09-26-2022 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting
September 26, 2022—7:00 PM
Council Chambers-300 Country Club Rd.,Bldg. 100 Wylie, TX 75098 CITY
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address the Board regarding an item that is not listed on the Agenda.Members of the public
must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for
an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on
any matter presented during citizen participation.
Staff Spotlight: David Toye,Adult Services Librarian
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Review and approve the minutes from the August 22,2022 meeting.
WORK SESSION
WS1. Update on new sorter installation.
WS2. Review draft proposal submitted by Justin to obtain cards for WISD students.
WS3. Review monthly report and usage statistics.
WS4. Review upcoming fundraising events for the Friends of the Library
WS5. Review upcoming library programs for October 2022.
WS6. Review the items for a future agenda.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on September 23,2022 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
Page 11
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The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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Library Advisory Board Minutes 09/26/2022 Item A.
In-person Meeting
August 22, 2022 —7:00 p.m.
Council Chambers
CALL TO ORDER
Announce the presence of a Quorum.
Board Chair Juan Azcarate II called the meeting to order at 7:02 p.m. The following Library Board members
were present: Kristen Botsford, Toshia Kimball, Carla McCullough, Justin Strauch & Ofilia Barrera, Board
Liaison. Board members not present: Roz Davis and Kristina Jones.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three(3)minutes.In addition, the Board is not allowed to converse,
deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting.
PRESENTATION
1. Staff Spotlight: Ofilia introduced Michelle Ribeiro as the new Administrative Assistant at the Library coming
to us from Plano ISD. She mentioned Michelle has been with us for two months, and that we are lucky to have
her. She asked Michelle to tell us about herself.
-3 Michelle Ribeiro said hello and said she was excited to be here serving the community where she lives.
She mentioned her most recent previous experience was with Plano ISD where she started as an Office
Manager on a campus,moving to Professional Learning at the District level, and in her last role worked
for finance at the District level. She said she had learned a lot already and was happy to be at the library.
Ofilia introduced the Board members to her. Board members congratulated her and welcomed her here.
Ofilia stated she would be handling purchase orders, all of our correspondence, meeting rooms, and is
willing to jump right in and help with anything. Michelle mentioned she started the week of the Kick Off
and was glad to be able to meet so many people over the summer.
• Kristen asked where she sat at the library.
She explained her seat is right outside Ofilia's office across from the workspace. She said she enjoys being in
the center of that space where she can learn so much from the staff.
Lety Yanez-Assistant City Manager. Ofilia introduced Lety who said hello to the Board and told a little
bit about herself She said she has been with the City of Wylie for five years, and prior to that was with the
City of Mesquite for 13 years. She has 20 years of HR experience. She started here as the Director of HR
previously and was asked by Brent Parker to take on the position of Assistant City Manager. She said she
is taking the opportunity for the next 6 to 9 months to learn and listen. She mentioned that she has already
interacted with Ofilia, Lisa, and the team, and is excited it is one of the departments she will be able to
spend time with. She stated that prior to now,her focus was to take care of the people and the employees.
Her role has changed in that she now has an operations hat on. She said she is here to support Ofilia in
whatever she needs. Juan asked her what other departments she has. She said the Library,HR, Municipal
Court, Operations (IT and Facilities), and Parks and Recreation.All the fun departments. She said she is
happy to be here.
Minutes August 22, 2022
Library Advisory Board 3
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09/26/2022 Item A.
CONSENT AGENDA
1. Consider and act upon approval of the Minutes of the July 25,2022 Library Board Meeting.
Board Action:
- The Library Board Minutes of Monday, July 25,2022.
• Carla mentioned that who was in attendance needs to be updated, and Justin needs to be added to
the list.
• Carla mentioned that we still have the issue of putting question marks after statements made, and
on page nine the word October needs to be capitalized.
- Ofilia said she would take care of those things and thanked everyone. Carla made a motion to approve the
minutes with the changes made.
o Justin seconded the motion, all in favor.
2.Reviewing and approving the updated Study Room Policy.
-IOfilia began by saying that as she had stated previously this policy had to be reviewed due to the way the
study rooms are reserved. Those reservations used to be made at the desk and it is now all done online. She
stated this is the biggest change, along with a recent change to increase the age limit due to maturity. She
stated everything else is the same as in the past. She asked for questions.
• Kristin asked about the language of the study rooms as it related to the statement that adults
with children under age 17 are not allowed. She gave an example by stating that she and her kids
could not rent the room. Ofilia said that is correct. The reason for the change is that we have a lot
of tutors taking over the rooms and technically you cannot run your business from the library. This
situation goes against that rule, so it is not allowed.We do recommend they consider using the
tables behind the non-fiction books in the Children's section where it is typically,not always,
quiet, and there is plenty of room.
-3Toshia had an observation on the 4th bullet down,there was a misspelled word. Ofilia took note and said
she would make the change to the word. She said she appreciated the catch since it is hard to see everything
once you have read it so many times.
• Justin asked if that language is online when patrons go to make reservations. Ofilia said yes, that it
will ask the question"is everyone in your party over the age of 17?". Ofilia mentioned that we do, and
Michelle does,refer to this and the meeting rooms policy as well.We hand it out quite a bit because
patrons do ask us.
• Juan asked for questions or concerns. He asked for approval based on the changes as discussed.
-3Kristin made a motion to approve the updated study room policy. Justin seconded the motion.
The motion passed 5-0.
WORK SESSION-DISCUSSION ITEMS
1. Provide an update on the sorter.
-*Ofilia stated we had our first meeting with TechLogic on Thursday the 18th. They signed all the paperwork and
talked to a member of the installation team. They estimate it will not be until the end of November or the
beginning of December due to back-ups. They promised it would not go into next year.We turned in all of the
documents. TechLogic is the company. Ofilia explained she is hoping for a smooth transition because their parent
company owns the OPAC software that we are currently running. The installation may be a bit more challenging
because it will be a 4 to 5-day process. They are bumping the dropbox out. They are installing a ramp so you can
drop all of your books at one time and the belt will sort it. Currently,you can't comfortably drop off your books
within easy reach from inside your car.People usually get out of their cars and drop the books one by one. With
the new bump out,you can easily do it from your car. She stated we are excited about that. She also said it is
supposedly much quieter and much faster. The project is in process and a little bit under budget.
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09/26/2022 Item A.
*Juan asked for clarification on the 4 to 5-day installation.
-3Ofilia stated we will put an alternate solution in place for the book drop and the window.We are already talking
about it. We will be ready.
• Justin asked if it would be posted in the library, on social media, or somewhere so patrons know what is
going on.
-Ofilia assured the Board we would have signs in place as soon as we have a date and also because we are so
excited about it. She said depending on the weather, and if we had the staff, she wouldn't mind doing a tent for
book drop off(kind of like what we do for the Summer Kick-Off every year). That would be nice during story time
or times when there are quite a few people in the library. She said we will have to see as we get closer.
*Juan asked if we take statistics on how many people use the book drop.
-3Ofilia said yes, and stated before the pandemic the inside book drop was much busier. It was a 60% inside,40%
outside split,but since the pandemic that has flipped. The outside drive-thru is now much busier.
*Kristin asked for clarification on how you actually drop the books off. Ofilia told her the new system is
a dummy shoot you can use to throw all of the books in(not one by one anymore), and there is a ramp that will
separate them prior to sorting.
-Ofilia said we are very happy it might be faster so as to avoid patrons having to wait for others, and then
honking, etc... We are trying to avoid all that happens that is frustrating in the drive-thru book drop.
*Kristin commented it will be neat, and good.
-Ofilia asked if anyone had any additional questions.No one had additional questions.
2.Review the Friends of the Library Presentation made at the Rotary Club meeting last
week.
-Ofilia talked about Kristina Kelly, a current city employee, and also a Friends of the Library
member who did this presentation to the Rotary. Ofilia asked that the Board review the
presentation which contained lots of information they already knew. The first few pages are some
fun facts in general on what the Friends do,but pages 34 and 35 specifically tell us exactly what
our Friends have done for us. Page 34 is a timeline with the years, and what they purchased for us
in those years. That includes everything from an $8000 purchase of computers,to a storage
cabinet, STEAM kits,new furniture for the teen room, and all kinds of good stuff. The
Halloween event,the 50th Anniversary Celebration, and last year the garden planters and
circulation carts.We brought the book sale back last year and made more than we ever have
which was approx: $4400 - $4500. That was the best we had ever done. This year we did$6231.
We are so excited.Next year we may set a goal of$10,000 and think of something big we can do
with it. We will hang a big thermometer that we color in, and we will take it all the way to the
top. People are so generous. We had our first-ever pre-sale for Friends members the night before,
and we did almost$1200 in two hours. The following morning we had 25-30 people waiting in
line to come in. People know about it and are participating in it,which we greatly appreciate. We
will think of ways we can make it bigger and better. We used Square and they took a fee from it.
The$6231 is what we made after that fee was paid.
♦Carla stated so now that you have that great number, do you know what you are going
to do with it?
-Ofilia stated that we always have plans. We are looking at some different options. We used to
have early literacy stations in the Children's area, little computer games with touch screens. Since
the pandemic,those have gone kaput.We'd like an alternative to that. We haven't found anything
we really like yet. We are still looking at ideas. We just got a new 3-D printer with a dual
extruder. The library budgeted for that,but it can come with all kinds of fun enhancements and
accouterments. Maybe the Friends can help us with that.
• Juan mentioned a few months ago we had David,the president here, and he couldn't
remember if he mentioned how many members he has. Ofilia asked Lisa to confirm the
number of Board members we have.
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09/26/2022 Item A.
-*Lisa mentioned that we have 5 very dedicated Board members.
-3Ofilia said the drive for new members in the pre-sale requirement to be a member was
successful.We are thinking about allowing them in on other opportunities early in the fall this
year to keep the membership growing. We may consider allowing them to buy tickets early, or
volunteering for upcoming October events.
• Juan asked for comments.
-Ofilia told a little bit about the October events. We are having a Monster Mash show, and
Haunts and History Wylie Downtown Ghost Tour on October 7th and 8th, a Friday and Saturday
night. This is the Friends of the Library in conjunction with the Wylie Historical Society and the
Rec Center. The idea behind this is it is a tribute to Marshall Howery who way back when
cleaned up the town of Wylie. He stuck around and got us on the straight and narrow. There will
be someone acting as Marshall Howery playing the role of our tour guide sharing Wylie's history
and telling us who is haunting whom and where. One of the members of the Historical Society
has been interviewing the merchants downtown about the history of their buildings. She also has
a friend who is a ghost hunter. They brought them out, and they told her some things. The Brown
House is definitely haunted and you can hear all about it on the tour. There will be a 7 o'clock
and an 8 o'clock tour. They will be 45 minutes long. There will be a guest to help out with the
tour as well. It will be fun. This is the first of its kind.
• Carla mentioned that Kristina has asked about a rain plan. Is there a contingency plan
in place?
-Ofilia stated the meeting is tomorrow and they will talk about that. Ofilia said she would write
that down.
• Juan asked what the cost would be.
-Ofilia stated what they had talked about last time was $15 for adults and$10 for kids.
-*Ofilia asked if she could answer any other questions.
• Justin spoke up about a prior subject. He asked about the new 3D printer capabilities
and whether or not there were statistics on the usage of this. He was curious about the
benefit of having it.
-Ofilia said she does keep statistics and can bring those next month. She said that our old
printer is 5 years old and recently broke down. The service repair man stated that it has been
really well cared for. Ofilia stated we were proud of that. This one has a larger print bed for
bigger projects and a dual extruder,which means we can print in two colors.We are one of the
few public libraries in the Metroplex that have one like this.
• Justin said he knew there is a cost for patrons to use the printer. He said he knew of
high school projects and STEM classes that could use this type of printer. He wanted to know if
this resource had been advertised to those teachers or Administrators.
-Ofilia said that was a great question! She said we certainly could do that and thought maybe
we could even partner with them on something. She offered to get the word out to both high
schools and to bring the statistics next month.
• Juan asked if there was anything else. There were no more comments or questions.
3.Review monthly report and usage statistics.
-Ofilia said this usage report has a special section for the summer stats. She mentioned the
reading log participation is not yet greater than pre-pandemic numbers,but the programming
numbers are there.We are off by maybe 50 to 100 people.We knew the summer would be a big
one. It has been very,very busy. We will keep working on the reading logs. People come and pick
up all the materials,but we have a hard time getting them to report back.
• Kristin wanted to give feedback on the reading logs. She mentioned not turning in the
logs physically really demotivated her kids. She remembered it was not good to turn them in
because we have to keep them. She said maybe we could provide a stamp or something that gives
them an incentive to show us their log.
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-, Ofilia stated the problem is that if we hand them out,then we have to keep them. She
wondered if she gave families a way to print them out, and then bring them in,would that work?
*Kristin said maybe. She said without the Librarian checking, it demotivated the kids.
-Ofilia thanked her for her feedback and asked if there was any other question she could help
with on the statistics.
*Justin asked about the number of teens, 28, attending the programs on page 43. Ofilia
stated this monthly usage report represented July 21-August 18,which may only be one
possibly two teen programs. July 21st is the last week of teen programming.All
programming ends the next to the last week before the end of July except for the Harry
Potter program. That is in the kid's program number. This year we had 549 people attend
that event. It was crazy and fun.
• Juan asked if they attended in Harry Potter regalia.
-Ofilia stated yes they were all dressed up. We had a costume contest. It was super fun. Eric
Hogue was there as the Minister of Magic. Our Youth Services Librarian was Professor
McGonagall. She does that every year. Our Tech Services Librarian was Hagrid.We had a big
picture taken of all of them. She said that is her favorite time of year to see all the witches and
wizards come into the library. It is so much fun and is the best day of the year.
-3Ofilia moved onto streaming services saying Overdrive is our digital e-books and audiobooks.
She said there is a big dip in July for Kanopy. She thought we were really talking it up at the
beginning of the summer, and people move on. However, Hoopla just keeps growing. Hoopla by
comparison has a lot more to offer than Kanopy. Kanopy just feels very curated,is a smaller,
artsy,high-brow list, of only movies.You will not find Marvel movies there.We do not expect it
to have the popular things there. We will see how it goes and see if we want to keep it going. She
finds that it is interesting to see the statistics on plays-by-device stats. Most people watching
Kanopy are watching on tablets. Overdrive numbers keep growing as well.
• Carla asked which platform was more expensive?
-Ofilia answered Hoopla is more expensive because they have more to offer,movies,TV
shows, audiobooks, CD's, and they are available all the time as is Kanopy. Hoopla has so much
more selection.
• Carla asked so why did you add Kanopy?
-Ofilia said because of the selection of documentaries,more intellectual materials, and great
courses. We are trying to find a way to offer these things. The 788 is not bad.We may just need
to talk it up again. Ofilia said she doesn't find Kanopy's interface as easy to navigate, searching
for things isn't easy. They are adding a lot more stuff and changing things this fall.
• Juan asked about the employee safety training. Is that still being organized?
-3Ofilia stated yes, our in-service is September 6th for the Library.We are creating easy-to-read
and follow one page safety documents so we can turn them into posters. That was Justin's idea.
We are going to review all of that on in-service day.We will also go through a walk thru drill of a
lockdown. We have questions and quizzes that relate to that.We will be going through all of the
exits to the building as well.
• Justin asked who among the library staff is capable of unlocking and locking the
doors.
-Ofilia said as she mentioned before,we have no ability to lock the front doors because they are
on a schedule. We are working with the city now to find a way to lock them.We can unlock the
doors anytime,but we cannot lock them.We do have a security gate.We have changed our
procedures for that. The key is there and the gate can easily be locked down. Ofilia said she is the
only one with a master key.
*Kristin mentioned that at some point we had sliding doors on our wish list, and asked
if that is still in the works.
-3Ofilia said that it was a$6000 cost that was rejected last year under a different City Manager.
We did not propose it again this year. The Rec Center was involved as well.We could propose it
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again under Lety's management as the Assistant City Manager for next year and see where it
goes.
• Carla asked what was your meeting with the Girl Scout and her Gold Award about.
-Ofilia said this is the second meeting we have had with Girl Scout. This Scout's project is a
desire to do a book drive for people in bad situations by establishing a library at the Collin
County Children's Advocacy Center. She would like to provide books with more diverse
characters. She wants to add it to the collection at the Children's Advocacy Center. They do not
currently have a library there. She wants to do programming to support those materials.We are
thinking of doing a Screen Free program to support the Screen Strong initiative in May by
providing the books and creating activities they can do without a screen.
• Carla asked if this would be an ongoing thing.
-Ofilia said the book drive is a one-time thing,but the programming doesn't have to be. On the
book drive,her request has to fit the Library policy, and we have to have the money. Most of the
time we run out of money before we run out of great books to buy.
• Carla asked about the acronym PLANT in the meetings list.
-Ofilia stated that is the Public Library Administrators of North Texas. It is a meeting with other
area directors. She said they get together once a month and compare notes.
*Juan asked if there was anything from that meeting Ofilia took away that other
libraries are doing that we should do.
-9Ofilia said it was interesting because they discussed Friends and book sales. Some libraries are
getting away from book sales because they are too much work and don't pay enough. The larger
libraries are not doing these anymore,but the smaller libraries are depending on them. Some large
libraries have foundations and have planned giving,but that is because they have a staff member
dedicated to that. Most said if they have a Friends group,it is usually two or three people doing
all the work. Many of these folks have lots of experience, and it is people from all over the
metroplex. This month,we got to tour the Allen Public Library. If you haven't been there,they
have a huge amphitheater where they do their summer programming. They are about to undergo a
huge renovation and expansion. She said it looks like it is going to be so nice.
*Justin asked about the Meet the Teacher event at Groves Elementary School. He said
he was able to work with Wylie ISD's secretary for the library. She sent out the materials
we gave him to all of the elementary and secondary librarians in the ISD. He asked if the
library keeps a count of their library cards.
-Ofilia said they love the librarian at Groves, Ms. Bach. She invites us to quite a few things.We
also went to the Wylie ISD Back to School Fair where we had quite a few requests for library
cards as well. Ofilia emphasized anytime we are invited,we do our best to get there. It is always a
positive experience.We also have two youth librarians,Andrea and Veronica,that went to the
Wylie ISD school librarian meeting right before school started, and they spoke to them about the
programming here. We like to follow up with them later in the year again.
*Justin said anytime he has had interaction with the librarians, it has been positive, and
they are supportive of the public library. He said he spoke with the teen librarian
specifically and got some materials to encourage more teens to check out books. He has
had some interaction with the Secondary Coordinator at the District level, Dr. Davis, and
he is very on board with supporting the public library and distributing materials.
-3Ofilia thanked Justin for all of his support. She said she thought it was just great. She
mentioned that Amy Hon,the librarian at Wylie High School,used to work for us and might be a
good connection as well.
*Kristin asked Ofilia to tell them more about Screen. Strong.
-3Ofilia said she has been in touch with a Wylie resident, Sandy Williams,who got involved with
an organization called Screen Strong. They are attempting to help parents limit screen time to
prevent addiction and toxicity with screens. Information meetings are tomorrow night at 6pm and
next Wednesday at 6pm. It is an 8-week course starting in September. Having the classes at the
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library will help people to connect with other families doing the same thing. Establishing a
community of like-minded people is part of it.National Screen Free day is in May and we are
trying to coordinate that with an event
♦Toshia asked about the presentation of the Back to the Future event.
-The Abby Award, if you haven't seen the trophy, is a huge very tall trophy. It is named after
Abby, our first therapy dog. It is given to the school with the most participation in summer
reading. They get the trophy for the year.At the end of the year,we pick up the trophy and give a
plaque for their case. We typically present it on the campus of the school that won it. This year
we are presenting the trophy at Old City Park during the Back to the Future event with everyone
in the community there. The winner is a big secret that cannot be told to anyone. The presentation
is on September 17. It is a Saturday. We will be there with some fun library things as well.
*Juan asked for questions or comments. There were no questions or comments.
4.Review upcoming library programs for September 2022.
Everything is coming back.Adult programming really never ends. Cooking with Fall Flavors is coming up with
Chef Sandra Jones. She gives you a list of ingredients so you can cook in your kitchen while you are on Zoom.All
of the clubs are back, and Storytime will be back on September 7.
*Justin said he got flyers and posters for the Teen Club he can distribute. Is there anything I can get to
push out to the elementary schools?
3Ofilia said sure, she would send Justin the PDF.
*Justin added there are two Dungeons and Dragons groups, a new one at Cooper Elementary School.
3Ofilia said Kelsey is in touch with a guy at Wylie High.We have many teens and now adults that are inquiring
about the game. DND has had a resurgence. It is now considered cool.
5.Review the items for a future agenda.
• Timeline for installation on the sorter. We have deadlines for the configuration of the sorter by September
17. They program everything while it is being built. They have the ability to be sure it works before they
deliver it. Once they get the configuration,they will give us an actual installation date.
• Confidentiality of Library Records and Collection Development policy review.We will do a policy review
for Collection Development first. Changes to the state policy may make it necessary for us to add to this
policy.
• KultureCity certifies staff for people with sensory issues. They give you kits like a weighted lap desk and
manipulatives for kids that need to be calmed down if they get overwhelmed in the library. They can give
maps to people with anxiety disorders that pertain to when they go to new places. This is to be sure it
makes their first visit here a positive experience. It does involve some training for the staff.
• Creativebug is like Youtube for Joann's Fabrics. These are high-quality videos for crafts projects.We are
hoping to have these within the next few months.
• Discuss statistics for the 3D printer.
• Ghost Tour and Monster Mash have been mentioned.
• Our next meeting is on September 26.
Kristin asked about puzzle checkout. Ofilia said it was already done.Puzzles and Duplos checkout has been
reinstated starting September 7.
ADJOURNMENT
Justin made the motion to adjourn and Toshi seconded that motion. Meeting adjourned at 8:01 PM.
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Juan Azcarate III, Board President
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09/26/2022 Item WS2.
Smith Public Library (SPL) Card for WISD Students and Families
Draft of proposal given to Dr. Stephen Davis
By Justin Strauch and Martha Verden
justin.strauch@wylieisd.net
1. Goal
a. Every student in Wylie ISD will be given a library card for the Smith Public
Library
2. Solution
a. Parents / guardians are asked to register their students in Skyward every
year. During this registration process, there will be a NEW page or dialogue
box that parents can accept or decline that would automatically register
their child for a library card at the Smith Library. This prompt will also give
parents the chance to register for a library card for themselves.
b. The parents would receive their student's login information in an email.
This information would allow students and parents to access any of the
electronic resources available at SPL. This login would expire at the end of
the academic year unless the student obtains a physical library card.
c. In order to get a physical card, students would need to come into the SPL
with a picture ID.
3. Needs in order to implement solution
a. A page will need to be created in Skyward so when parents register their
students they will be prompted with the choice to get a library card.
b. To register for a city library card you need the following information:
i. Child's First/Middle / Last name
ii. Child's Birthday mm/dd/yyyy
iii. Parent's Driver's license
iv. Street Address / City/Zip Code
v. Parent's Phone
vi. Parent's Email address (We need the info of the responsible party for
those 17 and under.)
1. This information could be auto-filled from existing records in
Skyward.
4. Benefits of solution
a. All WISD students will have access to the following:
i. Physical book collections at SPL.
ii. eBooks and audiobooks
09/26/2022 Item WS2.
iii. Hoopla digital streaming
iv. Kanopy digital streaming (critically acclaimed films and
documentaries)
v. Flipster digital magazines
vi. NoveList Plus (curated booklist for each user)
vii. Creativebug (art, craft, and hobby videos)
viii. Gale Courses
ix. Mango Languages (Amazing! Language learning app.)
1. Includes many languages spoken by student families (e.g.
Urdu, Hindi,Arabic, Pashto, Polish, Vietnamese, Mandarin,
etc.)
x. Research databases that include:
1. Business journals
2. Medical journals and references
3. Genealogy
4. Military service and historical documents
5. Texas history/Wylie news archive
6. Primary/Intermediate / Junior level magazines, books and
essays.
7. Legal database
8. Literary reference
9. STEM journals
b. Students and families will be able participate in SPL programs and clubs:
i. Teen book club
ii. Japanimation (Anime is extremely popular with our students)
iii. Roll for Initiative (Dungeons & Dragons for teens)
1. Teacher sponsored clubs already exist at WHS and Cooper JH
iv. Teen Volunteer program (Great for volunteering hours, key club,
NJHS)
v. Kids book club (1st - 2nd)
vi. Between book club (4th - 6th)
vii. Idea Lab (3rd - 4th)
1. STEAM activities
viii. Storytime for families with children (Infants to 2nd grade)
1. Programs in English and Spanish
c. Students have physical access to:
i. Wi-fi
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09/26/2022 Item WS2.
ii. Cost-per-page printing in black-and-white or color
iii. Access to 3D printers.
1. This costs money but allows high school CAD or modeling
classes to create prototypes of projects.
iv. Scanning / Copying / Faxing
v. STEAM Kits
Summary and Reasoning for proposal
The goal of this project is to promote independent literacy among our Wylie ISD
students and families by encouraging them to visit the Smith Public Library and make use
of all the resources available, both during the school year and throughout the summer.
When we enable our students and their families with literacy from a young age, they are
more likely to develop into thoughtful readers, writers, and citizens. With access to our
city library from a young age, our pre-k and early primary students will have chances for
guided reading. Their families will have tools and support from city librarians. Teens will
have outlets for their curiosity. Soon-to-be graduates will have the research tools to
understand the function and intricacies of any planned path for after high school. The city
and district will have a robust student population that is pushed to embrace learning in all.
its forms.
Thank you for reading through this proposal. Please consider implementing this
for the 2023-2024 academic year.
Questions and Concerns
1. What is the timeline for registration? When can parents register their child
for school?
2. When can Smith Public Library expect the largest influx of applications?
3. Is WISD ok sharing this information? In other words, is there a privacy
policy in place that would hinder the sharing of this info?
4. How would we get the information for the cards?
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09/26/2022 Item WS3.
Monthly Report for the Library Advisory Board
(Based on Weekly Reports sent to City Manager's office every Thursday)
u•ust 19, 2022 - epte ber 21
Attendance at Events:
• Storytimes 626
• Kids Programs 83
• Teen Programs 8
• Adult Programs 39
• Outreach 53
• Business Card Exchange 155
Circulation Statistics:
• Circulation (Check-outs + Renewals)46,019
• Visitors 12,612
• New Borrowers 470
• Drive-Thru Transactions 249
• Number of Holds Processed 4,066
3D Printer Stats:
• FY 17 (July to September) 30
• FY 18 - 147
• FY 19 - 201
• FY 20 - 108
• FY 21 - 124
• FY 22 - 90
Digital Resources Usage:
(Presented by calendar month)
Libby (Overdrive)
August July June May
2022 2022 2022 2022
Unique Users 14,852 14,808 13,994 13,347
Check-Outs 60,017 59,524 56,464 59,350
Holds 25,798 26,186 24,119 21,650
Purchases 1,072 917 701 676
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09/26/2022 Item WS3.
Hoopla
Circulation
Counts by
Month:
Audio Binge Comics Ebooks Movies Music TV Total
May 2022 258 7 79 96 48 22 18 528
June 2022 280 3 80 151 49 29 60 652
July 2022 364 6 91 194 33 38 68 794
Aug 2022 440 5 82 195 76 27 48 873
Kanopy
Stats Visits Pages Plays Minutes
May 2022 588 736 126 4,526
June 2022 1,306 1,861 326 7,669
July 2022 788 1,309 212 4,720
Aug 2022 861 1,599 314 6,477
Plays by Device Tablet Desktop Mobile Television
May 2022 26.2% 22.2% 8.7% 42.9%
June 2022 15.6% 7.4% 48.8% 28.2%
July 2022 52.4% 5.7% 18.9% 23.1
Aug 2022 47.1% 2.5% 29% 21.3%
Meetings/Training Highlights:
• 8/22/22 Ofilia and Lisa met with Carrie Lindsey about Discover Wylie social media.
• 8/22/22 Lisa attended the Chamber's non-profit luncheon.
• 8/22/22 Ofilia attended the Wylie Historical Society meeting.
• 8/29/22 Admin staff met for final FY 22 budget review.
• 8/29/22 Ofilia and Lisa met with a representative from the Haley Library to discuss a
possible partnership with programming.
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09/26/2022 Item WS3.
• 8/30/22 Ofilia and Lisa took You be the Judge Social Media webinar.
• 8/30/22 Ofilia and Lisa finalized the first version of the Library Emergency Operations
Plan.
• 9/1/22 Ofilia, Lisa and Debbie did library card sign-up at Dodd Elementary.
• 9/2/22 Ofilia and Debbie had a phone meeting with the Family Place coordinator.
• 9/14/22 Ofilia and Debbie met with representatives from Family Place to renew our
designation.
• 9/14/22 Ofilia and Veronica attended the monthly Library Garden Committee meeting.
• 9/16/22 Librarians met with Stephen from Ingram, our book vendor, for iPage tips and
tricks.
• 9/16/22 The sorter implementation team met to do their final review of the readiness
guide.
• 9/19/22 Ofilia, Lisa and Cheryl met to discuss the WISD card for every student proposal.
• 9/20/22 Ofilia and Lisa attended the Friends of the Library meeting.
• 9/20/22 Ofilia attended the Texas State Library's new director introductory training.
• 9/20/22 Lisa represented the Friends of the Library at the Credit Union of Texas
Non-Profit Event.
Misc. Information:
• 8/30/22 City of Wylie Health Fair.
• 9/6/22 Library staff in-service day which included an emergency operations overview, a
trip to InSync Exotics and training provided by the Texas Council for Developmental
Disabilities, Emotional Intelligence by Dr. Jada Jackson and Finding Your Zen with
librarian and yoga instructor,Aubrey.
• 9/7/22 Various staff members attended the City's annual in-service training.
• 9/17/22 Ofilia and Debbie participated in the WISD Council of PTAs event where we
announced Tibbals Elementary as the winner of the Abby Award.
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09/26/2022 Item WS5.
Upcoming Library Programs - October 2022
Adults
Preparing for Public Speaking
Tuesday, October 4 @ 6:00 pm
Come brush up on your public speaking skills with a representative from Wylie Wisecrackers
Toastmasters. Learn some helpful tips and tricks to really make your next wedding toast or
public speech shine.
Game On! D&D Character Creation and Basics
Thursday, October 6 @ 6:00 pm
Looking to learn how to play Dungeons and Dragons but not sure where to start? Come learn
about character creation, how the game mechanics work, and get an overall refresher on how to
play.
Game On! D&D for Grown Ups
Thursday, October 13 & 27 @ 5:30 pm
Game On is back with a spooky series for Halloween. This series is aimed at more experienced
players, but all are welcome.
Fall-O-Ween Cookie Decorating
Tuesday, October 18 @ 6:00 p.m.
Get ready for trick-or-treaters and family feasters by learning to decorate cookies to take you
through all your favorite autumn festivities. Presented by Little Lamb Sweets.
Kids
My Very Own Book Club
1st & 2nd graders (6-8 years old) and meets on the designated date from 3:30-4:30pm in the
Multi-Purpose Room.
October 18 & 20
Going Places by Peter Reynolds
BeTween Book Club
4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime
Room.
October 11
The Graveyard Book by Neil Gaiman
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09/26/2022 Item WS5.
Idea Lab
3rd &4th graders (8-10 years old) and meets on the designated date from 3:30-4:30pm in the
Multi-Purpose Room.
October 6
Groovy Lava Lamps
Fall Break Programming:
Scavenger Hunt
Monday, October 10 - Saturday, October 15
Find the images hidden in the Children's Area for a prize. One prize per child per day. This is a
self-directed activity.
Garden Golf Ball Craft
Tuesday, October 11 10:00-11:30am
In the Library Garden
Create a bee, ladybug or any creature you like out of a golf ball!All ages welcome. Supplies are
provided.
LEGO Wednesday
In the Multi-Purpose Room
Wednesday, October 12 2:00-4:O0pm
Your imagination. Our LEGO. Everyone has fun!
Ponyo
In the Multi-Purpose Room
Friday, October 14 2:00-4:OOpm
Come enjoy this Studio Ghibli classic! Suitable for ages 5 and up.
Teens
Teen Book Club
7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read,
discuss what else we've been reading, and snack! The first 30 teens to sign up get a free copy
of the book!
October 13
Not if 1 Save You First by Ally Carter
Japanimation
Our anime and manga club for 7th-12th graders! Join us every month in the storytime room at
6pm to watch anime, chat about manga, do some crafts, and share artwork with each other.
October 20
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09/26/2022 Item WS5.
Roll for the Initiative: SPL's Teen Dungeons & Dragons Group
7th-12th graders only. Registration required. Space may be limited for specific meetings.
Registration opens August 19.
October 6
Campaign 1 (Part 1)
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09/26/2022 Item WS6.
September 2022 Items for Future Agenda:
• Policies up for review
o Confidentiality of Library Records (August)
o Collection Development Policy (additions-September)
• Partnership w/Haley Library in Midland, TX
o Western History & Heritage Photo Display
o Cultural Events November- January
• Next meeting Monday, November 28
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