09-12-2022 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
September 12,2022—6:30 PM
Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
PRESENTATIONS
PRl. Division overview presentation by Wylie Senior Recreation Center staff.
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
I Consider, and act upon, approval of the August 8, 2022, Regular Parks and Recreation Board Meeting
Minutes.
2. Consider, and act upon, approval of the Park Event Application from the Wylie P.O.L.I.C.E. Club, a non-
profit organization,to hold their annual Wylie P.O.L.I.C.E. Club Co-Ed Softball Tournament fundraiser
event in Founders Park on November 5, 2022.
3. Consider, and act upon, approval of changing the Parks and Recreation.Board meeting to an earlier
specified time.
WORK SESSION
WSl. Project Updates.
WS2. Future Agenda Items
RECONVENE INTO REGULAR SESSION
EXECUTIVE SESSION
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
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CERTIFICATION
I certify that this Notice of Meeting was posted on September 9,2022, at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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09/12/2022 Item 1.
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Hawkes
Subject
Consider, and act upon, approval of the August 8, 2022 Regular Parks and Recreation Board Meeting Minutes.
Recommendation
Motion to approve Item as presented.
Discussion
The minutes are attached for your consideration.
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09/12/2022 Item 1.
Wylie Parks and Recreation Board Minutes
August 8, 2022—6:30 pm
Council Chambers -300 Country Club Road, Building#100, Wylie,Texas 75098
CITY OF
PRESENTATION
A division overview presentation was given by Parks and Recreation staff.
CALL TO ORDER
Board Chair Kim Mullis called the regular meeting to order at 6:35 pm. The following Parks and Recreation
Board members were present: Board Vice-Chair Gloria Suarez, Board Member Gerald Dyson, and Board
Member Nicholas Puente. Board Member Brett Swendig, Board Member Craig Allen,and Board Member Brian
Williford were absent.
Staff present included: Parks and Recreation Director Carmen Powlen,Parks Manager Brent Stowers,Parks and
Recreation Administrative Assistant II Janet Hawkes,Parks Supervisor Archie Whitt,Parks Supervisor Rico
Govea, Recreation Supervisor Katy Burton, Recreation Supervisor Annika Sacco, and Recreation Supervisor Julie
Pannell.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider, and act upon, approval of the July 11,2022,Regular Parks and Recreation Board
Meeting Minutes.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Puente,to approve the July 11,
2022 Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the motion passed 4-0,
with Board Member Swendig, Board Member Allen, and Board Member Williford absent.
2. Consider, and act upon, approval of a Park Event Application from Wylie High School PTSA, a
non-profit organization,to hold the Pirate Dash-Fun Run and 5K at Founders Park on April 15,
2023.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Dyson,to approve the Park
Event Application for a Park Event Application from Wylie High School PTSA,a non-profit organization,to
hold the Pirate Dash-Fun Run and 5K at Founders Park on April 15, 2023. A vote was taken, and the motion
passed 4-0,with Board Member Swendig,Board Member Allen, and Board Member Williford absent.
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August 8, 2022 Parks and Recreation Board Regular Meeting Minutes
4
09/12/2022 Item 1.
3. Consider, and act upon, approval of a Park Event Application from Fancyberriesco representative,
Jazmine Garcia,to host the Fancy Mart Art Market event at Olde City Park on Saturday,October
15,2022.
Board Action
A motion was made by Board Member Puente, seconded by Board Member Dyson,to approve the Park Event
Application for a Park Event Application from Fancyberriesco representative, Jazmine Garcia,to host the
Fancy Mart Art Market event at Olde City Park,with the amended date, as requested by the applicant, of
Saturday,November 5,2022. A vote was taken, and the motion passed 4-0,with Board Member Swendig,
Board Member Allen, and Board Member Williford absent.
4. Consider, and act upon, approval of the Wylie Baseball Softball Association (WBSA's) donation to
the City of Wylie in the amount of$42,268.20,for the installation of artificial turf on home plate
and pitching mound circles.
WBSA president, Lance Wallace,was present and gave a presentation regarding the installation of artificial
turf on home plate and pitching mound circles.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Puente,to approve Wylie
Baseball Softball Association(WBSA's)donation to the City of Wylie in the amount of$42,268.20,for the
installation of artificial turf on home plate and pitching mound circles. A vote was taken, and the motion
passed 3-0,with one abstention by Board Chair Mullis, and with Board Member Swendig,Board Member
Allen, and Board Member Williford absent.
WORK SESSION
WS1.Project Updates.
Staff Comments
Mr. Stowers reviewed the Project Update Spreadsheet with the Board. He stated that Dunaway and Associates
completed the splash pads and dog park schematic designs,which will be discussed at a joint work session with
the Parks and Recreation Board and City Council Members at the City Council meeting on August 9, 2022 at 6:00
pm. Mr. Stowers encouraged Board Members attend to give their input. He noted that a regular work session will
take place during this meeting to discuss the Wylie Senior Recreation Center renovations.
Mr. Stowers advised that the Brown House Welcome Center is still awaiting final inspection of the newly added
ADA ramp,which has been completed. Museum displays continue to arrive and be placed within the center.
Mr. Stowers updated the Board that the new playground for Valentine Park is expected to arrive in late September
with the plan for installation to be complete by mid-October.
Board Comments
Board Chair Mullis advised she was unable to attend the final Envision Wylie Comprehensive Plan Advisory
Committee meeting,but noted that the final study will soon be going to City Council for final approval.
Board Vice-Chair Suarez stated that the Cemetery Advisory Board met August. She stated that the final
documents to transfer ownership of the two cemeteries to the City of Wylie are at the title company,with an
expected closing date sometime after October 1, 2022. She also mentioned that the Board decided to pursue a
volunteer program instead of forming a committee to assist in cemetery related projects and events.
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August 8, 2022 Parks and Recreation Board Regular Meeting Minutes
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09/12/2022 Item 1.
Board Vice-Chair Suarez updated the Board on the Public Art Advisory Committee, stating that the final artists
were chosen and in process of working on their sample art models for the selected art site location.
Board Member Swendig was not in attendance to give updates on the Wylie Parks and Rec Foundation.
WS2.Future Agenda Items.
Staff Comments
Parks Manager Stowers reviewed the upcoming events. He advised that the next PARB tour is scheduled for
Saturday, October 22,2022. Mr. Stowers noted that the tour may include a brief meeting afterwards if it decided
to cancel the regular meeting that is currently scheduled for October 10,2022. He stated that the annual Arbor
Day tree planting picture with the Board would take place during the October 22,2022 tour as well. Mr. Stowers
stated that the plan is for this to take place at the upcoming new playground in Valentine Park. He stated that
other upcoming events included National Night out scheduled for Tuesday, October 4,the Boo on Ballard event is
scheduled for Thursday October 27, and the Arbor Day event is scheduled for Friday,November 4. Volunteer
opportunities will be available for the Board to participate.
Board Comments
Board Chair Mullis requested staff to add to the September agenda, the consideration of changing the Parks and
Recreation Board meeting to an earlier time,to which Mr. Stowers agreed.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Puente,to adjourn the meeting at
7:54 pm. A vote was taken, and the motion passed 4-0,with Board Member Swendig,Board Member Allen, and
Board Member Williford absent.
Kim Mullis,Board Chair
ATTEST:
Janet Hawkes,Administrative Assistant II
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August 8, 2022 Parks and Recreation Board Regular Meeting Minutes
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09/12/2022 Item 2.
Wylie Parks and Recreation Board
ITS OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Hawkes
Subject
Consider, and act upon, approval of the Park Event Application from the Wylie P.O.L.I.C.E. Club, a non-profit
organization,to hold their annual Wylie P.O.L.I.C.E. Club Co-Ed Softball Tournament fundraiser event in Founders Park on
November 5,2022.
Recommendation
Motion to consider approval of Item as presented.
Discussion
This is an annual fundraiser event,requested by applicant Michael Stewart,to hold a Co-Ed softball tournament at
Founders Park,with the goal to raise money for their club. This club is run by the Wylie Police Department. The applicant
plans to set up table to sell prepackaged food items and drinks and the softball tournament will consist of 18 teams in a
double elimination style.
Staff will work with the applicant on event support as needed if approved by PARB and City Council.
Page 1 of 1
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09/12/2022 Item 2.
Al
Parks&Recreation Department
949 Hensley Lane, Budding 200
972-516-6340 Parks@wylietexas.gey
1 1 1
This application must be submitted a minimum of eight weeks prior to your event date. Special events, meetings, and
gatherings at than typical parties or picnics) will require submission of a Park Event Application prior to reservation
approval. Please call the Parks Administration at 972-516-6340 if you have any questions pertaining to the Park Event
Application.
Applicant Information
Website
Nate of Organization* htt pa://www.wyl ietexas.gov/community2/youth_progra
Wylie P.O.LIC,E.Club ms/police_club.php
Are you a non profit?* Please upload 501c3 Documents
Yes No
Contact information
Primary Contact Name*
Michael Stewart
Event Information
Event NameEHtle*
Wylie P.O.L.1.C.E,Club Co-Ed Softball Tournament
Event Type*
Fundraiser
Purpose of event*
Fundraiser for Wylie P.O.L.1.C.E, Club
Event Location*
Founders Park 851 Hensley Lane
Proposed Event Date* Alternative Event Date*
11/05/2022 11/12/2022
Start Time* End Time*
07:0000 AM 10:00:00 PM
lnelude Setup lnclude Cleanup
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09/12/2022 Item 2.
Do you plan to sell items of any kind?
example:drinks,food items,t-shirls,snow cones,memberships,registrafions etc.
Yes No
Please specify all items you plan to sell
The P.O.L.I.C.E.Club will set up tables to sell packaged food items and drinks as part of the fundraiser.
Will there be food items provided?
Yes No
Please specify the types of food items to be provided
prepackaged food items and drinks
Who is providing the food?
Applicant
Food Vendor
Other
Anticipated number of Participating Vendors* Anticipated Event Attendance*
1 500
Event Target Audience*
Wylie Community
Event Details*
The Wylie P.O.L.I.C.E.Club which is run by the Wylie Police Department is hosting a Co-Ed Softball
Tournament,The main purpose of the event is a fundraiser for the P.O.L.I.C.E.club.The event will consist of 18
teams in a double elimination style tournament,
Event Announcement and/or Flyers
NOTE:
If food is prepared on site or off he and brought to the event location to be offered to the public,free or at cost,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a
Temporary/Short-Term Event Food Service/Health permit is required prior to the event. lt is possible that a health inspector
must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the
Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is
www.collincountytx.gov.
Sec, 78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell
or offer to sell any cold drinks, cigars, tobacco, cigarettes, fruits, candies, goods, wares or merchandise of any kind or
nature whatsoever within the municipal parks or recreation or community center facility; provided, however, that this
section shall not apply to any person,organization,firms or corporations,or the agents of any person,or organization,firm
or corporation, or employee of any person who are recommended by the Parks and Recreation Board and approved by
the City Council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within
the municipal parks or recreation or community center facilities of the city.
Signature
Date*
Wi7,1414,,A5t;%#*?..-te- 08111/2022
9
09/12/2022 Item 3.
Wylie Parks and Recreation Board
ITS OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Hawkes
Subject
Consider, and act upon, approval of changing the Parks and Recreation Board meeting to an earlier specified time.
Recommendation
Motion to consider approval of Item as presented.
Discussion
The Board will discuss earlier meeting time options and each Board Member's availability.
Page 1 of 1
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09/12/2022 Item WS1
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Hawkes
Subject
Project Updates.
Recommendation
N/A
Discussion
Review of Project Updates Ledger.
Public Art Advisory Board update.
Wylie Parks and Rec Foundation update.
Page 1 of 1
09/12/2022 Item WS 1.
Project Update ' Completion Date I Park Zone Budget Funded From
Splash Pads and Dog Park Dunaway and Associates Summer 2023 $ 3,300,000.00 General Fund/4B
have finished the
schematic design and are
currently in the design
development phase. Staff
presented schematic
designs to City Council on
August 8/9/22. Council
gave direction for staff to
add another 1.3M to the
project to complete the
oroiects.
Design $ 300,000.00 4B
Wylie Senior Recreation Center Renovations Architect is working on a TBA Central $ 750,000.00 General Fund/4B
proposal.
Design $ 150,000.00 4B
Brown House Welcome Center The new ADA ramp passed Summer 2022 $ 70,000.00 Hotel/Motel
inspection but the ADA
parking spot striping did
not pass at the center.
Valentine Park Playground In progress. Possible Fall 2022 Central $ 70,000.00 4B
delivery will be September
of 2022
Notes:
City Dashboard for City project updates will highlight roads, downtown, dog park,splash pads, Wylie Senior Recreation Center
Project udpates for PARD specific projects on PARD website: http://cros2.revize.com/revize/wylienew/parks/special_projects_and_plans.php
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09/12/2022 Item WS2.
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Hawkes
Subject
Future Agenda Items.
Recommendation
N/A
Discussion
October PARB Tour on Saturday, October 22, 2022, at 9:00 am.
Upcoming City Events: National Night Out(October 4,2022),Boo on Ballard(October 27, 2022), and Texas Arbor
Day(November 4, 2022).
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