,Participating Vendors*' Anticipated Event Attendance*
10 500
Event Target Audience^
residents of Wylie, Murphy, Sar»n°and surrounding areas
Event Details*
We are wanting to host afun run to raise money for the Wylie nigh Senior Student Celebration to cover the cost
of tickets and door prizes and to also fund wellness activities that are put on at Wylie High School for the
community and school.The run will consist of a 1 mile walk/run for families and then a 5K run/walk that is timed
byatiming vendor such as Delta View Timing who has been used previously hy other schools within the district
for a run/walk and has n|maUy mapped VnvnUom for the appropriate mmo
Event Announcement and/or Flyers
NOTE:
If food i,prepared on site or off-site and brought wthe event location to be offered to the pvWic,free or at ovm,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order ,o inquire whether a
Temporary/Short-Term Event Food Service/Health permit is required prior to the event, It is possible that a health inspector
must examine food pn:pm,nnnn and storage equipment to onsvne the health and safety of customers. P|oaxc contact the
Environmental Services 3poda|im at 372'548'5520 or 972'548'5585. The Collin County webvi,o in
ww=cnninoovntym.gov,
Sec. 78'105 of the City Code of Ordinances msxer It shall be unlawful for any person to solicit for sale, vend, pedd|e, sell
or offer m sell any nn|d drinxn, ciOmrs, tobacco, cigan,ne;, fruits, candies, 0nods, wares or merchandise of any kind o,
nature whatsoever within the municipal perks or recreation or community center facility; pm,ided, however, that this
section ahe|| not apply to any persvn, ongmnizatinn,firms or corporations,or the agents of any person, or organization,hnn
or corporation, or employee of any person who are recommended by the Parks and Recreation Board and approved by
the City Council to operate a concession or cv"m:soivnx for the sale of specified goodn, won,x, and merchandise within
the municipal parks or recreation or community center facilities of the city.
02/14/2022 Item 3.
Signature
Date*
55 01/2 at2022
13
02/14/2022 Item WS1.
Vim...
Parks and Recreation Board
I
AGENDA REPORT
Meeting Date: February 14, 2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: February 3, 2022 Exhibits:
Subject
Discuss art projects at the Municipal Complex Trail.
Recommendation
N/A
Discussion
The Wylie Public Art Advisory Board would like to discuss future art projects along the Municipal Complex
Trail. Carole Ehrlich, Public Art Coordinator, will discuss with the Board the process for selecting art projects
and role of the Parks and Recreation Board.
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02/14/2022 Item WS2.
Vim...
Parks and Recreation Board
I
AGENDA REPORT
Meeting Date: February 14, 2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: February 3, 2022 Exhibits:
Subject
Project updates.
Recommendation
N/A
Discussion
Updates to the Board:
• FY22 Projects-Parking lot lighting in Community Park/Senior Center, Twin Lakes Park Playground, and
Valentine Park Playground
• Splash pads/Dog park
• Facility improvements to the Senior Center
• Wylie Recreation Center
• Wylie Parks and Recreation Foundation
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02/14/2022 Item WS3.
Vim...
Parks and Recreation Board
I
AGENDA REPORT
Meeting Date: February 14, 2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: February 3, 2022 Exhibits:
Subject
Future Agenda Items.
Recommendation
N/A
Discussion
The items listed below are items that can be discussed to comply with the Open Meetings Act requirements.
For this meeting, items to be discussed are as follows:
• Wylie Recreation Center work session and video on February 22, 2022.
• Joint PARB and Council meeting on March 8, 2022 for Meadowview Easement.
• PARD upcoming events: ILt. Robert Welch Event on 4/23 and PARB Tour.
• Review of the PARD Prohibited Acts in early 2022.
• Project updates for this FY-Updated tennis court lighting at Founders Park.
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