03-17-2022 (Public Arts Advisory) Agenda Packet Wylie Public Arts Advisory Board Regular Meeting
March 17,2022—6:00 PM
Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY OF
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
DISCUSSION ITEMS
DS1. Discussion regarding the June 25,2022 Bluegrass on Ballard
DS2. Discussion regarding the Wylie Municipal Trails Public Art Project
REGULAR AGENDA
I. Consider and act upon, the Public Art Board minutes of February 17, 2022.
2. Consider and act upon,the proposed budget and timeline for the Municipal Walking Trails Entry Art Project
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on March 14, 2022 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
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attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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03/17/2022 Item 1.
Public Arts Advisory Board
CT " " F- Minutes
Regular Meeting
February 17, 2022 —6:00 p.m.
Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order by Vice Chair Steve Shank at 6:16 pm. Members present included: John
Treadwell, Michael Schwerin, Christina Null, and Lily Courtney. Board members Minerva Bediako, and
Esther Bellah,were absent.
PAAB Coordinator Carole Ehrlich was also in attendance.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three(3)minutes.
In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen
participation.
No citizens were present to address the board.
DISCUSSION ITEMS
1. Discussion regarding the 2022 Bluegrass on Ballard Event
Board Discussion
PAC Ehrlich reported she had received 60 vendor applications for the event. She reminded members it
would take place on.June 25, 2022.
2. Discussion regarding the Wylie Municipal COmplex Walking Trails Art Project
Board Discussion
PAC Ehrlich reported she and Chair Bediako had presented a PowerPoint presentation to the Parks and
Recreation Board on Monday,February 14, 2022. This PowerPoint explained the selection process for
new art and the themes that were recommended by the PAAB. She stated that the members of PARB
were very excited to learn about the themes reflecting the history of the Blackland Prairie including the
Native American.Tribes, animals, and prairie horticulture that existed there over the past 15,000 years.
Minutes February 17,2022
Public Arts Advisory Board
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03/17/2022 Item 1.
She noted that the Parks Board was also agreeable to beginning the multi-year project with an entry
feature that would include some of the items that would be presented throughout the walking trails. A
timeline for the first art entry piece will be prepared and presented to the board at a later date.
3. Discussion and update regarding the Public Art Project for Fire Station#4
Board Discussion
PAC Ehrlich reported the construction company and architects are working on the final design for artist
Terrance Martin. Once completed construction on the base and outer areas of the design can begin. She
reported the anticipated timeline for opening was in mid May 2022.
REGULAR AGENDA
1. Consider and act upon the minutes from January 20, 2022. (C Ehrlich, Public Arts
Advisory Board Coordinator)
Board Action
A motion was made by board member Schwerin, seconded by board member Null to approve the Public
Arts Advisory Board minutes from February 17, 2022 as presented. A vote was taken and the motion
passed 5-0 with board members Bediako and Bellah absent.
2. Consider and act upon,a change to the Fire Station#4 Public Art Project. (C.
Ehrlich, Public Arts Advisory Board Coordinator)
Board Discussion
PAC Ehrlich reported that she had been in contact with Artist Terrance Martin and he had determined that
at the present time, due to transportation and shipping,aluminum was in short supply. He has suggested in
lieu of using aluminum, he would purchase stainless steel for the towers. She explained that would be a
difference in weight which the design will have to take into account however the material was very sturdy
and the appearance would be very similar to the aluminum.
She asked the board to consider the change. Board members were in agreement with the change stating that
the cost for stainless steel was generally more expensive than the aluminum and it would withstand the
elements. Board member Null asked that the difference in weight be addressed by the artist to the engineer
preparing the design drawings.
Board Action
A motion was made by board member Courtney, seconded by board member Schwerin to approve the
change in material from aluminum to stainless steel for the two twin towers in the Fire Station#4 Public
Art Project. A vote was taken and the motion passed 5-0 with board members Bellah and Bediako absent.
Minutes February 17,2022
Public Arts Advisory Board
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03/17/2022 Item 1.
ADJOURNMENT
Board Action
A motion was made by board member Schwerin, seconded by board member Courtney to adjourn the
meeting at 6:30 p.m. A vote was taken and the motion carried 5-0 with board members Bediako and Bellah
absent.
Minerva Bediako, Chair
ATTEST:
Carole Ehrlich, Secretary
Minutes February 17,2022
Public Arts Advisory Board
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03/17/2022 Item 2.
Wylie Municipal Complex
Walking Trails
Public Art Budget 2022/2023
Revenue Costs
No CIP Funding Contingency $5,000
Art Fund $95,000 Maintenance $4,500
Total $95,000 Total $9,500
Revenue for the Call
$85,500
Revenue for Artist Travel
$4,000 (2-3 semi-final artists) Plane/Housing $3,000
Maquette $1,500 (Honorarium $500 each )
Total $4,500
*Semi-final artists will have a tour of the city and existing art. They will also attend a
community input meeting to hear from citizens regarding the art.
Timeline
April 21, 2022- Present call to the Public Art Board for direction to post on Café
April 22, 2022 - Post Call for Artists on Café with a deadline of May 27, 2021/Board appoints
Selection Panel
June 1, 2022 - Meeting Selection Committee
June 2, 2022 - Selection Panel ranking is open until June 13, 2022
June 15, 2022 - Public Art Board selection panel narrows the submissions to 2-3 finalists/semi-
finalist notified
June 16, 2022— PAAB Meeting
June 16, 2022 - Finalists are notified
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03/17/2022 Item 2.
Wylie Municipal Complex
Walking Trails
Public Art Budget 2022/2023
July 13, 2022—Artists are brought to the City for a tour
July 14, 2022—Artist/Public Input Meeting
August 25, 2022-Artists meet with panel and board to approve final artist design
September 13, 2022- City Council approval of final Marquette and contract
Artist begins Fabrication of Art
May 2023 -Art is installed at site