11-23-2021 (Public Arts Advisory) Agenda Packet Wylie Public Arts Advisory Board Regular Meeting
November 23, 2021 —6:00 PM
Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY OF
CALL TO ORDER
The Vendor Review Committee for the 2021 Wylie Arts Festival will meet immediately after the regular meeting
has adjourned.
CALL TO ORDER
DISCUSSION ITEMS
DS 1. Review and Final Discussion regarding the 2021 Wylie Arts Festival
DS2. Discussion regarding direction for a minor change to the NEVER FORGET Public Art Project.
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon, the PAAB minutes from October 18, 2021
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on November 19,2021 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
Page 11
1
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
Page 12
2
11/23/2021 Item DS2.
It 1
Public Art Advisory Board
AGENDA REPORT
Department: Public Art Account Code:
Prepared By: C. Ehrlich
Subject
Review and Direction regarding a change to the public art project,NEVER FORGET at Fire Station#4.
Recommendation
Direction to move forward with the change from a center water pond to stained concrete with pieces of metal
from 911.
Discussion
The Fire Department Committee for Station#4 has requested a change in the design of NEVER FORGET by Terrance
Martin. They have weighed the maintenance on a water pond and opted to use cement stained in colors of blue to replicate
water and place pieces of the metal from 911 donated to the city to enclose in the concrete level with the top. This way the
reflection idea is there without the weekly maintenance of a water pond. Below is a description of the change from artist
Terrance Martin.
Hi Carole,
So the former reflection area would be concrete. That would then be stained in shades of blue.Then an anti-slip gloss sealer
would be applied.
The thought would be that we take bits of the salvaged metal and embed them in the concrete,flush with the finished grade
and grinded smooth before staining and sealing.
Terrance
WFR committee is requesting direction to make the change. There will be no additional cost incurred.
Page 1 of 1
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11/23/2021 Item 1.
Public Arts Advisory Board
crry OF
Minutes
Regular Meeting
October 18, 2021 —6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order by Chair Minerva Bediako at 6:14 pm. Members present included: Lily
Courtney, John Treadwell, Esther Bellah, Christina Null, Michael Schwerin, and Steve Shank. Board
member Lily Courtney was absent.
PAAB Coordinator Carole Ehrlich was also in attendance.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)minutes.
In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen
participation.
No citizens were present to address the board.
DISCUSSION ITEMS
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one
motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Discussion regarding a venue for the Wylie Arts Festival 2021. (C. Ehrlich,
Public Arts Advisory Board Coordinator)
Staff/Board Comments
The board and PAC Ehrlich discussed the vendors received to date which total 160. PAC Ehrlich reported
the FBC Church had raised the cost of renting the parking area and main area inside the events center to
$5,000. Additionally the small room that housed many vendors would not be available this year.
Minutes October 18,2021
Public Arts Advisory Board
Page 1
8
11/23/2021 Item 1.
The board discussed the option of using Draper Intermediate as the ISD was not charging the City of the
use of the gym/cafeteria and parking area for both Cooper and Draper. The only cost would be around
$55.00 per hour for janitorial services and a school supervisor.
Discussion regarding changing the venue at this time with much of the advertising being focused on the
FBC venue might be a draw back. The board discussed at length and recommended changing the venue to
the school. PAC Ehrlich stated she would take it to management and see what their thoughts were regarding
the change.
B. Update regarding the Public Art Project for Fire Station#4. (C Ehrlich, Public
Arts Advisory Board Coordinator)
Board/Staff Discussion
PAC Ehrlich reported the artist Terrance Martin had submitted his insurance and been given the
authorization to begin work. A check for$10,000 which is the first milestone requirement was met and the
check was processed for payment.
REGULAR AGENDA
1. Consider and act upon,the Public Arts Advisory Board minutes of September
16, 2021. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary)
Board Action
A motion was made by board member Bellah,seconded by board member Schwerin to approve the minutes
of September 16, 2021 as presented. A vote was taken and the motion passed 6-0 with board member
Courtney absent.
EXECUTIVE SESSION
If during the course of the meeting covered by this notice, the Public Arts Advisory Board should determine that a
closed or executive meeting or session of the Public Arts Advisory Board or a consultation with the attorney for the
City should be held or is required, then such closed or executive meeting or session or consultation with attorney as
authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Public
Arts Advisory Board at the date, hour and place given in this notice as the Public Arts Advisory Board may
conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning
any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following
sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
There were no executive sessions held.
Minutes October 18,2021
Public Arts Advisory Board
Page 2
9
11/23/2021 Item 1.
ADJOURNMENT
Board Action
A motion was made by board member Treadwell,seconded by board member Shank to adjourn the meeting
at 6:58 p.m. A vote was taken and the motion carried 6-0 with board members Courtney absent.
Minerva Bediako, Chair
ATTEST:
Carole Ehrlich, Secretary
Minutes October 18,2021
Public Arts Advisory Board
Page 3
10