05-05-2022 (Cemetery Advisory Board) Minutes '•I
Wylie Cemetery Advisory Board Meeting Minutes
May 5,2022—6:00 PM
Council Chambers-300 Country Club Road, Building#100, Wylie,Texas 75098 CITY OF
WYLIE
CALL TO ORDER
Board Chair Sandra Stone called the regular meeting to order at 6:03 PM.The following Cemetery Advisory Board
members were present: Board Vice-Chair Keith Stephens,Board Member Gloria Suarez,Board Member Kimberly
Summers, Board Member Juan Azcarate, and Board Member Jami Lindquist. Board Member Allison Stowe and
Board Alternate Erin Williams were absent.
Staff present included:Deputy City Manager Renae' 011ie,Parks Manager Brent Stowers,and Parks and Recreation
Administrative Assistant II Janet Hawkes.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of the April 7,2022 Cemetery Advisory Board meeting minutes.
Board Action
A motion was made by Board Member Suarez, seconded by Board Member Azcarate, to approve the April 7,
2022 Cemetery Advisory Board meeting minutes with the amendment on page 5,third paragraph, second line,
to change Sec. 378-71 (b)to Sec. 78-371 (b).A vote was taken,and the motion passed 6-0 with Board Member
Stowe absent.
WORK SESSION
WS1. Discuss the final draft of the Cemetery Rules and Regulations.
Staff Comments:
Deputy City Manager Renae'011ie advised that due to the state Health and Safety Code and Board comments given
during the April meeting, staff made some amendments to the final draft of the Cemetery Rules and Regulations.
Ms.011ie discussed revisions made to Sec.78-371 Cemetery Care;the"maintenance of fences and walls"was added
to Sec.78-371 (a),and"leveling"was removed from Sec.78-371 (b). Both are maintenance responsibilities required
for municipalities as written in the state Health and Safety Code Chapter 713. Ms. 011ie noted the amendments
made to Sec. 78-373 Purchase Options; in Sec. 78-373 (e),the wording was changed to include "Internment space
shall be in accordance with state Health and Safety Code Chapter 711, Sec. 711.0395, and as amended. Only one
casket will be permitted in each grave. In the event cremation is utilized,a maximum of four(4)interments will be
permitted in one (1) space." Ms. 011ie advised that the Health and Safety Code Chapter 713 allows the City to
allocate funds for unmarked graves.Provided markers must include the interment's name,birth date,and death date.
May 5, 2022 Wylie Cemetery Advisory Board Minutes ' age 11
Board Comments:
Board Member Suarez referred to Sec. 78-380 Cemetery Responsibility, inquiring about the City's liability in the
event of damage. Deputy City Manager 011ie responded that the Texas Municipal League has a provision for
municipalities to acquire insurance coverage.
WS2.Discuss the formation of committees.
Staff Comments:
Deputy City Manager 011ie advised that the Cemetery Advisory Board must receive City Council approval to form
committees. Ms. 011ie stated she felt it best not to pursue the formation of a cemetery records committee,advising
that staff would coordinate records management,possibly including Cemetery Advisory Board members if needed,
to which the Board agreed.Ms.011ie said staff is looking into purchasing cemetery software to digitize existing and
future cemetery records.
Board Comments:
The Board consensus was to develop a fundraiser committee. Board Chair Stone advised that she has used Pontem
Software to digitize cemetery records. Board Member Azcarate recommended seeking assistance from the Library
Genealogy Club regarding cemetery records management.
Staff Comments:
Deputy City Manager 011ie stated that in addition to the money being donated by the Wylie Cemetery Association,
staff had budgeted funds for ground maintenance and operational expenses. Ms. 011ie added that 100 flags were
recently donated to the City by the Wylie Economic Development Corporation.
Board Comments:
Board Chair Stone suggested an initial cemetery cleanup event. Ms. Stone recommended committee(s) be formed
now for them to be in place before the ownership transition date.Ms. Stone also requested that staff soon coordinate
a tour with the Board to understand the cemetery's current condition better. The Board consensus was to hold the
tour on a Saturday.
WS3.Discuss the status of acquiring the cemetery properties.
Staff Comments:
Deputy City Manager 011ie updated the Board on the transition of cemetery ownership,stating that the City Attorney
has drafted a Bill of Sale and Purchase and Sale Agreement for the rights to be turned over to the City. The Wylie
Cemetery Association will review these documents then City Council will proceed with the final adoption authority.
The City expects to take ownership of the potential cemeteries by October 2022.
ADJOURNMENT
A motion was made by Board Member Azcarate, seconded by Board Vice-Chit • ••s,to adjourn the meeting
at 6:41 PM. A vote was taken, and the motion passed 6-0 with Board Member�kz, . abse t.
Sa dra one, : d Chair
ATTEST: 41 4/11- 9itZAcha)
Janet Hawkes,Administrative Assistant II
May 5, 2022 Wylie Cemetery Advisory Board Minutes Page 12