07-07-2022 (Cemetery Advisory Board) Minutes IA/
Wylie Cemetery Advisory Board Meeting Minutes IN
July 7,2022—6:00 PM
Council Chambers-300 Country Club Road,Building#100,Wylie,Texas 75098 CITY OF
WYLIE
CALL TO ORDER
Board Vice-Chair Keith Stephens called the regular meeting to order at 6:00 PM.The following Cemetery Advisory
Board members were present: Board Member Gloria Suarez, Board Member Kimberly Summers, Board Member
Trent Derek,and Board Alternate Laurie Sargent.Board Chair Sandra Stone,Board Member Allison Stowe,Board
Member Jami Lindquist,and Board Alternate Erin Williams were absent.
Staff present included:Deputy City Manager Renae'011ie,Parks Manager Brent Stowers,and Parks and Recreation
Administrative Assistant II Janet Hawkes.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider,and act upon,approval of the May 5,2022 Regular Cemetery Advisory Board Meeting
Minutes.
Board Action
A motion was made by Board Member Suarez, seconded by Board Member Summers, to approve the May 5,
2022 Regular Cemetery Advisory Board Meeting Minutes. A vote was taken, and the motion passed 4-0 with
Board Chair Stone,Board Member Stowe, and Board Member Lindquist absent.
WORK SESSION
WS1.Discuss Volunteer Program.
Staff Comments:
Deputy City Manager Renae' 011ie provided the Board with a copy of Ordinance No. 2022-XX, which addresses
establishing a Cemetery Advisory Board committee. She advised that after researching other city entities,most did
not have committees created within their boards through the city council's appointment. Ms. 011ie referred to the
Agenda Packet that included a draft document for a City of Wylie Cemetery Volunteer Program; the packet also
had a sample option of the Wylie Library Board's Article IV ordinance pertaining to their established city council-
appointed committee. She stated that creating a volunteer program can incorporate citizens and entities such as the
Boy Scouts, Girl Scouts, high school students, etc., to participate in staff-coordinated cemetery projects. Parks
Manager Brent Stowers expressed his support for the concept of establishing a volunteer program,advising that the
Parks and Recreation Department had frequently worked with local scouts and youth groups in various park
projects.
July 7, 2022 Wylie Cemetery Advisory Board MinutesPage I 1
Board Comments:
Board Vice-Chair Stephens stated, with Board Member Suarez agreeing, that establishing a volunteer program
would better serve the cemetery's needs than a committee and allow more volunteers to participate.Board Member
Trent recommended contacting local churches to participate in the volunteer program. Deputy City Manager 011ie
said she would bring back the final volunteer program to be reviewed and approved by the Cemetery Advisory
Board during a future meeting.
WS2.Discuss the status of acquiring the cemetery properties.
Staff Comments:
Deputy City Manager 011ie updated the Board on the transition of cemetery ownership from the Wylie Cemetery
Association to the City of Wylie. She advised that on June 8, 2022, the City Attorney sent the Wylie Cemetery
Association drafts of the Bill of Sale and Purchasing and Sale Agreement. Wylie Cemetery Association
representative, Richard Parker, requested one change; for the closing to take place at Lawyers Title Company in
Wylie.The City Attorney will conduct a final review,and then the documents will be presented to the City Council
for approval authorizing the City Manager, Brent Parker, to sign the final official documents. This transition is
expected to take effect on or after October 1, 2022, the start of the new fiscal year. The transition giving the City
ownership will include the remainder of funds from the Wylie Cemetery Association, which staff will consider
using toward the purchase of cemetery management software.Ms.011ie stated that initially,the most extensive and
time-consuming task after the transition would be in digitizing the documents and set up;maintenance will also be
a time-consuming and ongoing factor. Parks Manager Brent Stowers noted that staff budgeted $50,000 for a
cemetery mowing contract during the 2021/2022 fiscal year, which will be rolled into the upcoming 2022/2023
fiscal year budget. Ms. 011ie noted that a second cemetery tour would be scheduled after September when the
weather cools off.
Board Comments:
Board Vice-Chair Stephens commented that he appreciated the City staff progress and transitional move forward
in an unrushed,careful,and well-planned manner.
RECONVENE INTO REGULAR SESSION AT 6:15 PM
ADJOURNMENT
A motion was made by Board Member Suarez, seconded by Board Member Tre ,to a•;. the meeting at 6:16
PM. A vote was taken, and the motion passed 4-0 with Board Chair Stone, B s. d - -r Stowe, and Board
Member Lindquist absent.
Al
K•it 1 Stephens,Boili Vice-Chair
ATTEST:
9t1L4 &
Janet Hawkes,Administrative Assistant II
el
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