08-23-2022 (Parks & Recreation 4B) Agenda Packet Wylie Parks and Recreation 4B Board Regular Meeting
August 23, 2022—6:00 PM
Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider, and act upon, approval of August 24, 2021 Regular Wylie Parks and Recreation Facilities
Development Corporation(4B)meeting minutes.
2e Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities
Development Corporation(4B)Officers and appoint a Chair and Vice Chairman from its board members for
a term beginning January 1,2023 and ending December 31,2024.
3. Consider, and act upon, approval of the FY 2022-2023 4B Budget and authorize expenditures for the FY
2022-2023 Community Services Facilities Capital Improvement Plan.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on August 19, 2022 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
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attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.074—Discussing personnel or to hear complaints against personnel.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
§ 551.087—Discussing certain economic development matters.
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08/23/2022 Item 1.
,
Wylie City Council
CITY OF
AGENDA REPORT
Department: City Secretary Account Code:
Prepared By: Stephanie Storm
Subject
Consider,and act upon,approval of August 24,2021 Regular Wylie Parks and Recreation Facilities Development Corporation
(4B)meeting minutes.
Recommendation
Motion to approve Item as presented.
Discussion
The minutes are attached for your consideration.
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08/23/2022 Item 1.
Wylie Parks and Recreation 4B Board Regular Meeting
Minutes
August 24, 2021 —6:00 PM CITY
Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098
CALL TO ORDER
Chair Porter called the Parks & Recreation Facilities Development Corporation (4B) to order at 9:24 p.m. The
following members were present: Matthew Porter,Timothy T.Wallis,David R.Duke, Scott Williams, Scott Hevel,
and Brian Willeford. Emmett Jones was absent.
REGULAR AGENDA
1. Consider, and act upon, approval of August 25, 2020 Regular Wylie Parks and Recreation Facilities
Development Corporation (4B)meeting minutes.
Board Action
A motion was made by board member Williams, seconded by board member Duke,to approve Item 1 as presented.
A vote was taken and the motion passed 6-0 with board member Jones absent.
2. Consider, and act upon, approval of the FY 2021-2022 4B Budget and authorize expenditures for the
FY 2021-2022 Community Services Facilities Capital Improvement Plan.
Staff Comments
Finance Director Beard addressed the board stating the activities of the 4B Corporation are accounted for in two
fund types: 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The 4B Sales Tax Revenue includes
departments for the Brown House, Senior Activities, Recreation.Center, Stonehaven House, a portion of Parks and
also Combined Services. The proposed revenues for the FY 2021-2022 budget year are $4,361,416. Proposed
expenditures of$4,114,986 include a reclass of a part-time GSS position to full time,the replacement of Valentine
Park Playground,Founders Softball Infield Replacement Fields C and D, Irrigation pump for Founders Softball, a
replacement Utility tractor as well as other equipment. $120,000 is also budgeted for Stonehaven House Phase I. A
very healthy fund balance of$4,814,956 is projected and the fund balance policy requirement is 25 percent of
budgeted sales tax revenue which is equal to $910,860. The 4B Debt Service Fund will make bond payments of
principal and interest for FY 2021-2022 totaling$383,625 which is supported by a transfer from the 4B Sales Tax
Revenue Fund. The current outstanding principal debt for the 4B fund is$1,460,000 which will be completely paid
off in FY 2025.
Board Comments
Board member Williams asked what the debt service is from. Beard replied it is for the portion of the land the
Recreation Center was constructed on.
Board Action
A motion was made by board member Williams, seconded by board member Duke,to approve Item 2 as presented.
A vote was taken and the motion passed 6-0 with board member Jones absent.
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08/23/2022 Item 1.
ADJOURNMENT
A motion was made by board member Bevel, seconded by board member Willeford, to adjourn the 4B Board
meeting at 9:31 p.m. A vote was taken and the motion passed 6-0 with board member Jones absent.
Matthew Porter, Chair
ATTEST:
Stephanie Storm, City Secretary
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08/23/2022 Item 2.
Wylie City Council
CITY OF
AGENDA REPORT
Department: City Secretary Account Code:
Prepared By: Stephanie Storm
Subject
Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development
Corporation(4B) Officers and appoint a Chair and Vice Chairman from its board members for a term beginning January 1,
2023 and ending December 31,2024.
Recommendation
A motion to appoint as Chairman and as Vice Chairman; and Brent Parker as President; Renae 011ie
as Vice-President;Melissa Beard as Treasurer,and Stephanie Storm as Secretary of the Wylie Parks and Recreation Facilities
Development Corporation(4B) for a term beginning January 1,2023 and ending December 31, 2024. (2-year term).
Discussion
Article II, Section 1. (d) states; "The Corporation Board will choose from among its members a Chairman of the Board and
a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in the
absence of the Chairman."
Currently,Mayor Matthew Porter serve as Chair and Emmett Jones serves as Vice Chair.
Article III, Section 1. (a) The amended states that the officers of the Corporation shall appoint a president, a vice president,
a secretary and a treasurer and such other officers as the Board may from time to time elect or appoint. One person may hold
more than one office, except that the President shall not hold the office of Vice President or Secretary. Terms of the office
shall be two years with the right of an officer to be reappointed.
Section 2 of Article III explains the duties of the officers and designates that the president shall be the chief operating executive
officer of the corporation, and subject to the authority of the Board,the president shall be in general charge of the properties
and affairs of the corporation and execute all contracts,conveyances,franchises,bonds,deeds,assignments,mortgages,notes
and other instruments in the name of the Corporation.
The City Manager of the City of Wylie shall be President.
Section 3 designates the Assistant City Manager as the first Vice President.
Section 4 designates the Finance Director as Treasurer.
Section 5 designates the City Secretary as the Secretary.
Current officers serving are: Brent Parker,President(Chris Hoisted was appointed President until December 2022; however,
with the appointment of City Manager Brent Parker, he is currently serving as the President); Renae 011ie, Vice President;
Melissa Beard,Treasurer, and Stephanie Storm, Secretary.
Pursuant to this article, the board should appoint all officers for a 2-year term. A copy of the 4B Bylaws and amendments
thereto are attached for your review.
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08/23/2022 Item 2.
All new appointments will begin January 1, 2022 and end December 31, 2024.
Current Wylie Parks and Recreation 4B Board members include: Brian Willeford,Emmett Jones, Scott Hevel,Mayor Matthew
Porter, Councilman Scott Williams, Councilman David R. Duke, and Councilman Toby Wallis.
08/23/2022 Item 2.
BYLAWS OF
WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT
CORPORATION
ARTICLE I
PURPOSE AND POWER
Section 1. Purpose. The Corporation is incorporated for the purposes set
forth in Article Four if its Articles of Incorporation, the same to be accomplished on
behalf of the City of Wylie, Texas (the 'City') as its duly constituted authority and
instrumentality in accordance with the Development Corporation Act of 1979, as
amended, Article 5190.6, Vernon's Ann. Civ. St., as amended, (the 'Act'), and other
applicable laws.
Section 2. Powers. In the fulfillment of its corporate purpose, the
Corporation shall be governed by Section 4B of the Act, and shall have all powers set
forth and conferred in its Articles of Incorporation, in the Act, and in other applicable law,
subject to the limitations prescribed therein and herein and to the provisions thereof and
hereof.
ARTICLE II
BOARD OF DIRECTORS
•
Section 1. Powers, Numbers and Term of Office
(a) The property and affairs of the Corporation shall be managed and controlled
by a Board of Directors (the 'Board') under the guidance and direction of the Wylie City
Council and, subject to the restrictions imposed by law, by the Articles of Incorporation,
and by these Bylaws, the Board shall exercise all of the powers of the Corporation.
(b) The Board shall consist of seven (7) directors, each of whom shall be
appointed by the City Council (the 'City Council') of the City and must be residents of the
City of Wylie. Each director shall occupy a place (individually, the 'Place' and collectively,
the 'Places') as designated herein. Places 1-4 are designated for the City
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08/23/2022 Item 2.
Councilmember Directors and Places 5-7 are designated for Citizen Boardmembers, of
which at least one of the members will be appointed from the Park Board, and one
member appointed from the Library Board. These appointments will be classified as
citizenmember directors.
(c) The directors constituting the first Board shall be those directors named in the
Articles of Incorporation. Successor directors shall have the qualifications, shall be of the
classes of directors, and shall be appointed to the terms set forth in the Articles of
Incorporation.
(d) The Corporation Board will chose from among its members a Chairman of the
Board and a Vice Chairman of the Board. The Chairman will preside at all board
meetings and the Vice Chairman will serve in its absence of the Chairman.
(e) Any director may be removed from office by the City Council at will.
Section 2. Meetings of Directors. The directors may hold their meetings
at such place or places in the City as the Board may from time to time determine;
provided, however, in the absence of any such determination by the Board, the meetings
shall be held at the principal office of the Corporation as specified in Article V of these
Bylaws.
Section 3. Notice of Meetings.
(a) Regular meetings of the Board shall be held without the necessity of notice
to the directors at such times and places as shall be designated from time to time by the
Board. Special meetings of the Board shall be held whenever called by the Chairman
of the Board, a majority of the directors, or by a majority of the City Council.
(b) The secretary shall give notice to each director of each special meeting in
person or by mail, telephone or by facsimile, at least two (2) hours before the meeting.
Unless otherwise indicated in the notice thereof, any and all matters pertaining to the
purposes of the Corporation may be considered and acted upon at a special meeting.
At any meeting at which every director shall be present, even though without any notice,
any matter pertaining to the purpose of the Corporation may be considered and acted
upon consistent with applicable law.
(c) Whenever any notice is required to be given to the Board, said notice shall be
deemed to be sufficient if delivered to their home address in a sealed wrapper
addressed to the person entitled thereto or by depositing same in a post office box in
a sealed post-paid wrapper addressed to his or her post office address as it appears on
the books of the Corporation, and such notice shall be deemed to have been given on
the day of such mailing or delivery. Attendance of a director at a meeting shall
constitute a waiver of notice of such meeting, except where a director attends a meeting
for the express purpose of objecting to the transaction of any business on the grounds
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that the meeting is not lawfully called or convened. Neither the business to be
transacted at, nor the purpose of, any regular or special meeting need be specified in the
notice of such meeting, unless required by the Board. A waiver of notice in writing,
signed by the person or persons entitled to said notice, whether before or after the time
stated therein, shall be deemed equivalent to the giving of such notice.
Section 4. Open Meetings Act. All meetings and deliberations of the
Board shall be called, convened, held, and conducted, and notice shall be given to the
public, in accordance with the Texas Open Meeting Act, Article 6252-17, Vernon's Ann.
Civ. St., as amended.
Section 5. Quorum. A majority of the directors shall constitute a quorum
to conduct official business of the Corporation. The act of a majority of the directors
present at a meeting at which a quorum is in attendance shall constitute the act of the
Board and of the Corporation, unless the act of a greater number is required by law.
Section 6. Conduct of Business.
(a) At the meetings of the Board, matters pertaining to the business of the
Corporation shall be considered in accordance with rules of procedure as from time to
time prescribed by the Board.
(b) At all meetings of the Board, the Chairman of the Board shall preside. In the
absence of the Chairman, the Board Vice Chairman shall preside.
(c) The chairman will be a voting member of the board.
(d) The secretary of the Corporation shall act as secretary of all meetings of the
Board, but in the absence of the secretary, the presiding officer may appoint any person
to act as secretary of the meeting.
Section 7.' Committees of the Board. The Board may designate two (2)
or more directors to constitute an official committee of the Board to exercise such
authority of the Board. It is provided, however, that all final, official actions of the
Corporation may be exercised only by the Board. Each committee so designated shall
keep regular minutes of the transactions of its meetings and shall cause such minutes
to be recorded in books kept for that purpose in the principal office of the Corporation.
Section 8. Compensation of Directors. Directors shall not receive any
salary or compensation for their services as directors. However, they shall be
reimbursed for their actual expenses incurred in the performance of their official duties
as directors.
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08/23/2022 Item 2.
ARTICLE III
OFFICERS
Section 1. Titles and Terms of Office
(a) The officers of the Corporation shall be a chairman and vice-chairman of the
board of directors, a president, a first vice president, a secretary and a treasurer, and
such other officers as the Board may from time to time elect or appoint. Terms of office
shall be two (2) years with the right of an officer to be reappointed. The Board shall
select from its members a Chairman of the Board and a Vice-Chairman of the Board.
(b) All officers shall be subject to removal from office at any time by vote of a
majority of the City Council.
(c) A vacancy in the office of any officer shall be filed by a vote of a majority of
the directors and the City Council.
Section 2. Powers and Duties of the President. The president shall be
the chief operating executive officer of the Corporation, and, subject to the authority of
the Board, the president shall be in general charge of the properties and affairs of the
Corporation, and execute all contracts, conveyances, franchises, bonds, deeds,
assignments, mortgages. notes and other instruments in the name of the Corporation.
The City Manager of the City of Wylie shall be president.
Section 3. Vice President. The vice president shall have such powers
and duties as may be prescribed by the Board and shall exercise the powers of the
president during that officer's absence or inability to act, in their respective order. Any
action taken by the vice president in the performance of the duties of the president shall
be 'conclusive -evidence of the absence or inability to act of the president at the time
such action was taken. The Assistant to the City Manager shall be the first vice-
president.
Section 4. Treasurer. The treasurer shall have the responsibility to see
to the handling, custody, and security of all funds and securities of the Corporation in
accordance with these bylaws. when necessary or proper, the treasurer may endorse
and sign, on behalf of the Corporation, for collection or issuance, checks, notes and other
obligations in or drawn upon such bank, banks or depositories a shall be designated by
the Board consistent with these Bylaws. The treasurer shall see to the entry in the
books of the Corporation full and accurate accounts of all monies received and paid out
on account of the Corporation. The treasurer shall, at the expense of the Corporation,
give such bond for the faithful discharge of his/her duties in such form and amount as
the Board or the City Council may require. The Director of Finance of the City shall be
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treasurer. All check writing authority will follow applicable City policies concerning
authorizations, signatures and disbursements.
Section 5. Secretary. The secretary shall keep the minutes of all
meetings of the Board in books provided for that purpose, shall give and serve all
notices, may sign with the president in the name of the Corporation, and/or attest the
signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments,
mortgages,notes and other documents and instruments, except the books of account
and financial records, securities, and such other books and appears as the Board may
direct, all of which shall at all reasonable times be open to public inspection upon
application at the office of the Corporation during business hours, and shall in general
perform all duties incident to the office of secretary subject to the control of the Board.
The City Secretary shall be the secretary.
Section 6. Any assistant treasurer and any assistant secretaries may, at
the option of the Board, be employees of the City and the legal counsel shall be the
attorney for the City and he shall designate any other attorney needed by the
Corporation.
Section 7. Compensation. Officers who are members of the Board shall
not receive any salary or compensation for their services, except that they shall be
reimbursed for their actual expenses incurred in the performance of their official duties
as officers.
ARTICLE IV
FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS
Section 1. Facilities Capital Improvement Plan
(a) It shall be the duty and obligation of the Board to finance and implement the
"Community Services Facilities Capital Improvement Plan' as adopted by the Wylie City
Council.
(b) In carrying out its obligations under section (a), the Corporation shall be
authorized to exercise all rights and powers granted under the act, including, but not
limited to Section 4B thereof.
(c) The Board shall periodically submit reports to the City Council as to the status
of its activities in carrying out its obligations under this Section.
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08/23/2022 Item 2.
(d) Any and all agreements between the Corporation and other parties shall be
authorized, executed, approved, and delivered in accordance with applicable law.
Section 2. Multi-Year Financial Plan (the 'Plan'). Prior to the beginning
of the Fiscal Year, the president will submit a Multi-Year Financial Plan to the City
Council for approval. The Plan will detail the utilization, investment and expenditure of
funds and Debt scheduling for the Corporation. The Plan will serve as the financial guide
for the corporation. The Board will approve the plan prior to the adoption of the
Corporation's fiscal budget.
Section 3. Annual Corporate Budget. Prior to the commencement of
each Fiscal Year of the Corporation, the Board shall adopt a proposed budget of
expected revenues from sources set out in Section 6 of this article and proposed
expenditures for the next ensuing fiscal year. The budget shall contain such
classifications and shall be in such form as may be prescribed from time to time by the
City Council. The president shall submit the budget to the City Council for approval prior
to submittal to the Board for final adoption. The projection of revenues and all
expenditures in the annual corporate budget will follow the guidelines outlined in the
Multi-Year Financial Plan as adopted by the Board and the City Council. The budget will
include administrative overhead, expenses and debt service.
Section 4. Books, Records, Audits.
(a) The Corporation shall keep and properly maintain, in accordance with generally
accepted accounting principals, complete books, records, accounts, and financial
statements pertaining to its corporate funds, activities, and affairs.
(b) At the direction of the City Council, the books, records, accounts, and financial
statements of the Corporation may be maintained for the Corporation by the
accountants, staff and personnel of the City.
(c) The Corporation, or the City if the option described in subsection (b) is
selected, shall cause its books, records, accounts, and financial statements to be audited
at least once each fiscal year by an outside, independent, auditing and accounting firm
selected by the City Council and approved by the Board. Such an audit shall be at the
expense of the Corporation.
Section 5. Deposit and Investment of Corporation Funds.
(a) All proceeds from loans or from the issuance of bonds, notes, or other debt
instruments ('Obligations') issued by the Corporation shall be deposited and invested as
provided in the resolution, order, indenture, or other documents authorizing or relating
to their execution or issuance.
(b) Subject to the requirements of contracts, loan agreements, indentures or other
agreements securing Obligations, all other monies of the Corporation, if any, shall be
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08/23/2022 Item 2.
deposited, secured, and/or invested in the manner provided for the deposit, security,
and/or investment of the public funds of the City. The Board, with City Council approval,
shall designate the accounts and depositories to be created and designated for such
purposes, and the methods of withdrawal of funds there from for use by and for the
purposes of the corporation upon the signature of its treasurer and such other persons
as the Board designates. The accounts, reconciliation, and investment of such funds and
accounts shall be performed by the Department of Finance of the City.
Section 6. Expenditures of Corporate Money. The sales and use taxes
collected pursuant to Section 4B of the Act and proceeds from the investment of funds
of the Corporation, the proceeds from the sale of property, and the proceeds derived
from the sale of Obligations, may be expended by the Corporation for any of the
purposes authorized by the Act, subject to the following limitations:
(i) Expenditures from the proceeds of Obligations shall be
identified and described in the orders, resolutions,
indentures, or other agreements submitted for the
approval by the City Council prior to the execution of loan
or financing agreements or the sale and delivery of the
Obligations to the purchasers thereof required by Section
7 of this Article;
(ii) Expenditures that may be made from a fund created with
the proceeds of Obligations, and expenditures of monies
derived from sources other than the proceeds of
Obligations may be used for the purpose of financing-or_
otherwise providing one or more "Projects', as defined in
Section 4B of the act. Expenditures shall be detailed in
the Corporation's annual budget as approved by City
Council and Board resolutions;
(iii) All proposed expenditures shall be made in accordance
with and shall be set forth in the Corporation's annual
budget required by Section 3 of this Article or in contracts
meeting the requirements of Section 1(d) of this Article.
Section 7. Issuance of Obligations. No obligations, including refunding
obligations, shall be authorized or sold and delivered by the Corporation unless the City
Council shall approve such Obligations by action taken prior to the date of sale of the
obligations.
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08/23/2022 Item 2.
ARTICLE V
MISCELLANEOUS PROVISIONS
Section 1. Principal Office.
(a) The principal office and the registered office of the Corporation shall be the
registered office of the Corporation specified in the Articles of Incorporation.
(b) The Corporation shall have and shall continually designate a registered agent
at its office, as required by the Act.
Section 2. Fiscal Year. The fiscal year of the Corporation shall be the
same as the fiscal year of the City.
Section 3. Seal. The Seal of the corporation shall be determined by the
Board of Directors.
Section 4. Resignations. Any director or officer may resign at any time.
Such resignation shall be amended in writing and shall take effect at the time specified
therein, or, if no time is specified, at the time of its receipt by the Secretary. The
acceptance of resignation shall not be necessary to make it effective, unless expressly
so provided in the resignation.
Section 5. Approval or Advice and Consent of the City Council. To the
extent that these Bylaws refer to any approval by the City or refer to advice and consent
by the City Council, such advice and consent shall be evidenced by one for the following;
resolution, minute order or motion duly adopted by the City Council.
Section 6. Services of City Staff and Officers. Subject to the authority
of the City Manager under the Charter of the City, the Corporation shall utilize the
services and the staff employees of the City. All requests for staff time or inquiries of
Staff will be requested through the City Manager's Office. The Corporation shall pay
reasonable compensation to the City for such services, and the performance of such
services does not materially interfere with the other duties of such personnel of the City.
Section 7. Indemnification of Directors, Officers and Employees.
(a) As provided in the Act and the Articles of Incorporation, the Corporation is, for
the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil
Practices and Remedies Code), a governmental unit and its actions are governmental
functions.
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08/23/2022 Item 2.
(b) The Corporation shall indemnify each and every member of the Board, its
Officers and its employees, and each member of the City Council and each employee
of the City, to the fullest extent permitted by law, against any and all liability or expense,
including attorneys fees, incurred by any of such persons by reason of any actions or
omissions that may arise out of the functions and activities of the Corporation. The
attorney for the Corporation is authorized to provide a defense for members of the
Board, officers, and employees of the Corporation.
ARTICLE VI
EFFECTIVE DATE, AMENDMENTS
Section 1. Effective Date. These Bylaws shall become effective upon
the occurrence of the following events:
(1) the approval of these Bylaws by the City Council; and
(2) the adoption of these Bylaws by,the Corporation Board.
Section 2. Amendments to Articles of Incorporation and Bylaws. The
Articles of Incorporation of the Corporation and these Bylaws may be amended only in
the manner provided in the Articles of Incorporation and the Act.
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08/23/2022 Item 2.
AMENDMENTS TO BYLAWS OF
WYLIE PARK AND RECREATION FACILITIES DEVELOPMENT
CORPORATION
The following Sections of the Bylaws of Wylie Park and Recreation Facilities
Development Corporation adopted by Resolution 95-01 are amended as set forth below:
Article II — Board of Directors, Section 1 — Powers, Numbers and Term of Office,
Subsections (b) and (c) are amended to read as follows:
(b) The Board shall consist of seven (7) directors, each of whom shall be
appointed by the City Council (the "City Council") of the City and must be residents of
the City of Wylie. Each director shall occupy a place (individually, the "Place" and
collectively, the "Places") as designated herein. Places 1-4 are designated for the City
Councilmember Directors and Places 5-7 are designated for Citizen Board members, of
which at least one of the members will be appointed from the Park Board. These
appointments will be classified as citizen member directors.
(c) Each member of the Board shall be appointed by the City Council for a
two (2) year term. Any vacancy occurring before a term is completed shall be filled by
appointment by the City Council as set forth in the Articles of Incorporation. All directors
shall have the qualifications set forth herein and in the Articles of Incorporation.
Article II — Board of Directors, Section 3 — Notice of Meetings is amended to read as
follows:
Section 3. Notice of Meetings. To the extent that the Open Meetings
Act conflicts with the provisions of this section, the Open Meetings Act shall govern.
(a) Regular meetings and Special meetings of the Board shall be held,
following written notice to the Directors by the City Secretary, at such times and places
as shall be designated from time to time by the Board. Written notice to each Director
may be provided by first class mail, electronic mail or hand delivery and shall be
considered provided on the day it is sent and the written notice shall be sent on or before
the date the notice of the meeting is posted at City Hall in accordance with the Open
Meetings Act. Special Meetings of the Board shall be held whenever called by the Chair
of the Board, by a majority of the directors, by the Mayor of the City, or by a majority of
the City Council. Nothing contained in this Section 3 shall vitiate the notice
requirements contained in Section 4 hereafter.
(b) The City Secretary shall give notice to each director of each Special
Meeting in person, by mail, by electronic mail, or telephone, at least seventy two (72)
hours before the meeting, unless deemed an emergency meeting by Section 551.045 of
the Open Meetings Act. Such notice shall be considered provided on the day it is sent or
on the day it is verbally conveyed or on the day a voice message is left with the notice
information. Unless otherwise indicated in the notice thereof, any and all matters
Resolution No.2005-37(R)
Amendment to Wylie 4B Bylaws 2005
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08/23/2022 Item 2.
pertaining to the purposes of the Corporation may be considered as acted upon at a
Special Meeting. At any meeting at which every director shall be present, even though
without notice, any matter pertaining to the purpose of the Corporation may be
considered and acted upon consistent with applicable law.
Whenever any notice is required to be given to the Board, said notice shall be deemed to
be sufficient if given by depositing the same in a post office box in a sealed postpaid
wrapper addressed to the person entitled thereto at his or her post office address as it
appears on the books of the Corporation or said notice shall be deemed sufficient if sent
by electronic mail to the person entitled thereto at his or her electronic mail address as it
appears on the books of the Corporation. Attendance of a director at a meeting shall
constitute a waiver of notice of such meeting, except where a director attends a meeting
for the express purpose of objecting to the transaction of any business on the grounds that
the meeting is not lawfully called or convened.
Article II — Board of Directors, Section 4 — Open Meetings Act is amended to read as
follows:
Section 4. Open Meetings Act. Notwithstanding anything contained herein to the
contrary, all meetings and deliberations of the Board shall be called, convened, held and
conducted, and notice shall be given to the public, in accordance with the Texas Open
Meetings Act, Texas Government Code (Vernon's) Chapter 551, as amended (herein
referred to as the"Open Meetings Act").
Article II —Board of Directors, Section 9 — Powers and Duties of the Chairman and
Vice Chairman of the Board is added to read as follows:
Section 9. Powers and Duties of the Chairman and Vice Chairman of the Board.
The Chairman of the Board (the "Chair") shall be the presiding officer of the
Board with the following authority:
(a) Shall preside over all meetings of the Board.
(b) Shall vote on all matters coming before the Board.
(c) Shall have the authority, upon notice to the members of the Board as set
forth herein, to call a special meeting of the Board when in his or her judgment such a
meeting is required.
(d) Shall have the authority to appoint, with Board approval, standing
committees to aid and assist in its business undertakings or other matters incidental to the
operations and functions of the Board.
Resolution No.2005-37(R)
Amendment to Wylie 4B Bylaws 2005
Page 3 of 6
1
08/23/2022 Item 2.
(e) Shall have the authority to appoint, with Board approval, ad hoc
committees which may address issues of a temporary nature of concern or which have a
temporary affect on the business of the Board.
In addition to the above mentioned duties, the Chair shall perform all duties
incidental to the office, and such other duties as shall be prescribed from time to time by
the Board.
The Vice Chair shall have such powers and duties as may be prescribed by the
Board and shall exercise the powers of the Chair of the Board during that officer's
absence or inability to act. Any action taken by the Vice Chair in the performance of the
duties of the Chair of the Board shall be conclusive evidence of the Chair's absence or
inability to act as Chair at the time such action was taken.
Article III — Officers, Section 1 — Titles and Terms of Office and Section 3 — Vice
President is amended to read as follows:
Section 1. Titles and Terms of Office.
(a) The officers of the Corporation shall be a President, a Vice President, a
Secretary and a Treasurer, and such other officers as the Board may from time to time
elect or appoint. One person may hold more than one office, except that the President
shall not hold the office of Vice President or Secretary. Terms of office shall be two (2)
years,with the right of an officer to be reappointed.
(b) All officers shall be elected by and be subject to removal from office at
any time by a vote of a majority of the entire Board.
(c) A vacancy in the office of any officer shall be filled for the remaining term
by a vote of a majority of the entire Board.
(d) All officers shall be subject to removal from office at any time by a vote
of the majority of the City Council.
Section 3. Vice President. The Vice President shall have such powers and duties as
may be prescribed by the Board and shall exercise the powers of the president during that
officer's absence or inability to act. Any action taken by the Vice President in
performance of the duties of the President shall be conclusive evidence of the absence or
inability to act of the president at the time such action was taken. The Assistant City
Manager shall be the Vice President.
Article IV — Functional Corporate Duties and Requirements, Section 1 — Facilities
Capital Improvement Plan and Section 2 — Multi-Year Financial Plan are hereby
amended to read as follows:
Resolution No.2005-37(R)
Amendment to Wylie 4B Bylaws 2005
Page 4 of 6
19
08/23/2022 Item 2.
Section 1. Facilities Capital Improvement Plan.
(a) It shall be the duty and obligation of the Board to finance and implement
the Facilities Capital Improvement Plan as adopted by the Wylie City Council.
(b) In carrying out its obligations under Section (a), the Corporation shall be
authorized to exercise all rights and powers granted under the Act, including, but not
limited to Section 4B thereof.
(c) The President shall periodically submit reports to the City Council as to
the status of its activities in carrying out its obligations under this Section.
(d) Any and all agreements between the Corporation and other parties shall be
authorized, executed, approved, and delivered in accordance with applicable law.
Section 2. Multi-Year Financial Plan (the "Plan'). Prior to the beginning of the
Fiscal Year, the President will submit a Multi-Year Financial Plan to the City Council for
approval. The Plan will detail the utilization, investment and expenditure of funds and
Debt scheduling for the Corporation. The Plan will serve as the financial guide for the
corporation. The Board will approve the plan prior to or contemporaneously with the
adoption of the Corporation's fiscal budget.
Article V — Miscellaneous Provisions, Section 4 — Resignations and Section 7 —
Indemnification of Directors, Officers and Employees are hereby amended to read as
follows:
Section 4. Resignations. Any director or officer may resign at any time. Such
resignation shall be tendered in writing and shall take effect at the time specified therein,
or, if no time is specified, at the time of its receipt by the Secretary. The acceptance of
resignation shall not be necessary to make it effective, unless expressly so provided in the
resignation. Any director no longer serving in the capacity for which he was appointed
will be deemed resigned and a qualified replacement will be appointed by the City
Council.
Section 7. Indemnification of Directors, Officers and Employees.
(a) As provided in the Act and the Articles of Incorporation, the Corporation
is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas
Civil Practices and Remedies Code, as it exists or may be amended), a governmental unit
and its actions are governmental functions.
(b) The Corporation shall indemnify each and every member of the Board, its
officers and its employees, and each member of the City Council and each employee of
the City, to the fullest extent permitted by law, against any and all liability or expense,
including attorneys fees, incurred by any of such persons by reason of any actions or
omissions that may arise out of the functions and activities of the Corporation. The
Resolution No.2005-37(R)
Amendment to Wylie 4B Bylaws 2005
Page5of6 20
08/23/2022 Item 2.
attorney for the Corporation is authorized to provide a defense for members of the Board,
officers, and employees of the Corporation.
Adopted this 6th day of December,2005.
'
Iy
Ch an of the Board
Print Name: John Mondy
Attest:
A
Secretary of the orporation
Print Name: Carole Ehrlich
APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE BY
RESOLUTION NUMBER 2005-37(R) ON THE 6th DAY OF DECEMBER,2005.
Ma r of the ity Wylie, Texas
,�``�; s 8 ,��rame: John Mondy
:',/,- 0� „f,,
•-. .,-
Attest:
_ � e
r . R `tea
City ecretary .,.4.1/.. yVt ,.`
Print Name: Carole Ehrlich 'ti,x z, ;_l`'
Resolution No.2005-37(R)
Amendment to Wylie 4B Bylaws 2005
Page 6 of 6 21
08/23/2022 Item 3.
Wylie City Council
CITY OF
AGENDA REPORT
Department: Finance Account Code:
Prepared By: Melissa Beard
Subject
Consider, and act upon, approval of the FY 2022-2023 4B Budget and authorize expenditures for the FY 2022-2023
Community Services Facilities Capital Improvement Plan.
Recommendation
Motion to approve Item as presented.
Discussion
The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of
the January 15, 1994 election approving the '/z cent sales tax for parks and recreation projects. The Board of Directors for
the Corporation are:
Councilmember David R. Duke
Councilmember Scott Williams
Councilmember Toby Wallis
Mayor Matthew Porter
Park Board Member Brian Willeford
Board Member Emmett Jones
Board Member Scott Hevel
As set out in the Articles of Incorporation, the Board has the power to authorize the expenditures of sales tax receipts for
projects approved by the City Council. Further, the Bylaws state that "It shall be the duty and obligation of the Board to
finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council."
Bylaws further state that"The President shall submit the budget to the City Council for approval prior to submission to the
Board for final adoption."
The activities of the 4B Corporation are accounted for in two fund types: 4B Sales Tax Revenue Fund and the 4B Debt
Service Fund. The 4B Sales Tax Revenue Fund includes departments for the Brown House, Senior Activities, Recreation
Center, Stonehaven House, and a portion of Parks and Combined Services. The proposed revenues for the FY 2022-2023
budget year are$5,091,346 which includes an 8.8 %increase in sales tax revenue from FY 21-22.Proposed expenditures of
$4,361,637 include one irrigation technician,Pour and Play surfacing for Olde City Park,replacement of Birmingham Farms
playground, drainage flume areas for Founders Park, Parks building HVAC replacement, holiday yard decorations at Olde
City Park, a zero-turn mower, and two sets of soccer goals for Dodd Park. A very healthy fund balance of$5,748,334 is
projected and the fund balance policy requirement is 25% of budgeted sales tax revenue which is equal to$1,031,037.
The 4B Debt Service Fund will make bond payments of principal and interest for FY 2022-2023 totaling$388,050 which is
supported by a transfer from the 4B Sales Tax Revenue Fund. The current outstanding debt for the 4B fund is $1,115,000
which will be completely paid off in FY 2025.
22
0812a120zz Item a
. ' CITY ��n WY LIE
���
m~~~~
' m�N� ��� �K�����U����
`=*u� ,�w�xm_m~~� TAX REVENUE n ��x`���
FUND DESCRIPTION
The Wylie Park and Recreation Facilities Development Corporation (the 4B Corporation)wasestablished tp promote park and
recreational development within the City mf Wylie. The activities nf the 48 Corporation are accounted for in two fund types,
The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Service Fund. The special revenue fund accounts for
the use of the 4B Corporation sales tax revenue and is restricted by State legislation to improve the appeal of the City as a place
to live,work and visit through the promotion of park and recreational development, Sales taxes are levied in Wylie at8.Z5%of
goods and services sold within the City's boundaries. Departments in this fund include 4B Brown House,4B Senior Activities,4B
Parks,4B Recreation Center,4B Stonehaven House and 4B Sales Tax Combined Services,
mn
23
oa12a12uzz Item 3.
y
Fund Summary
413 Sales Tax Revenue Fund
Audited 4@ Sales Tax Revenue Fund Ending Balance 89/3O/2l 5,121,099
Projected 'Z2Revenues 4,589,466
Available Funds 9,7I0,565
Projected '32 Expenditures (4,013,375) a\
Estimated Ending Fund Balance O9/30/J2 5,697,190
Estimated Beginning Fund Balance ' 10/01/22 $ 5,697,I00
Proposed Revenues '23 5,091,346 b}
Proposed Expenditures 'I3 /4,361,637\
� [arryfnrvvardExpenditu/es (678,565)
/
Estimated Ending Fund Balance 09/3O/23 5 5,748,334 c\
a) Carry forward items are taken out of projected 2022 expense and included in 2023 expense.
5ee manager's letter for detailed list totalling $678,565.
b) Total includes sales tax revenue and revenue from the Recreation Center.
c> Policy requirement is2S96nf budgeted sales tax revenue ($4,l34,l46xIS96= $l,03l,037).
)
106
08/23/2022 Item 3.
4 SALES TA F
SU A Y F EVE ES A •I; EXPE IT ES
2020-2021 2021-2022 2021-2022 2022-2023
ACTUAL BUDGET PROJECTED PROPOSED
REVENUES:
Sales Taxes 3,875,471 3,789,966 3,789,966 4,124,146
Service Fees 655,553 552,500 767,500 928,000
Interest& Misc. Income 12,551 18,950 32,000 39,200
Other Financing Sources 47,390 - - -
TOTAL REVENUES 4,590,965 4,361,416 4,589,466 5,091,346
EXPENDITURES:
Brown House 132,038 360,133 304,133 363,438
Senior Center 405,787 790,537 568,472 796,429
4B Parks 351,569 1,025,706 757,206 1,137,877
Recreation Center 1,712,334 2,003,659 1,991,659 2,202,032
Stonehaven House - 121,000 1,000 121,000
Combined Services 398,079 390,905 390,905 419,426
TOTAL EXPENDITURES 2,999,807 4,691,940 4,013,375 5,040,202
107
25
08/23/2022 Item 3.
• * T FY
i
112-4B SALES TAX
4B SALES TAX REVENUES
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
40210 SALES TAX $3,875,471 $3,789,966 $3,789,966 $4,124,146
TOTAL TAXES $3,875,471 $3,789,966 $3,789,966 $4,124,146
44150 RECREATION MEMBERSHIP FEES $436,473 $400,000 $450,000 $600,000
44152 RECREATION MERCHANDISE $5,322 $2,500 $2,500 $8,000
44156 RECREATION CLASS FEES $213,758 $150,000 $315,000 $320,000
TOTAL SERVICE FEES $655,553 $552,500 $767,500 $928,000
46110 ALLOCATED INTEREST EARNINGS $1,879 $1,700 $5,000 $7,200
TOTAL INTEREST INCOME $1,879 $1,700 $5,000 $7,200
48120 COMMUNITY ROOM FEES $10,463 $15,000 $25,000 $30,000
48410 MISCELLANEOUS INCOME $209 $2,250 $2,000 $2,000
TOTAL MISCELLANEOUS INCOME $10,672 $17,250 $27,000 $32,000
49600 INSURANCE RECOVERIES $47,390 $0 $0 $0
TOTAL OTHER FINANCING SOURCES $47,390 $0 $0 $0
TOTAL 4B SALES TAX REVENUES $4,590,966 $4,361,416 $4,589,466 $5,091,346
108
26
0812a120zz Item a
CwN 9 OUr WY LIE
���� BROWN
��u� ��n�m���u"� °w��w�~�u~'
DEPARTMENT DESCRIPTION
'
Under the Parks and Recreation Department,the Recreation Division manages the Welcome Center at Thomas and Mattie
Brown House.This division ensures ongoing preservation of Wylie's past by maintaining the historic site.A visit to this
establishment serves as a welcome to Wylie's visitors and provides a rare opportunity to glimpse into the City's rich
historical background. It is the mission of Wylie Parks and Recreation to spark connection with self,family, and community
through meaningful park and recreation experiences.
FISCAL YEAR 2023G§ALS AND OBJECTIVES
'
Continue»o add operating hours m the Welcome Center and reestablish momentum lost duringCOV|D'l9.
Strategic Goal:Community Focused Government.
Continue to enhance the Welcome Center experience with history exhibits, tours,and educational opportunities.
Strategic Goal:Community Focused Government
Continue tnsupport downtown events, e.g. Boo on Ballard, Bluegrass, and Arts Festival,
Strategic Goal:Community Focused Gnve,nman��
FISCAL YEAR 2022 ACCOMPLISHMENTS
�
Facility upgrade:Completed ADA4ccessiNe Ramp and Parking project.
Strategic Goal:Community Focused Government.
Supported downtown events including, Pedal Car Race, Bluegrass, Boo on Ballard, and Arts Festival.
Strategic Goal:Community Focused Government.
Cumteda History nf Wylie exhibit to enhance the guest experience at the Welcome Center,
Strategic Goal:Community Focused Government,
BUDGET BUDGET BUDGET BUDGET
STAFFING 2019'2020 2020'2021 3021'2022 2022'2023
Rec. Supervisor-Brown House 1,0 1.0 1.0 1.0
Recreation Monitor 0.5 0.5 2.5 I5
Guest Service Specialist 0.5 0.5 lO 3.0
TOTAL 2.0 Z.O 6.5 6.S
ACTIVITY DEMAND/ACTIVITY WORKLOAD
Fv�� PY2�1 FY�� FY��
MEASURE
ACTUAL ACTUAL TARGE7/PROJ TARGET/PRQV
General Attendance Hourly Headcount zon 900
Celebrations Attendance Free downtown events 5'079 a'non 5'360 5'600
109
27
08/23/2022 Item 3.
I`. $ T FY 2
1
112-4B SALES TAX
BROWN HOUSE
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
51110 SALARIES $51,905 $54,144 $54,144 $56,430
51112 SALARIES-PART TIME $13 $76,161 $76,161 $79,398
51130 OVERTIME $0 $1,000 $1,000 $1,000
51140 LONGEVITY PAY $284 $332 $332 $380
51310 TMRS $8,054 $12,692 $12,692 $14,072
51410 HOSPITAL AND LIFE INSURANCE $11,789 $12,876 $12,876 $12,542
51420 LONG-TERM DISABILITY $233 $298 $298 $209
51440 FICA $3,038 $8,162 $8,162 $9,426
51450 MEDICARE $710 $1,909 $1,909 $2,204
51470 WORKERS COMP PREMIUM $291 $167 $167 $175
51480 UNEMPLOYMENT COMP(TWC) $253 $540 $540 $810
TOTAL PERSONNEL SERVICES $76,571 $168,281 $168,281 $176,646
52010 OFFICE SUPPLIES $121 $1,008 $1,008 $1,008
52130 TOOLS/EQUIP(NON-CAPITAL) $1,387 $19,955 $13,955 $14,655
52210 JANITORIAL SUPPLIES $532 $2,621 $2,621 $2,621
52250 MEDICAL AND SURGICAL $40 $360 $360 $360
52310 FUEL AND LUBRICANTS $0 $0 $0 $0
52610 RECREATIONAL SUPPLIES $0 $410 $410 $410
52650 RECREATION MERCHANDISE $0 $8,675 $8,675 $8,675
52710 WEARING APPAREL AND UNIFORMS $0 $450 $450 $450
52810 FOOD SUPPLIES $197 $525 $525 $525
TOTAL SUPPLIES $2,277 $34,004 $28,004 $28,704
54910 BUILDINGS $35,004 $106,050 $56,050 $104,800
TOTAL MATERIALS FOR MAINTENANCE $35,004 $106,050 $56,050 $104,800
56040 SPECIAL SERVICES $13,270 $32,473 $32,473 $32,953
56080 ADVERTISING $0 $5,960 $5,960 $5,960
56110 COMMUNICATIONS $1,101 $1,620 $1,620 $1,500
56140 REC CLASS EXPENSES $0 $2,900 $2,900 $2,900
56180 RENTAL $1,065 $1,900 $1,900 $1,900
56210 TRAVEL AND TRAINING $534 $3,250 $3,250 $3,250
56250 DUES AND SUBSCRIPTIONS $2,217 $3,695 $3,695 $4,825
TOTAL CONTRACTURAL SERVICES $18,186 $51,798 $51,798 $53,288
TOTAL BROWN HOUSE $132,038 $360,133 $304,133 $363,438
110
28
0812a120zz Item a
.. '
� CITY ��n
��n ��U� �� nm.m.��
—' ���� «�U���8���� CENTER
���� ~�u_,�o�*os ~�._o�wm~w�
DEPARTMENT DESCRIPTION
Under the Parks and Recreation Department,the Recreation Division manages the City of Wylie's Recreation offerings at
Wylie Senior Recreation Center.The Wylie Senior Recreation Center supports the well-being of Wylie citizens, ages 55years
and older by providing recreational and educational programs.The division ensures the ongoing operations, participation,
and marketing of the recreation programs provided by the City of Wylie at the Senior Recreation Center. It is the mission of
Wylie Parks and Recreation to spark connection with self,family, and community through meaningful park and recreation
experiences.
.
FISCAL YEAR 2023 GOALS AND OBJECTIVES
Continue to regain program momentum lost due to COVID-19, and continue to meet increasing and evolving program
needs.
Strategic Goal:Community Focused Government,
Prepare for the upcoming renovation,
Strategic Goal:Community Focused Government,
Continue to respond to customer needs in regards to equipment and spaces,
Strategic Goal: Health, Safety,and WeU-Deing.
FISCAL YEAR 2022 ACCOMPLISHMENTSProgramming:Offerings include Special Events(Eighth Annual Senior Prom was postponed from 2020 due to COVID and
resumed April 22' 2022)' Drop In Fitness' Drop In Play, Health and Fitness,The Arts, Outings,and Trips, Continue toget
back to pre-COVID offerings including field trips and overnight trips. Partnered with Wellness Center for Older Adults in
Piano to offer transportation,counseling services, and informative sessions.
Strategic Goal: Health,Safety, andWeU'Being.
Facility improvements: Broader variety of fitness equipment geared towards 55+with a larger emphasis on health and
fitness. Parking lot lighting added,
Strategic Goal: Health,Safety,and We||'8eing.
Provided EOC Logistic Support through vehicles and staffing during Ice Storm 2022 and COVID-19(employee COVID-19
screenings).
Strategic Goal: Health, Safety, andWeU'8eing,
Provided a facility and staffing for Elections.
Strategic Goal:Community Focused Government,
STAFFING 2019-3020 2020-2021 2021'2022 2022-2023
'
Recreation Supervisor 1�0 1.0 1.0 1.0
Rec. Programmer-Senior Activities 1.0 1.0 1.0 1.0
Administrative Assistant 1.0 10 1.0 1.0
Guest Services Specialist lS 1,5 lS 1.5
Recreation Monitor lU IO lO lO
Bus Drive/ 0.5 0.5 0.5 05
TOTAL 8.0 8.0 8.0 Q.O
08/23/2022 Item 3.
4B SENIOR CENTER CONTINUED
ACTIVITY DEMAND/ACTIVITY WORKLOAD
MEASURE FY 2020 FY 2021 FY 2022 FY 2023
ACTUAL ACTUAL TARGET/PROJ TARGET/PROJ
General Attendance Hourly Headcount 42,501 17,400 37,000 38,500
Paid Activity Participation Registrations:Activities and 1,033 973 1119 1175
Flex Reg Fitness
112
30
08/23/2022 Item 3.
' i ' T FY
112-46 SALES TAX
SENIOR CENTER
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
51110 SALARIES $133,964 $140,941 $140,941 $146,078
51112 SALARIES-PART TIME $111,339 $154,658 $154,658 $177,515
51130 OVERTIME $2,760 $2,750 $2,750 $2,750
51140 LONGEVITY PAY $812 $948 $948 $1,092
51310 TMRS $27,787 $28,540 $28,540 $30,667
51410 HOSPITAL AND LIFE INSURANCE $28,660 $31,840 $31,840 $31,507
51420 LONG-TERM DISABILITY $600 $766 $766 $541
51440 FICA $14,862 $18,557 $18,557 $20,301
51450 MEDICARE $3,476 $4,343 $4,343 $4,748
51470 WORKERS COMP PREMIUM $1,642 $1,872 $1,872 $1,961
51480 UNEMPLOYMENT COMP(TWC) $3,208 $2,160 $2,160 $2,160
TOTAL PERSONNEL SERVICES $329,110 $387,375 $387,375 $419,320
52010 OFFICE SUPPLIES $1,442 $2,110 $2,110 $1,922
52130 TOOLS/EQUIP(NON-CAPITAL) $11,823 $20,500 $20,500 $10,500
52210 JANITORIAL SUPPLIES $687 $3,535 $3,535 $3,535
52250 MEDICAL AND SURGICAL $745 $1,000 $1,000 $1,200
52310 FUEL AND LUBRICANTS $977 $6,480 $6,480 $9,000
52610 RECREATIONAL SUPPLIES $21,846 $37,050 $37,050 $32,930
52650 RECREATION MERCHANDISE $837 $4,012 $4,012 $4,012
52710 WEARING APPAREL AND UNIFORMS $24 $1,280 $1,280 $1,480
52810 FOOD SUPPLIES $406 $525 $525 $525
TOTAL SUPPLIES $38,790 $76,492 $76,492 $65,104
54530 HEAVY EQUIPMENT $4,604 $13,900 $13,900 $9,500
54910 BUILDINGS $1,197 $26,433 $26,433 $4,900
TOTAL MATERIALS FOR MAINTENANCE $5,801 $40,333 $40,333 $14,400
56040 SPECIAL SERVICES $7,628 $16,885 $16,885 $16,885
56080 ADVERTISING $2,630 $8,659 $8,659 $3,503
56110 COMMUNICATIONS $1,817 $4,344 $4,344 $2,172
56140 REC CLASS EXPENSES $5,813 $11,000 $11,000 $27,025
56180 RENTAL. $5,534 $3,748 $3,748 $1,620
56210 TRAVEL AND TRAINING $5,144 $12,150 $12,150 $15,325
56250 DUES AND SUBSCRIPTIONS $3,006 $4,186 $4,186 $5,710
56360 ACTIVENET ADMINISTRATIVE FEES $515 $3,300 $3,300 $3,300
TOTAL CONTRACTURAL SERVICES $32,087 $64,272 $64,272 $75,540
58570 ENGINEERING/ARCHITECTURAL $0 $222,065 $0 $222,065
TOTAL CAPITAL OUTLAY $0 $222,065 $0 $222,065
TOTAL SENIOR CENTER $405,787 $790,537 $568,472 $796,429
113
31
0e1231202 oena
`
�~�lFn� ��A� ������ 88�
m�oo n ��n �� nu.nu~
` ��1� ������Q���
~��" »��°~n�°�
DEPARTMENT DESCRIPTION
,
The 4B Parks Division is responsible for the development and maintenance of parks throughoutthe City. It isa division nf
the Parks and Recreation Department. The 4BSales Tax Revenue Fund,48 Parks, isa supplemental cost-center tothe
General Fund Parks Department.The sales tax revenue is restricted hy State legislation tu improve the appeal of the City
as a place to live,work,and visit while promoting economic development,
_
����YE�R��0�Ou�Am���ECTNES
Identify new development opportunities at existing parks and dedicated park land,
Strategic Goals: Planning Management
Continue providing quality maintenance uf parks and open spaces.
Strategic Goals: Health, Safety, and Well-Being
Expand and improve maintenance practices and efficiency.
Strategic Goals: Health, Safety,and Well-Being
FISCAL YEAR 2022ACCOMPLISHMENTS
.
Continued quality maintenance to the City's parks, open spaces, playgrounds, and athletic fields.
Strategic Goal: Health,Safety,and Well-Being
Replaced several aging pieces of equipment(Kubota Tractor, added new spray rig,turf renovator, new Christmas tnee).
Strategic Goal: Infrastructure
Added new irrigation pump to Founders Park Softball Complex. This was needed to split the current system into two
separate systems for better efficiency of water management.
Strategic Goal: Infrastructure
Replaced two softball infields with MasterSeal infield conditioner to improve the playability of the turf during inclement
weather conditions.
Strategic Goal: Health, Safety, andVVeU'Being
Replaced Valentine Park playground with a modular structure and new swing sets.
Strategic Goal: Health, Safety, and Well-Being
BUDGET BUDGET BUDGET BUDGET
STAFFING 2019-2020 2020+2021 2021'2022 2022'2023
Field Supervisor lO 1.0 1.0 1�0
Irrigation Technician 0.0 0.0 OD 1.0
Equipment Operator U 0.0 0.0 0.0 1.0
Equipment Operator | 1.0 1.0 1.0 lO
Maintenance Worker 3.0 IO lO 0.0
TOTAL 5.0 5.0 5.0 GO
08/23/2022 Item 3.
4B PARKS CONTINUED
[
ACTIVITY DEMAND/ACTIVITY WORKLOAD
.
FY 2020 FY 2021 FY 2022 FY 2023
MEASURE
ACTUAL ACTUAL TARGET/PROJ TARGET/PROJ
Park Pavilion Rental Participants(Non-Profits) 2,560 2,640 4,950 5,500
Park Pavilion Rental Participants(Community Events) 16,000 18,850 30,050 32,500
Local Athletic Youth Sports Participants 2,721 4,639 5,350 5,500
Park Pavilion Rental Participants 2,064 2,995 3,650 4,000
Athletic Field Rental Hours(Local Leagues and Select 160 379 900 1,000
Leagues)
Number of Playgrounds in Neighborhood Parks 19 19 22 23
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08/23/2022 Item 3.
0 10 ETFY2 2
112-4B SALES TAX
4B PARKS
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
51110 SALARIES $218,264 $224,273 $224,273 $285,293
51130 OVERTIME $9,887 $8,000 $8,000 $14,000
51140 LONGEVITY PAY $2,148 $2,419 $2,419 $2,777
51310 TMRS $35,562 $36,377 $36,377 $46,821
51410 HOSPITAL AND LIFE INSURANCE $42,23'7 $47,513 $47,513 $63,447
51420 LONG-TERM DISABILITY $977 $1,243 $1,243 $1,146
51440 FICA $14,191 $14,551 $14,551 $18,728
51450 MEDICARE $3,319 $3,403 $3,403 $4,380
51470 WORKERS COMP PREMIUM $2,037 $2,642 $2,642 $3,045
51480 UNEMPLOYMENT COMP(TWC) $1,260 $1,350 $1,350 $1,620
TOTAL PERSONNEL SERVICES $329,883 $341,771 $341,771 $441,257
52130 TOOLS/EQUIP(NON-CAPITAL) $0 $30,000 $30,000 $32,800
52710 WEARING APPAREL AND UNIFORMS $2,805 $4,320 $4,320 $4,320
TOTAL SUPPLIES $2,805 $34,320 $34,320 $37,120
54530 HEAVY EQUIPMENT $0 $0 $0 $0
TOTAL MATERIALS FOR MAINTENANCE $0 $0 $0 $0
56040 SPECIAL SERVICES $115 $6,000 $6,000 $1,000
56570 ENGINEERING/ARCHITECTURAL $11,315 $50,000 $50,000 $50,000
TOTAL CONTRACTURAL SERVICES $11,430 $56,000 $56,000 $51,000
58150 LAND-BETTERMENTS $7,450 $185,000 $72,500 $407,500
58570 ENGINEERING/ARCHITECTURAL $0 $301,615 $145,615 $156,000
58850 MAJOR TOOLS AND EQUIPMENT $0 $107,000 $107,000 $15,000
58910 BUILDINGS $0 $0 $0 $30,000
TOTAL CAPITAL OUTLAY $7,450 $593,615 $325,115 $608,500
TOTAL 4B PARKS $351,569 $1,025,706 $757,206 $1,137,877
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08/23/2022 Item 3.
CITY OF WYLIE
4B RECREATION CENTER
DEPARTMENT DESCRIPTION
Within the Parks and Recreation Department,the Recreation Division manages the City's recreational offerings at Wylie
Recreation Center.The Wylie Recreation Center supports the well-being of Wylie citizens by providing access to
recreational and educational programs.The division ensures the ongoing operations,participation,and marketing of
recreational programs at Wylie Recreation Center.This division provides support and supervisory assistance to all
recreation programs. It is the mission of Wylie Parks and Recreation to spark connection with self,family, and community
through meaningful park and recreation experiences.
FISCAL YEAR 2023 GOALS AND OBJECTIVES
Meet increasing and evolving program needs.
Strategic Goal: Health,Safety,and Well-Being.
Continue to upgrade fitness equipment.
Strategic Goal: Health,Safety, and Well-Being.
Continue to respond to customer needs in regards to current equipment and spaces.
Strategic Goal: Health, Safety, and Well-Being.
Implement new Rec Pas fees.
Financial Health: Meet the financial needs of the City while maintaining a balanced budget through efficient use of
resources, expenditures, and
revenues.
FISCAL YEAR 2022 ACCOMPLISHMENTS
Continued to upgrade fitness equipment.
Strategic Goal: Health, Safety, and Well-Being.
Readers Choice Award for Best Fitness Facility 2022.
Strategic Goal: Health, Safety,and Well-Being.
Designed and implemented online Rec Pass purchase options.
Strategic Goal:Community Focused Government.
All registered Special Events sold out including Pumpkins on the Prairie,Gingerbread Workshop, Donuts with Santa, and
Easter Bunny Brunch.
Strategic Goal:Community Focused Government.
Centralized fitness equipment maintenance across the Recreation Division.
Strategic Goal: Health, Safety, and Well-Being.
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08/23/2022 Item 3.
46 RECREATION CENTER CONTINUED
BUDGET BUDGET BUDGET BUDGET
STAFFING 2019-2020 2020-2021 2021-2022 2022-2023
Recreation Manager 1.0 1.0 1.0 0.0
Recreation Supervisor 1.0 1.0 1.0 2.0
Recreation Programmer 3.0 3.0 3.0 3.0
Building Attendant 1,0 1.0 1.0 1.0
Administrative Assistant 1,0 1.0 1.0 1.0
Guest Services Specialist 4,5 4.5 5.0 5.0
Recreation Monitor 13.0 13.0 13.0 13.0
TOTAL 24,5 24,5 25.0 25.0
ACTIVITY DEMAND/ACTIVITY WORKLOAD
. .MEASURE FY 2020 FY 2021 FY 2022 FY 2023
ACTUAL ACTUAL TARGET/PROJ TARGET/PROJ
. .
General Attendance Hourly Headcount 226,693 267,705 318,600 335,000
Paid Activity Participation Registrations:Activities and 4,300 5,796 5,000 5,250
Flex Reg Fitness
Paid Rentals Hours Rented per Year 254 183 210 215
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08/23/2022 Item 3.
PROPOSED BUDGET FY 2023
112-4B SALES TAX
RECREATION CENTER
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
51110 SALARIES $349,574 $391,872 $391,872 $376,397
51112 SALARIES-PART TIME $505,824 $527,905 $527,905 $617,905
51130 OVERTIME $5,000 $7,000 $7,000 $7,000
51140 LONGEVITY PAY $2,176 $2,423 $2,423 $2,838
51270 REC INSTRUCTOR PAY $22,464 $35,000 $35,000 $60,000
51310 TMRS $81,106 $80,920 $80,920 $84,261
51410 HOSPITAL AND LIFE INSURANCE $73,357 $98,118 $98,118 $89,064
51420 LONG-TERM DISABILITY $1,544 $2,134 $2,134 $1,393
51440 FICA $53,958 $59,718 $59,718 $62,257
51450 MEDICARE $12,619 $13,966 $13,966 $14,560
51470 WORKERS COMP PREMIUM $7,823 $10,614 $10,614 $10,051
51480 UNEMPLOYMENT COMP(TWC) $12,701 $5,400 $5,400 $5,400
TOTAL PERSONNEL SERVICES $1,128,146 $1,235,070 $1,235,070 $1,331,126
52010 OFFICE SUPPLIES $2,932 $5,852 $5,852 $5,852
52130 TOOLS/EQUIP(NON-CAPITAL) $14,915 $20,370 $20,370 $20,220
52210 JANITORIAL SUPPLIES $10,222 $28,479 $28,479 $28,479
52250 MEDICAL AND SURGICAL $3,529 $4,420 $4,420 $4,420
52310 FUEL AND LUBRICANTS $725 $3,990 $3,990 $6,300
52610 RECREATIONAL SUPPLIES $70,211 $99,035 $99,035 $109,691
52650 RECREATION MERCHANDISE $2,672 $7,475 $7,475 $7,475
52710 WEARING APPAREL AND UNIFORMS $1,628 $7,470 $7,470 $7,470
52810 FOOD SUPPLIES $1,155 $1,200 $1,200 $1,200
TOTAL SUPPLIES $107,988 $178,291 $178,291 $191,107
54530 HEAVY EQUIPMENT $7,376 $21,090 $21,090 $26,090
54910 BUILDINGS $37,462 $45,920 $33,920 $43,720
TOTAL MATERIALS FOR MAINTENANCE $44,839 $67,010 $55,010 $69,810
56040 SPECIAL SERVICES $52,588 $91,370 $91,370 $91,370
56080 ADVERTISING $85,342 $99,977 $99,977 $99,977
56110 COMMUNICATIONS $1,062 $1,800 $1,800 $1,800
56140 REC CLASS EXPENSES $102,440 $76,300 $76,300 $152,650
56180 RENTAL $1,355 $3,300 $3,300 $3,300
56210 TRAVEL AND TRAINING $5,739 $25,600 $25,600 $29,790
56250 DUES AND SUBSCRIPTIONS $6,002 $12,071 $12,071 $13,532
56310 INSURANCE $27,614 $35,300 $35,300 $40,000
56360 ACTIVENET ADMINISTRATIVE FEES $39,304 $58,600 $58,600 $58,600
56610 UTILITIES-ELECTRIC $88,950 $98,970 $98,970 $98,970
56630 UTILITIES-WATER $20,966 $20,000 $20,000 $20,000
56660 UTILITIES-GAS $0 $0 $0 $0
TOTAL CONTRACTURAL SERVICES $431,360 $523,288 $523,288 $609,989
TOTAL RECREATION CENTER $1,712,334 $2,003,659 $1,991,659 $2,202,032
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08/23/2022 Item 3.
CITY OF WYLIE
4B STONEHAVEN HOUSE
DEPARTMENT DESCRIPTION
Under the Parks and Recreation Department,the Recreation Division manages the maintenance of Stonehaven House.This
division ensures ongoing preservation of Wylie's past by maintaining the historic site.Similar to the Brown House,a visit to
the Stonehaven House provides another rare opportunity to glimpse into the City's rich historical background.
FISCAL YEAR 2023 GOALS AND OBJECTIVES
Add utilities and infrastructure Improvements to the house to aid in future preservation efforts.
Strategic Goals: Planning Management
Discussion with Wylie Historical Society regarding possible shared use of the Stonehaven House and house improvement
plan,
Strategic Goals: Planning Management
FISCAL YEAR 2022 ACCOMPLISHMENTS
None
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08/23/2022 Item 3.
' TFY2I2
112-4B SALES TAX
STONEHAVEN HOUSE
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
54210 STREETS AND ALLEYS $0 $0 $0 $0
54510 MOTOR VEHICLES $0 $0 $0 $0
54530 HEAVY EQUIPMENT $0 $0 $0 $0
54630 TOOLS AND EQUIPMENT $0 $0 $0 $0
54650 COMMUNICATIONS $0 $0 $0 $0
54810 COMPUTER HARD/SOFTWARE $0 $0 $0 $0
54910 BUILDINGS $0 $121,000 $1,000 $121,000
TOTAL MATERIALS FOR MAINTENANCE $0 $121,000 $1,000 $121,000
TOTAL STONEHAVEN HOUSE $0 $121,000 $1,000 $121,000
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08/23/2022 Item 3.
CITY OF WYLIE
4B SALES TAX REVENUE COMBINED SERVICES
DEPARTMENT DESCRIPTION
This department reflects expenditures incurred by the City's 4B Sales Tax Revenue Fund, as a single entity,in the conduct of its
operations. These expenditures include debt service payments, etc.
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08/23/2022 Item 3.
• T FY 2
112-4B SALES TAX
4B COMBINED SERVICES
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
56040 SPECIAL SERVICES $5,829 $7,280 $7,280 $31,376
56310 INSURANCE $0 $0 $0 $0
TOTAL CONTRACTURAL SERVICES $5,829 $7,280 $7,280 $31,376
59125 TRANSFER TO RECREATION FUND $0 $0 $0 $0
59132 TRANSFER TO 4B DEBT SERVICE $392,250 $383,625 $383,625 $388,050
59430 TRANSFER TO CAPITAL PROJ FUND $0 $0 $0 $0
TOTAL OTHER FINANCING(USES) $392,250 $383,625 $383,625 $388,050
TOTAL 4B COMBINED SERVICES $398,079 $390,905 $390,905 $419,426
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08/23/2022 Item 3.
it f li
Fund Summary
4 ebt Service Funds
Audited 4B Debt Service Funds Ending Balance 09/30/21 $ 186,132
Projected '22 Revenues 383,625
Available Funds 569,757
Projected '22 Expenditures (383,625)
Estimated Ending Fund Balance 09/30/22 $ 186,132
Estimated Beginning Fund Balance - 10/01/22 $ 186,132
Proposed Revenues '23 388,050
Proposed Expenditures '23 (388,050)
Estimated Ending Fund Balance 09/30/23 $ 186,132
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08/23/2022 Item 3.
T FY
313-4B DEBT SERVICE FUND 2013
4B DEBT SERVICE REVENUES
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
49131 TRANSFER FROM SPECIAL REVENUE $0 $0 $0 $0
49132 TRANSFER FROM 4B REVENUE $392,250 $383,625 $383,625 $388,050
TOTAL OTHER FINANCING SOURCES $392,250 $383,625 $383,625 $388,050
TOTAL 4B DEBT SERVICE REVENUES $392,327 $383,625 $383,625 $388,050
313-4B DEBT SERVICE FUND 2013
4B DEBT SERVICE EXPENDITURES
FY 2021 FY 2022 FY 2022 FY 2023
ACTUAL BUDGET PROJECTED PROPOSED
57110 DEBT SERVICE $345,000 $345,000 $345,000 $360,000
57210 DEBT SERVICE-INTEREST $47,250 $38,625 $38,625 $28,050
TOTAL DEBT SERVICE AND CAP.REPL $392,250 $383,625 $383,625 $388,050
TOTAL 4B DEBT SERVICE $392,250 $383,625 $383,625 $388,050
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