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12-14-2021 (Public Arts Advisory) Agenda Packet Wylie Public Arts Advisory Board Regular Meeting December 14, 2021 —6:00 PM Second Floor Conference Room-300 Country Club Road, Bldg 100,Wylie,TX 75098 CITY CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon the minutes from November 23,2021 2. Consider and act upon the revisions to the Public Art Project for Fire Station#4 ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on December 10,2021 at 5:00 p.m. on the outside bulletin board at Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. Page 11 1 § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 12/14/2021 Item 1. Public Arts Advisory Board Minutes Regular Meeting November 23, 2021 —6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order by Chair Minerva Bediako at 6:14 pm. Members present included: John Treadwell, Christina Null, Michael Schwerin, and Steve Shank. Board member Lily Courtney and Esther Bellah were absent. PAAB Coordinator Carole Ehrlich was also in attendance. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Review and final discussion regarding the 2021 Wylie Arts Festival. (C. Ehrlich, Public Arts Advisory Board Coordinator) Staff/Board Comments The board discussed the final plans for the 2021 event. Christina reported she would bring the coffee donated by Starbucks. Board members John, Esther, and Michael would be in charge of the outside load in vendors. Ehrlich reported she would have electronic lists of vendors by color for load in. The load in for inside vendors would begin at 2:00 pm and would end at 5:00 pm on Friday evening, due to an event at the church. Inside vendors could again load in from 8:00 pm to 10:00 pm on Friday evening. All outside vendors would load in starting at 6:00 am Saturday morning. All load out would begin at 4:00 pm Saturday when the event ended. Minutes November 23,2021 Public Arts Advisory Board Page 1 3 12/14/2021 Item 1. John and Craig would mark booths inside and the parks department would mark the outside on Friday prior to load in. Board member Courtney would prepare children's activities for the event. All members with the exception of board member Shank would be there Friday and Saturday. Ehrlich reported there were 179 inside and outside vendors this year. B. Update regarding the Public Art Project for Fire Station#4. (C Ehrlich, Public Arts Advisory Board Coordinator) Board/Staff Discussion Artist Terrance Martin had submitted a revision to his design taking away the pond that would be under the towers and replacing it with stained concrete. Board members believed this redesign took away the integrity of the overall design for NEVER FORGET and was very dull. Board member Shank stated that he understood the Fire Committee deciding against the water pond but the design needed more than just a stained concrete circle where the pond was going to be placed. Direction on this item was to contact the artist and find something that was more in line with a water feature and reflection from the towers. REGULAR AGENDA 1. Consider and act upon,the Public Arts Advisory Board minutes of September 16,2021. (C. Ehrlich, Public Arts Advisory Board Coordinator/Secretary) Board Action A motion was made by board member Treadway, seconded by board member Null to approve the minutes of October 18, 2021 as presented. A vote was taken and the motion passed 5-0 with board member Courtney and Bellah absent. ADJOURNMENT Board Action A motion was made by board member Schwerin, seconded by board member Bedioka to adjourn the meeting at 6:45 p.m. A vote was taken and the motion carried 5-0 with board members Bellah and Courtney absent. 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