06-13-2022 (Parks & Recreation) Agenda Packet 111 000 1111111
111111111111111111111111111111111 1111111111110
Wylie Parks and Recreation Board Regular Meeting
June 13, 2022—6:3 0 PM
Council Chambers - 300 Country Club Road,Building#100, Wylie, Texas 75098 0w�
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of
the public must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited
to three minutes for an individual, and six minutes for a group. In addition, the Board is not allowed to converse,
deliberate, or take action on any matter presented during citizen participation.
REGULAR AGENDA
1 Consider, and act upon, approval of the May 9,2022, Parks and Recreation Board regular meeting minutes.
2. Consider and act upon approval of a Park Event Application for the Connection Point Church to hold a
5K/walk for the Fatherless and Fun Run event at Founders Park on November 19, 2022.
. Consider, and act upon, approval of a Park Event Application for the Wylie Independent School Council of
PTAs to hold the Back to the Future Back to School fundraiser event at Olde City Park on September 17,
2022.
WORK SESSION
1.':._r::::%............ Project Updates.
Future Agenda Items.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on June 10,2022,at 5:00 p.m. on the outside bulletin board at Wylie
City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the
public at all times.
Stephanie Storm, City Secretary Date Notice Removed
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The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange, lease or value of real property.
§ 551.073 —Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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06/13/2022 Item 1.
00
Wylie Parks and Recreation Board Minutes r
May 9, 2022—6:30 pm
Council Chambers-300 Country Club Road, Building#100,Wylie, Texas 75098 C TY OF
WYLIE
CALL TO ORDER
Board Chair Joni Robinson called the regular meeting to order at 6:30 pm. The following Parks and Recreation
Board members were present:Board Co-Chair Gloria Suarez,Board Member Brian Willeford,Board Member Craig
Allen, and Board Member Kim Mullis. Board Member Brett Swendig and Board Member Kevin Stewart were
absent.
Staff present included: Parks Manager Brent Stowers, Recreation Manager Carmen Powlen, and Parks and
Recreation Administrative Assistant II Janet Hawkes.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of the April 13,2022,regular Parks and Recreation Board minutes.
Board Action
A motion was made by Board Co-Chair Suarez, seconded by Board Member Mullis, to approve the April 13,
2022, regular Parks and Recreation Board minutes. A vote was taken, and the motion passed 5-0 with Board
Member Swendig and Board Member Stewart absent.
WORK SESSION
WS1. Project Updates.
Staff Comments on Parks and Recreation Management Changes:
Parks Manager Brent Stowers addressed the Board with updates on the recent management changes following the
retirement of Parks and Recreation Director Robert Diaz; a decision has not been made on the replacement for the
open position, nor has direction been given on changes, if any, to the organizational structure of the Parks and
Recreation Department. Mr. Stowers stated that he would continue to oversee the Parks Division, and Recreation
Manager Carmen Powlen would continue to oversee the Recreation Division. Mr. Stowers advised he is assuming
the role of the departmental staff liaison for the Parks and Recreation Board and the Cemetery Advisory Board.
Staff Comments on the Dog Park and Splash Pad Site Locations:
Mr. Stowers reviewed the project update spreadsheet with the Board. He noted that a joint work session with the
Parks and Recreation Board and City Council took place on April 26 regarding location selections for the dog park
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May 9, 2022 Parks and Recreation Board Minutes
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06/13/2022 Item 1.
and two splash pad projects; in attendance was Board Co-Chair Suarez. During the joint work session, a decision
was made for the dog park to be constructed within the four-and-a-half acre Blackland Prairie Restoration area,east
of the Municipal Complex parking lot. One splash pad location will be off Brown Street in the East Meadow Trail
area, near the Prairie Crossing art piece. The second splash pad location will be at the Community Park, between
the multipurpose fields and the existing playground.Mr. Stowers informed the Board that another joint work session
with the Parks and Recreation Board and City Council would take place in mid to late summer to review schematic
designs for the dog park and splash pads. Both splash pads are expected to open for public use summer of 2023.
Mr. Stowers addressed Board Member Mullis's concern over possible parking lot limitations at the Community
Park splash pad, advising that staff is in the process of reviewing the park's current parking lot utilization and has
had discussions with the Wylie Youth Baseball Association on the subject. He stated that both splash pads are
projected to be open for public use from Memorial Day through Labor Day and will not conflict with the majority
of seasonal league play. Mr. Stowers addressed Board Co-Chair Suarez's inquiry about the ability for citizens to
park in the grass or along the streets of Community Park, advising that neither were feasible due to cable barriers
in place and the narrowness of the road.
Staff Comments on the Wylie Senior Recreation Center Improvements:
Mr. Stowers stated that on April 12, the City Council approved funding for Wylie Senior Recreation Center
improvements; $150,000 from the 4B Fund for project design and $750,000 from the General Fund for project
construction.The proj ect's primary focus is to upgrade,in accordance with ADA guidelines,the facility's restrooms.
When questioned by Board Co-Chair Suarez if the installation of an interior safety sprinkler system remained in
consideration, Mr. Stowers advised that it was unlikely because this system is required only if the facility's square
footage increased. Mr. Stowers noted that staff is currently in the vendor selection process. Recreation Manager
Carmen Powlen advised the Board that the initial facility study was a feasibility study and not a design study. She
stated that the project's next phase would be a design study that will involve more citizen input gained with a
combination of citizen surveys and focus groups.
Board Comments on the Wylie Senior Recreation Center Improvements:
Board Co-Chair Suarez recommended the opinions of the Wylie Senior Recreation Center staff and patrons both be
sought after for input on project ideas and priorities. Board Co-Chair Suarez felt the porta-cache project
consideration would not be a practical project selection primarily because it would reduce the number of parking
spots at the facility.
Staff Comments on the Brown House Welcome Center:
Mr. Stowers stated that the ADA ramp installation is complete, and the addition of handrails is in process at the
Brown House Welcome Center. He noted that Parks Division staff will soon begin upgrading the facility's
landscaping. The center's open house took place on April 30, but hours of operation remain limited due to issues
with staffing.
Staff Comments on the Valentine Park Playground Upgrade:
Mr. Stowers commented that the Valentine park playground renovation is delayed because the materials remain on
backorder. He noted that late September is the expected delivery date for the materials.
Board Comments on the Wylie Parks and Rec Foundation:
Due to the meeting's absence of Brett Swendig, no updates were given regarding the Parks and Rec Foundation.
Board Comments on the Cemetery Advisory Board:
Board Co-Chair Suarez, a Cemetery Advisory Board Member, reviewed the May 5 meeting with the Parks and
Recreation Board. She advised that the City Attorney would soon review the final draft of the cemetery rules and
regulations. Ms. Suarez stated City staff continues to work on details for the final transition in taking over the two
cemeteries, expected in October 2022. She noted City staff has allotted funds in the fiscal year 2022/2023 budget
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May 9, 2022 Parks and Recreation Board Minutes
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06/13/2022 Item 1.
to go toward the cemetery operations. Ms. Suarez advised the Cemetery Advisory Board agreed to create a
fundraising committee to raise cemetery enhancement funds.
Board Comments on the Envision Wylie Comprehensive Plan Advisory Committee:
Board Member Mullis addressed the Board on updated information regarding the Envision Wylie Comprehensive
Plan Advisory Committee, on which she serves. She stated that the committee held a final open house event where
Wylie residents were invited to review and offer plan input. Ms. Mullis advised that the final template is complete
and will next go before the Planning and Zoning Board for review,then to City Council for final approval.
WS2.Future Agenda Items
Staff Comments:
Mr. Stowers reviewed several upcoming events: BBQ on Ballard on May 14, Memorial Day event on May 30,
Juneteenth on June 18, and Bluegrass on Ballard on June 25. He advised the Board that Julie Pannell, Recreation
Supervisor,would soon email the Board with volunteer opportunities. Mr. Stowers noted that the American Legion
would be conducting their live-fire practice in Olde City Park from 6:00 pm to 8:00 pm on the three Wednesday
evenings before the Memorial Day event. Board Co-Chair Suarez expressed her appreciation to staff for their
assistance and volunteer efforts during the recent Taste of Wylie event.
Mr. Stowers stated that Parks and Recreation staffs 2022/2023 fiscal year budget recommendations include specific
equipment and one upgraded Parks Maintenance position to an Irrigation Technician. He explained the upgrade is
needed due to the addition of the two splash pads. The 2022/2023 fiscal year budget begins October 1, 2022.
Mr. Stowers advised that the 4B Fund budget has funds to update the following: amenities at Avalon Park, located
in the east zone; accessibility and shade improvements to the Municipal Complex Community Garden, located in
the west zone; and playground replacement and improvements at Birmingham Farms Park, also located in the west
zone.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
A motion was made by Board Member Mullis, seconded by Board Member Willeford, to adjourn the meeting at
7:06 pm. A vote was taken, and the motion passed 5-0 with Board Member Swendig and Board Member Stewart
absent.
Joni Robinson,Board Chair
ATTEST:
Janet Hawkes,Administrative Assistant II
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May 9, 2022 Parks and Recreation Board Minutes
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06/13/2022 Item 2.
Parks and Recreation Board
CITY O1=
AGENDA REPORT
Meeting Date: June 13,2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Janet Hawkes Account Code:
Date Prepared: May 24, 2022 Exhibits:
Subject
Consider and act upon approval of a Park Event Application for the Connection Point Church to hold a 5K/walk for the
Fatherless and Fun Run event at Founders Park on November 19, 2022.
Recommendation
Motion to recommend approval as presented.
Discussion
The proposed Park Event Application is for a 5K Run for the Fatherless and Fun Run at Founders Park on
November 19,2022. This is a new event to Wylie,proposed by Megan Williams,representative of the Connection
Point Church,with the goal to raise funds for Hope for the Fatherless, a non-profit organization that builds homes
and provides care for orphans in Ethiopia. The chosen date falls in November which is National Adoption Month.
The applicant intends to charge participants a race fee, sell drinks and snacks during the event, as well as invite
approximately 10 participating vendors with booths set up who will serve as race sponsors. She also plans to hire
a tracking vendor to track the participating runners.
Ms. Williams is expected to attend the Parks and Recreation Board meeting to answer any questions from Board
Members regarding the event.
Parks and Recreation staff will coordinate with the group on event logistics and setup.
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06/13/2022 Item 2.
IrN: WYLIE
Parks&Recreation Department
949 Hensley Lane, Building 200
972-516-6340 Parks@wylietexas.gov
Park Event Application
This application must be submitted a minimum of eight weeks prior to your event date. Special events, meetings, and
gatherings (other than typical parties or picnics) will require submission of a Park Event Application prior to reservation
approval. Please call the Parks Administration at 972-516-6340 if you have any questions pertaining to the Park Event
Application.
AppHca t irlform'h,ation
Na e of Organization* Website
Connection Point Church www.connectionpoint.church
Are you a nog', profit?* Please uploas 501c3 Docu ents
Yes No
Contact Infon'lation
Primary Co tact Name*
Megan Williams
Event FHformatia
Event Name/Title*
5K Run for the Fatherless& Fun Run
Event Type*
5k/Walk
Purp,,se of eve,lit*
To raise funds for the organization Hope for the Fatherless that builds homes and provides care for orphans in
Ethiopia
Event Location*
Founders Park 851 Hensley Lane
Proposed Event Date* Altr ative Eve hl ate*
11/19/2022 11/19/2022
*
Start Ti End IT hile*
06:0000 AM 12:00:00 PM
include Setup VIncludo aeanup
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06/13/2022 Item 2.
lo you plan to sell items of any ki d?
exarinpie:drinks,food to t-shirts,snow cones, memberships, registrations etc,
Yes No
Please sp,t.cify all itef:Hi,..1,ts yo Wani to sll
Nothing is set in place yet but we hope to have sponsors for the race that 7fe able to set up booths at the event.
People will also be paying to run the race.
Will there be food items provided?
Yes No
Please.sr..,ecify the types of food ite s to be provided
Water, Gatorade&snacks for the runners
Who is providing the food?
Applicant
Food Vendor
Other
Anticipated number of Participating Vendors* Ar.,,ticipated Event Attend .nce*
10 1,50
Event Target Audience*
Runners in and around Wylie TX with a heart to raise money for orphans
Event Details*
No real details are in place yet.The hope is to do the event in Nover h.ber(national adoption month)and to
encourage the corrli..Hunity to help run and raise funds for the needed help for orphan care in Ethiopia.We will
have sponsors and will he connected with a tracking company to track the runners.
Event Annoukcell-ent andior Flyers,
NOTE:
If food is prepared on site or oh?..-site and brought to the event location to be offered to the public,free or at cost,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a
Temporary/Short-Term Event Food Service/Health permit is required prior to the event. It is possible that a health inspector
must exa nine food preparation and storage equipment to assure the health and safety of customers. Please contact the
Environmental Services Specialist at 972-548-552,18 or 972-548-5585. The Collin County website is
www.collincountybcgov.
Sec. 78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell
or offer to sell any cold drinks, cigars, tobacco, cigarettes, fruits, candies, goods, wares or merchandise of any kind or
nature whatsoever within the municipal parks or recreation or community center facility; provided, however, that this
section shall not apply to any person, organization,firms or corporations,or the agents of any person, or orgaliization,firm
or corporation, or employee of any person who are recommended by the Parks and Recreation Board and approved by
the City Council to operate a 0,,Incession or concessions for the sale of specified goods, wares, and merchandise withi:.11
the municipal parks or recreation or community center facilities of the city.
Signature.
Date*
Wofed: 03/29/2022
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06/13/2022 Item 3.
Parks and Recreation Board
CITY O1=
AGENDA REPORT
Meeting Date: June 13,2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Janet Hawkes Account Code:
Date Prepared: May 24, 2022 Exhibits:
Subject
Consider, and act upon, approval of a Park Event Application for the Wylie Independent School Council of PTAs
to hold the Back to the Future Back to School fundraiser event at Olde City Park on September 17, 2022.
Recommendation
Motion to recommend approval as presented.
Discussion
The proposed Park Event Application is for an annual fundraiser event hosted by the Wylie Independent School
Council of PTAs at the Olde City Park, with the purpose of bringing together Wylie Independent School District
families, students, and staff for a night of fun and entertainment with the local PTAs. The original event date
shown on the Park Event Application was changed by the applicant after submission from September 24 to
September 17.
The applicant intends to sell PTA memberships, spirit wear, and food items provided by local vendors such as
Kona Ice, Grumpy's Popcorn, Lalo's Tacos, Dippin' Dots, and SMOs Donuts. They also plan to have bounce
houses, a kid zone play area, game tables from local PTAs, entertainment from local school groups, and local
business and home business vendor booths.
The anticipated number of participating vendors is approximately 50, with an anticipated event attendance of
approximately 1,000 people.
Parks and Recreation staff will coordinate with the group on event logistics and setup.
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06/13/2022 Item 3.
fril WYLIE
Parks&Recreation Department
949 Hensley Lane, Building 200
972-516-6340 Parks@wylietexas.gov
Park Event Application
This application must be submitted a minimum of eight weeks prior to your event date. Special events, meetings, and
gatherings (other than typical parties or picnics) will require submission of a Park Event Application prior to reservation
approval. Please call the Parks Administration at 972-516-6340 if you have any questions pertaining to the Park Event
Application.
AppHca t fliform'hation
le of Organization* Website
Wylie ISD Council of PTAs
Please uploa c3 ents
Are you a non profit?*
Copy of Tax Exempt Forms.pdf 70.19KB
Yes No
Contact Infor,ation
Prim4ry Contact Name*
Becky Welch
Event [formatia
Event NaL,e/Title*
Wylie ISD Council of PTA's Back the Future Event
Event Type*
Fundraiser
Purpose of event*
To bring together all of our Wylie ISD Families,Students,and Staff for a night of fun and entertainment with our
local PTAs
Event Locaticr
*
Olde City Park 112 S Ballard Avenue
Proposed Event Date* Alternative Event ate*
09/24/2022 09/24/2022
Start Time* End Tikdile*
02:00:00 PM 09:00:00
ncludo Soup VIndude Cleanup
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06/13/2022 Item 3.
o you • an to sell itelLis of any kind?
.oxample,chinks food tems, t-shirts,snow c nes, mernborsHos, rerjitratiions etc,
Yes No
Please s.ecffy all items you plai h to sell
PTA Memberships and spirit wear and various food and local business vendors
Will there be food items provided?
Yes No
Please specify the types of food itehus to be provided
Kona Ice, Grui py's Popcorn, Lab's Tacos, Dippin' Dots, SMOs Donuts
Who is providing the food?
Applicant
Food Vendor
Other
Anticipated 1,1u-.ber Participatill,g Vendors* Anticipated Event Atte 1,dance*
50 1,000
Ev„,nt Lrget Audience*
Wylie ISO Fa lilies and Local Wylie Corn unity
Event Details*
The Wylie ISD Council of PTAs is proud to host its annual Back the F.,ture event for all our local Wylie ISD local
PTAS and all Wylie l& ' students and their fa lilies.This event is meant to unite us all as we kick off another
great school year!We will have bounce houses,a kid zone, local businesses and home business vendors,food
for sale,tables and games from all our local ptas, and entertainment from our local school groups.
Ev„,nt Anno ncei e t a, dior Flyers
NOTE:
If food is prepared on site or off-site and brought to the event location to be offered to the public,free or at cost,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a
Te,ilporary/Short-Term Event Food Service/Health permit is required prior to the event. It is possible that a health inspector
must examine food preparation and storage equipment to assure the health and safety of custa lers. Please contact the
Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is
www.collincountytx.gov.
Sec. 78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell
or offer to sell any cold drinks, cigars, tobacco, cigarettes, fruits, candies, goods, wares or merchandise of any kind or
nature whatsoever within the municipal parks or recreation or community center facility; provided, however, that this
section shall not apply to any person, organization,firms or corporatia s, or the agents of any person, or organization,firm
or corporation, or employee of any person who are recommended by the Parks and Recreation Board and approved by
the City Council to operate a concession or co ,cessions for the sale of specified goods, wares, and merchandise within
the municipal parks or recreation or community center facilities of the city.
Signature
Date
eXeds tAiliieWo? 05/12/2022
11
06/13/2022 Item 3.
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06/13/2022 Item WS1.
Parks and Recreation Board
CITY O1=
AG EN DA REPORT
Meeting Date: June 13,2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Janet Hawkes Account Code:
Date Prepared: May 24, 2022 Exhibits:
Subject
Project updates.
Recommendation
N/A
Discussion
Updates to the Board:
• Parks and Recreation management and reorganization updates.
• Review project update spreadsheet.
• Wylie Parks and Rec Foundation update.
• Cemetery Advisory Board update.
• Comprehensive Plan update.
• Recognition of outgoing Parks and Recreation Board Chair Joni Robinson and Board Member Kevin
Stewart.
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06/13/2022 Item WS 1.
Project Update Completion Date Park Zone Budget Funded From
Splash pads and dog park Dunaway Associates have Summer 2023 $ 2,000,000.00 General Fund/4B
finished surveying for the
splash pads and dog park.
Currently working on
schematic design.
Design $ 300,000.00 46
Wylie Senior Recreation Center Renovations Focus group meetings. TBA Central $ 750,000.00 General Fund/4B
Design $ 150,000.00 46
Brown House Welcome Center ADA handrail complete. Spring 2022 $ 70,000.00 Hotel/Motel
Waiting on inspection.
Museum displays are
arriving and being
installed.
Valentine Park playground In progress. Possible Fall 2022 Central $ 70,000.00 46
delivery will be September
of 2022
Notes:
City Dashboard for City project updates will highlight roads, downtown,dog park,splash pads,Wylie Senior Recreation Center
Project udpates for PARD specific projects on PARD website: http://cros2.revize.com/revize/wylienew/parks/special_projects_and_plans.php
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06/13/2022 Item WS2.
Parks and Recreation Board
CITY O1=
AGENDA REPORT
Meeting Date: June 13,2022 Item Number:
Department: Parks and Recreation (City Secretary's Use Only)
Prepared By: Janet Hawkes Account Code:
Date Prepared: May 24,2022 Exhibits:
Subject
Future Agenda Items.
Recommendation
N/A
Discussion
The listed items below can be discussed to comply with the Open Meetings Act requirements.
For this meeting, the items to be discussed are as follows:
• PARD upcoming events: Summer Kick-Off, Juneteenth, and Blue Grass on Ballard.
• Parks and Recreation Month July 2022.
• Reception for outgoing and incoming board members is scheduled for Tuesday,June 28 at 5:30 PM,prior
to the City Council meeting.
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