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04-18-2007 (WEDC) Minutes Minutes Wylie Economic Development Corporation Board of Directors Meeting Wednesday, April 18,2007—6:00 A.M. Wylie Economic Development Corporation—Conference Room 108 C West Marble—Wylie, Texas CALL TO ORDER Announce the presence of a Quorum. President Fuller called the meeting to order at 6:02 a.m. Board Members present were: Mitch Herzog, Chris Seely, John Yeager, and Merrill Young. Staff present was Executive Director Sam Satterwhite and Administrative Assistant G Harris. Ex-Officio Members present were Mayor John Mondy and City Manager Mindy Manson. Also present was Mark Witter, City of Wylie Public Information Officer. CITIZEN PARTICIPATION --101 4,1 There being no citizen participation, President Fuller proceeded to Action Items. ACTION ITEMS ITEM NO. 1 —Consider and Act Upon Approval of the March 16, 2007 Minutes of the WEDC Board of Directors Meeting. MOTION: A motion was made by Mitch Herzog and seconded by John Yeager to approve the March 16, 2007 Minutes of the WEDC Board of Directors Meeting. The WEDC Board voted 4 — FOR and 0 — AGAINST in favor of the motion with Board Member Seely abstaining. ITEM NO. 2 — Consider and Act Upon Approval of the April 4, 2007 Minutes of the Joint Meeting of the WEDC Board of Directors and Wylie City Council. MOTION: A motion was made by Merrill Young and seconded by Chris Seely to approve the April 4, 2007 Minutes of the Joint Meeting of the WEDC Board of Directors and Wylie City Council. The DC Board voted 4—FOR and 0 —AG ST in favor of the motion with Board Member Herzog abstaining. DC—Minutes April 18,2007 Page 2 of 4 ITEM NO. 3 — Consider and Act Upon Issues Surroun iing Approval of the March 2007 DC Treasurer's Report. President Fuller noted that the sale of two acres to JTM Technologies had closed, and asked that the two acres be removed from the April subledger of Land Inventory. Other than the noted item, staff identified no irregularities and recommended approval the March, 2007 WEDC Treasurer's Report. OrTION: A motion was made by Mitch Herzog and seconded by Merrill Young to approve the March, 2007 WEDC Treasurer's Report. The WEDC Board voted —FOR and 0—AGAINST in favor of the motion. ITEM NO. 4 —Consider and Act Upon Issues Surrounding Paving Improvements of Martinez Lane. Staff updated the Board regarding paving improvements to Martinez Lane. The Board asked the Staff to investigate the possibility of establishing a "no parking" status to Martinez Lane after completion. Staff had no recommendation with the Board taking no action. ITEM NO. 5 — (MOTION TO REMOVE FROM T LE): Consider and Act Upon Election of Officers to the WEDC Board of Directors. MOTION: A motion was made by Merrill Young and seconded by Chris Seely to remove the election of officers from the table. The WEDC Board voted 5 —FOR and 0 —AGAINST in favor of the motion. On January 19, 2007 the DC Board of Directors tabled consideration of the election of WEDC officers until July 2007 following Board appointments by the Wylie City Council in June 2007. Subsequent to this action in January, 2007 Mr. Gary Bartow resigned from the WEDC Board of Directors. Mr. Bartow served as the WEDC Secretary/Treasurer. With no current Treasurer, only President Fuller is left to sign Payment Authorization Requests in excess of$5,000. As well, with no secretary there will be no Board representative to attest to any number of corporate documents. As a review, staff provided a copy of Section V — Officers of the WEDC Bylaws. Section V provides for the selection of Officers and the duties of the same. The current officers of the WEDC are: President, Marvin Fuller, Vice President, Merrill Young with the Secretary/Treasurer position being vacant. After a general discussion by the Board Members, the following slate of WEDC officers was presented for consideration: Marvin Fuller President Merrill Young Vice President Mitch Herzog Secretary John Yeager Treasurer WEDC Minutes April 18, 2007 Page 3 of 4 MOTION: A motion was made by Chris Seely and seconded by Merrill Young to approve the slate of officers for the WEDC Board of Directors as presented. The WEI C Board voted 5 —FOR and 0—AGAINST in favor of the motion. ITEM NO. —Consider and Act Upon Issues Surrounding the Purchase and disposition of 3.2 Acres Located Near the Intersection of Hensley and Sanden Boulevard. A brief discussion was held regarding the future disposition of 3.2 acres which will soon be purchased from Global Innovation by the WEDC. Issues surrounding the disposition centered on the future use of the property by the adjacent property owner, Pella Corporation. The consensus of the Board was that following the purchase of the property and completion of several projects currently facin. the WEDC, staff should then bring the issue back. Until that time, the Board believed there are other issues more pressing. No recommendation was made by staff with no action taken by the Board. ITEM NO. 7—Consider and Act Upon the Expenditure of 1,1,152 in Support of the Panda Cup 2007 VIP Dinner. The City of Wylie, in partnership with the Wylie Independent School District (WISD), has undertaken hosting the national and international Panda cup soccer tournament for the second consecutive year. In the initial planning stages, staff indicated to the City of Wylie Public Information Officer, the primary organizer for the City of Wylie, that the WEDC may be interested in assisting the City in hosting a dinner welcoming local,national, and international dignitaries along with the primary sponsor of the event, BMW Mini-Cooper. Staff presented that the requested amount of $1,152 is a legitimate expense for the WEDC and supports the proposal. The opportunity to showcase the Wylie community to regional and national representatives is difficult to quantify in terms of a return on the expenditure with the cooperative efforts of the WISD, City of Wylie and WEDC being the primary focus of staff. As stated by Mr. Witter, should the WEDC choose to not participate for any reason, the event will continue with our presence requested at the dinner and Panda Cup opening ceremonies. As a budgetary consideration, the WEDC allocated $3,200 for Food supplies within the FY 2006 — 2007 WEDC Budget. With current expenditures at $1,318 and end-of-year projections at 42,300, the proposed expenditure would more than likely require the WEDC to approve a budget amendment later in the fiscal year. MOTION: A motion was made by Mitch Herzog and seconded by Chris Seely to approve the Panda Cup expenditure in the amount of$1,152. The WEDC Board voted 5 —FOR and 0—AGAINST in favor of the motion. DC—Minutes April 18, 2007 Page 4 of 4 EXECUTIVE SESSION The WEDC Board of Directors convened into Executive Session at 7:03 a,m. I. Consider and Act Upon Issues Surrounding an Incentive Agreement for the Benefit of CommercialfRetail Development Near the Intersection of McCreary Road and F.M. 544 as Authorized in Section 551.087 (Economic Development Negotiations) of the Local Government Code, Vernon's Texas A otated (Open Meetings Act). II. Consider and Act Upon Issues Surrounding the Relocation/Expansion of Project "MT" as Authorized in Section 551.087 (Economic Development Negotiations) of the Local Government Code, Vernon's Texas Annotated(Open Meetings Act). RECO NE INTO OPEN MEETING The WEDC Board of Directors reconvened into open session at 7:30 a.m. No action was taken as a result of discussion held in Executive Session. ADJO NT With no further business, President Marvin Fuller adjourned the WEDC Board meeting at 7:31 a.m. Marvin Fuller, President ATTEST: Samuel D.R. Satterwhite Executive Director