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09-27-2022 (City Council) Agenda Packet P a g e | 1 Wylie City Council Regular Meeting September 27, 2022 – 6:00 PM Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CALL TO ORDER INVOCATION & PLEDGE OF ALLEGIANCE PRESENTATIONS & RECOGNITIONS PR1. Manufacturing Day 2022. PR2. Hispanic Heritage Month. COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motio n. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Ag enda and will be considered separately. A. Consider, and act upon, the approval of the September 13, 2022 Regular City Council Meeting minutes. B. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of August 31, 2022. C. Consider, and act upon, the City of Wylie Monthly Revenue and Expenditure Report for August 31, 2022. D. Consider, and place on file, the City of Wylie Monthly Investment Report for August 31, 2022. E. Consider, and act upon, Resolution No. 2022-27(R) approving the current Investment Policy as required by the Texas Government Code, Chapter 2256, Public Funds Investment Act, Subchapter A - Authorized Investments for Governmental Entities. F. Consider, and act upon, approving the Debt Management Policy. G. Consider, and act upon, approving the Financial Management Policies. H. Consider, and act upon, a Preliminary Plat for Jericho Village, Lot 1, Block A, establishing one lot on 2.472 acres, located at 511 West Brown Street. I. Consider, and act upon, a Final Plat for Price Addition, being Lot 1, Block A, establishing one lot on 5.856 acres in the City of Wylie Extra Territorial Jurisdiction, located south of 2065 E. FM 544. 1 J. Consider, and act upon, a Final Plat for the Brown and Burns Addition,being a replat of Lot 1 and 2, Block 1, establishing two lots on 0.169 acres, located at 129 and 131 N. Ballard Avenue. K. Consider, and act upon, approval of the demolition of a residential structure in accordance with Ordinance No. 2022-34,property located at 407 N. Ballard within the Downtown Historic District. L. Consider, and act upon, Resolution No. 2022-28(R) of the City Council of the City of Wylie, Texas, to approve the submittal of McMillen Drive, E. FM 544, and Park Boulevard Improvements Projects to Collin County for consideration for their 2022 Collin County Call for City Projects. M. Consider, and act upon, Resolution No. 2022-29(R) of the City of Wylie, Texas finding that Oncor Electric Delivery Company LLC's ("Oncor" or "Company") application to change rates within the City should be denied; finding that the City's reasonable rate case expenses shall be reimbursed by the company; finding that the meeting at which this Resolution is passed is open to the public as required by law;requiring notice of this Resolution to the company and legal counsel. N. Consider, and act upon,the approval of the 2023 Procurement Manual. REGULAR AGENDA 1. Consider,and act upon,Resolution No.2022-30(R)authorizing the City Manager of the City of Wylie,Texas, to execute adoption of the Collin County Hazard Mitigation Action Plan. 2. Consider, and act upon, Ordinance No. 2022-61; amending Wylie's Code of Ordinances, Ordinance No. 2021-17, as amended,Chapter 18 (Animals),Article I(General),to add Section 18-16(Trap-Neuter-Release Feral Cat Program). 3. Consider, and act upon, Ordinance No. 2022-62; amending Wylie's Code of Ordinances, Ordinance No. 2021-17, as amended, Chapter 74 (Offenses and Miscellaneous Provisions) by adding Article XIII (Possession of Catalytic Converter); defining terms for the article and prohibiting the possession of catalytic converters. 4. Consider, and act upon, Ordinance No. 2022-63 amending Ordinance No. 2021-43, which established the budget for fiscal year 2021-2022;providing for repealing,savings and severability clauses;and providing for an effective date of this ordinance. 5. Consider, and act upon, Ordinance No. 2022-64 amending Ordinance No. 2021-43, which established the budget for fiscal year 2021-2022;providing for repealing,savings and severability clauses;and providing for an effective date of this ordinance. WORK SESSION WS 1. Discuss Downtown Traffic Analysis Results -Pedestrian and Traffic Analysis. RECONVENE INTO REGULAR SESSION EXECUTIVE SESSION Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. Page 12 2 ES 1. Consider the sale or acquisition of properties located at Ballard/Brown, Brown/Eubanks, FM 1378/Parker, FM 544/Cooper, FM 544/Sanden, Jackson/Oak, Regency/Steel, State Hwy 78/Alanis, and State Hwy 78/Brown. Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision(1). ES2. Deliberation regarding commercial or financial information that the WEDC has received from a business prospect and to discuss the offer of incentives for Projects 2013-9a, 2017-6a, 2020-11b, 2021-2d, 2021-4a, 2021-5a, 2021-6a, 2021-6c, 2021-8a, 2021-9a, 2021-9b, 2021-9e, 2021-9f, 2021-11a, 2021-12a, 2021-12b, 2022-la, 2022-4d, 2022-7a, 2022-7b, 2022-7c, 2022-9a, and 2022-9b. Sec. 551.074.PERSONNEL MATTERS; CLOSED MEETING. (a)This chapter does not require a governmental body to conduct an open meeting: (1)to deliberate the appointment,employment, evaluation,reassignment,duties,discipline, or dismissal of a public officer or employee; or (2)to hear a complaint or charge against an officer or employee. (b)Subsection(a)does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. ES3. Discuss the evaluation of the City Manager. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on September 23,2022 at 5:00 p.m. on the outside bulletin board at Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. Page 13 3 If during the course of the meeting covered by this notice, the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the City Council at the date, hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.072—Discussing purchase, exchange,lease or value of real property. § 551.074—Discussing personnel or to hear complaints against personnel. § 551.087—Discussing certain economic development matters. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 14 4 09/27/2022 Item A. Wylie City Council CITY OF AGENDA REPORT Department: City Secretary Account Code: Prepared By: Stephanie Storm Subject Consider, and act upon,the approval of the September 13, 2022 Regular City Council Meeting minutes. Recommendation Motion to approve Item as presented. Discussion The minutes are attached for your consideration. 5 09/27/2022 Item A. Wylie City Council Regular Meeting Minutes September 13,2022—6:00 PM Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY OF CALL TO ORDER Mayor Matthew Porter called the regular meeting to order at 6:01 p.m. The following City Council members were present: Councilman David R. Duke, Councilman Dave Strang(7:49), Mayor pro tern Jeff Forrester, Councilman Scott Williams, and Councilman Garrett Mize. Councilman Timothy T. Wallis was absent. City Manager Brent Parker; Deputy City Manager Renae 011ie; Assistant City Manager Lety Yanez; Police Lieutenant Jeff Callan;Finance Director Melissa Beard;Fire Chief Brandon Blythe;Interim Director of Community Services Jasen Haskins; Public Information Officer Craig Kelly; Public Works Director Tommy Weir; Parks and Recreation Director Carmen Powlen; City Engineer Tim Porter; Utility Billing Supervisor Orie Cross; Project Engineer Jenneen Elkhalid; Purchasing Manager Glenna Hayes; City Secretary Stephanie Storm; and various support staff. INVOCATION& PLEDGE OF ALLEGIANCE Mayor Porter requested a moment of silence for Mrs. Lacie Moore. Mayor pro tern Forrester led the invocation and Councilman Williams led the Pledge of Allegiance. PRESENTATIONS &RECOGNITIONS PR1. Proclaiming American Legion Day. Mayor Porter presented a proclamation proclaiming September 16,2022,as American Legion Day in Wylie,Texas. Members of American Legion Hale-Combest Post 315 were present to accept the Proclamation.Evy Seddig,Wylie East High School student,and Lynn Fagerstrom,City of Wylie HR Risk Administrator,presented American Legion Hale-Combest Post 315 with a community art project of the American Legion Poppy. PR2. Presentation of 2022 Platinum dotCOMM Award. Mayor Porter presented Craig Kelly with the 2022 Platinum dotCOMM Award. PR3. Proclaiming Constitution Week. Mayor Porter presented a proclamation proclaiming September 17-23,2022 as Constitution Week in Wylie,Texas. Sharon Hogue-Ali,representing the Daughters of the American Revolution Blackland Prairie Chapter,was present to accept the Proclamation. PR4. Proclaiming National Stepfamily Day. Mayor Porter presented a proclamation proclaiming September 16, 2022, as National Stepfamily Day in Wylie, Texas.Members of the Council were present to accept the Proclamation. Page I1 6 09/27/2022 Item A. PR5. Recognizing National Payroll Week. Mayor Porter recognized National Payroll Week in Wylie,Texas. COMMENTS ON NON-AGENDA ITEMS No citizens were present wishing to address Council on non-agenda items. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon,the approval of August 23,2022,Regular City Council Meeting minutes. B. Consider,and act upon,approval of the Park Event Application from Wylie High School PTSA,a non- profit organization,to hold the Pirate Dash-Fun Run and 5K at Founders Park on April 15,2023. C. Consider, and act upon,approval of the Park Event Application from Fancyberriesco representative, Jazmine Garcia,to host the Fancy Mart Art Market event at Olde City Park on Saturday,November 5,2022. D. Consider, and act upon, a Final Plat of Butler Estates Addition, being a replat of Lot 6, establishing two ETJ lots on 5.005 acres in the City of Wylie Extra Territorial Jurisdiction,located at 1856 Butler Drive. E. Consider, and act upon, Resolution No. 2022-26(R) authorizing the City Manager to execute an Interlocal Public Transit Service Agreement with the Dallas Area Rapid Transit. F. Consider, and act upon, Modification No. 1 to Wylie Contract #W2021-76-A for Employee Medical, Dental, and Rx Benefits with Cigna Health and Life Insurance Company in an estimated annual amount of$350,000.00; and authorizing the City Manager to execute any necessary documents. G. Consider,and act upon,the approval of Modification No.2 to an Interlocal Agreement for Jail Services for Class "C" Misdemeanors with Collin County Detention Facility, Collin County, Texas, in an estimated annual amount of $3,000.00 through an Interlocal Agreement, and authorizing the City Manager to execute any necessary documents. H. Consider, and act upon, the approval of Modification No. 1 to an Interlocal Agreement with Collin County Environmental Health Care Services to provide public health functions in the estimated annual amount of$48,368.00; and authorizing the City Manager to execute any necessary documents. Council Action A motion was made by Councilman Williams, seconded by Councilman Duke, to approve Consent Agenda as presented. A vote was taken and the motion passed 5-0 with Councilman Wallis and Strang absent. REGULAR AGENDA 1. Consider, and act upon, the submission of an Official Ballot for the Texas Municipal League Intergovernmental Risk Pool Board of Trustees Elections. Page I 7 09/27/2022 Item A. Council Action A motion was made by Mayor pro tern Forrester, seconded by Councilman Williams, to cast the City's ballot for the election to the TML Intergovernmental Risk Pool Board of Trustees to Allison Heyward for Place 6, Mary Dennis for Place 7, Mike Land for Place 8, and Opal Mauldin-Jones for Place 9. A vote was taken and the motion passed 5-0 with Councilmen Wallis and Strang absent. 2. Consider,and act upon,Ordinance No.2022-60 amending Wylie's Code of Ordinances,Ordinance No. 2021-17 as amended,Appendix C (Wylie Comprehensive Fee Schedule), Section I (Water and Sewer Fees),Subsection A(Water and Sewer Service Deposit; Meter and Connection Fee),and Subsection X (Water and Sewer Tap Fees). Staff Comments Utility Billing Supervisor Cross addressed Council stating staff is requesting to update the water meter and sewer tap fees. The City is currently charging the old master meter fees and since upgrading to the new AMI system, the fees for the City to purchase new meters are substantially higher. Council Action A motion was made by Councilman Mize, seconded by Councilman Williams, to approve Item 2 as presented. A vote was taken and the motion passed 5-0 with Councilmen Wallis and Strang absent. EXECUTIVE SESSION Mayor Porter convened the Council into Executive Session at 6:37 p.m. Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. ES1. Discuss properties regarding the E.FM 544 Capital Improvements Project. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. Mayor Porter reconvened the Council into Open Session at 6:46 p.m. Mayor Porter announced that he was recessing the Council to attend the vigil of Lacie Moore and would be returning. Councilman Strang took his seat at the dais at 7:49 p.m. RECONVENE INTO REGULAR SESSION Mayor Porter reconvened the Council into Regular Session at 8:05 p.m. EXECUTIVE SESSION Mayor Porter convened the Council into Executive session at 8:05 p.m. ES2. Consider the sale or acquisition of properties located at Ballard/Brown, Brown/Eubanks, FM 1378/Parker,FM 544/Cooper,FM 544/Sanden,Jackson/Oak,Regency/Steel,State Hwy 78/Alanis,and State Hwy 78/Brown. Page 13 8 09/27/2022 Item A. Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting: (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay,or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision(1). ES3. Deliberation regarding commercial or financial information that the WEDC has received from a business prospect and to discuss the offer of incentives for Projects: 2013-9a,2017-6a,2020-11b,2021- 2d, 2021-4a, 2021-5a, 2021-6a, 2021-6c, 2021-8a, 2021-9a, 2021-9e, 2021-9f, 2021-11a, 2021-12a, 2021- 12b, 2022-la, 2022-4d,2022-7a, 2022-7b, and 2022-7c. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. Mayor Porter reconvened the Council into Open Session at 9:04 p.m. WORK SESSION Mayor Porter convened the Council into Work Session at 9:04 p.m. WS1. Discuss the status of the creation of Tax Increment Reinvestment Zones within the City of Wylie. Natalie Moore and David Pettit addressed Council giving a Tax Increment Reinvestment Zone Update including TIRZ Creation Process;review of the proposed boundaries including All Development,TIRZ#1 (West),and TIRZ #2 (East); taxable value analysis; and next steps. Council comments and questions included questions regarding public improvement and Chapter 380 agreements, recommendations for dollar amounts allocated, Senate Bill 2,recommendations for the number of TIRZ,projected incremental taxable value,boundary location for TIRZ 1,explanation of where the money comes from for the TIRZ, concerns expressed regarding the General Fund budget as the City approaches build-out, look at specific areas instead of east and west,can the boundaries or percentages be changed once the ordinance is passed,when are TIRZ funds used. Council did request that an analysis be brought back at a future meeting taking the tax rate into account. RECONVENE INTO REGULAR SESSION Mayor Porter reconvened the Council into Regular Session at 10:18 p.m. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Storm read the caption to Ordinance No. 2022-60 into the official record. ADJOURNMENT A motion was made by Councilman Strang, seconded by Councilman Duke, to adjourn the meeting at 10:20 p.m. A vote was taken and the motion passed 6-0 with Councilman Wallis absent. 0°'age: 14 9 09/27/2022 Item A. Matthew Porter,Mayor ATTEST: Stephanie Storm, City Secretary Page I 10 09/27/2022 Item B. Wylie City Council CITY OF AGENDA REPORT Department: WEDC Account Code: Prepared By: Jason Greiner Subject Consider,and place on file,the monthly Revenue and Expenditure Report for the Wylie Economic Development Corporation as of August 31, 2022. Recommendation Motion to approve the Item as presented. Discussion The Wylie Economic Development Corporation (WEDC) Board of Directors approved the attached financials on September 21,2022. 09/27/2022 Item B. E 0 HE August Rev/Exp Report DEVELOP E I Account Summary For Fiscal: 2021-2022 Period Ending: 08/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund:111-WYLIE ECONOMIC DEVEL CORP Revenue Category:400-Taxes 111 4000 40210 SALES TAX 3,789,966.00 3,789,966.00 429,696.16 3,084,742.15 -705,223.85 18.61% Category:400-Taxes Total: 3,789,966.00 3,789,966.00 429,696.16 3,084,742.15 -705,223.85 18.61% Category:460-Interest Income 111 4000 46110 ALLOCATED INTEREST EARNINGS 6,000.00 6,000.00 0.00 6,639.16 639.16 110.65% Category:460-Interest Income Total: 6,000.00 6,000.00 0.00 6,639.16 639.16 10.65% Category:480-Miscellaneous Income 111 4000 48110 RENTAL INCOME 132,240.00 132,240.00 11,755.00 122,435.00 -9,805.00 7.41% 111.4000 48410 MISCELLANEOUS INCOME 0.00 0.00 0.00 1,544.96 1,544.96 0.00% 111 4000 48430 GAIN/(LOSS)SALE OF CAP ASSETS 2,601,116.00 2,601,116.00 0.00 -70,386.08 -2,671,502.08 102.71% Category:480-Miscellaneous Income Total: 2,733,356.00 2,733,356.00 11,755.00 53,593.88 -2,679,762.12 98.04% Category:490-Transfers In&Other Financing Sources 111 4000 4932') BANK NOTE PROCEEDS 0.00 16,216,000.00 0.00 16,216,000.00 0.00 0.00% Category:490-Transfers In&Other Financing Sources Total: 0.00 16,216,000.00 0.00 16,216,000.00 0.00 0.00% Revenue Total: 6,529,322.00 22,745,322.00 441,451.16 19,360,975.19 -3,384,346.81 14.88% Expense Category:510-Personnel Services 111 5611-51110 SALARIES 286,558.00 286,558.00 22,960.83 250,966.90 35,591.10 12.42% 111 5611-51130 OVERTIME 0.00 0.00 0.00 222.52 -222.52 0.00% 111 5611 51140 LONGEVITY PAY 729.00 729.00 0.00 724.00 5.00 0.69% 111 5611 51110 TMRS 44,530.00 44,530.00 3,524.04 38,552.00 5,978.00 13.42% 111 5611 51410 HOSPITAL&LIFE INSURANCE 49,304.00 49,304.00 3,836.94 35,325.50 13,978.50 28.35% 111 5611-51420 LONG-TERM DISABILITY 1,707.00 1,707.00 0.00 357.36 1,349.64 79.07% 1)1 5611 51440 FICA 18,623.00 18,623.00 1,298.95 14,365.82 4,257.18 22.86% 111 5611 51450 MEDICARE 4,355.00 4,355.00 303.78 3,359.69 995.31 22.85% 111 5611 51470 WORKERS COMP PREMIUM 378.00 390.56 0.00 390.55 0.01 0.00% 1)1 5611 51480 UNEMPLOYMENT COMP(TWC) 1,080.00 1,080.00 0.23 40.29 1,039.71 96.27% Category:510-Personnel Services Total: 407,264.00 407,276.56 31,924.77 344,304.63 62,971.93 15.46% Category:520-Supplies 111 5611-52010 OFFICE SUPPLIES 5,000.00 5,000.00 259.04 3,926.77 1,073.23 21.46% 111 5611 52040 POSTAGE&FREIGHT 300.00 300.00 0.00 71.70 228.30 76.10% 111 5611-52810 FOOD SUPPLIES 6,100.00 6,100.00 183.06 3,186.32 2,913.68 47.77% Category:520-Supplies Total: 11,400.00 11,400.00 442.10 7,184.79 4,215.21 36.98% Category:540-Materials for Maintenance 111 5611-54610 FURNITURE&FIXTURES 2,500.00 9,258.00 0.00 8,958.50 299.50 3.24% 111 5611 54810 COMPUTER HARD/SOFTWARE 5,500.00 5,500.00 125.00 4,249.99 1,250.01 22.73% Category:540-Materials for Maintenance Total: 8,000.00 14,758.00 125.00 13,208.49 1,549.51 10.50% Category:560-Contractual Services 111 5611-56030 INCENTIVES 1,043,973.00 1,043,973.00 30,073.34 324,714.18 719,258.82 68.90% 111 5611 56040 SPECIAL SERVICES 118,156.00 4,482,539.00 20,258.52 2,219,218.45 2,263,320.55 50.49% 111 5611 56080 ADVERTISING 129,100.00 129,100.00 18,650.00 69,859.47 59,240.53 45.89% 111 5613 56090 COMMUNITY DEVELOPMENT 52,050.00 52,050.00 13,850.00 44,479.94 7,570.06 14.54% 111 5611 56110 COMMUNICATIONS 6,400.00 6,400.00 394.00 4,621.44 1,778.56 27.79% 111 5611 56180 RENTAL 27,000.00 27,000.00 2,250.00 22,500.00 4,500.00 16.67% 111 5611 56210 TRAVEL&TRAINING 74,600.00 74,600.00 5,555.25 50,643.36 23,956.64 32.11% 111 5611 562`,0 DUES&SUBSCRIPTIONS 39,810.00 56,010.00 4,221.99 54,421.66 1,588.34 2.84% 111 5611 56310 INSURANCE 6,303.00 6,303.00 0.00 5,458.01 844.99 13.41% 111 5611 56510 AUDIT&LEGAL SERVICES 33,000.00 33,000.00 3,463.50 17,434.00 15,566.00 47.17% 9/12/2022-.29 07 PM Page 1 of 4 12 09/27/2022 Item B. Budget Report For Fiscal:2021-2022 Period Ending:08/31/2022 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 111 5611 56570 ENGINEERING/ARCHITECTURAL 87,500.00 262,800.00 11,160.00 137,552.55 125,247.45 47.66% 111 5611 56610 UTILITIES-ELECTRIC 2,400.00 2,400.00 237.55 1,770.87 629.13 26.21% Category:560-Contractual Services Total: 1,620,292.00 6,176,175.00 110,114.15 2,952,673.93 3,223,501.07 52.19% Category:570-Debt Service&Capital Replacement 111 5611 57410 PRINCIPAL PAYMENT 694,127.33 5,443,700.71 46,780.39 4,994,183.09 449,517.62 8.26% 111 5611 57415 INTEREST EXPENSE 315,135.79 391,235.38 55,886.08 282,471.56 108,763.82 27.80% Category:570-Debt Service&Capital Replacement Total: 1,009,263.12 5,834,936.09 102,666.47 5,276,654.65 558,281.44 9.57% Category:580-Capital Outlay 111 5611 58110 LAND-PURCHASE PRICE 0.00 4,142,718.16 154,225.57 4,053,970.42 88,747.74 2.14% 111 5611 58210 STREETS&ALLEYS 2,175,000.00 0.00 0.00 0.00 0.00 0.00% 111 5611 58995 CONTRA CAPITAL OUTLAY 0.00 0.00 -159,325.57 -4,054,591.91 4,054,591.91 0.00% Category:580-Capital Outlay Total: 2,175,000.00 4,142,718.16 -5,100.00 -621.49 4,143,339.65 100.02% Expense Total: 5,231,219.12 16,587,263.81 240,172.49 8,593,405.00 7,993,858.81 48.19% Fund:111-WYLIE ECONOMIC DEVEL CORP Surplus(Deficit): 1,298,102.88 6,158,058.19 201,278.67 10,767,570.19 4,609,512.00 -74.85% Report Surplus(Deficit): 1,298,102.88 6,158,058.19 201,278.67 10,767,570.19 4,609,512.00 -74.85% 9/12/2022 2 29 0/pm Page 2 of 4 13 09/27/2022 Item B. Budget Report For Fiscal:2021-2022 Period Ending:08/31/2022 Group Summary Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund:111-WYLIE ECONOMIC DEVEL CORP Revenue 400-Taxes 3,789,966.00 3,789,966.00 429,696.16 3,084,742.15 -705,223.85 18.61% 460-Interest Income 6,000.00 6,000.00 0.00 6,639.16 639.16 10.65% 480-Miscellaneous Income 2,733,356.00 2,733,356.00 11,755.00 53,593.88 -2,679,762.12 98.04% 490-Transfers In&Other Financing Sources 0.00 16,216,000.00 0.00 16,216,000.00 0.00 0.00% Revenue Total: 6,529,322.00 22,745,322.00 441,451.16 19,360,975.19 -3,384,346.81 14.88% Expense 510-Personnel Services 407,264.00 407,276.56 31,924.77 344,304.63 62,971.93 15.46% 520-Supplies 11,400.00 11,400.00 442.10 7,184.79 4,215.21 36.98% 540-Materials for Maintenance 8,000.00 14,758.00 125.00 13,208.49 1,549.51 10.50% 560-Contractual Services 1,620,292.00 6,176,175.00 110,114.15 2,952,673.93 3,223,501.07 52.19% 570-Debt Service&Capital Replacement 1,009,263.12 5,834,936.09 102,666.47 5,276,654.65 558,281.44 9.57% 580-Capital Outlay 2,175,000.00 4,142,718.16 -5,100.00 -621.49 4,143,339.65 100.02% Expense Total: 5,231,219.12 16,587,263.81 240,172.49 8,593,405.00 7,993,858.81 48.19% Fund:111-WYLIE ECONOMIC DEVEL CORP Surplus(Deficit): 1,298,102.88 6,158,058.19 201,278.67 10,767,570.19 4,609,512.00 -74.85% Report Surplus(Deficit): 1,298,102.88 6,158,058.19 201,278.67 10,767,570.19 4,609,512.00 -74.85% 9/12/2022 329:07 PM Page 3 of 4 14 09/27/2022 Item B. Budget Report For Fiscal:2021-2022 Period Ending:08/31/2022 Fund Summary Variance Original Current Period Fiscal Favorable Fund Total Budget Total Budget Activity Activity (Unfavorable) 111-WYLIE ECONOMIC DEVEL COR 1,298,102.88 6,158,058.19 201,278.67 10,767,570.19 4,609,512.00 Report Surplus(Deficit): 1,298,102.88 6,158,058.19 201,278.67 10,767,570.19 4,609,512.00 9/12/2022:I. 29 0/PM Page 4 of 4 15 09/27/2022 Item B. Wylie Economic Development Corporation Statement of Net Position As of August 31, 2022 Assets Cash and cash equivalents $ 10,663,562.08 Receivables $ 40,000.00 Note 1 Inventories $ 16,189,368.61 Prepaid Items $ - Total Assets $ 26,892,930.69 Deferred Outflows of Resources Pensions $ 75,630.55 Total deferred outflows of resources $ 75,630.55 Liabilities Accounts Payable and other current liabilities $ 14,677.66 Unearned Revenue $ 1,200.00 Note 2 Non current liabilities: Due within one year $ 88,845.68 Note 3 Due in more than one year $ 16,255,182.25 Total Liabilities $ 16,359,905.59 Deferred Inflows of Resources Pensions $ (45,385.41) Total deferred inflows of resources $ (45,385.41) Net Position Net investment in capital assets $ - Unrestricted $ 10,563,270.24 Total Net Position $ 10,563,270.24 Note 1: Includes incentives in the form of forgivable loans for$40,000(LUV-ROS) Note 2: Deposits from rental property Note 3: Liabilities due within one year includes compensated absences of$32,301 16 09/27/2022 Item B. WYLI E ECO�0 IC DEN/ ' .T Balance Sheet Account Summary As Of 08/31/2022 Account Name Balance Fund:111-WYLIE ECONOMIC DEVEL CORP Assets 12;1m,,.10.01-101.10- CLAIM ON CASH AND CASH EQUIV. 10,647,881.29 1111000-1.0115 CASH-WEDC-INWOOD 0.00 11.1-1-000401,15 ESCROW 0.00 111-1000-10130 DEPOSITS 2,000.00 11 .•I1000-10198 OTHER-MISC CLEARING 0.00 111-1000-10 34^1 TEXPOOL 0.00 111 1000.10343 LOGIC 0.00 111-1000-1.0481 INTEREST RECEIVABLE 0.00 1,,1:1-100Q-1=L5`1,,1 ACCTS REC-MISC 0.00 11.1-1000-1:1517 ACCTS REC-SALES TAX 0.00 111-1000-1.281.0 LEASE PAYMENTS RECEIVABLE 0.00 111-1000-12950 LOAN PROCEEDS RECEIVABLE 0.00 1.11 1000 12996 LOAN RECEIVABLE 0.00 1.1.1-1000-12997 ACCTS REC-JTM TECH 0.00 11.14000 12998 ACCTS REC-FORGIVEABLE LOANS 40,000.00 111-1000 141.1.2 INVENTORY-MATERIAL/SUPPLY 0.00 111-1000-141J.6 INVENTORY-LAND&BUILDINGS 16,189,368.61 111_101)0-14:118 INVENTORY-BAYCO/SANDEN BLVD 0.00 1:11-1000-14310 PREPAID EXPENSES-MISC 0.00 11.11.000-14410 DEFERRED OUTFLOWS 698,867.00 Total Assets: 27,578,116.90 27,578,116.90 Liability 1,11-2000-20110 FEDERAL INCOME TAX PAYABLE 0.00 111-2000-2011.1 MEDICARE PAYABLE 0.00 111-2000-20112 CHILD SUPPORT PAYABLE 0.00 111-2000-20113 CREDIT UNION PAYABLE 0.00 1:11-2000-201l4 IRS LEVY PAYABLE 0.00 1.11-2000-20115 NATIONWIDE DEFERRED COMP 0.00 111-2000-201.16 HEALTH INSUR PAY-EMPLOYEE 5,550.79 111-2 0 0 0-2 0 1 17 TMRS PAYABLE 0.00 111.2000-20118 ROTH IRA PAYABLE 0.00 111-2000-2011.9 WORKERS COMP PAYABLE 0.00 111 2 000-2 012 0 FICA PAYABLE 0.00 111-2000-20121 TEC PAYABLE 0.00 1:11-•2000-20122 STUDENT LOAN LEVY PAYABLE 0.00 111-.2000-20123 ALIMONY PAYABLE 0.00 1:11-2000-2.01.24 BANKRUPTCY PAYABLE 0.00 1.11-2000-20:125 VALIC DEFERRED COMP 0.00 11.1-2000-20126 ICMA PAYABLE 0.00 1112000-20127 EMP.LEGAL SERVICES PAYABLE 0.00 111-2000-20130 FLEXIBLE SPENDING ACCOUNT 8,937.28 111-2000-20131 EDWARD JONES DEFERRED COMP 0.00 111 2000-70132 EMP CARE FLITE 12.00 111-2000-20133 Unemployment Comp Payable 6.45 111,-2000-20111. ACCRUED WAGES PAYABLE 0.00 111-2000-20180 ADDIT EMPLOYEE INSUR PAY 171.14 111 2000-20199 MISC PAYROLL PAYABLE 0.00 111-.2000-20201 AP PENDING 0.00 111-2000-2021.0 ACCOUNTS PAYABLE 0.00 111-.2000-20530 PROPERTY TAXES PAYABLE 0.00 111-2000-20540 NOTES PAYABLE 698,867.00 1112000-20810 DUE TO GENERAL FUND 0.00 9/1.2/2022 2:34:01 €ail Pdqc 1 vY 3 17 09/27/2022 Item B. Balance Sheet As Of 08/31/2022 Account Name Balance 111 2000-222711 DEFERRED INFLOW 0.00 2noo 22275 DEF INFLOW-LEASE PRINCIPAL 0.00 111 2000 22 Z80 DEFERRED INFLOW-LEASE INT 0.00 111 2000 22915 RENTAL DEPOSITS 1,200.00 Total Liability: 714,744.66 Equity 111 300C)34110 FUND BALANCE-RESERVED 0,00 111 3000 34000 FUND BALANCE-UNRESERV/UNDESIG 16,095,802.05 Total Beginning Equity: 16,095,802.05 Total Revenue 19,360,975.19 Total Expense 8,593,405.00 Revenues Over/Under Expenses 10,767,570.19 Total Equity and Current Surplus(Deficit): 26,863,372.24 Total Liabilities,Equity and Current Surplus(Deficit): 27,578,116.90 18 09/27/2022 Item B. Balance Sheet As Of 08/31/2022 Account Name Balance Fund:922-GEN LONG TERM DEBT(WEDC) Assets 922.1000-10312 GOVERNMENT NOTES 0.00 922-1000-1.8110 LOAN-WEDC 0.00 922-1000-18120 LOAN-BIRMINGHAM 0.00 9 2 2-1000-18 2 1 0 AMOUNT TO BE PROVIDED 0.00 922-1000-18220 BIRMINGHAM LOAN 0.00 922-1000-19050 DEF OUTFLOW TMRS CONTRIBUTIONS 39,535.29 922-1000-190,,5i_, DEF OUTFLOW SDBF CONTRIBUTIONS 3,027.00 922-1000-19075 DEF OUTFLOW-INVESTMENT EXP -37,953.52 922-1000-19100 DEF OUTFLOW-ACT EXP/ASSUMP 71,021.78 922-1000-19125 (GAIN)/LOSS ON ASSUMPTION CHGS -44,574.41 922.1000-10126 DEF INFLOW SDBF CONTRIBUTIONS -811.00 Total Assets: 30,245.14 30,245.14 Liability 927-2.000-20310 COMPENSATED ABSENCES PAYABLE 0.00 922-2000-20311 COMP ABSENCES PAYABLE-CURRENT 32,300.82 ,222-2000-21410 ACCRUED INTEREST PAYABLE 9,604.44 922-2000-28205 WEDC LOANS/CURRENT 46,940.42 92.2--2000-28220 BIRMINGHAM LOAN 0.00 922-2000-2823C) INWOOD LOAN 0.00 922-2000-28232 ANB LOAN/EDGE 0.00 922-2000-28233 ANB LOAN/PEDDICORD WHITE 0.00 922-2000-28734 ANB LOAN/RANDACK HUGHES 0.00 922-2000-28235 ANB LOAN 0.00 922.2000-282 36 ANB CONSTRUCTION LOAN 0.00 922-2000-28237 ANB LOAN/WOODBRIDGE PARKWAY 0.00 9222000-28238 ANB LOAN/BUCHANAN 0.00 922-2000-28239 ANB LOAN/JONES:HOBART PAYOFF 0.00 922-2000-28240 HUGHES LOAN 0.00 92.2-2000-28242 ANB LOAN/HWY 78:5TH ST REDEV 0.00 000-28245 ANB LOAN/DALLAS WHIRLPOOL 0.00 922-2000-282.46 GOVCAP LOAN/KIRBY 7,846,537.60 922-2000--28247 JARRARD LOAN 144,081,16 922-2000-28248 GOVCAP LOAN/SERIES 2022 8,067,548.32 922-2000-28250 CITY OF WYLIE LOAN 0.00 922-2000-28260 PRIME KUTS LOAN 0.00 ,9/2-2000--28270 BOWLAND/ANDERSON LOAN 0.00 922-2000-282.80 CAPITAL ONE CAZAD LOAN 0.00 922-2 00,0-2a 290 HOBART/COMMERCE LOAN 0.00 922-2000-29150 NET PENSION LIABILITY 185,989.17 922-2000-29151 SDBF LIABILITY 11,026.00 Total Liability: 16,344,027.93 Equity 922--300CI-34„591 FUND BALANCE-UNRESERV/UNDESIG -4,971,701.88 922-3000-3590C) UNRESTRICTED NET POSITION -120,264.00 Total Beginning Equity: -5,091,965.88 Total Revenue -16,216,000.00 Total Expense -4,994,183.09 Revenues Over/Under Expenses -11,221,816.91 Total Equity and Current Surplus(Deficit): -16,313,782.79 Total Liabilities,Equity and Current Surplus(Deficit): 30,245.14 9/1.2/202.2 2:34:01 P81 Pdge 3 of 19 09/27/2022 Item B. Wylie Economic Development Corporation SALES TAX REPORT August 31, 2022 BUDGETED YEAR DIFF % DIFF MONTH FY 2019 FY 2020 FY 2021 FY 2022 21 vs.22 21 vs. 22 DECEMBER $ 214,867.15 $ 226,663.94 $ 235,381.33 $ 263,577.66 $ 28,196.33 11.98% JANUARY $ 223,749.61 $ 218,520.22 $ 262,263.52 $ 326,207.92 $ 63,944.40 24.38% FEBRUARY $ 307,366.66 $ 362,129.18 $ 456,571.35 $ 417,896.79 $ (38,674.56) -8.47% MARCH $ 208,222.32 $ 228,091.34 $ 257,187.91 $ 305,605.50 $ 48,417.59 18.83% APRIL $ 182,499.53 $ 203,895.57 $ 221,881.55 $ 265,773.80 $ 43,892.25 19.78% MAY $ 274,299.18 $ 289,224.35 $ 400,371.70 $ 401,180.20 $ 808.50 0.20% JUNE $ 234,173.88 $ 239,340.35 $ 290,586.92 $ 343,371.26 $ 52,784.34 18.16% JULY $ 215,107.94 $ 296,954.00 $ 314,559.10 $ 331,432.86 $ 16,873.76 5.36% AUGUST $ 283,602.93 $ 325,104.34 $ 390,790.76 $ 429,696.16 $ 38,905.40 9.96% SEPTEMBER $ 243,048.40 $ 259,257.89 $ 307,681.15 $ - $ - 0.00% OCTOBER $ 224,875.38 $ 249,357.02 $ 326,382.38 $ - $ - 0.00% NOVEMBER $ 308,324.41 $ 384,953.89 $ 411,813.32 $ - $ - 0.00% Sub-Total $ 2,920,137.37 $ 3,283,492.09 $ 3,875,470.98 $ 3,084,742.14 $ 255,148.01 11.13% Total $ 2,920,137.37 $ 3,283,492.09 $ 3,875,470.98 $ 3,084,742.14 $ 255,148.01 11.13% WEDC Sales Tax Analysis $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 2021 $200,000 is 2022 $150,000 $100,000 $50,000 $0 peg a�a �� t �� a� �e �� ` mot p� e, P "**Sales Tax collections typically take 2 months to be reflected as Revenue. SlsTx receipts are then accrued back 2 months. Example:August SIsTx Revenue is actually June SIsTx and is therefore the 9th allocation in FY22. 20 09/27/2022 Item C. Wylie City Council CITY OF AGENDA REPORT Department: Finance Account Code: Prepared By: Melissa Beard Subject Consider, and act upon,the City of Wylie Monthly Revenue and Expenditure Report for August 31,2022. Recommendation Motion to accept the item as presented. Discussion The Finance Department has prepared the attached reports for the City Council as required by the City Charter. 21 09/27/2022 Item C. CITY OF WYLIE MONTHLY FINANCIAL REPORT August 31,2022 ANNUAL CURRENT YTD ACTUAL Benchmark BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67% ACCOUNT DESCRIPTION 2021-2022 2021-2022 2021-2022 OF BUDGET GENERAL FUND REVENUE SUMMARY TAXES 35,752,468 886,352 34,218,172 95.71% A FRANCHISE FEES 2,896,800 145,358 2,424,736 83.70% B LICENSES AND PERMITS 1,079,430 109,033 1,281,881 118.76% C INTERGOVERNMENTAL REV. 2,673,532 108,896 2,552,325 95.47% SERVICE FEES 4,008,588 465,855 3,539,126 88.29% D COURT FEES 248,950 24,764 284,800 114.40% E INTEREST INCOME 25,000 51,941 124,809 499.24% F MISCELLANEOUS INCOME 289,339 38,313 447,918 154.81% OTHER FINANCING SOURCES 2,488,645 100 5,523,139 221.93% G REVENUES 49,462,752 1,830,612 50,396,906 101.89% USE OF FUND BALANCE 0 0 0 0.00% USE OF CARRY-FORWARD FUNDS 1,432,653 NA NA NA H TOTAL REVENUES 50,895,405 1,830,612 50,396,906 99.02% GENERAL FUND EXPENDITURE SUMMARY CITY COUNCIL 97,263 3,630 43,026 44.24% CITY MANAGER 1,329,836 89,674 1,089,043 81.89% CITY SECRETARY 388,450 21,590 278,088 71.59% CITY ATTORNEY 170,000 23,452 163,324 96.07% FINANCE 1,221,631 64,893 1,055,650 86.41% FACILITIES 978,273 87,670 711,484 72.73% MUNICIPAL COURT 530,514 36,662 404,609 76.27% HUMAN RESOURCES 743,111 86,366 665,430 89.55% PURCHASING 284,296 25,024 199,020 70.00% INFORMATION TECHNOLOGY 2,127,721 110,268 1,538,302 72.30% POLICE 12,468,653 859,867 10,503,784 84.24% FIRE 11,770,803 884,468 9,457,069 80.34% EMERGENCY COMMUNICATIONS 2,251,800 245,024 1,744,983 77.49% ANIMAL CONTROL 559,267 45,440 423,178 75.67% PLANNING 330,908 23,910 274,664 83.00% BUILDING INSPECTION 588,630 28,307 483,528 82.14% CODE ENFORCEMENT 262,419 17,644 200,252 76.31% STREETS 5,073,738 336,378 3,182,699 62.73% I PARKS 2,838,034 342,658 2,447,636 86.24% LIBRARY 2,178,698 187,140 1,722,696 79.07% COMBINED SERVICES 11,241,562 1,112,672 10,710,201 95.27% J TOTAL EXPENDITURES 57,435,607 4,632,737 47,298,666 82.35% REVENUES OVER/(UNDER)EXPENDITURES -6,540,202 -2,802,125 3,098,240 16.67% A.Property Tax Collections for FY21-22 as of August 31,2022 are 99.5%,in comparison to FY20-21 for the same time period of 100%. Sales tax is on a 2 month lag and nine months have been received.Sales tax is up 9.96%from August 2021 and up 9%fiscal YTD. B.Franchise Fees are mostly paid quarterly. Cable and Telephone fees will be underbudget about$200k due legislature changes and customers opting for streaming services which do not pay franchise fees. C.Licenses and Permits: New Dwelling Permits are up 37%from August YTD 2021 due to the new fee structure. D.Service Fees:Trash fees are on a one month lag and only ten months have been received.The remaining fees are from other seasonal fees. E.Municipal Court Fees are up 12%from August 2021 YTD. F.The blended interest rate on our investment pools has increased from.02%in Oct 2021 to 2.05%in August 2022. G.Yearly transfer from Utility Fund and$3 million from sale of 802 Kirby. H.Largest Carry Forward items:Department Software Solution$220,870,Rowlett Creek Dam Improvements$110,000.Stone Road Rehab Project$615,000 I.$390,000 will be carried forward to FY 2023 for Stone Road repairs. J.$6.2 million transfer to Community Investment Fund. 22 09/27/2022 Item C. CITY OF WYLIE MONTHLY FINANCIAL REPORT August 31,2022 ANNUAL CURRENT YTD ACTUAL Benchmark BUDGET MONTH ACTUAL YTD ACTUAL AS A PERCENT 91.67% ACCOUNT DESCRIPTION 2021-2022 2021-2022 2021-2022 OF BUDGET UTILITY FUND REVENUES SUMMARY SERVICE FEES 25,091,934 3,188,570 21,742,350 86.65% K INTEREST INCOME 8,500 29,065 63,724 749.69% L MISCELLANEOUS INCOME 70,000 1,525 6,628 9.47% OTHER FINANCING SOURCES 31,841 0 39,384 123.69% M REVENUES 25,202,275 3,219,160 21,852,086 86.71% USE OF FUND BALANCE 0 NA 0 0 USE OF CARRY-FORWARD FUNDS 2,758,010 NA NA NA N TOTAL REVENUES 27,960,285 NA 21,852,086 78.15% UTILITY FUND EXPENDITURE SUMMARY UTILITY ADMINISTRATION 1,106,839 20,988 705,353 63.73% UTILITIES-WATER 5,660,591 129,836 2,601,857 45.96% 0 CITY ENGINEER 447,538 56,763 349,127 78.01% UTILITIES-SEWER 1,352,231 85,978 976,595 72.22% UTILITY BILLING 1,320,992 70,849 985,840 74.63% COMBINED SERVICES 16,206,747 1,190,164 15,559,401 96.01% P TOTAL EXPENDITURES 26,094,938 1,554,578 21,178,173 81.16% REVENUES OVER/(UNDER)EXPENDITURES 1,865,347 1,664,583 673,913 -3.00% K.Most Utility Fund Revenue is on a one month lag and only 10 months have been received. L.The blended interest rate on our investment pools has increased from.02%in Oct 2021 to 2.05%in August 2022. M.Insurance recoveries for damage to Newport Harbor Pump Station. N.Largest Carry Forward items: Department Software Solutions$150,300,Pump Station Backup Generators$1.8M and FM 2514 Waterline Relocation Construction$625,000 O.Pump station generators(totaling approx.$1.6m)have not been completed and will be carried forward to FY 2023. P.Annual transfer to the General Fund of$2.4 million. Other expenses include payments to NTMWD for water minimum and sewer treatment. 23 09/27/2022 Item D. Wylie City Council CITY OF AGENDA REPORT Department: Finance Account Code: Prepared By: Melissa Beard Subject Consider,and place on file,the City of Wylie Monthly Investment Report for August 31,2022. Recommendation I otion to accept the item as presented. Discussion The Finance Department has prepared the attached reports for the City Council as required by the City Charter. 24 09/27/2022 Item D. 2021-2022 Investment Report August 31, 2022 Money Market Accounts: MMA Certificates of Deposit: CCD Treasury Bills: T-Bills Treasury Notes: T-Notes Government Agency Notes: AN Invest. Principal Type Of Interest Purchase Maturity Number Amount Security Rate Issuer Date Date 1 $15,478,742.31 MMA 2.1627% Texpool 12/31/2006 NA 2 $16,021,781.36 MMA 1.9469% TexStar 3/15/2011 NA $31,500,523.67 Total Weighted Average Coupon: 2.0529% Money Markets: $31,500,523.67 Weighted Average Maturity(Days): 1.00 Certificates of Deposits: $0.00 $31,500,523.67 Weighted Average Coupon 2.5000% 2.0000% 15000% 1.0000% 0.5000% 0.0000% Aug 2021 Sep 2021 Oct 2021 Nov 2021 Dec 2021 Jan 2022 Feb 2022 Mar 2022 Apr 2022 May 2022 June 2022 July 2022 Aug 2022 11,41 67-144 Fins ce Director/Investment Officer 25 09/27/2022 Item E. , Wylie City Council CITY OF AGENDA REPORT Department: Finance Account Code: Prepared By: Melissa Beard Subject Consider, and act upon, Resolution No. 2022-27(R) approving the current Investment Policy as required by the Texas Government Code, Chapter 2256, Public Funds Investment Act, Subchapter A - Authorized Investments for Governmental Entities. Recommendation otion to approve Item as presented. Discussion Texas Government Code requires that the governing body of an investing entity review its Investment Policy not less than annually. The governing body should adopt a written instrument by rule, order, ordinance, or resolution stating that it has reviewed the Investment Policy and that the written instrument so adopted shall record any changes made to the Investment Policy. There are no changes to the policy this year. 26 09/27/2022 Item E. RESOLUTION NO. 2022-27(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, APPROVING THE CURRENT INVESTMENT POLICY, PROVIDING FOR SCOPE OF THIS POLICY, PROVIDING FOR INVESTMENT OBJECTIVES, PROVIDING FOR AN INVESTMENT COMMITTEE, PROVIDING FOR DELEGATION OF AUTHORITY, PROVIDING INVESTMENT STRATEGIES BY POOLED FUND GROUPS, PROVIDING FOR STANDARD OF CARE, PROVIDING FOR OTHER INVESTMENT GUIDELINES, PROVIDING FOR INVESTMENTS AUTHORIZED BY PUBLIC FUNDS INVESTMENT ACT AND INVESTMENTS UNAUTHORIZED BY THE CITY, PROVIDING FOR PORTFOLIO DIVERSIFICATION AND MATURITY LIMITS,PROVIDING FOR SELECTION OF BROKERS/DEALERS, PROVIDING FOR SELECTION OF DEPOSITORIES, PROVIDING FOR SAFEKEEPING AND CUSTODY, PROVIDING FOR RECORD KEEPING AND REPORTING, PROVIDING FOR ETHICS AND CONFLICTS OF INTEREST, PROVIDING FOR POLICY REVISIONS; AND MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. WHEREAS, the Public Funds Investment Act, as amended, requires the City of Wylie to adopt the investment policy by rule, order, ordinance or resolution; and WHEREAS,the Investment Policy was originally approved December 12, 2006; and WHEREAS, the Investment Policy complies with the Texas Government Code, Chapter 2256, Public Funds Investment Act, Subchapter A — Authorized Investments for Governmental Entities and Subchapter B—Miscellaneous Provisions as amended, and authorizes the investment of City funds in safe and prudent investments. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE,THAT the City of Wylie has complied with the requirements of the Public Funds Investment Act and the Investment Policy, attached hereto, is adopted as the investment policy of the City effective September 27,2022. DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this 27th day of September, 2022. Matthew Porter,Mayor ATTESTED BY: Stephanie Storm, City Secretary Resolution No. 2022-27(R)Investment Policy Page 1 of 1 27 09/27/2022 Item E. INVESTMENT POLICY CITY9 '4 I INVESTMENT POLICY Submitted for Review September 27,2022 28 09/27/2022 Item E. Table of Contents I. INTRODUCTION 1 II. SCOPE 1 III. OBJECTIVES 1 Safety 1 Liquidity 1 Diversification 1 Yield 1 IV. INVESTMENT COMMITTEE 2 V. DELEGATION OF AUTHORITY 2 VI. INVESTMENT STRATEGY 3 Operating Funds 3 Debt Service Funds 3 Debt Service Reserve Funds 3 Special Projects and Special Purpose Funds 3 VII. STANDARD OF CARE 3 VIII. INVESTMENTS AUTHORIZED BY THE CITY 4 IX. OTHER INVESTMENT GUIDELINES 5 X. DIVERSIFICATION AND MATURITY LIMITS 5 XI. SELECTION OF BROKER/DEALERS 6 XII. SAFEKEEPING AND CUSTODY 6 XIII. RECORD KEEPING AND REPORTING 7 XIV. ETHICS AND CONFLICTS OF INTEREST 8 XV. POLICY REVISIONS 9 APPENDIX A-BROKER/DEALER QUESTIONNAIRE APPENDIX B -CERTIFICATION BY DEALER 29 09/27/2022 Item E. INVESTMENT POLICY I.INTRODUCTION The City's principal investment objectives, in order of priority, are listed below. Chapter 2256 of Title 10 of the Local Government Code (hereinafter referred to as the "Public Funds Safety.The primary objective of the City's investment Investment Act") prescribes that each city is to adopt activity is the preservation of principal(capital)in the written rules governing its investment practices and to overall portfolio. Each investment transaction shall define the authority of the investment officer. The seek first to ensure that capital losses are avoided, following Investment Policy addresses the methods, whether the loss occurs from the default of a security procedures, and practices which must be exercised to or from erosion of market value. ensure effective and judicious fiscal management of the City's funds. This Policy shall not apply to the Liquidity.The City's investment portfolio will remain selection, retention or other issues concerning the sufficiently liquid to enable the City to meet operating depositories of the City's funds in demand deposits as requirements that might be reasonably anticipated. provided under Chapter 105 of the Local Government Liquidity shall be achieved by matching investment Code. maturities with forecasted cash flow requirements,by investing in securities with active secondary markets, II. SCOPE and by using state or local investment pools. This Policy shall apply to the investment and Diversification. The governing body recognizes that management of all funds of the City under its control, in a diversified portfolio, occasional measured losses other than those expressly excluded herein or by due to market volatility are inevitable, and must be applicable law or valid agreement. This Policy shall considered within the context of the overall portfolio's not supersede the restrictions on investment and use return,provided that adequate diversification has been applicable to any specific fund and,in the event of any implemented. Therefore, assets held in the common conflict between this Policy and the requirements of investment portfolio shall be diversified to eliminate any fund subject hereto, the specific requirement the risk of loss resulting from one concentration of applicable to such fund shall be followed as well as all assets in a specific maturity, a specific issuer or a other provisions of this Policy other than those in specific class of securities. conflict. The Employees Deferred Compensation Agency Fund is excluded from coverage under this Yield. The investment portfolio goal (benchmark) Policy. against which the yield is compared will be established from time to time by the Finance Director. In order to make effective use of the City's resources, Recommendations by the Investment Committee will all monies shall be pooled into one bank account, be considered when the performance measure is being except for those monies required to be accounted for established. Efforts to seek higher than the above goal in other bank accounts as stipulated by applicable must be consistent with risk limitations identified in laws, bond covenants or contracts. The bank account this policy and prudent investment principles. The will be maintained by pooled fund group for purposes City's investment portfolio shall be designed with the of implementing pooled fund strategies and reporting. objective of attaining a rate of return which is The income derived from this pooled investment consistent with the risk limitations and cash flow account shall be distributed by fund in accordance characteristics of the City's investments. with the City's internal procedures. IV.INVESTMENT COMMITTEE III. OBJECTIVES An investment committee consisting of the City Manager, the Director of Finance and the Assistant 30 09/27/2022 Item E. INVESTMENT POLICY Director of Finance will meet annually before the With written approval from the City Manager, the beginning of a new fiscal year. The Investment Director may delegate any phase of the investment Committee shall be authorized to invite advisors to the management program to members of the City staff. meetings as needed. Such approval shall state specifically the functions such person is authorized to perform or that the person The investment officer will present a brief report of is authorized to perform all activities of the Director investment activities to the Investment Committee. under this Policy. The Director shall obtain and The primary objectives of the committee will be to maintain, at the City's expense, fidelity bonds for himself and each of his designees in amounts (1) make recommendations regarding investment determined adequate by the Director (which shall not strategies be less than five percent of the amounts subject to this (2) approve a list of authorized brokers, dealers, Policy) for each fiscal year as shown by the approved banks, savings and loans, credit unions, and budget. No person may engage in an investment pools transaction except as provided under the terms of this (3) recommend a list of authorized training Policy and the internal procedures established by the sources for the state mandated investment Director. A current list of persons authorized to training and transact investment business and wire funds on behalf (4) monitor program results. of the City shall be maintained by the Director. The committee shall include in its deliberations such At the discretion of either the City Manager or the topics as performance reports, economic outlook, Director and in any event upon the termination or portfolio diversification, maturity structure, potential reassignment of any member of the Director's staff risk to the city's funds, and the target rate of return on authorized to conduct transactions for the City the investment portfolio. pursuant to this Policy, the authority of such person shall be revoked and such revocation of authority shall V.DELEGATION OF AUTHORITY be immediately communicated by the Director orally and in writing to each and every depository, Management responsibility for the investment broker/dealer,investment advisor,custodian and other program is delegated by the City Council to the City agency or entity with whom the City has any existing Manager who will designate the Finance Director as or continuing relationship in the management of its Investment Officer (hereinafter referred to as the investments. "Director"). The Director's authority will at all times be limited by conformance with all Federal VI.INVESTMENT STRATEGY regulations, State of Texas statutes and other legal requirements including the City Charter and City The City of Wylie maintains a pooled investment Ordinances, including this Policy. portfolio. The pooled portfolio utilizes specific investment strategies designed to address the unique The Director shall develop and maintain written characteristics of the pooled investment portfolio. The administrative procedures for the operation of the pooled investment portfolio includes Operating Funds, investment program consistent with this Policy. The Debt Service Funds, Debt Service Reserve Funds, controls shall be designed to prevent, identify and Capital Projects and Special Purpose Funds. control losses of public funds arising from deviation Investment strategies for these different groups are from this Policy, fraud, employee error, and detailed below. misrepresentation by third parties, or imprudent actions by employees and officers of the City. (1) Investment strategies for operating, debt service,capital project,and special purpose funds have 31 09/27/2022 Item E. INVESTMENT POLICY as their primary objective to assure that anticipated (2) whether the investment decision was cash outflows are matched with adequate investment consistent with the written investment policy liquidity. The secondary objective is to create a of the City. portfolio structure which will experience minimal volatility during economic cycles. The Director and his staff shall recognize that the investment activities of the City are a matter of public (2) The investment strategy for the debt service record. Therefore, all participants in the investment reserve funds shall have as the primary objective the process shall seek to act responsibly as custodians of ability to generate a dependable revenue stream from the public trust. Investment officials shall avoid any securities with a low degree of volatility. Securities transactions that might impair public confidence in the should be of high quality, with short to intermediate City's ability to govern effectively. term maturities. Except as may be required by a bond ordinance, securities should be of high quality with VIII. INVESTMENTS AUTHORIZED BY THE short to intermediate-term maturities. CITY OF WYLIE VII. STANDARD OF CARE Authorized investments for municipal governments in the State of Texas are set forth in the Public Funds Investments shall be made with judgment and care, Investment Act, as amended (Section 2256.009- under prevailing circumstances, that a person of 2256.019, Government Code). However, suitable prudence, discretion, and intelligence would exercise investments for the City of Wylie are limited to the in the management of the person's own affairs,not for following. speculation, but for investment, considering the probable safety of capital and the probable income to (1) Direct obligations of the United States or its be derived. Investment of funds shall be governed by agents and instrumentalities with a stated the following investment objectives, in order of maturity of 5 years or less. priority: (2) Certificates of deposit issued in the State of (1) preservation and safety of principal; Texas with a maximum maturity of 2 years or less and insured by the Federal Deposit (2) liquidity; and Insurance Corporation. (3) diversification; and (3) Fully collateralized direct repurchase agreements with a defined termination date of (4) yield. 2 years or less which are secured by obligations of the United States or its agencies In determining whether an investment officer has and instrumentalities and pledged with a third exercised prudence with respect to an investment party in the City's name. The agreement must decision, the determination shall be made taking into be placed through a primary government consideration: securities dealer, as defined by the Federal Reserve, or by a financial institution doing (1) the investment of all funds,or funds under the business in the State of Texas. Each issuer of City's control, over which the officer had repurchase agreements shall be required to responsibility rather than a consideration as to sign a master repurchase agreement. the prudence of a single investment; and (4) Approved investment pools as described in Section 2256.016 which are continuously 32 09/27/2022 Item E. INVESTMENT POLICY rated no lower than AAA, AAAm or an X. DIVERSIFICATION AND MATURITY equivalent rating by at least one nationally LIMITS recognized rating agency and have a weighted average maturity no greater than 90 days. It is the policy of the City to avoid concentration of assets in a specific maturity, a specific issue, or a IX. OTHER INVESTMENT GUIDELINES specific class of securities,with the exception of U.S. Treasury issues. The asset allocation in the portfolio The City seeks active management of its portfolio should, however, be flexible depending upon the assets. In order to meet the objectives of this Policy, outlook for the economy and the securities markets. the City may from time to time sell securities that it owns in order to better position its portfolio assets. The City will not exceed the following maximum Sales of securities prior to maturity shall be limits as a percentage of the total portfolio for each of documented and approved by the Director before such the categories listed below: a transaction is consummated. Sales of securities yielding net proceeds less than 92% of the book value Max. of the securities must be approved in advance and in of Max. writing by the City Manager. Three examples of Investment Category Portfolio Maturity situations involving the sale of securities prior to Obligations of the United 100% 5 years maturity are States or its agencies and instrumentalities. (1) swap - to sell an investment to realize a capital gain, Certificates of Deposit 25% 18 mon. (2) To better position selected investments due to a change in market conditions, Repurchase Agreements 100% 2 years NOT Reverse Repurchase (3) To react to emergency liquidity demands. Agreements Each investment transaction must be based upon The Director shall evaluate how each security competitive quotations received from at least three purchased fits into the City's overall investment broker/dealers who have been approved by the City in strategy. accordance with Texas law. At all times the City shall maintain 10 percent of its The purchase and sale of all securities shall be on a total investment portfolio in instruments maturing in delivery versus payment or payment versus delivery 90 days or less. The weighted average maturity of all basis (i.e.,for securities purchases,monies will not be securities and certificates of deposit in the City's total released by the City's safekeeping bank until securities investment portfolio at any given time (not including are received at the Federal Reserve Bank for further cash or demand deposits) shall not exceed 2 years. credit to the City's safekeeping bank. In the case of securities sales, monies will be received by the City's XI. SELECTION OF BROKERS/DEALERS safekeeping bank via the Federal Reserve Bank as the securities are simultaneously released to the The City shall maintain a list of broker/dealers and purchaser). In this manner the City will always have financial institutions which have been approved for possession of either its securities or its monies. investment purposes by the investment committee. (For the purpose of this investment policy, Broker/dealer will be used to refer to any brokerage 33 09/27/2022 Item E. INVESTMENT POLICY firm, bank, investment pool, or financial institution guidelines, executed master repurchase agreement, if with which the City does investment business). applicable, and current financial information on file. Securities may only be purchased from those Certification language should be mutually acceptable authorized institutions and firms. The authorized to both parties. An investment officer of the City may broker/dealers will be reviewed at least annually. To not buy any securities from a person who has not be eligible, a broker/dealer must meet at least one of delivered to the City an instrument substantially in the the following criteria: 1) be recognized as a Primary form provided by this policy. Dealer as defined by the New York Federal Reserve Market Reports Division; or 2) complies with The Director shall review the quality of service and Securities and Exchange Commission Rule 15C3-1, financial stability of each broker/dealer and financial the Unifoiiii Net Capital Requirement Rule. If the institution approved under this Section at least City's depository bank also provides custodial and annually. Any approved broker/dealer or financial safekeeping services for the City,the bank may not be institution may be removed from the list of approved included as an authorized broker/dealer for the City. broker/dealers with the approval of the Director, if in However, non-negotiable Certificate of Deposits are the opinion of the Director,the firm has not performed exempt from this policy. adequately or its financial position is considered inadequate. Broker/dealers will be selected and recommended to the investment committee by the Director on the basis of their financial stability, expertise in cash XII. SAFEKEEPING AND CUSTODY management and their ability to service the City's account. Each broker/dealer that has been authorized Investment securities purchased for the City will be by the City shall be required to submit and annually delivered by either book entry or physical delivery and update a Broker/Dealer Information Request form shall be held in third-party safekeeping by a Federal which includes the firm's most recent financial Reserve Member financial institution designated as statements. The Director shall maintain a file which the City's safekeeping and custodian bank. The City includes the most recent Broker/Dealer Information may designate more than one custodian bank. The Request forms submitted by each firm approved for City shall execute a Safekeeping Agreement with each investment purposes. A copy of the submitted bank prior to utilizing the custodian's safekeeping Broker/Dealer Information Request forms as well as a services. Only a state or national bank located within list of those broker/dealers approved by the City shall the State of Texas may be utilized as a custodian of be maintained by the Director(See Appendix A). securities pledged to secure certificates of deposit. The safekeeping agreement must provide that the The City of Wylie will provide all approved securities safekeeping bank will immediately record and dealers with a copy of the City's Investment Policy. A promptly issue and deliver a signed safekeeping principal in the firm must execute a written statement receipt showing the receipt and the identification of acknowledging receipt and review of the policy and a the security, as well as the City's interest. statement acknowledging that reasonable procedures and controls have been implemented to preclude The Director shall maintain a list of designated imprudent investment activities being conducted custodian banks and a copy of the Safekeeping between the entity and the securities firm (See Agreement executed with each custodian bank. Appendix B). The City must approve release of securities in writing All approved broker/dealer firms must have a prior to their removal from the custodial account. A completed City of Wylie broker/dealer questionnaire, telephone facsimile of a written authorization shall be investment policy,written acknowledgment per above sufficient if the custodian orally confirms receipt of 34 09/27/2022 Item E. INVESTMENT POLICY the transmission and an exact copy of the document is a description of the transaction and a brief statement retained in the City's files. In no event shall the of the reason(s) for the transaction. custodial bank be an authorized depository bank, issuer of repurchase agreements in which the City At least annually, the Director shall verify that all invests or broker/dealer of securities on behalf of the securities purchased by or pledged to the City are on City. hand in appropriate form. The City, in conjunction with its annual financial audit, shall perform a All securities shall be confirmed in the name of the compliance audit of management controls on City and delivered to an approved custodial bank or investments and adherence to the City's established carried at a Federal Reserve Bank in the name of the investment policies. City. The Custodian shall not otherwise deposit purchased or pledged securities. All book entry Each depository of the City's funds shall maintain securities owned by the City shall be evidenced by a separate, accurate and complete records relating to all safekeeping receipt issued to the City and signed by deposits of the City's funds, the securities pledged to the appropriate officer at the custodian bank stating secure such deposits and all transactions relating to the that the securities are held in the Federal Reserve pledged securities. Each approved custodian shall System in a CUSTOMER ACCOUNT naming the maintain separate, accurate and complete records City as the"customer." In addition,the custodian bank relating to all securities received on behalf of the City, will, when requested, furnish a copy of the delivery whether pledged, purchased or subject to repurchase advice received by the custodian bank from the agreement, as well as all transactions related to such Federal Reserve Bank. securities. In addition, each depository shall file all reports required by the Texas State Depository Board. All certificated securities (those transferred by Each depository and custodian shall agree to make all physical delivery) shall: 1) be held by an approved the records described in this paragraph available to the custodian bank or any correspondent bank in New Director or designee and the City's auditors at any York City approved by the Director; and 2) the reasonable time. correspondent bank or the City's safekeeping bank shall issue a safekeeping receipt to the City evidencing All broker/dealers, custodians, depositories and that the securities are held by the correspondent bank investment advisors shall maintain complete records for the City. of all transactions that they conducted on behalf of the City and shall make those records available for The original safekeeping receipt for each transaction inspection by the Director or other representatives including purchased securities under a repurchase designated by the City Council or City Manager. agreement and collateral securing deposits will be forwarded to the Director or his designee and held in a All sales of securities for less than the book value of secured file by the City. the security shall be approved by the Director. Sales of securities for less than 92 percent of the book value XIII.RECORD KEEPING AND REPORTING of the securities must be approved by both the City Manager and the Director. A record shall be maintained of all bids and offerings for securities transactions in order to ensure that the A monthly investment report shall be prepared by staff City receives competitive pricing. All transactions and signed by the Director, listing all of the shall be documented by the person authorizing the investments held by the City, beginning and ending transaction in a form that shows that person's name, market value for period, the current market valuation the party instructed to execute the transaction,the date, of the investments and transaction summaries, including a detailed list of the gains and losses 35 09/27/2022 Item E. INVESTMENT POLICY recognized. The market value will be determined by: investment advisors. Employees and officers shall not (1)written reports such as the Wall Street Journal; (2) utilize investment advice concerning specific on-line services such as Bloomberg; or (3) through a securities or classes of securities obtained in the primary dealer or national bank that is independent of transaction of the City's business for personal the specific security being valued. The report must investment decisions, shall in all respects subordinate state the pooled fund group for each asset/security. their personal investment transactions to those of the The report shall list the total investment return for the City, particularly with regard to the timing of month. If invested in securities, the City's audit firm purchases and sales and shall keep all investment must review the monthly reports annually and the advice obtained on behalf of the City and all result of the review shall be reported to the City transactions contemplated and completed by the City Council by that auditor. confidential, except when disclosure is required by law. Within 90 days after the end of the City's fiscal year, the Director shall prepare, sign and deliver to the City An investment officer of the City who has a personal Manager and the City Council an annual report on the business relationship with an organization seeking to City's investment program and investment activity sell an investment to the City shall file a statement which has also been signed by each officer and disclosing that personal business interest. An employee of the City authorized to conduct any of the investment officer who is related within the second City's investment activity. The annual report shall degree by affinity or consanguinity to an individual include full year investment returns. Such annual seeking to sell an investment to the City shall file a report shall include an analysis of the compliance with statement disclosing that relationship. A statement this Policy as well as changes in the applicable laws required under this subsection must be filed with the and regulations during the previous year and may Texas Ethics Commission and the governing body of include any other items of significance related to the the City. investment program. The annual investment report will be reviewed as a part of the annual audit. XV. POLICY REVISIONS XIV. ETHICS AND CONFLICTS OF INTEREST This Investment Policy will be reviewed at least annually by the City Manager,the Director of Finance Officers and employees of the City involved in the and the Assistant Director of Finance and revised investment process shall refrain from personal when necessary. All revisions shall be approved by business activity that involves any of the City's the City Council. approved custodians, depositories, broker/dealers or 36 09/27/2022 Item F. Wylie City Council CITY OF AGENDA REPORT Department: Finance Account Code: Prepared By: Melissa Beard Subject Consider, and act upon, approving the Debt Management Policy. Recommendation Motion to approve Item as presented. Discussion The purpose of a Debt Management Policy is to establish parameters and provide guidance governing the issuance, management,continuous evaluation of and reporting on all debt obligations issued by the City. A formal approval by Council will also provide for the preparation and implementation necessary to ensure compliance and conformity with the policy. Advantages of a debt policy are: • Enhances the quality of decisions by imposing order and discipline • Promotes consistency and continuity in decision making • Identifies objectives for staff to implement • Demonstrates a commitment to long term financial planning objectives • Regarded positively by the rating agencies The Debt Management Policy was first adopted on September 22,2020. No changes have been made to the policy since last year's adoption. Staff recommends approval of the Debt Management Policy. 37 09/27/2022 Item F. City of Wylie, Texas Debt Management Policy I. Purpose The purpose of this policy is to establish parameters and provide guidance governing the issuance, management, continuous evaluation of and reporting on all debt obligations issued by the City of Wylie, and to provide for the preparation and implementation necessary to ensure compliance and conformity with this policy.Advantages of a debt policy are as follows: • Enhances the quality of decisions by imposing order and discipline • Promotes consistency and continuity in decision making • Identifies objectives for staff to implement • Demonstrates a commitment to long term financial planning objectives IL Policy Statement Under the governance and guidance of Federal and State laws and the City's Charter, ordinances and resolutions,the City may periodically enter into debt obligations to finance the construction or acquisition of infrastructure and other assets; or to refinance existing debt for the purpose of meeting its governmental obligation to its residents. It is the City's desire and direction to ensure that such debt obligations are issued and administered in such fashion as to obtain the best long-term financial advantage to the City and its residents,while making every effort to maintain and improve the City's bond ratings. The City shall not issue debt obligations or utilize debt proceeds to finance current operations of City Government. III. General Debt Governing Policies The City establishes the following policies concerning the issuance and management of debt: • The City will not issue debt obligations or use debt proceeds to finance current operations or normal maintenance. • Debt financing includes general obligation bonds,certificates of obligation, revenue bonds, lease/purchase agreements and other obligations permitted to be issued under Texas law. Original Issue: September 22,2020 Presented for approval: September 27,2022 38 09/27/2022 Item F. • The City shall review its outstanding debt annually for the purpose of determining if the financial marketplace will afford the City the opportunity to refund an issue and lessen its debt service costs. As a general rule,the present value savings of a particular refunding should exceed four percent(4%) of the refunded maturities, unless a restructuring or bond convent revision is necessary in order to facilitate the ability to provide services or issue additional debt in accordance with established debt policies. • The City will utilize debt obligations only for acquisition, construction, reconstruction or renovation of capital improvement projects that cannot be funded from current revenue sources or in such cases where it is more equitable to the users of the project to finance the project over its useful life. • The City will measure the impact of debt service requirements of outstanding and proposed debt obligations on a single year,five,ten, and twenty year period.This analysis will consider debt service maturities and payment patterns. • The City will seek the advice and services of the Financial Advisor in performing the bond issuance process.The City will also seek the advice of Bond Counsel as to the legality and tax-exempt status of any obligations. • The City shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated sale.The City shall attempt to award the bonds based on a true interest cost (TIC) basis. However,the City may award bonds based on a net interest cost(NIC) basis as long as the Financial Advisor agrees that the NIC basis can satisfactorily determine the lowest and best bid. • Credit enhancements are mechanisms which guarantee principal and interest payments. They include bond insurance and a line or letter of credit. A credit enhancement,while costly,will usually bring a lower interest rate on debt and a higher rating from the rating agencies,thus lowering overall costs. During debt issuance planning the Financial Advisor will advise the City whether or not a credit enhancement is cost effective. • The bond proceeds will be invested in accordance with the City's investment policy. Interest earnings received on the investment of bond proceeds shall be used to assist in paying the costs associated with the capital project. • The City is committed to continued disclosure of financial and pertinent credit information relevant to the City's outstanding securities and will abide by the provisions of Securities and Exchange Commission (SEC) Rule 15c2-12 concerning primary and secondary market disclosure. Original Issue: September 22,2020 Presented for approval: September 27,2022 39 09/27/2022 Item F. IV. Debt Limit • The State of Texas statutes do not prescribe a legal debt limit on the amount of outstanding bonds. • The charter for the City of Wylie,Texas does not provide a debt limit. V. Specific Debt Ratios and Measurement This section of the debt management policy establishes the target debt ratios and measurements for the City. As the City periodically addresses its ongoing needs,the City Manager and the City Council must ensure that future elected officials will have the flexibility to meet the capital needs of the City.Since neither State law nor the City Charter provides any limits on the amount of debt which may be incurred,this policy establishes targets which should provide future flexibility. Purposes of Issuance-The City will issue debt obligations for acquiring, constructing, reconstructing or renovating Capital Improvements or for refinancing existing debt obligations. Projects must be designed as public purpose projects by the City Council prior to funding. Maximum Maturity-All debt obligations shall have a maximum maturity of the earlier of: a) the estimated useful life of the Capital Improvements being financed; or b)twenty years; or c) in the event they are being issued to refinance outstanding debt obligations,the final maturity of the debt obligations being refinanced, unless a longer term is recommended by the Financial Advisor. Net Debt Per Capita - Is the amount of general bonded debt outstanding for each citizen of a jurisdiction. Net direct debt is the sum of all general obligation bonds outstanding less the year- end balance of the debt service fund.The City shall strive to maintain the current Net Direct Debt Per Capita at or below$2,000.00. Net Debt to Assessed Value-Assessed valuation shows the fiscal capacity of the tax base.The City shall strive to maintain a ratio of Net Direct Debt to Assessed Value of properties in the City at or below four percent(4%). Bond Covenants and Laws-The City shall comply with all covenants and requirements of the bond resolutions,the State and Federal laws authorizing and governing the issuance and administration of debt obligations. Original Issue: September 22,2020 Presented for approval: September 27,2022 40 09/27/2022 Item G. Wylie City Council CITY OF AGENDA REPORT Department: Finance Account Code: Prepared By: Melissa Beard Subject Consider, and act upon, approving the Financial Management Policies. Recommendation Motion to approve Item as presented. Discussion The purpose of the Financial Management Policies is to formalize financial guidelines for the City. They will assist City staff in planning and directing the City's financial affairs and provide a document that codifies these policies in one place. The overriding goal of the Financial Management Policies is to enable the City to achieve a long-term stable and positive financial condition while conducting its operations consistent with the Council-Manager form of government established in the City Charter. The basis for the City's Financial Management Policies includes integrity, prudent stewardship, planning, accountability, and full disclosure. The scope of the policies span accounting, auditing, financial reporting, internal controls, operating and capital budgeting, revenue management and expenditure control. The Financial Management Policies were previously approved on October 13, 2020 and there are no changes in the policy presented. Staff recommends approval of the Financial. Management Policies. 41 09/27/2022 Item G. FY 2022-23 Financial Management Policies Submitted for approval: September 27,2022 42 09/27/2022 Item G. I. PURPOSE STATEMENT The overriding goal of the Financial Management Policies is to enable the city to achieve a long-term stable and positive financial condition while conducting its operations consistent with the Council-Manager form of government established in the City Charter.The watchwords of the city's financial management include integrity, prudent stewardship, planning, accountability, and full disclosure. The purpose of the Financial Management Policies is to provide guidelines for the financial management staff in planning and directing the city's day-to-day financial affairs and in developing recommendations to the City Manager. The scope of the policies spans accounting, auditing,financial reporting, internal controls, operating and capital budgeting, revenue management,cash management,expenditure control and debt management. II. ACCOUNTING,AUDITING,AND FINANCIAL REPORTING A.ACCOUNTING-The city's Assistant Finance Director is responsible for establishing the chart of accounts, and for properly recording financial transactions. B. FUNDS - Self-balancing groups of accounts are used to account for city financial transactions in accordance with generally accepted accounting principles. Each fund is created for a specific purpose except for the General Fund,which is used to account for all transactions not accounted for in other funds. Funds are created and fund names are changed by City Council. C. EXTERNAL AUDITING -The city will be audited annually by outside independent auditors.The auditors must be a CPA firm of national reputation, and must demonstrate that they have the breadth and depth of staff to conduct the city's audit in accordance with generally accepted auditing standards, generally accepted government auditing standards, and contractual requirements. The auditors' report on the city's financial statements including any federal grant single audits will be completed within 120 days of the city's fiscal year end, and the auditors' management letter will be presented to the city staff within 150 days after the city's fiscal year end. An interim management letter will be issued prior to this date if any materially significant internal control weaknesses are discovered. The city staff and auditors will jointly review the management letter with the City Council within 60 days of its receipt by the staff. D. EXTERNAL AUDITORS RESPONSIBLE TO CITY COUNCIL—The external auditors are accountable to the City Council and will have access to direct communication with the City Council if the city staff is unresponsive to auditor recommendations or if the auditors consider such communication necessary to fulfill their legal and professional responsibilities. E. EXTERNAL AUDITOR ROTATION -The city will not require external auditor rotation, but will circulate requests for proposal for audit services periodically, normally at five-year intervals or less. An award of services to the same audit firm is allowable but will require rotation of the audit partner and audit manager after five consecutive years. The rest period for the audit partner will be a minimum of two years and the rest period for the audit manager will be a minimum of five years. Submitted for approval: September 27,2022 43 09/27/2022 Item G. F. EXTERNAL FINANCIAL REPORTING -The city will prepare and publish a Comprehensive Annual Financial Report (CAFR). The CAFR will be prepared in accordance with generally accepted accounting principles, and will be presented annually to the Government Finance Officers Association (GFOA) for evaluation and possibly awarding of the Certification of Achievement for Excellence in Financial Reporting. The CAFR will be published and presented to the City Council within 120 days after the end of the fiscal year. City staffing limitations may preclude such timely reporting. In such a case,the Finance Director will inform the City Manager and the City Manager will inform the City Council of the delay and the reasons therefore. III. INTERNAL CONTROLS A. WRITTEN PROCEDURES-The Finance Director is responsible for developing city-wide written guidelines on accounting, cash handling, and other financial matters which will be approved by the City Manager. The Finance Department will assist department managers as needed in tailoring these guidelines into detailed written procedures to fit each department's requirements. B. INTERNAL AUDIT - The Finance Department may conduct reviews of the departments to determine if the departments are following the written guidelines as they apply to the departments. Finance will also review the written guidelines on accounting, cash handling and other financial matters. Based on these reviews Finance will recommend internal control improvements as needed. C.DEPARTMENT MANAGERS RESPONSIBLE-Each department manager is responsible to the City Manager to ensure that good internal controls are followed throughout his or her department, that all guidelines on accounting and internal controls are implemented,and that all independent and internal auditor internal control recommendations are addressed. IV. OPERATING BUDGET A. PREPARATION - The city's "operating budget" is the city's annual financial operating plan. It consists of governmental and proprietary funds, including the general obligation Debt Service Fund, but excluding capital projects funds. The budget is prepared by the City Manager with the assistance of the Finance Department and cooperation of all city departments.The City Manager transmits the document to the City Council. The budget should be presented to the City Council no later than August 5 or a date to be determined by the City Council, and should be enacted by the City Council prior to fiscal year end. The operating budget will be submitted to the GFOA annually for evaluation and possible awarding of the Award for Distinguished Budget Presentation. B. BALANCED BUDGETS-An Operating budget will be balanced, with current revenues, exclusive of beginning resources,greater than or equal to current expenditures/expenses. C. PLANNING - The budget process will be coordinated so as to identify major policy issues for City Council. Submitted for approval: September 27,2022 44 09/27/2022 Item G. D. BUDGETED DRAWDOWN OF RESERVES - One-time purchases may be requested by the City Manager through the budget process, subject to the Fund Balance Policy in section IX of the Policies. E. REPORTING - Periodic financial reports will be prepared to enable the department managers to manage their budgets and to enable the Budget Manager to monitor and control the budget as approved by the City Council. Monthly financial reports will be presented to the City Council. Such reports will include current year revenue and expenditures. F. CONTROL-Operating Expenditure Control is addressed in Section VII of the Policies. G. PERFORMANCE MEASURES AND PRODUCTIVITY INDICATORS — Where appropriate, performance measures and productivity indicators will be used as guidelines and reviewed for efficiency and effectiveness.This information will be included in the annual budgeting process. V. CAPITAL BUDGET AND PROGRAM A. PREPARATION -The city's capital budget will include all capital projects funds and all capital resources.The budget will be prepared annually on a fiscal year basis and adopted by ordinance. The capital budget will be prepared by the City Manager with assistance from the Finance Department and involvement of all required city departments. B.CONTROL-All capital project expenditures must be appropriated in the capital budget. Finance must certify the availability of resources so an appropriation can be made before a capital project contract is presented by the City Manager to the City Council for approval. C. PROGRAM PLANNING - The capital budget will include capital improvements programs for future years. The planning time frame should normally be five years. The replacement and maintenance for capital items should also be projected for the next five years at a minimum. Future maintenance and operations will be fully costed, so that these costs can be considered in the operating budget. D. ALTERNATE RESOURCES - Where applicable, assessments, impact fees, or other user-based fees should be used to fund capital projects which have a primary benefit to certain property owners. E. DEBT FINANCING - Recognizing that debt is usually a more expensive financing method, alternative financing sources will be explored before debt is issued.When debt is issued, it will be used to acquire major assets with expected lives that equal or exceed the average life of the debt issue. The exceptions to this requirement are the traditional costs of marketing and issuing the debt,capitalized labor for design and construction of capital projects,and small component parts which are attached to major equipment purchases. F.STREET MAINTENANCE-The city recognizes that deferred street maintenance increases future capital costs by an estimated 5 to 10 times. Therefore, the City's goal is to allocate a portion of the General Fund budget each year to maintain the quality of streets. The amount will be established annually so that repairs will be made amounting to a designated percentage of the value of the streets. Submitted for approval: September 27,2022 45 09/27/2022 Item G. G.WATER/WASTEWATER MAIN REHABILITATION AND REPLACEMENT-The city recognizes that deferred water/wastewater main rehabilitation and replacement increases future costs due to loss of potable water from water mains and inflow and infiltration into wastewater mains. Therefore,to ensure that the rehabilitation and replacement program is adequately funded, the City's goal will be to dedicate an amount equal to at least 1 % of the undepreciated value of infrastructure annually to provide for a water and wastewater main repair and replacement program. H. REPORTING - Periodic financial reports will be prepared to enable the department managers to manage their capital budgets and to enable the finance department to monitor the capital budget as authorized by the City Manager. VI. REVENUE MANAGEMENT A. SIMPLICITY - The city will strive to keep the revenue system simple which will result in a decrease of compliance costs for the taxpayer or service recipient and a corresponding decrease in avoidance to pay.The city will avoid nuisance taxes,fees, or charges as revenue sources. B. CERTAINTY - An understanding of the revenue source increases the reliability of the revenue system.The city will try to understand its revenue sources,and enact consistent collection policies so that assurances can be provided that the revenue base will materialize according to budgets and plans. C.EQUITY-The city will strive to maintain equity in the revenue system structure.That is,the city will seek to minimize or eliminate all forms of subsidization between entities, funds, services, utilities and customers.However,it is recognized that public policy decisions may lead to subsidies in certain circumstances, e.g., senior citizen property tax exemptions or partial property tax abatement. D.ADMINISTRATION-The benefits of revenue will exceed the cost of producing the revenue.The cost of collection will be reviewed annually for cost effectiveness as a part of the indirect cost, and cost of services analysis. E.REVENUE ADEQUACY-The city will require that there be a balance in the revenue system.That is,the revenue base will have the characteristics of fairness and neutrality as it applies to cost of service,willingness to pay, and ability to pay. F. COST/BENEFIT OF ABATEMENT-The city will use due caution in the analysis of any tax,fee, or water and wastewater incentives that are used to encourage development.A cost/benefit (fiscal impact) analysis will be performed as a part of such analysis and presented to the appropriate entity considering using such incentive. G. DIVERSIFICATION AND STABILITY - In order to protect the government from fluctuations in revenue source due to fluctuations in the economy,and variations in weather(in the case of water and wastewater), a diversified revenue system will be maintained. Submitted for approval: September 27,2022 46 09/27/2022 Item G. H. NON-RECURRING REVENUES - One-time revenues will not be used for ongoing operations. Non-recurring revenues will be used only for non-recurring expenditures. Care will be taken not to use these revenues for budget balancing purposes. I. PROPERTY TAX REVENUES - Property shall be assessed at 100% of the fair market value as appraised by the Collin County Central Appraisal District. Reappraisal and reassessment shall be done regularly as required by State law. A 100% collection rate will serve as a minimum for tax collection. All delinquent taxes will be aggressively pursued, with delinquents greater than 150 days being turned over to the City Attorney or a private attorney, and a penalty assessed to compensate the attorney as allowed by State law, and in accordance with the attorney's contract. Annual performance criteria will be developed for the attorney regarding the collection of delinquent taxes. J. PARKS AND RECREATION 4B SALES TAX REVENUE - Parks and Recreation 4B sales tax revenue shall supplement but not supplant the funding for the Parks and Recreation System in the General Fund and the Recreation Center Department of the Parks and Recreation 4B Sales Tax Revenue Fund. K. USER-BASED FEES - For services associated with a user fee or charge, the direct and indirect costs of that service will be offset by a fee where possible.There will be an annual review of fees and charges to ensure that fees provide adequate coverage of costs and services. User charges may be classed as "full cost recovery," "partial costs recovery," and "minimal cost recovery," based upon City Council policy. L. IMPACT FEES - Impact fees will be imposed for water, wastewater, and transportation in accordance with the requirements of State law. The staff working with the particular impact fee shall prepare a semi-annual report on the capital improvement plans and fees. Additionally, the impact fees will be re-evaluated at least every three years as required by law. M. GENERAL AND ADMINISTRATIVE CHARGES - A method will be maintained whereby the General Fund can impose a charge to the enterprise funds for general and administrative services (indirect costs) performed on the enterprise funds' behalf.The calculation will be based upon the percentage of personnel time and other resources attributed to the Enterprise Fund by each department of the General Fund. The details will be documented and said information will be maintained in the Finance Department for review. N. UTILITY RATES-The city will review utility rates annually and, if necessary, adopt new rates to generate revenues required to fully cover operating expenditures, meet the legal restrictions of all applicable bond covenants, and provide for an adequate level of working capital needs. This policy does not preclude drawing down cash balances to finance current operations. However, it is best that any extra cash balance be used instead to finance capital projects. O. PARKS AND RECREATION 4B FUND BALANCE-The Parks and Recreation 4B Fund Balance shall be established to protect property tax payers from excessive volatility caused by the fluctuations in the Parks and Recreation 4B sales tax revenue. It will be funded with revenues of the Parks and Submitted for approval: September 27,2022 47 09/27/2022 Item G. Recreation 4B Fund. The city's goal will be to maintain the Fund Balance at 25% of the annual Parks and Recreation 4B sales tax budgeted revenue. P. UTILITY FUND BALANCE-The Utility Fund shall maintain a Fund Balance to protect ratepayers from excessive utility rate volatility. It may not be used for any other purpose. It will be funded with surplus revenues of the Utility Fund. The City's goal will be to maintain the Utility Fund Balance at 90 days of budgeted expenditures. Q. INTEREST INCOME - Interest earned from investment of available monies, whether pooled or not, will be distributed to the funds in accordance with the operating and capital budgets which, wherever possible, will be in accordance with the equity balance of the fund from which monies were provided to be invested. R. REVENUE MONITORING - Revenues actually received will be regularly compared to budgeted revenues and variances will be investigated. This process will be summarized in the appropriate budget report. VII. EXPENDITURE CONTROL A. APPROPRIATIONS - The level of budgetary control is the department level budget in the General Fund,and the fund level in all other funds.When budget adjustments(i.e.,amendments), among departments and/or funds are necessary these must be approved by the City Council. Budget appropriation amendments at lower levels of control shall be made in accordance with the applicable administrative procedures. B. CONTINGENCY ACCOUNT EXPENDITURES - The General Fund Contingency Account will be budgeted and approved by the City Council as a part of the budget process. The City Manager must approve all contingency account expenditures. C. VACANCY FUNDS—Savings from position vacancies will be reviewed as a part of the midyear budget amendments and savings will be either allocated to other accounts by Council approval or become unbudgeted funds to add to the ending fund balance. D. CENTRAL CONTROL - Significant vacancy (salary) and capital budgetary savings in any department will be centrally controlled by the City Manager. E. PURCHASING -All purchases shall be made in accordance with the city's purchasing policies as defined in the Purchasing Manual.Authorization levels for appropriations previously approved by the City Council in the Operating Budget are as follows: Below Directors$500.00,for Directors up to $1,000, for Purchasing Agent up to $3000.00, for Finance Director up to $7,500.00. The City Manager can authorize expenditures over$7,500.00 with any purchases exceeding$50,000.00 to be approved by the City Council. F. PROFESSIONAL SERVICES - Professional services contracts will be coordinated through the purchasing agent in compliance with statutory regulations. G. CONTRACT AUTHORITY— By statute, contracts greater than or equal to $50,000.00 must be approved by Council, after which either the Mayor or the City Manager may then sign any Submitted for approval: September 27,2022 48 09/27/2022 Item G. necessary documents. By ordinance,contracts less than$50,000.00 may be authorized and signed by the City Manager, provided there is an appropriation for such contract.Signature authority for contracts equal to or less than$10,000 has been delegated by the City Manager to the Purchasing Manager. H. PROMPT PAYMENT-All invoices will be paid within 30 days of receipt in accordance with the prompt payment requirements of State law. Procedures will be used to take advantage of all purchase discounts where considered cost effective. However, payments will also be reasonably delayed in order to maximize the city's investable cash, where such delay does not violate the agreed upon terms. I. INFORMATION TECHNOLOGY - Certain information technology acquisitions will be centrally funded from the Information Technology Division. Acquisitions from this division may include all related professional services costs for researching and/or implementing an information technology project.Annual funding for replacements and for new technology will be budgeted in the IS department with the exception of the Utility Fund. Additional funding above the base amount may be provided for major projects with available one-time sources including debt proceeds and/or grants. J. PREPAID EXPENDITURES—Final determination of expenditure coding in the General Ledger will be assigned to the Finance Department. Expenditure coding must remain consistent. Purchased items must fit the description of the line item they are being charged to. Amounts of$10,000 or more paid in advance or across budget years will be coded as prepaid items and charged to the next budget year. Department Directors are responsible for budgeting and paying these items accordingly. VIII. ASSET MANAGEMENT A. INVESTMENTS-The city's investment practices will be conducted in accordance with the City Council approved Investment Policies. B. CASH MANAGEMENT-The city's cash flow will be managed to maximize the cash available to invest. C. INVESTMENT PERFORMANCE-A monthly report on investment performance will be provided by the Finance Director to the City Manager for presentation to the City Council. D. FIXED ASSETS AND INVENTORY - These assets will be reasonably safeguarded, properly accounted for, and prudently insured. IX. FINANCIAL CONDITION AND RESERVES A. NO OPERATING DEFICITS-Current expenditures will be paid with current revenues. Deferrals, short-term loans, or one-time sources will be avoided as budget balancing techniques. Reserves will be used only for emergencies on non-recurring expenditures, except when balances can be reduced because their levels exceed guideline minimums. Submitted for approval: September 27,2022 49 09/27/2022 Item G. B. INTERFUND LOANS - Non-routine interfund loans shall be made only in emergencies where other temporary sources of working capital are not available and with the approval of the City Council.At the time an interfund loan is considered, a plan to repay it prior to fiscal year end shall also be considered. A fund will only lend money that it will not need to spend for the next 365 days. A loan may be made from a fund only if the fund has ending resources in excess of the minimum requirement for the fund. Loans will not be made from the city's enterprise funds (Water/Wastewater, etc.), except for projects related to the purpose of the fund.Total interfund loans outstanding from a fund shall not exceed 15%of the target fund balance for the fund. If any interfund loan is to be repaid from the proceeds of a future debt issue, a proper reimbursement resolution will be approved at the time the loan is authorized. C. FUND BALANCE POLICY 1. Committed Fund Balance — The City Council is the City's highest level of decision- making authority and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the Council at the City's Council meeting. The resolution must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint may be determined in the subsequent period. 2. Assigned Fund Balance — The City Council has authorized the City Manager as the official authorized to assign fund balance to a specific purpose as approved by this fund balance policy. 3. Order of Expenditure of Funds — When multiple categories of fund balance are available for expenditure, the City will start with the most restricted category and spend those funds first before moving down to the next category with available funds. 4. Minimum General Fund Unassigned Fund Balance—It is the goal of the City to achieve and maintain an unassigned fund balance in the general fund equal to 25% of expenditures. The City considers a balance of less than 20% to be cause for concern, barring unusual or deliberate circumstances. If unassigned fund balance falls below the goal or has a deficiency,the City will appropriate funds in future budgets to replenish the fund balance based on a time table deemed adequate by the City Council. 5. Minimum Utility Fund Balance — The Utility Fund shall maintain a Fund Balance to protect ratepayers from excessive utility rate volatility. It will be funded with surplus revenues of the Utility Fund. The City's goal will be to maintain the Utility Fund ending Fund Balance at 90 days of budgeted expenditures. 6. Minimum Parks and Recreation 4B Fund Balance—The Parks and Recreation 4B Fund Balance shall be established to protect property tax payers from excessive volatility caused by the fluctuations in the Parks and Recreation 4B sales tax revenue. It will be funded with revenues of the Parks and Recreation 4B Fund. The City's goal will be to maintain the Parks and Recreation 4B Fund ending Fund Balance at 25% of budgeted 4B sales tax revenues. Submitted for approval: September 27,2022 50 09/27/2022 Item G. D.RISK MANAGEMENT PROGRAM-The city will aggressively pursue every opportunity to provide for the public's and city employees' safety and to manage its risks. E. ENTERPRISE FUND SELF-SUFFICIENCY-The city's enterprise funds' resources will be sufficient to fund operating and capital expenditures.The enterprise funds will pay(where applicable)their fair share of general and administrative expenses, in-lieu-of-property taxes and/or franchise fees. If an enterprise fund is temporarily unable to pay all expenses,then the City Council may waive general and administrative expenses, in-lieu-of-property taxes and/or franchise fees until the fund is able to pay them.The City Council may pay out-of-pocket expenses that a fund is temporarily unable to pay with interfund loans,to be repaid at a future date. X. DEBT MANAGEMENT Debt Management is addressed in a separate Debt Management Policy. XI. STAFFING AND TRAINING A. ADEQUATE STAFFING - Staffing levels will be adequate for the fiscal functions of the city to function effectively. Overtime shall be used only to address temporary or seasonal demands that require excessive hours. Workload scheduling alternatives will be explored before adding staff. B.TRAINING-The city will support the continuing education efforts of all financial staff including the investment in time and materials for maintaining a current perspective concerning financial issues. Staff will be held accountable for communicating, teaching, and sharing with other staff members all information and training materials acquired from seminars,conferences,and related education efforts. XII. GRANTS FINANCIAL MANAGEMENT A. GRANT SOLICITATION - The City Manager will be informed about available grants by the departments and will have final approval over which grants are applied for.The grants should be cost beneficial and meet the city's objectives. B. RESPONSIBILITY- Departments will oversee the day to day operations of grant programs, will monitor performance and compliance,and will also keep the Finance Department and Purchasing informed of significant grant-related plans and activities. Departments will also report re- estimated annual revenues and expenses to the Finance Department as needed. Finance Department staff members will serve as liaisons with grantor financial management personnel, will prepare invoices, and will keep the books of account for all grants. All goods and services obtained through grants are subject to City purchasing policies and must be coordinated with the purchasing agent. XIII. ANNUAL REVIEW AND REPORTING Submitted for approval: September 27,2022 51 09/27/2022 Item G. A.These Policies will be reviewed administratively by the City Manager at least annually, and will be presented to the City Council by the Finance Department for confirmation of any significant changes. B.The Finance Director will report annually to the City Manager on compliance with these policies. Submitted for approval: September 27,2022 52 09/27/2022 Item H. Wylie City Council CITY OF AGENDA REPORT Department: Planning Account Code: Prepared By: Jasen Haskins,AICP Subject Consider, and act upon, a Preliminary Plat for Jericho Village, Lot 1,Block A, establishing one lot on 2.472 acres,located at 511 West Brown Street. Recommendation Motion to approve Item as presented. Discussion OWNER: Agape Resource& Assistance Center APPLICANT: Surdukan Surveying The applicant is proposing to create Lot 1, Block A of Jericho Village Addition on 2.472 acres. The purpose of the plat is to create one lot for the Jericho Village multi-family Planned Development(PD 2022-27). The plat dedicates a 26'Fire lane and Access Utility Easement with access from West Brown Street and Winding Oaks Drive. The site plan was approved by the P&Z Commission in September 2022. The plat is technically correct and abides by all aspects of the City of Wylie Subdivision Regulations. Approval is subject to additions and alterations as required by the City Engineering Department. The City Council must provide a written statement of the reasons for conditional approval or disapproval to the applicant in accordance with Article 212, Section 212.0091 of the Texas Local Gov't Code. P&Z Recommendation The Commission votes 6-0 to recommend approval. 53 09/27/2022 Item H. OWNER'S CERIF,CATE STATE OF TEXAS STACFE OF TEXAS COUNTY OF COLLIN Gov,TGEREForiE,KniGni ALL i.,,,G,AGEsE AFEEsENAs COUNTY OF COLLIN ;u ,00 �„ , o, ,, ' VA 0 „` „G c :,n,, . ,G5 a . v.A < ee rr rr ao'" ,. , G of= 6A99 OF BEARINGS, � a ,t,, West Brown Street `L (— " 588 59 08 E 323 09' c"` -- - << f «_'^' +- VICINITY MAP _f 555TE 1.1'19' LA MEN ov-.ESE PRESENTS % _,, % v .,,�„ N I f /./.______:' -' 2 ''' '' �t 1 \�_--. __ ' �_ 70'23'49'W ---33 r. ,, / /s/R ,n, 0STATE OF TEXAS 0 '/ / . ° Rm22525.00' T=31 63 N89 42 0 o8."W 12898 L 6284' { / / CBs509'0 0'S6"W 52.54' Nas28 / () / ,t "r „ PREL M NAR PLAT b ' .y49 69 JERICHO VILLAGE E o^yzW ADDITION, e LOT 1, BLOCK A 2.472 Acres Situated In The S. B. SHELBY SURVEY ' ABST. 820 �, 5. WYLIE, COLLIN COUNTY, TEXAS Qe owner Agape Resource �j•�P9 Assistance c onref,Inc, noBo , 0 Plano, Yvas 75086 Telephone 469 640453wa i RUC EngineerIng,9 .cS')9 / We.Main Tex H At en Texas 7501 3¢ 7 olophone 972 359-1,33 cet .o 2� , .. ,e �,.�., Sur ukaan h�r kang'rear'nq.00 c_ PO Box 126 Surveyor 75409 y .. r.o r.� ', .w Telephone 972. m24-0200 dec August t115`2022 54 09/27/2022 Item I. Wylie City Council CITY OF AGENDA REPORT Department: Planning Account Code: Prepared By: Jasen Haskins,AICP Subject Consider, and act upon, a Final Plat for Price Addition,being Lot 1, Block A, establishing one lot on 5.856 acres in the City of Wylie Extra Territorial Jurisdiction, located south of 2065 E.FM 544. Recommendation Motion to approve Item as presented. Discussion OWNER: Porky Price Enterprises APPLICANT: Roome Land Surveying The applicant is proposing to create Lot 1,Block A of Price Addition. The purpose of the plat is to allow for the expansion of the existing Lake Ray Hubbard RV Park located to the north of the subject property at 2065 E.FM 544. The property is located outside of the City limits within the Extra Territorial Jurisdiction.The RV expansion proposes to have vehicle access from the existing Lake Ray Hubbard RV Park. The Thoroughfare Plan has East FM 544 and County Line Road listed as secondary thoroughfares. The plat dedicates 0.218 acres for the future expansion of those two streets. The plat is technically correct and abides by all aspects of the City of Wylie Subdivision Regulations. Approval is subject to additions and alterations as required by the City Engineering Department. The City Council must provide a written statement of the reasons for conditional approval or disapproval to the applicant in accordance with Article 212, Section 212.0091 of the Texas Local Gov't Code. P&Z Recommendation The Commission votes 6-0 to recommend approval. 55 09/27/2022 Item I. L F„a- A�Pe a'laj ore 1 w,.r= I i 2 9 1 ae R 1 �I __ a_� . ma a;ur 1 Lors� 8 . \ \ ',aril,BLOCK A Acres) ( ti 4, LorS 1 .. �, ` PCL,_ 1 m Loren 1 a E A ! ,00, . . - Lose cos g _ A\A,,,,,' tore ,ao'.�„ r Asoar sx•sc.s n zss r v�nr� sn ,a,w>— 1� E _.. sew oa. .S�Lsd,eeto Ogee K>e:.:) "/ eaoCst.s /" oecci zL °.sew ye coa 1 J OW `n H�8 22 0 � 29' E 26 �P650 \ / j J4 5 o - 95 I?fl59 1AOP 504'3 l9"E iifl iJ � Lino Table ILi -y ii'iv f t;.ve' Legendo u� t500' I „IRS Room,NOPI,,,NO,., M A Nb t919'. 18 00' PROCTNot Records Collin County Toxos 0 pC7 Deed Records Daus County Iexoo _Deed Records Collin County Term 30 N Iron Rod Found \. Controlling Monument ' /¢ Coonto Clerk's Re No.20.220201000184810 of the Deed Records of COM,County l0000,with said premises bemo more lAq*--E //tee ONENCE North 89.35.51.East'Nth Me nortl,hoe.smi 5 856 me trod,Noss,no at 5 feet 1,,...west come,of i in tho west One of a caul 1631 acre froot of,arol us recorded under County Clerk's Ode No 00 of the �—rr— Dee,f000.of Co,ho County Om,mark,the south..oorner of Lot I,Block A of sa,d od,1,Non,the ocolhoest come,of 'N /NO' Foo 0 NO' 10 180' _ r en. a,.e, x V 1.Tt Clerk's He No 201700,42,of.r,,,d Records,no.County T0000,.south000t oornor of ooi,5 856 acre trod g' NENCE with MN north looe.sod 3 I core Noel,the no.One,o oalls,.are Noel of land os reomded FM°, Mos eiao Rv✓NIEn DC9S 1 pN nNN.INNW9RE MEAN, County . STATE OF TEXAS of 2 No,.0 0,,64 acre 000 of,aod as reoorded under Couoto Clerk's FOo No 20.0152222 of the Need Nem&of Doaos ANN BOUNDS C.- y0 'M' D 5 CONry r of town $ STATE LAW A.IS SUBJECT TO FINES N t 10 tNu OF NKN 3p,,4,, ',N ES ANN BLINDING PERMITS NOW IHEREFORE KNOW ALL MEN BY INES,PRESENTS. County lone Rood).markiog Me northwest oo oe.of said 09764 aoro Noel,and the souMwest corner o5 said -,10.Poay Pooe Eolerpnses loc.does bor.,adopt llos pIol des,noled Lhe,ein above described p000erty ] o'rrm son Dctn ....._ eost:VI-of-way hoe of E EN 544 ooth.east 601-of-way Imo of Vinson Road(o I,o County u un.i e atr o eVs,,oM. ee for etre ¢ ses.i e vee u e¢ub e use ri 9 A a n f- y a.S6 y n.:s aC¢o a s loom 021e acros a t o ,o oms z)tN N oNCa _en fo 9 3->h uo.os�s. APPROVAL FOR cONSmuctON Areas,dated Juno 2,2.a one i uo o m t o t.1te m t o te ore moo t o ub r qua v o .�t o¢n r sua v 1 s P ora nine NRY AR,'.F�SSCfRR9A>= y v texas Dote be_oxme.+ o of e al z a s.u. CONN,OF coyN @ Moyor o \Iny e1 v5 ports of ony toklo,g.Fences.t,eos,sO,obs oo otner Nnor000ments 0 9000,oloch may o,oNy way INA1 I,E E NomenNerfor,Jr,No hereby cerbly knot,prepared Ws amend,glut from on aelud survey on the,arol a. MAN K.ae \ —.-..� e r.a u.Ea V-svPwo �rncu=e.0 U. ,o t ,m sows - nuto ......... i-- _, Lo�- 9Ve.so rom e 90t v ) iI RIE II that N% v¢asr �. 5 IA A to tho(Nty of 1VoNe was 2..1,1,1 to Me City 6. _________eCL2 ° w w £ eP.�.No. ASI Final Plat RE E fl�E�tR Mom t¢et¢he °a Lot 1 Block th Site .¢hoes c Pr�G "r emn0 � AD eozx Price Addition Gr ,�: n m.a,.c _a¢r nr L 4 5,856 Gross Acres/5638 Net Acres AN.6 o to M - same wn sx¢xat¢a for tOe slip,J[r_ ORE p 'w_ - -. that t e ame D sea o o u, u, 2oz n,.as sz2 -..... t.tat worth ehe PVC^-\'�mzR.Y\Aaaseen dog 1R �I� DE 0 t,n th. A� D An L Roome\\ Land Surveying ome VICINITY MAP ,� �� " t ) ) ) e n,a nr s,nt. ¢.o= V� Wxa .bM.mbr . I N.T.S r 2.f ins:. e es' 1 o,Y1RA 56 09/27/2022 Item J. Wylie City Council CITY OF AGENDA REPORT Department: Planning Account Code: Prepared By: Jasen Haskins,AICP Subject Consider, and act upon, a Final Plat for the Brown and Burns Addition,being a replat of Lot 1 and 2, Block 1, establishing wo lots on 0.169 acres, located at 129 and 131 N. Ballard Avenue. Recommendation Motion to approve Item as presented. Discussion OWNER: Pamela Ann Wells APPLICANT: Roome Land Surveying The applicant is proposing to replat Lot 1 and 2,Block 1,of Brown&Burns Addition.The purpose of the plat is to adjust the internal lot lines to match the location of the wall separating the existing structures. Both properties are located within the Downtown Historic District which allows for 0' lot lines. The property owner intends to sell 131 N. Ballard Avenue and maintain ownership of 129 N. Ballard Avenue. The plat is technically correct and abides by all aspects of the City of Wylie Subdivision Regulations. Approval is subject to additions and alterations as required by the City Engineering Department. The City Council must provide a written statement of the reasons for conditional approval or disapproval to the applicant in accordance with Article 212, Section 212.0091 of the Texas Local Gov't Code. P&Z Recommendation The Commission votes 6-0 to recommend approval. a7 09/27/2022 Item J. I ,pR,m TIFICATE I § Ec COUNTY OF COLLIN § a ' B WHEREASY i K. S. County 3 01 mm I u o g�02 eyare 1 — S B S arr, a survey o, e lo.and that the cornet monuments.shown thereon were fou,d ondjoc propetty Floc., ,on n e ree with the P nd ore,M to Y v 9 ' ) the some two lots a,t _to Pamela codes o ' C- C c- 9)062ccc259 Can 11.o.111 Vo1ume,,Page 362 of the Collin County Moo Records, Land Records,with:a,premises being more parkulorly d,scribed os follows, \ BEGMING at gn"X.'fa,.cut in concrete and marking.Intersection of.west right-of-wcy W. R,P.L. No. "-------- E treat p ( °°R'Marb(e were -7 pc'algnwTHENCE and partway with the east facing of o 2-Stoty 11ri,BItilding,South 01,16.5211 Ent,511OG feet,on 111` ageasuaraiiduu cuk in ont:rele.the base of sq1d build,ond marking the south,.tower of I ot 1, nd the northenst corner ol La t f the t Rectors corners n Volume t9 Pat„349 and STATE OE TEXAS § Volume - Land Records,!hrou WUIYtt OF cO.11IJ $ THENCE deport,sc,right-,-,voy line, and said Lot 1 W Marbie Street Burgs ) ( a a mt me in o some was r the a ons aemm F.e a- -d_1 a.g o W9ntpf WeY1 (B -cr)c R ( s first AG n), — y', 2(em 'ia).a --- GIVEN L OF pfF�E,this Fa Din.Ecy o mbc,,2011. ,____----- corner,lot 2,and marking the intersection of the sou1I,right of-wi.ty line of 41,1 Marble Stteet with the 11.1-1ENC,with the south Nght-ol-way ltne ot 1A1 Mottle Street,the north line of 1.,2,ond PalwaY S P :B F 2..0 t' .wo-mroaaa ' 9 (6 9 ng)to the _ beginning a nt+n op],315„ feel or 0 tF9 veq>f ontl. L.re Slo e of ens 4 a .. II RL armrrn_L ov I — .. y/ m.re v `a', W_ I ✓ l f9.4ea.mw t E OP OP EXA $ "r2nco to PP of 18 ts ,i xD �1 NOW illEREFORE KNOW All MEN BY MESE KEEHN,: o e Zoning mnss a pay f and orns, does Itetret„ nte. smo orever,.streets. -woY.and or ,o v rB.cvwa 1 N - Po �o,waon 8 rao x A "Approved \ shott he u,,tructed V pl..upon,over or across the et/sements as sh4,ven,except!hot...rt., 1mProvements ma,'.aloced.tcmdscape easements.,approved by the Lily Lour,of tl, cr., \, Wylie In oddition,utifly easements may also be used for mutual use and occommodabon of a p,blic t , , utilities desiring lo use or using the some M..the easement limits the.US8 to parl,culm ufiliti,s,said v r e.as ....... Date _. 9-- Mayor,C o Wylie, — ' $ rearm mr -- y cep ted- parts of any building,fences,(tees,shrubs or othet,mprovements or growths 10,11 may in any way —_ — l easements TheC meters,egress to or from Uteir tespectoie easeme,ts for the purpose of copstructing,reconstructing,trIspect,,,,, parts s e&' 1bWr C U ve,,,uvR I L without = = from anyone Dote MiNESS,my 11011,thiS he doy of undersigned,t CU Secrtory of t e City yy w,'ee meyoiny of Lots IR and 2R,Block I o)Brown&Burn Add.on to the and there Pam p Ann Wells sewer tittes as 5thown and 5,1 forth in and upon sold plat and said Couna further authorized t i. Mayor to note the acceptance!hereof by signing hs name as heremobove...sc.. Mma r hand m, a.o,202E SIP.OP 1EXAS § COM,of cover! S to 6,1,person whose nom,is subscribed ko the for,,,instrument,who -.o e,ed t et b t - i ee'os the same was executed for the purposes and consideration therem expressed GIVEN UNDER MY IltVID AND SEN OF 011f ICE,this the da1.1 o1 2022 Replat of Lots , Block 1 Brown r s Addition being a Replat of Lots I&2,Block 1 VICINITY MAP w eae�s _ N.TS twithhold, tn.,and bounds is a violation of My 0,(1,InCe and state law and is subject to fines 2 Commercial Lots..0.169Ac, Brown&Burns Addition If-._ Samuel 0 — - (2 muel B.Shelby Survey,Abstract No 82 awilt,t a Special Hood lia,at'd Area inundated by 100 y,ar flood per Hood et,en of &2of Wylie,Collin County, Texas SITE_ "Source bear,per Brown&Burns Ad.,art PrldikiOn to the 7 CityAugust8,R2022 The ur pose ,0a: "' Ksuronce Rate Map Number 4808.0420 J of F E 1.1 A Flood insurance RateMaps for Collin Conly,Texas and 1ncorooratod ArefiS tlOted June 2,t200g evised: d , commitment ect y or all 1s affect.by ' easementsrecord d s ( i - oror did no t or research records easements a az Survey,.In, argr , Pamela At,'Wells Room,Land Rome CandSurveying,Inc.'t1� ve Bee ., Wylie,IX,1504.4-48,16 E9-3 z x 750, s z.. a"z r z, __— . i me n e n fr..ab®.a..mew. u.,., - / 58 09/27/2022 Item K. Wylie City Council CITY OF AGENDA REPORT Department: Planning Account Code: Prepared By: Renae' 011ie Subject onsider, and act upon, approval of the demolition of a residential structure in accordance with Ordinance No. 2022-34, i.roperty located at 407 N. Ballard within the Downtown Historic District. Recommendation Motion to approve the Item as presented. Discussion Owner: Kari and Mike Isom Applicant: Isom Revocable Trust and Tracy&Robert Lawson The property owner proposes to demolish an existing residential dwelling that has undergone significant modifications from its original construction. Section 6.3.E.3. of the City's Zoning Ordinance outlines the criteria for demolition as follows: Demolition of a structure will NOT be allowed if any of the items below are met: 1.A structure is of architectural or historical interest and/or value or its removal would be detrimental to the public interest, or 2. The building contributes significantly to the character of the historic district and demolition would create a detrimental view or adversely affect the existing buildings on the block, or 3. A structure is contributing or unusual or uncommon design and materials and it could not be reproduced without great difficulty and/or expense, or 4. If its proposed replacement would not make a positive visual contribution, would disrupt the character or be visually incompatible within the historic district. Demolition of a structure MAY be allowed if any of the following criteria is met: 1.The building has lost its architectural and historical integrity and importance and its removal will not result in a negative, less appropriate visual effect on the historic district, or 2. The structure does not contribute to the historical or architectural character and importance of the historic district (e.g. a non-contributing structure), and its removal will result in a positive, appropriate visual effect in the district. The Engineer's report gives an overview of the condition of the property stating that the home is"not safe for occupancy." The home is a one story,single-family residence.The overall structure is constructed with separate foundations and framing components connected together and could not be moved. Due to obvious structural failures of the building, the report recommends demolition. According to Collin County Appraisal District records,the house was built in 1960. with a garage added in 2021 and is not of architectural or historical interest. The house to the north along Ballard was constructed in 1993. The home to the south was constructed in 1868 with a detached garage added in 1955. To the west are townhomes built in 2007. To the east is St. Anthony's Catholic Church. 59 09/27/2022 Item K. As stated in the Ordinance criteria"The structure does not contribute to the historical or architectural character and importance of the historic district (e.g. a non-contributing structure), and its removal will result in a positive, appropriate visual effect in the district". Staff believes that its removal would not be detrimental to the public interest. If approved for demolition, the applicant(s) will submit new plans for HRC review to add a garage and relocate a carport that meets the current design standards of the Downtown Historic District. HRC Discussion The Commission voted 6-0 to recommend approval as presented. 60 09/27/2022 Item K. IG T 0 SE GI - I G, . . . 4 Texas Professional Engineer(TX:95672) Phone: 214-577-1077 Oklahoma Professional Engineer(OK:22438) Fax:214-224-0549 lt Arkansas Professional Engineer(AR: 17788) New Mexico Professional Engineer(NM:26495) Website: www.LighthouseEng.com Registered Texas Engineering Firm(F:9334) Email: Ofnce@LighthouseEng.com DATE: Thursday, June 16, 2022 TO: Tracy Lawson (Potential Buyer and the City of Wylie) RE: Evaluation of Residence- Not Safe for Occupancy- Recommend Demo 407 North Ballard Avenue, Wylie, TX 75098 Jason Conklin, PE physically inspected the above referenced residence to investigate the structural integrity of the structure. Based on my observations, experience and judgment, I concluded that the residence should be demolished. There are obvious structural failures of the building. These structural failures condemn the building as "not safe for occupancy". See the photos below for the current condition of the structure. Because the structure appears to be constructed in several piece components connected together (separate foundations and framing), the residence is not capable of being repaired or moved. The residence violates most safety building codes and standards of the 2021 International Residential Code as adopted by the City of Wylie. It is the opinion of this engineer that the structure has outlived its serviceable life and it is recommended to demolish the residence. ...« .. ... ..., i ,e *: ink ..* .j MICHAECD.GANDY 2 ft.0% 95672 .:4„," i 1)**," eir „. /0' • • Michael Gandy, P.E. Thursday, June 16, 2022 Registered Engineering Firm F-9334 Inspection Date: 06/15/2022 Report Date: 06/16/2022 Lighthouse Engineering© Page 1 of 4 61 09/27/2022 Item K. Lighthouse Engineering, L.L.C. BAG NISR AN Deli.►.. aIL Use of this report for any reason implies consent to all agreements and limitations of this report. This report is the professional opinion of Lighthouse Engineering, LLC and is based upon a limited evaluation of the property. This report is provided for the exclusive use of the addressee. We have no contractual relationship with, or obligation to, any party other than the addressee of this report. This report does not constitute a structural warranty or performance contract with the purchaser of this report to or with any other party. It only states conditions observed at the time of the inspection. The evaluation of the property included a visual examination of the exposed interior and exterior finishes of the structure and the ground surfaces adjacent to the structure and to the taking of relative floor elevations. The taking and testing of soil samples was not included. Unless written in the report, the original design drawings and any design conditions were not known. Determination of construction to Building Code is best done during the original construction and is not a part of this evaluation. Testing for plumbing leaks was not performed but is recommended after foundation work is performed. It is possible that future repairs could be required for the subject foundation/structure. This evaluation only addresses the current condition of the foundation/structure. Lighthouse Engineering, LLC does not offer or imply any warranty for the repairs or for the repair company's acts or omissions or for any other person conducting the repairs. The fee collected is for this inspection only. Additional engineering services are available at an additional cost. Requests for these services must be made in a timely manner before commencement of work. Please contact this ;office for additional inspection scheduling and fee arrangements. Sincerely, i P••• Tf s�M 4 • *�t�� MICHAEL D.GANDY to, 95672 ct. Michael Gandy, P.E. 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"••4',: A -..::%•-:I'31.,' ,i,244 ,-,-,.'„,,•-,„,7+4 • :1-.' , •-, .:„ •', ' ,. _, v•••,, 65 ' https://www.collincad.r X + ccllincad.org U d r -.-,� „ ,.ram-- pA . NI I L.LS . . iff T sY , ^may rr t j cr • .^`< a �' � - e .. '''*--: 'IC)c: :::11:".'-':(A;'-17'''''''''''):''''''':::.'1).:;-'1'"1-1'r e �A Z _. .._ ..Amigelitili .'44:11114i11164-7-''''''. ' ittij 514. , * .* - ''''':. -,,'AI. 1 8 . a q' f Iti ..3? I 0 YN , e V 1M O • -� - N r �_,r` — _ _ Sri _ a, ,� r _ _ -- - , rn - 09/27/2022 Item L. Wylie City Council CITY OF AGENDA REPORT Department: Engineering Account Code: Prepared By: Tim Porter Subject Consider,and act upon,Resolution No. 2022-28(R) of the City Council of the City of Wylie,Texas,to approve the submittal of McMillen Drive,E. FM 544, and Park Boulevard Improvements Projects to Collin County for consideration for their 2022 Collin County Call for City Projects. Recommendation otion to approve Item as presented. Discussion On July 6, 2021, Collin County released its 2022 Call for Projects. One qualification requires that City Council action be taken to approve or authorize the projects the City is to submit. Each of the three(3)projects (McMillen Drive, E. FM 544, and Park Boulevard)have been approved by City Council for engineering design and staff believes that all three can be under construction in the next two years. Amounts requested from the County are as follows: McMillen Drive 1 $2,999,999 E FM 544 2 $6,078,750 Park Boulevard 3 $2,999,999 Staff recommends approval of the Resolution and plans to include the document in the full submittal package to the County prior to the October 31, 2022 deadline. 67 09/27/2022 Item L. RESOLUTION NO.2022-28(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, TO APPROVE THE SUBMITTAL OF MCMILLEN DRIVE, E. FM 544, AND PARK BOULEVARD IMPROVEMENTS PROJECTS TO COLLIN COUNTY FOR CONSIDERATION FOR THEIR 2022 COLLIN COUNTY CALL FOR CITY PROJECTS. WHEREAS, on July 6, 2022, the City received the 2022 Collin County Call for City Projects from Collin County; and WHEREAS, McMillen Drive has been designed to 90%with funding already approved by Collin County in 2007 Bond Project#07-091; and WHEREAS,E.FM 544 has been designed to 95%with funding already approved by Collin County in 2007 Bond Project#07-092; and WHEREAS,McMillen Drive, E. FM 544, and Park Boulevard have been deteiniined to be critical thoroughfares in the Wylie region; and WHEREAS, the City has determined that it is in the public interest to seek funding assistance for the construction of McMillen Drive from McCreary Road to Country Club Road, E. FM 544 from Alfred Drive to County Line Road, and Park Boulevard from Country Club Road to Parker Road; and WHEREAS, the priority of these projects has been determined as McMillen Drive as Priority#1, E.FM 544 as Priority#2, and Park Boulevard as Priority#3; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS THAT the City is requesting Collin County to consider McMillen Drive, E. FM 544, and Park Boulevard for funding participation. SECTION 1: McMillen Drive,E.FM 544,and Park Boulevard are hereby approved as construction projects in the event that Collin County approves funding for any of these projects in their 2022 Collin County Call for City Projects. SECTION 2: This Resolution shall take effect immediately upon its passage. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas this 27th day of September, 2022. Matthew Porter,Mayor ATTEST TO: Stephanie Storm, City Secretary Resolution No. 2022-28(R)—2022 Collin County Call for City Projects Resolution Page 1 of 1 68 09/27/2022 Item M. Wylie City Council CITY OF AGENDA REPORT Department: City Secretary Account Code: Prepared By: Stephanie Storm Subject Consider,and act upon,Resolution No.2022-29(R)of the City of Wylie,Texas finding that Oncor Electric Delivery Company LLC's("Oncor"or"Company")application to change rates within the City should be denied;finding that the City's reasonable rate case expenses shall be reimbursed by the company; finding that the meeting at which this Resolution is passed is open to the public as required by law;requiring notice of this Resolution to the company and legal counsel. Recommendation I otion to approve Item as presented. Discussion Purpose: On May 13,2022, Oncor Electric Delivery Company LLC("Oncor"or"Company") filed an application with cities retaining original jurisdiction seeking to increase system-wide transmission and distribution rates by about $251 million or approximately 4.5%over present revenues. The Company asks the City to approve an 11.2%increase in residential rates and a 1.6%increase in street lighting rates. The impact of this requested increase on an average residential customer using 1,300 kWh/month would be about$6.02 per month. In a prior City action, Oncor's rate request was suspended from taking effect for 90 days,the fullest extent permissible under the law. This time period has permitted the City, through its participation with the Steering Committee of Cities Served by Oncor ("Steering Committee"), to determine that the proposed rate increase is unreasonable. Consistent with the recommendations of the experts engaged by the Steering Committee, Oncor's request for a rate increase should be denied. Accordingly,the purpose of the Resolution is to deny the rate change application proposed by Oncor. Once the Resolution is adopted, Oncor will have 30 days to appeal the decision to the Public Utility Commission of Texas where the appeal will be consolidated with Oncor's filing(i.e.PUC Docket No. 53601)currently pending at the Commission. All cities with original jurisdiction will need to adopt the Resolution prior to October 30, 2022. Explanation of`Be It Resolved" Sections: 1. This paragraph finds that the Company's application is unreasonable and should be denied. 2. This section states that the Company's current rates shall not be changed. 3. The Company will reimburse Cities for their reasonable rate case expenses. Legal counsel and consultants approved by Cities will submit monthly invoices that will be forwarded to Oncor for reimbursement. 4. This section merely recites that the resolution was passed at a meeting that was open to the public and that the consideration of the Resolution was properly noticed. 5. This section provides Oncor and counsel for Cities will be notified of the City's action by sending a copy of the approved and signed resolution to counsel. 69 09/27/2022 Item M. RESOLUTION NO. 2022-29(R) A RESOLUTION OF THE CITY OF WYLIE, TEXAS FINDING THAT ONCOR ELECTRIC DELIVERY COMPANY LLC'S ("ONCOR" OR "COMPANY") APPLICATION TO CHANGE RATES WITHIN THE CITY SHOULD BE DENIED; FINDING THAT THE CITY'S REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL. WHEREAS, the City of Wylie, Texas ("City") is an electric utility customer of Oncor Electric Delivery Company LLC ("Oncor" or"Company"), and a regulatory authority with an interest in the rates and charges of Oncor; and WHEREAS, the City is a member of the Steering Committee of Cities Served by Oncor ("Steering Committee"), a coalition of similarly situated cities served by Oncor that have joined together to efficiently and cost effectively review and respond to electric issues affecting rates charged in Oncor's service area; and WHEREAS, on or about May 13, 2022, Oncor filed with the City an application to increase system-wide transmission and distribution rates by $251 million or approximately 4.5% over present revenues. The Company asks the City to approve an 11.2% increase in residential rates and a 1.6% increase in street lighting rates; and WHEREAS, the Steering Committee is coordinating its review of Oncor's application and working with the designated attorneys and consultants to resolve issues in the Company's filing; and WHEREAS, through review of the application, the Steering Committee's consultants determined that Oncor's proposed rates are excessive; and WHEREAS, the Steering Committee's members and attorneys recommend that members deny the Application; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS: Section 1. That the rates proposed by Oncor to be recovered through its electric rates charged to customers located within the City limits, are hereby found to be unreasonable and shall be denied. Section 2. That the Company shall continue to charge its existing rates to customers within the City. Section 3. That the City's reasonable rate case expenses shall be reimbursed in full by Oncor within 30 days of the adoption of this Resolution. Section 4. That it is hereby officially found and determined that the meeting at which this Resolution is passed is open to the public as required by law and the public notice of the time,place, and purpose of said meeting was given as required. Resolution No. 2022-29(R)Oncor Rates Page 1 of 2 70 09/27/2022 Item M. Section 5. That a copy of this Resolution shall be sent to Oncor, Care of Howard Fisher, Oncor Electric Delivery Company, LLC, 1616 Woodall Rodgers Freeway, Dallas, Texas 75202 and to Thomas Brocato, Counsel to the Steering Committee, at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Ave., Suite 1900,Austin, TX 78701. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas this 27th day of September, 2022. Matthew Porter,Mayor ATTEST: Stephanie Storm, City Secretary Resolution No. 2022-29(R)Oncor Rates Page 2 of 2 71 09/27/2022 Item N. Wylie CityCouncil Y AGENDA REPORT Department: Purchasing Account Code: 100-5154 Prepared By: Glenna Hayes Subject Consider, and act upon, the approval of the 2023 Procurement Manual. Recommendation Motion to approve Item as presented. Discussion The purpose of the Procurement Manual is to provide the City with the requisite parameters for purchasing goods and services. The policies are based on Texas statutory provisions as found in the Texas Government Code,Texas Local Government Code, Texas Insurance Code, and Texas Labor Code,the City Charter, and support the Finance Policies. Updates: •Chapter 2 Ethics—Paragraph A Employee Standards of Conduct/Personal Use • Paragraph changed to "Personal and Non-Profit Agency Use Prohibited, and includes the following statement: The purchase of goods, equipment or services for personal use by a City officer, employee, agent, or family members, or made by same on behalf of a non-profit agency, from City business accounts and/or contracts is prohibited. The policies are intended to: •Simplify and clarify the laws governing purchasing by the City *Permit the continued development of purchasing policies and practices *Provide consistency in the purchasing practices of the City •Increase public confidence in public purchasing *Ensure the fair and equitable treatment of all persons who participate in the purchasing process *Provide increased economy and efficiency in purchasing activities by avoiding unnecessary, unwarranted, and duplicative purchases Staff recommends approval of the 2023 Procurement Manual. 72 09/27/2022 Item N. CITY OF riff WYLIE PROCUREMENT MANUAL 2023 OUR MISSION To be responsible stewards of the public trust, to strive for excellence in public service and to enhance the quality of life for all. OUR PLEDGE Accept and fulfill responsibilities with integrity, professionalism and accountability • Acknowledge and value the contributions of all • Build on the foundation of our predecessors ♦ Provide consistent, cost-effective and quality service to our community • Continuously reach for the highest level of service♦ Communicate effectively with our citizens and employees • Care about the needs of others • Treat everyone with courtesy, respect and understanding♦ Promote responsible and diversified economic growth. OUR PROCUREMENT GOALS To promote fiscal responsibility by obtaining the right product, for the right purpose, at the right time, for the right price ♦ To actively seek fair competition in the procurement process* Ethical compliance with Federal, State and local laws♦ To treat suppliers fairly and equitably • Increase public confidence in public purchasing ADOPTED BY WYLIE CITY COUNCIL:9/22/2020 Approved by Wylie City Council: 9/27/2022 73 09/27/2022 Item N. PROCURIMEN POLICY TABLE OF CONTENTS Page CHAPTER 1 PURPOSE 5 CHAPTER 2 ETHICS 6 Section A Employee Standard of Conduct Section B Employee Conflict or Substantial Interest Section C Vendor Conduct Section D Violations and Remedies Section E References CHAPTER 3 ORGANIZATIONAL RESPONSIBILITY,AUTHORITY AND ENFORCEMENT 9 Section A City Council Section B City Manager Section C Finance Director Section D Purchasing Manager Section E Directors Section F Department Staff Section G Administration of Budget CHAPTER 4 AUTHORITY LEVELS 13 Section A General Procurement Authority Section B Signature Authority Section C Requisition Approval Authority CHAPTER 5 PAYMENTS, INSURANCE, PUBLIC RECORDS 14 Section A Payments Vendors/Contractors/ Payment of Subcontractors and Allowable Section B Miscellaneous Expenses Section C Criminal Penalties Section D Insurance Requirements Section E Public Records PROCUREMENT THRESHOLDS:SUPPLIES, EQUIPMENT AND NON- CHAPTER 6 PROFESSIONAL SERVICES 16 Section A Non-contract Purchases Section B Contract Purchases Section C Requisition Documentation Purchases from Cooperative Agreement or Interlocal Purchasing Section D Agreements Section E Vendor On-Line Terms/Conditions ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 2 74 09/27/2022 Item N. CHAPTER 7 METHODS OF PROCUREMENT 19 Section A Methods of Procurement Section B Exemptions Section C Competitive Sealed Bids Section D Non-Responsive/Non-Responsible Section E Identical Bids Section F Department Director or Designee Responsibilities Section G Purchasing Responsibilities Section H City Council Agenda Items CHAPTER 8 PUBLIC WORKS/CONSTRUCTION PROJECTS 22 Section A Bid Type Section B Prevailing Wage Rates Section C Bonding Requirements Section D Insurance and Indemnification Requirements CHAPTER 9 PROFESSIONAL SERVICES 23 Section A Definition of Professional Services Section B Procurement of Architectural, Engineering or Land Surveying Services Section C Pre-Qualified Various Professional and Engineering Firms Section D All Other Professional and Personnel Services CHAPTER 10 GRANTS, REBATES and SUBSIDIES 25 CHAPTER 11 CHANGE ORDERS 26 Section A Threshold for Change Orders Section B General Process Section C Approval for Change Orders Section D Contingency Fee Policy CHAPTER 12 CONSTRUCTION CONTRACTS CONTINGENCY FEE POLICY 27 Section A Policy Purpose Section B Bid Aware Procedure Section C Change Orders Section D Invoice Payment Procedure CHAPTER 13 SOLE SOURCE PURCHASES 28 Section A Single Source and Brand Name Clarification Section B Written Justification Section C Notice of Intent to Award a Sole Source Procurement CHAPTER 14 EMERGENCY PURCHASES 29 Section A Emergency Disaster Declaration Section B Emergency Purchase Process (not processed through the City's EOC) Section C Non-Emergency ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 3 75 09/27/2022 Item N. CHAPTER 15 COOPERATIVE PURCHASES 30 CHAPTER 16 PROCUREMENT CARD PROGRAMS 31 Section A General Policies Section B Violations and Remedies CHAPTER 17 GENERAL ITEMS 34 Section A Tax Exempt Certificates Section B Various Other Procurement Programs Section C Petty Cash Purchases Section D Fiscal Year Procurement Cut Off CHAPTER 18 BONDS, INSURANCE AND INDEMNIFICATION 35 Section A Bond Policy Section B Types of Bonds Section C Insurance and Indemnification Policy Section D Insuring City Assets CHAPTER 19 CONTRACTS 37 Section A Purchase Orders Section B Contracts greater than $40,000 Section C Annual/Term Contracts CHAPTER 20 CONTRACT MANAGEMENT&VENDOR PERFORMANCE 38 Section A General Responsibilities Section B Non-Performing Vendors CHAPTER 21 ASSET AND SURPLUS DISPOSAL 39 Section A Transfer of Surplus Goods within the City Section B Disposal of Goods, Salvage or Surplus Property CHAPTER 22 REQUISITIONS& PURCHASE ORDERS 40 Section A Access to Incode Section B Requisition Process Section C Purchase Orders Section D Deletion of Purchase Orders CHAPTER 23 RECEIPT OF GOODS&SERVICES 23 Section A Inspecting Goods or Services Section B Partial Deliveries Section C Defective or Damaged Merchandise FORM PROCUREMENT MANUAL—ACKNOWLEDGMENT OF RECEIPT 43 ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 4 76 09/27/2022 Item N. CHAPTER 1—Purpose The Purchasing Department will serve as the central procurement office of the City and will determine which method of procurement provides the best value for the City, adopt operational procedures consistent with sound business practices and state law which govern the procurement and management of all materials, services and construction to be procured by the City, and manage disposal of materials. The purpose of the Procurement Policy is to provide the City with the requisite parameters for purchasing goods and services. The policy is based on Texas statutory provisions as found in the Texas Government Code,Texas Local Government Code,Texas Insurance Code, and Texas Labor Code, as amended. These policies are intended to: • Simplify and clarify the laws governing purchasing by the City; • Permit the continued development of purchasing policies and practices; • Provide consistency in the purchasing practices of the City; • Increase public confidence in public purchasing; • Ensure the fair and equitable treatment of all persons who participate in the purchasing process; • Provide increased economy and efficiency in purchasing activities by avoiding unnecessary, unwarranted, and duplicative purchases Policy: It is the policy of the City to conduct procurement functions efficiently, effectively, and in full compliance with all federal and state laws, City Charter, and City administration policy and procedures. The City Council's authority to contract for all goods and services and make all sales is delegated to the City Manager as set forth in this manual and to those employees to whom the City Manager delegates that responsibility. The Purchasing Manager has been delegated by the City Manager to contract for the City in accordance with this manual. Department Directors may choose to delegate procurement responsibilities only within their full-time staff. All such personnel are required to complete mandatory training provided by the Purchasing Department and access to the City's financial system will be granted once that training is completed. Unauthorized personnel who attempt to contract in the name of the City, or personnel making unauthorized purchases outside of the scope of this manual, may be subject to disciplinary action, legal action, and personal financial liability. If a person fails to comply with the competitive bidding or competitive proposal procedures required by law, that person may be convicted of a Class B misdemeanor. This includes a situation in which a person knowingly makes or authorizes separate, sequential, or component purchases in an attempt to avoid competitive bidding requirements. General Enforcement It shall be the responsibility of the Finance Director and Purchasing Manager to enforce all purchasing procedures. Texas Local Government Code § 252.062, 252.063 and 271.029 provide criminal penalties for officers and employees who knowingly violate state statutes. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 5 77 09/27/2022 Item N. CHAPTER 2—Ethics A special responsibility is imposed on all City officers, employees, and agents (hereafter referred to as "employees") entrusted with the allocation of City funds. In government procurement, employees are held to the highest degree of integrity required to secure best economic results, and required to comply with the procurement process. It is critical that all City employees involved in procurement and procurement-related functions remain independent, free of obligation or suspicion, and completely fair and impartial. Credibility and public confidence are vital. A shadow of doubt can be as harmful as the conduct itself and employees should make every effort to: • Avoid the intent and/or appearance of unethical or compromising practice in relationships, actions, and communications. If a situation is perceived as real, then it is in fact real in its consequences. • Avoid business relationships with personal friends and relatives. • Avoid holding business meetings with suppliers outside the office. If such a meeting is necessary,carefully choose the location so there will be no perception by others in the business community or your peers of impropriety. A. Employee Standards of Conduct City Employees will: o Promote positive vendor relations through courtesy and impartiality in all phases of the procurement process. o Actively strive to comply with City policies, federal and state laws regarding purchases from HUB (Historically Underutilized Businesses) o Handle confidential or proprietary information belonging to the City, fellow employees or vendors with care and proper consideration of ethical and legal ramifications, and governmental regulations. o Never use information gained confidentially in the performance of duties for profit. • Prohibited Conduct: City employees shall not participate in the negotiation, selection, discussion, award or administration of a contract or procurement supported by public funds if: o That individual has a substantial interest in a person or entity ( Chapter 171 of the Texas Local Government Code)that is the subject of the contract or procurement. o A conflict of interest exists. A conflict arises when a City employee, officer or agent, or any relative or potential relative thereof(family members), a partner or a person or an organization that employs or may employ in the near future any of these individuals, has a financial or other interest(directly or indirectly) in the sale to the City of any materials, supplies or services, including any proposed or existing contract, purchase, work, sale, or service to,for,with, or by the City. • Personal and Non-Profit Agency Use Prohibited: The purchase of goods,equipment or services for personal use by a City officer, employee,agent, or family members, or made by same on behalf of a non-profit agency, from City business accounts and/or contracts is prohibited. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 6 78 09/27/2022 Item N. o Employees that are involved in contract negotiations should not purchase merchandise or services for personal use with a vendor that is currently working, seeks to work, or has worked for the City. o Employees shall NOT use the City of Wylie tax exemption forms for personal or non- profit use, nor set up accounts with a City tax exemption form in their personal name. o A City officer, employee, agent, or family member may purchase merchandise or services from a vendor doing business with the City provided that the price at which the item is purchased is the same price charged to a designated segment of the public regardless of place of employment, or all officers and employees of the City. o If a City officer, employee,agent, or family member acquires merchandise or services for the employee's personal use from a vendor doing business with the City, such merchandise or services may not be delivered to the employee or another City employee unless the acquisition is paid directly to the vendor by the employee. No personal invoices are to be mailed to an employee (or another City employee for or on behalf of the employee) at the employee's (or other employee's) place of work. Neither the vendor nor the employee may process the purchase under the City's tax exempt status. Employee is responsible for payment of applicable sales tax. • Gratuities(Gift and Entertainment): City employees shall not: o Solicit and/or accept benefits or gifts of any kind from vendors, actual or potential. o Provide special favors or privileges to anyone, either as payment or under any other circumstances. o Be in violation of any City ordinances or HR Policies regarding ethics/gifts. B. Employee Conflict or Substantial Interest In the event of a conflict of interest or substantial interest, as set forth above, the affected employee must adhere to the following procedures: • Sign a declaration of possible Conflict of Interest form; • Abstain from participating in the procurement process, which includes, but is not limited to, discussions, lobbying, rating, scoring, recommending, explaining or assisting in the design or approval of the procurement process, selection of vendors, or the award of the contract: o Where the officer, employee, agent or family member directly represents an organization or may receive an economic benefit; o Where the officer, employee, agent or family member may directly receive an economic benefit; o Where the officer, employee, agent or family member is in direct competition with a proposal or bid which would provide a direct financial benefit; Any deviation from this policy must be submitted in writing by the Director, providing departmental procedures detailing how the conflict will be managed, and approved by the Purchasing Manager and Finance Director. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 7 79 09/27/2022 Item N. C.Vendor Conduct Vendors, their officers, employees, agents, partners or sub-contractors, seeking to do business with the City or contracted to do business with the City must: • At all times be in compliance with all federal, state and local laws; • Conduct themselves ethically and refrain from any exchange of favors, money, gifts or other forms of favor with any City officers, agents, employees, employee family members or potential family members; • Maintain an accurate "Conflict of Interest Questionnaire" (Texas Ethics Commission) with the City Secretary's office; • Vendors, their officers, employees, agents, partners or sub-contractors, who are directly involved with the writing of any type of specification created for the purposes of a fair and open procurement process, may not submit an offer or response. Violation of this policy may result in the Vendor, their officers, employees, agents, partners or sub- contractors being barred from working with the City, or in the voiding of any contracts. Violations of state or federal law shall be referred to the proper authority having jurisdiction over same. D. Violations and Remedies Violations of policy may constitute misconduct, subjecting the violator to any and all penalties prescribed by federal and/or state law,the City's HR Manual, City Ordinance or City Charter; up to and including termination. Penalties, sanctions or other disciplinary actions,to the extent permitted by federal, state or local law, rules or regulations, shall be imposed for violations of the code of conduct/conflict of interest standards, by a City officer, employee or agent, or by persons, contractors or their agents,when the procurement involves state or federal programs and/or funds. Violations of state or federal law shall be referred to the proper authority having jurisdiction over same. E. Disclosure of Certain Relationships: City employees and officials must become familiar with the requirements in Texas Local Government Code Chapter 176, Disclosure of Certain Relationships with Local Government Officers; and Texas Local Government Code Chapter 171, Regulation of Conflicts of Interest of Officers of Municipalities; and the penalties provided therein. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 8 80 09/27/2022 Item N. PROCURER EN..i..POLICY CHARTER 3 Organizational Responsibility,Authority and Enforcement This chapter covers the responsibility delegated to various staff, their respective approval authority, and enforcement. A. City Council The City Council shall be responsible for: • Establishing the rules and regulations for the purchase of all goods and services by means of this manual. • Authorizing all purchases at or exceeding the competitive requirements as stated by law. • Authorizing all written contracts and agreements at or exceeding the competitive requirements as stated by law. • Considering and adopting rules for electronic receipt of bids/proposals. • By means of this manual, delegate approval authority to the City Manager for approval of alternative bidding methods to be used for the construction of a facility,as described by Chapter 2269 (Government Code) after determining it to be a better value than competitive bidding. Authority includes: • Approval of budgeted items at or greater than the competitive requirements. • Approval of budget amendments as required. • Approval of change orders at or greater than the competitive requirements. • Approval of emergency expenditures at or greater than the competitive requirements. B. City Manager The City Manager is responsible for: • Ensuring compliance by all departments with the policies and procedures outlined in this manual, and promoting and protecting governmental purchasing integrity. • By means of this manual delegate to the Purchasing Manager: o The authority to procure goods and services, authority to approve alternative bidding methods to be used for the construction of a facility, as described by chapter 2269 (government code) after determining it to be a better value than competitive bidding; and o Authority to manage disposal of materials and/or assets no longer needed, and administer the purchasing rules and regulations as established by all federal law, state law,and city charter and ordinance provisions. Authority includes: • Approval of purchases less than the competitive requirements limit. • Approval of non-budgeted items. • Execution of all contracts, agreements,change orders or necessary documents as approved and authorized by City Council (see Signature Authority). • Execution of all contracts, agreements, change orders or necessary documents where the total amount(s) are less than the current competitive requirement. C. Finance Director The Finance Director and/or designee provides and oversees compliance for financial components with regard to procurement activities. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 9 81 09/27/2022 Item N. Authority includes: • Ensuring the proper expenditures of funds, both budgeted and unbudgeted. • Verifying the availability of funds for City Council recommendations and awards before being placed on the City Council Agenda. • Approval of all alternative financial arrangements (leases, grants, bank notes, etc.). • Approval and authorization of access for City employees to the City's financial systems • Approval of cardholder financial levels for the City procurement card program (p-card). • Assignment of project codes for procurement tracking. • Approval of the disposal of assets via donations. D. Purchasing Manager The Purchasing Manager performs or oversees compliance with all procurement requirements for goods and services as prescribed in this manual. The Purchasing Manager ensures all procurement activities are conducted with the highest level of ethical standards in a fair, open, inclusive and transparent environment, and provides suppliers a fair opportunity to compete for City business and protects public funds. The Purchasing Manager is responsible for: • Developing and administering the City's purchasing policy and procedures. • Providing guidance and assistance for all City employees regarding the purchasing process. • Managing the City's purchasing programs to include compliance with all statutory and internal policies. • Procuring goods and services budgeted at $40,000 and above in collaboration with the requesting Department; o Developing final specification documents and methods to ensure competition. o Managing the bid and evaluation processes o Facilitating recommendations for award (administrative and Council) • Determining which method of procurement provides best value for the City; including o Authority to approve alternative bidding methods to be used for the construction of a facility, as described by Chapter 2269 (Government Code) after determining it to be a better value than competitive bidding. • Preparing all documentation required for purchases requiring approval by the City Council, City Manager or appropriate staff. • Monitoring the terms and conditions of purchases. • Reviewing requisition documents and approving requisitions of$1,000 or greater. • Managing the disposal of materials and/or assets no longer needed. • Updating all procurement forms,templates, policies, and procedures. • Providing training to City employees on requisitions, credit cards and various procurement related topics. • Administering contracts and agreements for goods and services. • Maintaining purchasing files and records. • Consulting with the City Attorney for review of all procurement related issues. Authority includes: • Determining which method of procurement provides the best value for the City and making recommendations to the City Manager and/or the City Council, as appropriate. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 10 82 09/27/2022 Item N. • Rejecting any and all bids, in concurrence with requesting department, when in the best interest of the City, and making recommendation to the City Manager and/or City Council, as appropriate. (Items over$50,000 require a formal rejection by City Council.) • Program Administrator for the City Procurement Card Program, and other City-wide procurement programs(Amazon, Office Depot, Home Depot, etc.) • Executing all Interlocal or Cooperative Purchasing Agreements as have been approved by the City Council and/or the City Manager, as appropriate. • Purchasing budgeted goods or services from cooperative or other inter-local agreements as have been approved by the City Council, City Manager, and/or other appropriate staff. • Signature Authority to execute contracts and change orders up to $10,000 • Approving requisitions of$1,000 and greater(as approved by appropriate staff). E. Directors Directors are responsible for: • Ensuring procurement policy compliance within their department and safe guarding against misappropriation of City funds. • Ensuring adequate funds are appropriated prior to the procurement process. • Submitting budget transfer requests if funds are insufficient, prior to entering a requisition or committing to the vendor. Expenditures not included in the budget must have approval of the City Manager before quotes are obtained and purchase order commitment. Evidence of the approval shall be in the form of a memo or email issued by the City Manager. • Planning the department's annual purchase requirements to allow sufficient time to complete the appropriate procurement process(quotes,bids or proposals). • Determining whether a contract exists or would be beneficial to the City for the item(s) or service(s). • Ensuring Historically Underutilized Business (HUB) participation in accordance with the provisions of Texas Local Government Code Chapter 252. • Managing and reviewing department P-Card use for compliance to policies. • Delegating authority as appropriate to prepare requisitions and specifications. • Delegation of authority to access the City's Financial systems: o Providing names of all departmental individuals authorized to enter or approve requisitions and purchase orders and ensuring the approval process is maintained within the electronic system, and o Providing any changes in delegation of such authority Authority includes: • Authorization of requisitions within the current limits set by the Finance Department. • Purchases made in accordance with the City Procurement Card Program (p-card). • Authorization of Emergency Purchases (as defined by statute). F. Department Staff Staff members are responsible for: • Obtaining proper training through Purchasing on procurement laws, basic procedures, insurance and shipping directions, how to issue requisitions,write specifications, participation in the City's various procurement programs, and procurement ethics. • Managing the P-Card reconciliation in accordance with this manual and current Finance procedures. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 11 83 09/27/2022 Item N. • Developing the technical portion of bid specifications. • Providing"Tier 1" contract administration for various contracts in the areas of: o Overall vendor performance o On-time delivery of goods or services o Accuracy of invoicing • Ensuring that current vendor insurance certificates which meet the City's requirements are current and on file with the department before any work is started. • Providing complete documentation to Purchasing of any vendor's failure to perform as contracted. • Maintaining any associated procurement records per retention schedule. Authority includes: • Input and authorization of requisitions within the current limits set by the Finance Department. • Purchases that are made through the issuance of purchase orders in accordance with these Policies. • Purchases that are made in accordance with the City Procurement Card Program (p-card). G. Administration of Budget: All employees are responsible for the proper administration of the City's budget within the limits delegated to their positions. • Compliance: o No verbal or other obligations shall be incurred or payment made except in accordance with the adopted annual budget and these policies, and unless the City Manager or designee first certifies that there is a sufficient unencumbered balance and that sufficient funds are or will be available to cover the claim or meet the obligation when it becomes due and payable. Any authorization of payment or incurring of verbal or other obligations in violation will be void and any payment so made illegal. o Such action shall be the cause for removal of any employee who knowingly authorized or made such payment or incurred such obligations, and he shall also be liable to the City for any amount so paid. However,this prohibition shall not be construed to prevent the making or authorizing of payments or making of contracts for capital improvements to be financed wholly or partly by the issuance of bonds, time warrants, certificates of indebtedness, or certificates of obligation, or to prevent the making of any contract or lease providing for payments beyond the end of the fiscal year, provided that such action is made or approved by ordinance (Article XII,Section 10). • Variances: o Any variance in quantities or expenditure amount,beyond what was approved in the annual budget will require written approval (email) from either the City Manager or an Assistant City Manager. Such approval will be forwarded to the Purchasing Department prior to approval of requisitions. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 12 84 09/27/2022 Item N. CHAPTER —Authority Levels A. General Procurement Authority: • Procurement authority may be delegated by Department Directors to department staff as deemed necessary. • Purchases may be made by either: o use of a City issued purchase order; or o use of a City issued procurement card (P-card) • Except where authorized by law, City employees do not have the authority to verbally place orders or verbally bind the City to debt. (See Emergency Purchases) B. Signature Authority: * Signature authority resides solely with: • Mayor or Mayor Pro-Tem: (City Charter/Article III/Section 5) o The mayor is authorized to sign any and all documents, agreements and contracts related to expenditures. o In the absence of the mayor, the mayor pro-tem shall have all the rights conferred upon the mayor. • City Manager (Ordinance 2008-38) o Signature authority for any and all documents, agreements and contracts related to expenditures approved in the annual operating budget up to$50,000. o Signature for any and all documents, agreements and contracts related to expenditures approved by a lawfully held City Council meeting. • Purchasing Manager(Adoption of these policies) o Signature authority for any and all documents, agreements and contracts related to expenditures approved in the annual operating budget up to$10,000. C. Requisition Approval Authority: The following approval levels shall be utilized within the City's financial system in all procurement related matters. • Temporary Delegation: If an approver will be out of the office, their approval authority may be temporarily assigned to another employee. Delegations may only be given "upward" within their management chain to another manager with existing approval authority. For audit purposes, all approvals made as a delegate must be noted in the "internal notes" box of the requisition. ("Approving on behalf of First Name Last Name" Amount Requisition Approval Authorities $0-$500 Designated Staff $501<$1000 Designated Staff Depart.Director $1000-$7500 Designated Staff Depart.Director Purchasing Mgr. Finance Director $7500+ Designated Staff Depart.Director Purchasing Mgr. Finance Director City Mgr.; Assist.City Mgr *including all over-budget ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 13 85 09/27/2022 Item N. PROCUREMEN POLICY CHAPTER 5—PAYMENTS, INSURANCE PUBLIC RECORDS A. Payments,Texas: (Government Code,§2251.021 through 2251.030) A payment by a governmental entity under a contract executed on or after September 1,1987,is overdue on the 31st day after the later of: o the date the governmental entity receives the goods under the contract; or o the date the performance of the service under the contract is completed; or o the date the governmental entity receives a correct invoice for the goods or service. • All invoices will be reviewed by the Department for receipt of goods/services, accuracy and compliance to the issued purchase order,and processed promptly. • If goods or services are incomplete City staff must document any issues/shortages and notify the vendor in writing. All deliveries should be verified upon receipt. • Payments are not made until goods and services are received and accepted. o Pre-payments for services such as professional speakers,artists,and/or performers may be authorized by the Purchasing department where the provisions are clearly defined in a mutually executed agreement. • Departments are encouraged to take advantage of prompt or early payment discounts. Notice of prompt payments should be highlighted on the invoice and clearly marked on the front of the purchase order submitted to Accounting for payment. • The approved purchase order and invoice will be forwarded to Accounting for processing. • It is the Finance Department's responsibility to monitor the prompt payment of invoices. Goods,Services and Invoice Discrepancies: Departments will ensure that all goods and services are correct and received on time. Should there be a discrepancy in the invoice it is the responsibility of the department to: • Notify the vendor immediately of any discrepancies and ask for a resolution. If the vendor is notified by phone,the department should follow-up with a written communication summarizing the phone call. • If the vendor is correct,the original payment deadline still applies. • If the discrepancy is acknowledged by the vendor: o the department must obtain either a credit memo or a corrected invoice from the vendor. o the payment period starts when the new invoice is received. • If the department is unsuccessful in resolving the issues, please notify the Purchasing Department at the earliest date possible for assistance. B. Vendors/Contractors/Payment of Subcontractors and Allowable Miscellaneous Expenses Vendor and contractors must pay subcontractor(s) or supplier(s) who provide goods/services for which payment is made within ten (10) days after receipt of payment from the City. See Chapter 17 Bonds, Insurance and Indemnification. Vendors, contractors, and/or subcontractors are eligible for reimbursement for travel expenses when covered by written contract. Reimbursements for travel will be in accordance with current IRS guidelines, per diem rates as published by the U.S.General Services Administration (GSA)for the City's zip code and County, and miscellaneous expenses are published by Purchasing. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 14 86 09/27/2022 Item N. C. Criminal penalties,Texas Local Government Code,§252.062 • A municipal officer or employee commits an offense if the officer or employee intentionally or knowingly makes or authorizes separate, sequential, or component purchases to avoid the competitive bidding requirements of Section 252.021. An offense under this subsection is a Class B misdemeanor. • A municipal officer or employee commits an offense if the officer or employee intentionally or knowingly violates Section 252.021,other than by conduct described by Subsection (a). An offense under this subsection is a Class B misdemeanor. • A municipal officer or employee commits an offense if the officer or employee intentionally or knowingly violates this chapter, other than by conduct described in Subsection (a) or (b). An offense under this subsection is a Class C misdemeanor. Removal/Ineligibility,Texas Local Government Code,§252.063 • The final conviction of a municipal officer or employee for an offense under Section 252.062 (a) or (b)results in the immediate removal from office or employment of that person. • For four years after that date of the final conviction,the removed officer or employee is ineligible: o to be a candidate for or to be appointed or elected to a public office in this state; o to be employed by the municipality with which the person served when the offense occurred; and o to receive any compensation through a contract with that municipality. D. Insurance requirements: (Texas Labor Code,§406.096) All contractors and subcontractors shall have insurance coverage(including worker's compensation as required). Proof of coverage must be provided prior to any work beginning. Certificates must be submitted to Purchasing. Minimum Required Insurance: Workers Compensation, General Liability, and Auto Liability. Other types of insurance may be required depending on the type of work or service requested. A "Public Works" Building or construction is defined as: • erecting or preparing to erect a structure, including a building, bridge, roadway, public utility facility, or related appurtenance; or • remodeling, extending, repairing, or demolishing a structure; or • otherwise, improving real property or an appurtenance to real property through similar activities. E. Public records: Vendors or a member of the public may request a copy of a Bid Tabulation that is compiled when bids are opened in accordance with Chapter 552 of the Texas Government Code. The Purchasing Department is responsible to publicly post such documents. The City will not release copies of bid submissions or bid evaluations until after the contract has been awarded in accordance with §552.104 of the Texas Government Code. Once awarded, all requests submitted under the Freedom of Information Act will be processed in accordance with all applicable laws. Department staff shall not release procurement or contact documentation (in part or in whole), and will refer any inquiries to the Purchasing Department. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 15 87 09/27/2022 Item N. PROCUREMEN POLICY CHAPTER 6 A PROCURE ENT THRESHOLDS SUPPLIES, EQUIPMENT AND NON-PROFESSIONAL SERVICES The Purchasing Department will select the procurement method based upon amounts approved in the annual operating budget or as amended during the year. (Exceptions: Chapter 12 — Emergency Purchases) NOTE: It is unlawful for any City employee to split purchases to circumvent the competitive requirements. Split purchases are defined as: • Component Purchases: purchases of the component parts of an item that in normal purchasing practices would be purchased in one purchase. • Separate Purchases: Purchases made separately of items that in normal purchasing practices would be purchased in one purchase. • Sequential Purchases: Purchases made over a period of time, of items that in normal purchasing practices would be purchases in one purchase. A. Non-Contract Purchases of Supplies, Equipment or Non-Professional Services: Where no City, interlocal or cooperative contract exists. *All purchase orders must be issued to the vendor prior to the ordering, start of, or receipt of goods or services. • Purchases Less Than$3000 A onetime or cumulative purchase of supplies, equipment or non-professional services may be made with either a City issued purchasing card or by a purchase order: o Competitive quotes are recommended, but not required o Departments are responsible for securing the required insurance certificates from vendors performing work on City property. Work should not be started until a purchase order has been issued and sent to the vendor,and a copy of the insurance verified. • Purchases Between $3000 and$39,999 o A onetime purchase or cumulative purchase for supplies, equipment or non- professional services requires a minimum of three (3) written quotes to ensure competition. The quotes will include a search for HUB vendors (Historically Underutilized Businesses) located in Collin County as required in Section 252.0215 of the Texas Local Government Code). If no HUB vendors exist for the supplies,the department will obtain a minimum of three (3) quotes. o Departments are responsible for securing the required insurance certificates from vendors performing work on City property. Work should not be started until a purchase order has been issued and sent to the vendor,and a copy of the insurance verified. • Purchases of$40,000 and above o A onetime purchase or cumulative purchase for supplies, equipment or non- professional services will be processed by the Purchasing Department in conjunction ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 16 88_ 09/27/2022 Item N. PROCURER EN..i..POLICY with the department, to determine the most advantageous procurement process and compliance with applicable federal, state and local laws. B. Contract Purchases All requests for annual contracts will be processed through the Purchasing Department(regardless of amount; including interlocal purchasing agreements and cooperative agreements. The appropriate threshold and process will be determined by reviewing the current and future requirements of the Department. • Annual Contracts—Cumulative Value of Less Than$3000 o Competitive written quotes are recommended, but not required o Vendor insurance certificates are required when performing work on City property. o Work should not be started until a purchase order has been issued and a copy of the insurance verified. • Annual Contracts—Cumulative Value Between$3,000 and$39,999 o Will be processed by the Purchasing Department in conjunction with the department, to determine the most advantageous procurement process and compliance with applicable federal, state and local laws. o Competitive written quotes will be solicited from an adequate number of vendors to ensure competition, including at least two (2) Historically Underutilized Businesses (HUBS) if available as required in Section 252.0215 of the Texas Local Government Code. o Purchases may be made through interlocal purchasing agreements or from cooperative purchasing organizations. o Vendor insurance certificates are required when performing work on City property. Work should not be started until a purchase order has been issued and a copy of the insurance verified. • Annual Contracts-Cumulative Value of$40,000 or Greater o Unless otherwise specified by law, annual agreements and contracts valued at $40,000 and above shall be awarded by competitive bidding, the use of interlocal purchasing agreements or cooperative purchasing groups, or reverse auction procedures pursuant to current state law, and shall be issued by the Purchasing Department. o Vendor insurance certificates are required when performing work on City property. Work should not be started until a purchase order has been issued and a copy of the insurance verified. • Software Purchases—to support responsible spending of City funds: o Departments are required to obtain quotes in accordance with the thresholds above. o While some software licenses may be proprietary, departments will obtain quotes from companies that provide a product similar in function before making a final decision. C. Requisition Documentation Departments are responsible for compiling and storing all documentation in support of purchases. This information will be linked to the requisition prior to the completion of any financial approvals. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 17 89 09/27/2022 Item N. Note: long term storage of documentation will be migrating to Laserfiche, as licenses and training are available. See Chapter"Requisitions& Purchase Orders". D. Purchases from Cooperative Agreements or Interlocal Purchasing Agreements Texas Government Code, Chapter 791, and the Texas Local Government Code, Chapter 271, authorize the use of cooperative purchasing programs, including interlocal purchasing agreements with other governmental agencies. See Chapter"Cooperative Purchases". E. Vendor On-line Terms/Conditions Vendor on-line terms and conditions, "click to accept", are treated as legal documents requiring an approved signature(per Chapter 4). Department should contact the vendor and request that the quote be sent as an attachment. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 18 90 09/27/2022 Item N. CHAPTER 7—METHODS OF PROCUREMENT A. Methods of Procurement The Purchasing Manager will determine the best method of procurement based on the purchasing threshold and the nature of the goods or services required. The methods of procurement utilized by the City include, but are not limited to: • Competitive Sealed Bids(CSB)or Competitive Sealed Bid performed by a Cooperative agency • Competitive Sealed Proposals (CSP) or Competitive Sealed proposal performed by a Cooperative agency • Request for Proposals(RFP) • Request for Statement of Qualifications(RFQ) • Request for Quotes • Alternative Construction Methods (as defined by Gov.Code 2269) B. Exemptions Exemptions from the methods of procurement listed, are identified in Section 252.022 of the Texas Local Government Code as amended. Requests for exemptions will be submitted in writing to the Purchasing Manager for final approval. C. Competitive Sealed Bids: ($40,000 and above) Purchases may be made by competitive sealed bid or proposal, and shall be referred to the City Council for award as required (See Chapter II, "Laws&Statutes Governing Purchasing"). Note: The requirement for competitive bidding may also be satisfied by purchasing through an existing contract with another government entity or through cooperative purchasing programs,such as the State of Texas, HGAC, U.S. Communities,TCPN,TIPS or TASB Buyboard. D. Non Responsive/Non Responsible: Where the bid specification is written as award to the "Lowest Responsive, Responsible Bidder", the evaluation of all bids will include the following vendor"responsibility" requirements: A. Have adequate financial resources,or the ability to obtain such resources as required; B. Be able to comply with the required or proposed delivery schedule; C. Have satisfactory record of performance; D. Have a satisfactory record of integrity and ethics; E. Otherwise qualified and eligible to receive an award F. Must have a current Certificate of Filing through the Texas Secretary of State Office at the time of bid submission (Texas Business Organization Code; Chapter 9) If the Department evaluation concludes that the lowest bid is not responsive to the bid specifications, the Department will provide a written explanation of the deficiencies. In the event the Department evaluation concludes that a bidder is not "responsible", the Department will provide a written explanation in the award recommendation which will be reviewed and acted upon by the City Council. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 19 91 09/27/2022 Item N. E. Identical Bids: If all factors, conditions, values and expenses relating to the bids are equal, then the award recommendation will be made for the "local" bidder (defined as a business presence within, 1) the City of Wylie; and 2). Collin County). • If two or more of the bidders submitting the lowest bids are residents of the city or district, or from out of state,the award recommendation shall be made by the casting of lots conducted by the Purchasing Manager with at least one witness. F. Department Director or Designee Responsibilities: • The requesting department shall notify the Purchasing Manager. Such notification will provide the following information: o Items or services desired o Budgeted amount o Request for a pre-acquisition meeting with Purchasing o If the item was not approved in the department's budget, written approval by the City Manager must be secured prior to solicitation of bids. • Once the notification has been made and the Procurement process is started, it is the Department's responsibility to: o Cease communications or requests for additional information from vendors who may submit offers in response to the bid. o Treat all City communications, documents and drafts of the bid as"confidential/not for public information". o Refer any and all calls for information to the Purchasing Department • The Department is responsible for establishing the technical portion of the bid specifications. The Purchasing Manager will assist the departments in writing clear, concise and competitive specifications, and will make a final determination as to the specification content. • The Department must be available during the bid process to attend pre-bid meetings, site visits, provide responses to bid questions, attend the bid opening, and participate on any required evaluation teams. • The Department will make a written award recommendation based upon the evaluation method stated in the bid specifications. The Department shall provide additional explanation for: o Reasons as to why the item is over-budget. o Reasons as to why the low bidder is not recommended for the award. G. Purchasing Responsibilities: • Determining the most appropriate bid distribution method. • Finalizing all bid specification documents, including dates and meetings. • Responsibility for scheduling all bid openings and for setting the time and date thereof. Bid opening dates will be scheduled to allow for proper review and analysis of all pertinent information prior to the request for placement on the Council agenda. • Placing and verifying of required public advertisements. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 20 92 09/27/2022 Item N. PROCURIMEN POLICY • Receiving of sealed bids through either physical submission or on-line submission (as allowed by law) • Oversight of all bid openings (as required by law). • All bids, with the exception of some construction bids, shall be tabulated by the Purchasing Manager with the assistance of the requesting department. Bids for construction may be tabulated by the Purchasing Manager, City Engineer or the Engineer of Record. Upon review of the submitted bids, a final bid tabulation will be certified by the Purchasing Department and posted for public information. • All original bid documents and related material must be on file in the Purchasing Department prior to award being made. H. City Council Agenda Items: All procurement related agenda items will be processed by the Purchasing Department (unless specifically authorized by the City Manager). This includes purchasing interlocal agreements, procurement awards, change orders, resolutions and/or ratifications, and other documents as required by statute. • The Purchasing Department will review the submitted documents and ensure that all information has been received and properly tabulated and generate the agenda paperwork. • The Department Director will review and approve the agenda item prepared by Purchasing. • Once approved,the Purchasing Department will submit all the necessary documents to the City's Secretary's office and request that the item be placed on the next available City Council Meeting Agenda. • A Department representative will be present at the Council meeting to address any issues regarding the vendor selection, pricing, or technical specifications. • The Purchasing Manager will be present at the Council meeting to address any issues regarding the procurement process utilized. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 21 93 09/27/2022 Item N. CHAPTER —PUBLIC ORKS/CONSTRUCTION PROJECTS Public Works projects are those projects that require the construction,repair,or renovation of a structure, building, street, highway, bridge, park, water and wastewater distribution facility, airport runway or taxiway, drainage project, or other improvement or addition to real property. A. Bid Type: Several bid processes are defined in Texas Government Code Chapter 2269. The Purchasing Manager will work in cooperation with the Department to determine which method will provide the best value for the City. B. Prevailing Wage Rates: Texas Government Code Chapter 2258 mandates the any Public Work contract awarded by the City include the requirement to pay prevailing wage rates. The statute requires the payment of a prevailing wage rate for laborers and mechanics and applies to both contractors and subcontractors. Wages for workers on construction projects shall not be paid less than the schedule of general prevailing rates of per diem wages as mandated. The prevailing wage rate or a link to the wage rates with the date shall be included in public works projects. Rates may be accessed at: http://www.wdol.gov/dba.aspx. C. Bonding Requirements: Bonds shall be in accordance with Texas Government Code Chapter 2253. • The bond must be executed by a corporate surety in accordance with the policies of and on forms approved City form. • The corporate surety must be licensed by the State of Texas to issue surety bonds and appear on the U.S.Treasury List of acceptable sureties. • A Power of Attorney must be included. • Bonding shall be verified by the Purchasing Manager prior to the start of any project. D. Insurance and Indemnification Requirements: • The minimum insurance required will be specified by the Purchasing Department. • For construction-related projects, all contractors and sub-contractors, including those delivering equipment or materials or performing a service shall provide workers' compensation for all employees. General contractors are responsible for ensuring that sub-contractors carry the same or higher insurance amounts as those required. • All contractors shall provide proof of coverage which meets the requirements published by the Purchasing Department. Contractors shall post required signs at job site(s)informing all workers of their right to workers' compensation coverage.Texas Labor Code §406.096 • Workers Compensation coverage is required by Texas Labor Code Texas Labor Code 406 for all Public Works contracts. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 22 94 09/27/2022 Item N. CHAPTER 9®PROFESSIONAL SERVICES The following policies are designed to assist the City's staff in the selection of individuals or firms to perform professional services. The desire is to establish fairness and consistency in the selection process while obtaining the best value (quality services at a reasonable price) for the City in accordance with applicable legal requirements. A. Definition of Professional Services: Professional services generally refer to those services performed by an individual or group of individuals where education, degrees, certification, license, and/or registration are required for qualification to perform the service. The term "professional services" includes labor and skill that is predominantly mental or intellectual, rather than physical or manual in nature. (See Texas Attorney General Opinion No. 1M-940, at p. 3 (1988)). Certain professions are specifically named in the Professional Services Procurement Act (ACT), Texas Government Code Chapter 2254, Subchapter A. This includes services within the scope of the practice, as defined by state law(and amended), of: 1. Accounting 2. Architecture 3. Landscape Architecture 4. Land Surveying 5. Medicine 6. Optometry 7. Professional Engineering 8. Real Estate Appraising 9. Professional Nursing 10. Interior Design Services If a department is not sure if a service is a "professional service," the department should contact the Purchasing Manager before securing such services. B. Procurement of Architectural, Engineering, or Land Surveying Services: When procuring architectural, engineering or land surveying services, the City shall use a two-step selection process (see Texas Government Code§ 2254.004). General Procedure: • First, the City shall select, through the RFQ process, the most highly qualified provider of those services on the basis of demonstrated competence and qualifications; and • Second, attempt to negotiate with that provider a contract at a fair and reasonable price. Negotiations will be facilitated by Purchasing as lead for a team of stakeholders. • If the City is unable to negotiate a satisfactory contract with the most highly qualified provider of architectural, engineering or land surveying services: o First,the City shall formally end negotiations with that provider; o Second, select the next most highly qualified provider; ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 23 95 09/27/2022 Item N. PROCUREMEN POLICY o Third, attempt to negotiate a contract with that provider at a fair and reasonable price. The City must continue this process until a contract is entered into. • A purchase order must be issued upon award of contract. C. Pre-Qualified Various Professional and Engineering Firms: The Purchasing Department maintains a list of pre-qualified professional and engineering firms. Departments are encouraged to: • Contact the Purchasing Department for guidelines, assistance and appropriate forms. • Review the list of firms for the appropriate category,and rank the firms from most qualified to least for the specific project. • Request a proposal from the firm most qualified for the project,and enter into negotiations. Note that firms must utilize the City's proposal form under this process. • If the Department is unable to complete a successful negotiation that firm is notified in writing that they are permanently set aside. The Department may repeat the process with the next most qualified pre-qualified firm. • All projects and resulting contracts which meet or exceed the competitive bid limit will require approval and award by the City Council (see Chapter 7). • If the Department does not make a final selection from the list of pre-qualified firms, a request for a new RFQ/RFP will be submitted to the Purchasing Department. • A signed contract and purchase order is required before work can begin. D. All Other Professional and Personal Service Agreements: The Department will contact the Purchasing Department to determine the most advantageous method. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 24 96 09/27/2022 Item N. PROCU IER EI ..i..POLICY CHAPTER 10—GRANTS, REBATES and SUBSIDIES Grants, rebates, and subsidies may be available to off-set the City's purchase expense or to provide other forms of assistance. Departments applying for grants, rebates or subsidies must notify the Finance and Purchasing Department prior to submission of any required paperwork. Finance Responsibilities: • Determining the source of the funds. Various sources may have different audit requirements • Determining the appropriate accounting codes to record/receive revenues. Purchasing Department Responsibilities: • Review the documents for purchasing and disposal requirements • May be restriction on sole source or brand name purchases • EDGAR(Education Department General Administrative Regulations) requirements Department is the Grant Administrator • Reporting requirements • Asset tracking • Repurposing or disposal requirements ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 25 97 09/27/2022 Item N. PROCUREMEN POLICY CHAPTER 11—CHANGE ORDERS A change order is the written documentation and approval process that must be performed when changes (increases or decreases) in the scope of a project are proposed after the performance of a contract has begun. Such changes may include a significant change in the quantity of work to be performed,the cost of work to be performed, or of the materials,equipment,or supplies to be furnished. A change order is usually written for a construction contract but may be necessary in other types of contracts. A. Threshold for Change Orders: A "threshold" is defined as a financial limit on the amount of expenditures which can be authorized by the City Manager on a construction project before requiring City Council approval. See Texas Local Government Code Chapters 252 and 271. • Cumulative Change Orders Greater than $50,000— If the change order is greater than $50,000 it must be approved by the City Council. • Cumulative Change Orders Less than$50,000—If the change order is less than$50,000 it may be approved by the City Manager or designee. B. General Process: • All change orders and or contract modification will be processed by the Purchasing Department and must be submitted in writing for execution by all parties. • Change orders shall not exceed 25% of the original contract amount, or decrease the original contract price by more than 25%, without consent of the contractor (except for exempt purchases as defined). • The scope of work addressed by the contract change cannot be started prior to either City Council approval or execution of the written change; with the exception of contracts complying with the "Construction Contracts Contingency Fee Policy"). • Purchase orders will be updated by the Purchasing Department. C. Approval for Change Orders: If a change order is greater than $50,000 and is extremely time sensitive and qualifies as an emergency,the City Manager may approve such a change order prior to City Council approval; however, such change order still must be processed through the Purchasing Department as soon as possible for City Council approval as a ratification. Emergency conditions are defined in Chapter 12. D. Contingency Fee Policy: The City Council may establish a contingency fund for a construction project at the time of award of a bid to be used during the course of a project. A contingency fund may be established as recommended by staff and processed by the Purchasing Department in the form of a City Council agenda item at an amount not to exceed 25% of the original bid price. SEE CHAPTER 11 — CONSTRUCTION CONTRACTS CONTINGENCY FEE POLICY. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 26 98__. 09/27/2022 Item N. PROCUREMEN POLICY CHAPTER 12—CONSTRUCTION CONTRACTS CONTINGENCY FEE POLICY This Purchasing Policy applies to all public works and construction bids awarded (as required by law) by the City of Wylie. A. Policy Purpose: To facilitate the timely completion of changes in plans or specifications after the performance of the contract is begun, or if it is necessary to decrease or increase the quantity of work performed or of materials, equipment or supplies to be furnished. The City may choose to include a portion (by percentage) of the maximum 25% increase ("Contingency Fee") of the original bid price in the award of the contract. B. Bid Award Procedure: • The Department director will evaluate the submitted bids, and make an award recommendation to the Purchasing Department. The award recommendation will include the name of the contractor, the portion of the work awarded, and the amount bid for the portion of work identified in the bid specification. • Based on the complexity of the scope of work, the Department director may elect to include a portion (by percentage) of the maximum 25% increase allowable by law. The dollar amount of the "Contingency Fee" will be listed separately in the memo, and included in the total award. • The Purchasing department will determine if the award of the bid requires City of Wylie Council approval based on the total (bid + "Contingency Fee"), and applicability of bond requirements. C. Change Orders: • All change orders shall be documented and submitted in writing to the Purchasing Department. • Purchasing Department will obtain the required signatures and distribute as required. • The value of each change order shall be documented and applied against any pre-awarded "Contingency Fee". • Change orders which exceed the "Contingency Fee" in part or in whole will be processed according to Section 252.048 of the Local Government Code. D. Invoice Payment Procedure: • A purchase order will be issued, keeping the original bid/contract amount separate from the "Contingency Fee" amount. • All original scope of work shall be invoiced and paid against the original contract amount. • All change orders will be invoiced against the "Contingency Fee". Gov Code: 2269 (Contracting& Delivery Procedures for Construction Projects) Gov Code: 2253 (Bonds) Local Gov Code: 252.044(Contractor's Bond) Local Gov Code: 252.048(Change Orders) ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 27 99 09/27/2022 Item N. PROCUREMEN POLICY CHAPTER 13—SOLE SOURCE PURCHASES Sole source purchases are allowed by statute(Texas Local Government Code§252.022.a.7), as a "General Exemption"to the competitive bid laws for the following specific situations: A) Items that are available from only one source because of patents, copyrights, secret processes or natural monopolies. B) Films, Manuscripts or Books C) Gas, Water and other Utility Services D) Captive replacement parts or components or equipment E) Books, papers, and other library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials. F) Management services provided by a non-profit organization to a municipal museum, park, zoo or other facility to which the organization has provided significant financial or other benefits. A. Single Source and Brand Name Clarification: Single source or brand name requirements do not automatically fall in to the sole source exemption category, specifically when other products may exist that meet the needs of the department. Final determination on the procurement process will be made by the Purchasing Manager. • Sole source purchases are not the same as a "single source". A single source usually involves restricted or assigned sales territories for authorized dealers or distributors of a manufacturer; where dealers are not allowed to cross over into another's territory. • A"brand name"requirement may or may not be a sole source purchase depending on the nature of the purchase and the method of sales or distribution. B. Written Justification: The City is responsible for obtaining and retaining documentation from the vendor that clearly states the reasons the purchase must be made on a "sole source" basis. • All sole source purchases require written justification in the form of an affidavit which must be completed by the vendor and notarized. This form is available from the Purchasing Department and must be submitted and approved by the Purchasing Manager prior to the purchase being made. C. Notice of Intent to Award a Sole Source Procurement All purchases in excess of$40,000 will be processed by the Purchasing Department and require City Council approval prior to the ordering of goods and services,or start of work. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 28 100 09/27/2022 Item N. PROCUREMEN POLICY CHAPTER 14®EMERGENCY PURCHASES Emergency Purchases are allowed by statute (Texas Local Government Code §252.022.a), as a "General Exemption"to the competitive bid laws for the following specific situations: 1) A procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; 2) A procurement necessary to preserve or protect the public health or safety of the municipality's residents 3) A procurement necessary because of unforeseen damage to public machinery, equipment, or other property. An emergency condition creates an immediate and serious need for materials, services, or construction that cannot be met through normal procurement methods and that seriously threatens the functioning of the City or the protection of property or the health or safety of any person. A. Emergency Disaster Declaration: In an event involving a disaster, an emergency declaration will be made by the Mayor. All purchases must be documented through proper state&federal forms and authorized by the Emergency Operations Center Resource Manager or designee. Purchasing for declared disaster situations will be handled as dictated by the Code of Federal Regulations 2CFR200, and current FEMA publication(s), or any other relevant or subsequent law or policy. B. Emergency Purchase Process: (Texas Local Government Code Chapter 252) Departments are encouraged to contact the Purchasing Manager to discuss available options, and are authorized to proceed with an emergency purchase as defined by statute. • Emergency Expenditure between$3,000 and $39,999 The Department may contact a vendor to initiate repair services, or purchase or order materials as needed. Immediately or as soon as feasible, notify Purchasing of the situation and enter the required requisition to facilitate payment noting in the PO Description Box "Emergency Purchase". • Emergency expenditure of$40,000 or Above The Department may contact a vendor to initiate repair services, or purchase or order materials as needed. Immediately or as soon as feasible,the Department must submit a memo of explanation, including any vendor documentation, and the associated budget codes to the Purchasing Department. Purchasing will create the required agenda resolution to ratify the expense and place it on the next available City Council Meeting Agenda. C. Non-Emergency: An emergency created through a lack of planning or neglect will not be processed as an emergency. Typical examples of such neglect are: • Depletion of stock due to lack of planning. • Building or equipment needing repairs for some time,suddenly becoming an emergency overnight. • Orders of materials for projects most of which must be planned weeks or months ahead of time, and requested just before desired use. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 29 101 09/27/2022 Item N. PROCU IER EI ..I..POLICY CHAPTER 15®COOPERATIVE PURCHASES Texas Government Code, Chapter 791, and Texas Local Government Code, Chapter 271, authorize the use of cooperative purchases through programs established with another governmental agency (piggy- backing) or an established cooperative agency. These chapters grant the City authorization to utilize contracts that have completed a bid process and been awarded where: • The bid is for the same goods and/or services; and • The bid was completed in accordance with procurement laws that would govern the City's purchase; and • An Interlocal Purchasing Agreement has been approved by both governing bodies. It is the policy of the Purchasing Department to utilize cooperative agencies and interlocal purchasing agreements where a clear and definitive benefit exists. The City must be a member of the cooperative agency which may require Council approval prior to placing an initial order. Interlocal Purchasing Agreements are normally restricted to other governmental agencies located within the Dallas/Fort Worth Metroplex. Purchasing interlocal agreements will not be executed to merely avoid the competitive bid process. Departments should contact the Purchasing Department for assistance with cooperative purchases and any reporting requirements. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 30 102 09/27/2022 Item N. CHAPTER 16®PROCUREPROCUREMENT CARD PROGRA S The procurement card programs are a payment mechanism designed to reduce the administrative costs associated with processing small purchases generally less than $1,000. The program is not intended to avoid or bypass appropriate purchasing or payment procedures; but are intended to complement the existing purchasing processes. The procurement card program administrator is the Purchasing Manager. A. General Policies • Program Eligibility: o Must be a full time City employee o Individual must complete purchasing training prior to issuance of the card • Obtaining Procurement Cards: The request must be submitted in writing by the Department Director and sent to the Purchasing Manager. Cards and access to the City's financial system will be issued for eligible full time employees once the cardholder has: o Received the appropriate level of training from the Program Administrator; and o Signed the Cardholder Agreement for the appropriate program,confirming receipt of the card,understanding of the program,and acknowledgement that improper use of the card may result in disciplinary action up to and including termination of employment. • Cardholder Limits and Commodity Restrictions: The Program Administrator, in coordination with the Finance Director, will assign authorization levels to each card. Monthly dollar limits and commodity restrictions will be assigned to all City cards. Some restrictions will apply to the entire program, such as cash advances, alcohol, cigar/tobacco products, casinos/gambling facilities, and international travel or businesses. If a purchase is declined due to an exclusion, contact the Program Administrator. • Program Administrator Responsibilities: (Purchasing Manager) o Serving as the official City liaison with the credit card processing company o Determining appropriate merchandise category exclusions to minimize risk to the City o Maintaining the online card system o Issuing cards and related program information o Replacement of lost,stolen or compromised cards o Assisting departments with appropriate transactions which may exceed their card limits • Department Director Responsibilities: o Approving cardholder requests o Reviewing and approving monthly statements and purchase orders for adherence to policies prior to submission for payment. o End of employment- Prior to an employee's final work day, the Department Director or manager will collect any issued cards and return it to the Program Administrator for cancellation. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 31 103 09/27/2022 Item N. • Cardholder Responsibilities: While the cardholder's name is printed on the card, cards are issued to the City and will have no impact of the cardholder's personal credit. City funds are committed each time the card is used and each individual cardholder is responsible for all charges made to their card. Therefore, by participating in any card program, all cardholders are responsible for: o Compliance with the City of Wylie Credit Card Program Cardholder Agreement and User's Guide. o Cards will be assigned to individual cardholders and are issued within the parameters of a specific fund and department. o Purchases are limited to those within the cardholder's assigned budget, and may not be used to purchase goods or services outside of those the cardholder has access to within the City's financial system. o Cards should not be loaned or given to other employees. o Determining if the transaction is an acceptable use of the card, and if the total expenditure, including delivery or freight charges, is within the cardholder's spending limit o Ensuring that the card is utilized for legitimate City business only; the card is not for personal use o Ensuring that transactions are not split to circumvent the limits assigned to the card, or to circumvent other procurement policies. o Ensuring that the City is not charged sales tax; informing the merchant of the City's tax exempt status prior to placing the order. If sales tax is charged, it is the cardholder's responsibility to contact the vendor and obtain the credit. o Ensuring that transactions that are processed through PayPal (or other 3' party payment processes) are supported with detailed documentation as to what the purchase is and what it is used for. o Resolving any disputes or billing errors directly with the merchant. Cardholders may notify the Program Administrator if the disputes cannot be resolved. o Submitting the required statement and receipts for payment processing within the required deadlines. o Immediately contacting either the Program Administrator or the bank (using the phone number on the back of the card)of a lost or stolen card, or fraudulent charges. B. Amazon Procurement Program The City participates in the Amazon Procurement Program, and accounts are assigned and managed by the Purchasing Department as the Program Administrator. Department accounts have been assigned to a specific cardholder to make purchases within the financial limits of the named cardholder. Amazon purchases made from accounts or credit cards other than those authorized by the Program Manager are prohibited. C. Violations and Remedies: Violations to the card program may result in disciplinary action, up to and including termination. At a minimum,violations to the card program will result in the following remedies: o First Offense: Written warning of the infraction will be send to the cardholder o Second Offense: Written warning of the infraction will be sent to the cardholder and the department director. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 32 104 09/27/2022 Item N. PROCUREMEN POLICY o Third Offense: Card privileges will be suspended for 30 days, and the cardholder will surrender the card to the Program Administrator for the duration of the suspension period. o Fourth Offense: Card privileges will be suspended permanently and the cardholder will surrender the card to the Program Administrator ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 33 105 09/27/2022 Item N. CHAPTER 17—GENERAL ITE S A. Tax Exempt Certificates: Department will contact the Purchasing Department via email (purchasing@wylietexas,gov) to request tax exempt certificates. To enable Purchasing to provide the best procurement solution, the request must include: • Vendor Name,Address • Products or services to be purchased • Amount of money budgeted, and the vendor's quote (if available) • Is this a one-time purchase, or will it be repetitive Departments should allow sufficient time for the request to be completed, and forms will be emailed back to the Department unless otherwise requested. B. Various Other Procurement Programs: The Purchasing Department is responsible for setting up various other procurement programs such as: • Copiers • Office Supplies • Sam's memberships • Amazon Business Account (personal accounts may not be used for City purchases) • Home Depot Account • City issued credit cards (see Chapter 15) • Fuel Programs Department requests for access to these programs should be sent via email through the Department Director to Purchasing. Once completed,the Department staff will be notified. C. Petty Cash Purchases If the department maintains a petty cash fund, purchases are usually for items which are not maintained in stock, and are $25.00 or less in value. Departments should note that items purchased through petty cash may be more expensive due to the payment of sales tax;therefore,the use of petty cash should be limited.A City Purchasing Card should be used for most small transactions. When a vendor will allow employees to make a tax exempt purchase, the vendor may require a Tax Exemption Form. Contact the Purchasing Department or Accounts Payable for copies of this exemption certification. D. Fiscal Year Procurement Cut Off: Departments will complete all budgeted purchases no later than August 31' of each fiscal year. Only contracted recurring monthly expenses, break-fix/maintenance, or emergency requisitions will be approved. All exceptions must be pre-approved in writing by the City Manager and submitted to the Purchasing Department. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 34 106 09/27/2022 Item N. CHAPTER 1 BONDS,INSURANCE AND INDE NIFICATION A. Bond Policy: Bidders may be required (at the statutory limit or less) to provide certain bonds for Public Works/Construction Contracts. This ensures that if the bidder attempts to withdraw after the bid is accepted, the City will not suffer loss. The City will only accept corporate sureties duly qualified and authorized. Personal sureties will not be accepted. All required bonds must be approved by the Purchasing Manager prior to contractors or vendors commencing work. The City may require bonding on other projects to mitigate risk. The City requires payment, performance, and maintenance bonding to be provided on City approved forms in accordance with statute. B. Types of Bonds: Bid Bonds—The Bid Bond minimum limit is five percent (5%) of the total amount bid and would typically apply to construction contracts. It is the City's option whether or not to require bidders to provide a Bid Bond. Certified or cashier's checks will NOT be accepted in lieu of a Bid Bond. Bid Bonds are provided on surety forms. Bid Bonds will be returned to the issuing vendor upon request. Bond must be requested within ten days of award. Payment Bonds are required for Public Works Contracts in excess of fifty thousand dollars($50,000) and must be written for one hundred percent(100%) of the total bid price. The Payment Bond is for the protection of those performing work as subcontractors or suppliers for the prime vendor/contractor. See Texas Government Code § 2253.021 Performance Bonds are required for all Public Works Contracts when the vendor's bid exceeds one hundred thousand ($100,000), and they must be written for one hundred percent (100%) of the total bid price. These bonds are solely for the protection of the City in the event of a contractor/vendor default under Contract terms and conditions. See Texas Government Code § 2253.021 Maintenance Bonds can be written for a term relevant to the project. The coverage provided by a Maintenance Bond is to guarantee against defective workmanship and materials. C. Insurance and Indemnification Policy: The Purchasing Department maintains the City's insurance requirements. Contractors performing work on City property or public right-of-way shall provide indemnification and certificates of insurance or a copy of their insurance policy(s) including a copy of the endorsements necessary to meet contract requirements, and hold harmless and defense clauses. The required language is inserted in solicitation documents by the Purchasing division or owner of the specifications. Contractual agreements must contain a provision that transfers the risk of the project from the City to the contractor. Because the contractor may not have the financial resources to handle the risks that are ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 35 107 09/27/2022 Item N. PROCURER EN..i..POLICY transferred in the contract, the City requires that insurance be purchased and maintained by the contractor for financial security. • Workers' Compensation Insurance — Per statute, contractors, and subcontractors hired for building and construction projects must provide Workers' Compensation Insurance for their employees regardless of the project's cost. See Texas Labor Code, §406.096. • Purchasing will verify and approve all insurance documents prior to the contract,purchase order, or commencement of work to be performed. *NOTE: These documents may vary based on the perceived exposure, and are constantly updated. City employees should not maintain copies of the insurance requirements for distribution purposes; but should obtain the most current documents from Purchasing on an as needed basis. D. Insuring City Assets: The Purchasing Department is responsible for maintaining insurance coverage for the City's assets including vehicles, mobile equipment, buildings, building contents, playgrounds, parks, water delivery structures, etc. Inventories will be reviewed and confirmed on an annual basis, to allow for adequate coverage and accurate billing. Departments are responsible for maintaining their detail inventory lists and notifying Purchasing of any deletions, additions or changes that would impact the insurance coverages. Examples would include bringing a new water storage tank on-line or removal of an old tank; upgrading of playground equipment located at a park; adding additional lights or parking lot at a park; acquiring new vehicles, heavy equipment or mobile equipment. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 36 108 09/27/2022 Item N. PROCUREMEN POLICY CHAPTER 19—CONTRACTS A contract is a written, legally binding document or obligation to do or abstain from doing an act. The contractor must perform and meet the requirements of the contract. All guidance provided to a contractor must be within the scope of the contract. A. Purchase Orders: A Purchase Order is a legal contract. Purchase orders are generated and approved before goods or services are ordered and received. This ensures purchases are approved and within budget. A Purchase Order or Contract is required when insurance and indemnification is required. See Chapter"Requisitions and Purchase Orders". B. Contracts Greatert aB40,000: All purchases greater than$40,000 may require a written contract,insurance,and/or bonds. City Council approval is required at $50,000 and Legal review of the contract may be required. All contracts will be processed by Purchasing. C. Annual/Term Contracts: The City may use an annual/term fixed price contract to obtain required goods or services from a chosen vendor for a specified time period. These contracts eliminate the necessity of bidding commodities and performing HUB searches each time they are needed. Annual contracts require a bid solicitation (or use of a cooperative contract), award process, and purchase order. • Purchases of items or services that may be readily quantified (such as a fixed hourly rate or a fixed price per linear foot) will be awarded on a competitive sealed bid or competitive sealed proposal (CSP) basis and approved according to expenditure authority. • Requested items should be detailed by description and unit cost on the P.O. or an attached document, with the remarks section stating that the items are under contract to the specified vendor. Releases will then be reconciled with invoices. Note: Items or a service purchased from a source other than the vendor awarded the work is a direct violation of purchasing policy unless such purchase is an emergency purchase. If there are issues with a vendor's performance, contact the Purchasing department. (An emergency is defined in Chapter "Emergency Purchases".) ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 37 109 09/27/2022 Item N. CHAPTER 20 CONTRACTMANAGEMENT&VENDOR PERFOR A CE A. General Responsibilities: Purchasing will be responsible for all contract documents that are issued through the Purchasing Department. These documents will include: D. Bid related documents E. Insurance certificates F. Bonds G. Any written contract H. Change Orders I. Relevant correspondence; including copies of "Notice to Proceed" documents issued by the department J. Tier 2 Contract Administration (habitual or unresolved contract issues) a. Vendor performance issues(department will be required to submit written documentation) b. Legal issues, including notice to terminate (which may include City Council action) City Staff will be responsible for: • Issuing the purchase order • Issuing a written "Notice to Proceed", and copying the assigned Purchasing staff • Tier 1 Contract Administration o Monitoring contract compliance; including meeting minutes/notes o Accurate and timely deliveries and invoicing • Submitting change orders to Purchasing for processing • Requests for payments • Inspection and Testing • Documentation or reporting as required by local, state or Federal grants • Acceptance of goods,work or services performed Vendors play a crucial role in the City's day-to-day operations. As such, maintaining communication during the vendor obligation period is important. Both City staff and the vendor should provide open communication on project status, current issues, and potential issues. B. Non-Performing Vendors: When a vendorfails to perform according to the Agreement(Purchase Order,Annual Agreement,Contract, and/or Specification),the Department Director(or designee) and Purchasing will: • Document the issues in writing to the vendor. • Schedule a meeting to discuss the issues. • Document a mutually agreed upon resolution in writing and signed by the department and the vendor. A copy will be forwarded to the Purchasing Department for the bid file. If a vendor's performance remains non-compliant or otherwise unsatisfactory,the department will notify the Purchasing Manager who will attempt to facilitate a resolution. If Purchasing cannot resolve the issues, the Purchasing Manager and the Department Director will make a joint determination to cancel the contract per its terms and conditions. Purchasing will then work with the department to obtain a substitute vendor or issue a new solicitation in accordance with purchasing policy. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 38 110 09/27/2022 Item N. CHAPTER 2 —ASSET AND SURPLUS ISP SAL Surplus property is property owned by the City that is no longer needed. There are multiple formats for the disposal process such as auction,trade-in, recycling,and destruction. All methods require written approval. • Departments must contact the Purchasing Manager or designee prior to the relocation or disposal of property so that accounting records are accurately maintained. This is particularly important when the item was originally purchased as a capital asset to be depreciated • Disposition forms/Capital Asset Forms are available from Finance or Purchasing. • After approval by the Purchasing Department,equipment should be stored by the department until the property can be removed for auction. A. Transfer of Surplus Goods Within The City • Equipment(vehicles,trailers, etc.) Directors may request that an item be transferred between departments. Such requests should be indicated on the Purchasing Disposal Form and sent to Purchasing requesting a transfer of all desired equipment. If the transfer of equipment is approved,the Purchasing Division shall notify Accounting for updates to the Fixed Asset List, and make other inventory, billing and insurance changes as necessary. B. Disposal of Goods,Salvage or Surplus Property The Purchasing Manager or designee shall be responsible for the disposal of City owned real property and salvage/surplus personal property (excluding property or evidence in possession of the City of Wylie Police Department which is governed by court order). Neither employees of the City,their family members nor the general public may acquire City owned property outside of one of the following methods. • Personal property that has been deemed salvage or surplus may be disposed of by one the following methods, as deemed appropriate by the Purchasing Manager: o sold at a public auction o sold by soliciting competitive bids o sold or donated to a political subdivision of this state, a state agency of this state, or an entity of the federal government o traded-in on new property of the same type during the purchasing process o Library sponsored used book sales or donations to the Friends of the Library o destroyed, if such property has a value of less than $500 • Real Property(all land, structures,firmly attached and integrated equipment) shall be disposed of in accordance with Texas Local Gov. Code 253 and 272, including: o Requirements for public notification, o Notice of intent to sell at public auction or o Notice of intent to sell by soliciting competitive bids. C. Donations Contact the Purchasing Department prior to making donations outside agencies or organizations.- ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 39 111 09/27/2022 Item N. CHAPTER 22-REQUISITIONS&PURCHASE ORDERS A.Access to Incode: For full time employees of the City of Wylie Request for access will be submitted by the Department Director to the Purchasing Manager. Upon approval, the Purchasing Manager will notify the employee to schedule a date/time to complete the mandatory Purchasing Training. When the training has been completed the Purchasing Manager shall forward the access request to the Assistant Finance Director for access to the City's financial system. B. Requisition Process: The requisition is the first step in the creation of a legal binding contract with the vendor. The resulting purchase order must contain sufficient information to allow the vendor to fulfill the order. Departments must not rely upon verbal conversations to ensure that the goods or services ordered are correct. Upon receipt of the appropriate documentation (quotes, bids, contracts, etc.), the authorized Department representative will: • Review the documentation to ensure compliance with contract requirements, shipping terms, payment terms, insurance requirements, etc. • Review Incode Vendor file to see if vendor is listed and active. Be sure to verify address (some vendors have several addresses). • If vendor name and address is not listed, contact the vendor for a W9 and complete the New Vendor forward. Forward those forms to the Purchasing Department (purchasing@wylietexas.gov). • Compile and store all supporting documentation in accordance with Chapter 6 "Procurement Thresholds". Note: Long term storage of documentation will be migrating to Laserfiche, as licenses and training are available. • Requisition information must be detailed and goods and/or services should generally be itemized. Where there is insufficient field space to include a complete description, departments should utilize the "P.O. Description" box for additional information, or reference an attached quote. • The "P.O. Description" box must also include such items as: o Dates of services or term coverage (example: June 1, 20XX—May 31, 20XX) o Contract numbers o Delivery instructions o Insurance Requirements • Complete the requisition process and print the purchase order. C. Purchase Orders: As stated in Chapter 18 (Contracts), purchase orders are legal binding documents. For the terms of the contract to be fulfilled, the purchase order must be printed and sent to the vendor (emailing is acceptable). Verbal orders are not acceptable, and in many cases may expose the City to unnecessary insurance and financial risks. D. Deletion of Purchase Orders: For deletion of a purchase order prior to any payments, the department must contact Purchasing to request the deletion. Contact A/P for the exceptions: ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 40 112 09/27/2022 Item N. • Closing out of un-used funds of an existing purchase order (where payments have already been made). • Year-end closing. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 41 113 09/27/2022 Item N. PROCURER EN..i..POLICY CHAPTER 23—RECEIPT OF GOODS/SERVICES A. Inspecting Goods or Services: It is the responsibility of the using department to inspect all equipment and supplies and to initiate the payment process. • All deliveries should be inspected promptly, and whenever possible, in the presence of the vendor or shipper. The individual inspecting the merchandise or service performed should pay particular attention to the following: o The quantity shipped is consistent with the quantity ordered. o Note any damaged or defective merchandise on both the receipt(loading)ticket and/or the Purchase Order. o Verify that merchandise received meets the specifications defined on the purchase order specifications or annual contract agreement. Verify that the scope of services detailed on the purchase order has been performed to the department's satisfaction. • After verifying that the materials received are accurate and in good condition, or that services have been performed,the using department shall sign a copy of the Purchase Order, attach the invoice and forward to Accounts Payable within 3-5 days. B. Partial Deliveries: When partial deliveries are made,the Department shall indicate a partial delivery on the Purchase Order receiving copy, noting the items and quantities received. • Departments should attach a copy of the Purchase Order to the receiving documents, clearly mark that it is a "partial payment" and submit to Accounts Payable within 5 days of receipt of merchandise. Using departments may not hold any paperwork pending delivery of back- ordered merchandise. The department should contact Purchasing if there are any questions. • Accounting will process payment for quantities delivered. • Payment for back-ordered items will be processed after receipt of forms indicating that delivery is complete. • Upon delivery of all back-ordered merchandise, the using department should note on the receiving copy of the purchase order the items to be paid for and that the delivery is complete. C. Defective or Damaged Merchandise: When an item is defective, damaged, or does not meet specifications, the department will notified the vendor in writing within 2 days (unless otherwise noted) of discovery of the discrepancy to discuss remedies and invoices. • Any merchandise in need of return that was ordered by Purchasing will be handled by the Purchasing Division. • Returns for orders placed by the using departments will be the responsibility of the department. ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 42 114 09/27/2022 Item N. PROCURIMEN POLICY CFrY OF PROCUREMENT MANUAL ACKNOWLEDGMENT OF RECEIPT The undersigned employee acknowledges that they have received the City of Wylie Purchasing Manual and that they understand the provisions therein and, in consideration of their employment or continued employment, acknowledge and agree that: 1. The policies in the manual are not contractual in nature. 2. Failure or refusal to sign this acknowledgement may result in termination of your participation in procurement activities and access to the City's procurement financial system. 3. The City can unilaterally rescind, modify or add to the policies in the manual at any time without notice. 4. You have read and understand the policies contained in this manual, including those related to purchasing card usage (and its associated documents). 5. No rule contained herein or adopted pursuant hereto guarantees any employee of the City a right to continued employment. The City always retains the right to exercise discretion in amending these rules and in interpreting them reasonably. 6. Any agreement(s) or assurance(s) concerning the terms, conditions or duration of any individual's employment are not binding unless they are in writing and signed by the appropriate official (City Manager). Accepted this day of , 20 , by: Employee Name (print) Department (print) Signature ISSUED:OCTOBER 2020 Approved by Wylie City Council: 9/27/2022 page 43 115 09/27/2022 Item 9. Wylie City Council CITY OF AGENDA REPORT Department: Fire Department Account Code: Prepared By: Debbie Buccino Subject Consider, and act upon, Resolution No. 2022-30(R) authorizing the City Manager of the City of Wylie, Texas, to execute adoption of the Collin County Hazard Mitigation Action Plan. Recommendation Motion to approve Item as presented. Discussion The City of Wylie is participating in the Collin County Hazard Mitigation Action Plan in order to identify the hazards the City is vulnerable to and to implement measures to reduce vulnerability to these hazards. Hazard mitigation focuses attention and resources on community policies and actions that will produce successive benefits over time. A mitigation plan states the courses of action that a community intends to follow to reduce vulnerability and exposure to future hazard events. The goals of the plan are: • To save lives and reduce injuries. •Minimize damage to buildings and infrastructure(especially critical facilities). •Minimize economic losses. The City of Wylie recognized the need to have a Hazard Mitigation Action Plan in 2011 and completed Resolution No.2011- 15(R) on May 24, 2011. Collin County updated the Mitigation Action Plan in September 2016. Wylie Fire Rescue requests the City of Wylie replace Resolution No. 2016-26(R)with the current Resolution to enact the modified Collin County Hazard Mitigation Action Plan dated September 2022. 116 09/27/2022 Item 9. RESOLUTION NO. 2022-30(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, ADOPTING AN UPDATED HAZARD MITIGATION ACTION PLAN; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS: SECTION 1: The City Manager of the City of Wylie, Texas, is hereby authorized to adopt, on behalf of the City Council of the City of Wylie, Texas, a modified Hazard Mitigation Action Plan which will replace the approved Mitigation Plan executed through Resolution No. 2016-26(R). WHEREAS, the City of Wylie with the assistance from the North Central Texas Council of Governments (NCTCOG) has gathered information and prepared the Collin County Local Mitigation Strategy; and WHEREAS, the Collin County Local Mitigation Strategy has been prepared in accordance with FEMA requirements at 44 C.F.R. 201.6; and WHEREAS, the City of Wylie is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan; and WHEREAS,the City Council of the City of Wylie has reviewed the Plan and affirms that the Plan will be updated in accordance to the plan maintenance process described. NOW,THERFORE,BE IT RESOLVED by the City Council of the City of Wylie,Texas adopts the Collin County Local Mitigation Strategy as this jurisdictions Multi-Natural Hazard Mitigation Plan 2022, and resolves to execute the actions in the Plan subject to available funding. SECTION 2: This Resolution shall take effect immediately upon its passage. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas this 27th day of September, 2022. Matthew Porter,Mayor ATTEST TO: Stephanie Storm, City Secretary Resolution No. 2022-30(R)Collin County Hazard Mitigation Action Plan Page 1 of 1 117 na12712ouo Item/. Collin County Hazard Mitigation Action Plan AnnexT: City of Wylie 1. 8n8Koduction This annex was prepared in 2020 as part ofanupdate to the Collin County Multi-Jurisdictional Hazard Mitigation Action Plan. This plan updates the Wylie hazard mitigation plan submilted to FEMA as part of the 2016 Collin County plan.The City of Wylie participated in the Collin County Hazard Mitigation Planning Team (HMPT)for this update. In addition to the countywide hazards and strategies discussed in the main plan, this annex serves as a complete hazard mitigation planning tool for the City of Wylie. It contains capability assessment information, a specific vulnerability assessment, and a complete mitigation strategy. The methodology and process for developing this annex are explained throughout the following sections. 2. Plan Development and Adoption Process In order tm apply for federal aid for technical assistance and post-disaster funding, local jurisdictions must comply with Part 201.3 of the Disaster Mitigation Act of 2000 implemented in the Federal Code of Regulations 44 CRF pad 201.6. While the City of Wylie has historically implemented measures to reduce their vulnerability to hazards, passage of DMA 2000 helped Wylie officials to recognize the benefits of a long-term approach to hazard nmitigmtion, which achieves a gradual decrease mfimpacts associated through the implementation of a Hazard Mitigation Plan. Collin County's Hazard Mitigation Action Plan represents the collective efforts of all participating jurisdictions, the general public, and stakeholders. Organizing the Planning Effort A comprehensive county approach was taken in developing the plan. An open public involvement pnmomaa was established for the pub|io, neighboring nomnnuniUem, regional ogenciee, bueineaaoe, momdannim, etc. to provide opportunities for everyone bo become involved in the planning process and to make their views known. The meetings were advertised with notices in public places, including online. .In accordance with Part 2O1.8(o)/51of the Disaster Mitigation Act of20OO (DMA 2OOO)' Collin County developed this Hazard Mitigation Action Plan. This plan identifies hazards and mechanisms to minimize future damages associated with these hmzondm,which threaten Collin County and its jurisdictions. Existing Data and Plans Existing hazard mitigation information and other plans were reviewed during the development of the Hazard Mitigation Action Plan. G|S, mboUeticm| and qualitative data was gathered through numerous sources. The table below outlines the sources of data for the plan: Table 2.1 Plan Source Data Source Data City and County Appraisal Data 2O2O Population and demographics � Regional Hazard Assessment Tool Hazard occurrences � National Center for Environmental Information (NCE|) Hazard occurrences Texas Forest Service/Texas Wildfire Risk,Assessment Wildfire Threat and VVi|d|mnd/UrbonInterface Summary Report _ | National Inventory ofDams � Dam Information � City mfWylie Page | T-1OOG 11� 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Planning Committee This Hazard Mitigation Action Plan was developed by the City of Wylie Hazard Mitigation Planning Committee,with support of the North Central Texas Council of Governments and in conjunction with the Collin County HMPT. The Collin County HMPT was assembled in November 2020 with representatives from participating jurisdiction planning committees, including mayors, police chiefs,fire chiefs, and the general public. Collin County acted as the plan development consultant providing hazard mitigation planning services; the efforts of the Wylie planning committee were led by the City of Wylie Emergency Management Coordinator. Table 2.2 Hazard Mitigation Committee— Primary Representatives Representing Position Role City of Wylie Emergency Management Coordinator Information Collection City Engineer Floodplain Manager City of Wylie Building/Planning Information Collection Collin County Emergency Management Coordinator General Assistance Collin County served as the coordinator and lead agency for all jurisdictions by accomplishing the following activities through the planning process: • Assigned the County's Assistant Emergency Management Coordinator to provide technical assistance and necessary data to the planning committee. • Scheduled, coordinated, and facilitated community meetings with the assistance of the HMPT and the planning committees. • Provided any necessary materials, handouts, etc.for public planning meetings. • Worked with the HMPT and planning committees to collect and analyze data and develop goals and implementation strategies. • Prepared, based on community input and planning team/committee direction, the first draft of the plan, and provided technical writing assistance for review, editing and formatting. • Coordinated with the stakeholders within the jurisdictions and the unincorporated areas of Collin County during plan development. Each of the individual jurisdictions participated in accomplishing similar activities associated with development of the plan as follows: a Coordinated input from representatives of neighborhood stakeholder groups and provided a representative to the County HMPT. • Attended regular meetings of the planning team as coordinated by Collin County. • Assisted Collin County staff with identifying hazards and estimating potential losses from future hazard events. • Assisted Collin County in developing and prioritizing mitigation actions to address the identified risks. • Assisted Collin County in coordinating public meetings to develop the plan. • Identified the community resources available to support the planning effort. City of Wylie Page I T-1007 119 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan • Worked for the support of neighborhood stakeholders for the recommendations resulting from the planning process. • Submitted the proposed plan to all appropriate departments for review and comment and worked with Collin County to incorporate the resulting comments into the proposed plan. External stakeholders involved in reviewing the Collin County Hazard Mitigation Action Plan: Table 2.3 External Stakeholders Representing Position Role Lakepointe Hospital Representative Review of plan Wylie ISD Representative Review of plan First Baptist Church Wylie Representative Review of plan Subsequent to the State of Texas and FEMA approval of the plan, each organization also is committed to accomplishing the following activities: 1. Appoint members to a coordinating committee to monitor and work toward plan implementation. 2. Publicize the plan to neighborhood interests and ensure that new community members are aware of the plan and its contents. 3. Monitor progress in achieving the plan's goals through regular maintenance and implementation projects. Planning Meetings During the planning process, the HMPT met to obtain relevant information from the participating jurisdictions and to discuss the objectives and progress of the plan. The objectives of these meetings were to gather information and to provide guidance for each jurisdiction throughout the planning stages. The following meetings were held by Collin County and included all jurisdiction's participation: • Collin County HazMAP Kickoff Meeting—August 12, 2020 • Collin County Planning Meeting— November 11, 2020 • Collin County Planning Meeting—June 12, 2021 • Collin County HazMAP Public Meeting— 11/2/2021 at 2PM • Collin County HazMAP Public Meeting—01/12/2022 a 9AM Public involvement Support from the community is vital for any successful hazard mitigation plan. The HMPT and planning committee provided opportunities, announced through public communication means, for public participation and input throughout the planning process prior to this draft and before approval of the finalized plan. Advertisement and sign in sheets for these meetings are located in Appendix A. • The first public meeting was held on November 2, 2021 at 2PM, and advertised on the Collin County website along with other jurisdictional websites inviting the public, neighboring communities, local business, academia, agencies, and nonprofits to comment. The meeting was held virtually via WebEX. City of Wylie Page I T-1008 120 09/27/2022 Item 1. Collin County i ' afion ion Plan A second public meeting was held on January 12, 2022 at 9AM. Announcements were placed on jurisdictions websites, including Collin County inviting the public, neighboring communities, local business, academia, agencies, and nonprofits to view and comment on the HazMAP prior to plan submission. There were no comments directly related to the mitigation plan received from citizens, non-profits, businesses, academia, or interested parties; therefore, no feedback was incorporated. An additional opportunity for the public to comment on the plan will be held prior to formal plan adoption. This provided all citizens, stakeholders,neighboring communities, agencies, businesses,academia, non- profit organizations, and all interested parties an opportunity to be involved in the planning process and to take part in the decisions making process that affect the future of the communities that they live in. City of Wylie Page I T-1009 121 09/27/2022 Item 1. Collin r itigation Action 3. Jurisdictional Hazard Identificationt The Hazard Mitigation Planning Committee for the City of Wylie identified several natural and man-made hazards that could affect the city. The committee decided to focus on the natural hazards identified in Section 5 of this update. This was done after reviewing the 2016 HazMAP,the State of Texas Hazard Mitigation Plan, as well as other sources such as federal and state agencies. The hazards were ranked using the Priority Risk Index. Priori -";isk Index A Priority Risk Index(PRI)was developed with the purpose of categorizing potential hazards for Collin County and ranks each hazard as high, moderate, low, or negligible to no risk. The hazard classification generated through the use of the PRI allows for the prioritization of those high hazard risks for mitigation planning purposes, and more specifically, the identification of hazard mitigation opportunities for Collin County jurisdictions to consider as part of their proposed mitigation strategy. The PRI is used to assist all jurisdictions participating in the Collin County HazMAP in determining which hazards pose the most significant threat based on a variety of factors. The PRI is not scientifically based, but is rather meant to be utilized as an objective and systematic planning tool for classifying and prioritizing hazard risks in Collin County based on standardized criteria. The PRI results in numerical values that allow identified hazards to be ranked against one another. The sum of all four categories equals the final PRI value, as shown below: PRI Value = (Probability x.30)+(Life Impact x.35)+ (Property Impact x.25)+(Spatial Extent x.10) The higher the PRI value, the greater the hazards risk. These values were obtained by assigning varying degrees of risk to four categories for each hazard: Probability, Life Impact, Property Impact, and Spatial Extent (Table 3.1). Each category has been assigned an Index Value (0 to 3)and a Weighing Factor(0— 100%). These values may be adjusted during future plan updates. In order to evaluate the risk of each hazard, the assigned PRI Value for each category is multiplied by the weighing factor. Then, the PRI for each hazard is calculated by adding the product obtained in each category. According to the weighing scheme applied for Collin County,the highest possible PRI value is 3.0.The PRI calculations are presented in Table 3.2.Table 3.1 breaks down the value of each category. City of Wylie Page I T-1010 122 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Table 3.1 Priority Risk Index Value Assigned Degree of Risk Weighing PRI Index Factor Category Level Criteria Value Unlikely Less than 1% annual probability 0 Possible Between 1 and 10% annual probability 1 30% Probability Likely Between 10 and 100% annual probability 2 Highly Likely 100% annual probability 3 Minor Very few injuries, if at all none 0 Limited Minor Injuries 1 35% Life Impact Critical Multiple deaths/injuries 2 Catastrophi c High number of deaths/injuries 3 Minor Only minor property damage and minimal disruption of life. Temporary shutdown of critical 0 facilities. Limited More than 10% of property in affected area ° Property damaged/destroyed. Complete shutdown of 1 25% critical facilities for more than one day. Impact More than 25% of property in affected area Critical damaged/destroyed. Complete shutdown of 2 critical facilities for more than one week. Catastrophi More than 50% of property in affected area c damaged/destroyed. Complete shutdown of 3 critical facilities for 30 days or more. Negligible ° Less than 1 /° of area affected 0 Spatial Small Between 1 and 10%of area affected 1 10% Extent Moderate Between 10 and 50% of area affected 2 Large Between 50 and 100% of area affected 3 City of Wylie Page I T-1011 123 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Table 3.2 Priority Risk Index for the City of Wylie Dam Failure 1 0 I 0 I 0 0.3 Drought 2 0 1 3 1.15 Earthquake 0 1 0 1 0.45 Expansive Soils 2 0 0 1 0.7 Extreme Heat 1 1 0 3 0.95 Flooding 1 1 0 1 0.75 Hail 2 0 1 2 1.05 High Winds 1 0 0 1 0.4 Lightning 2 1 0 0 0.95 Tornado 2 2 2 2 2 Wildfire 1 0 0 0 0.3 Winter Storms 2 0 1 3 1.15 The conclusions drawn from the hazard profiling process for the city of Wylie resulted in the classification of risk for each identified hazard according to four categories: High Risk, Moderate Risk, Low Risk, and Negligible to No Risk (Table 3.3). For purposes of these classifications, risk is expressed in relative terms according to the probability of occurrence and estimated impact that a hazard will have on human life and property in the city of Wylie. Table 3.3 Hazard Rankings City of Wylie Tornado ; , ; _ a Hail Wok`kksVN`f444\"‘No Winter Storms Drought Low Risk Lightning (PRI 0.50—1) Expansive Soils Extreme Heat Flooding Earthquake Negligible to No Risk Dam Failure (PRI 0—0.49) Wildfire High Winds City of Wylie Page I T-1012 124 09/27/2022 Item 1. Collin County a ttt aeon Action Plan PrioritiesChan es in evelop ent and (Requirement The City of Wylie was a participating jurisdiction in the 2016 Collin County Hazard Mitigation Action Plan. Since then, Wylie has completed several of their original action items, in an effort to lower vulnerability on populations and property from natural hazards. The following actions, sorted by type of action, have had a direct impact on lowering vulnerability: • Natural Systems Protection • Local Rules and Regulations o__ Maintained continued NFIP compliance through continued enforcement and compliance with city ordinance. o Expanded early warning sirens and local warning system to notify the public of impending severe weather to reduce the loss of life and mitigate the effects of the hazards. The City of Wylie is continuously working to increase their outdoor warning system to accommodate expanding areas. The development and implementation of these projects have directly led to lower vulnerability for residents and property located in Wylie. A NexGEN software upgrade has been completed and two new outdoor warning sirens are scheduled for installation by fall of 2021 with more to follow along with siren upgrades. As of January 1, 2015 the official population was 45,000 and the current population is 56,376. Housing units have increased from approximately 14,971 to 19,113. Enrollment in Wylie IDS rose from 14,426 in 2015 to approximately 18,300 for the 2021 school year. The City of Wylie has new developments that include Collin College, an apartment complex, Holiday Inn Express, La Quinta, Whataburger, Chik-Fil-A, new subdivisions, expansions of existing subdivisions, various retail and an assisted living facility. Planned development for the City of Wylie includes Wylie Fire Rescue Station#4, an expansion of the KCS yard, an apartment complex, and various retail. New priorities are noted and ranked in each new action item, Section 6. Except for actions completed or cancelled, other priorities remain the same as in the previous version of this plan. This annex focuses on specific areas of vulnerability the City of Wylie faces with each hazard. The hazards identified in the main plan are all addressed in this annex, therefore the natural hazards rated negligible to no risk are included, described, and considered for mitigation in this plan. a and Levee Failure The City of Wylie borders along the southern and western area of Lake Lavon including just west of the Lake Lavon Dam. Lake Lavon is owned and managed by the Army Corps of Engineers. In the event of a worst case scenario dam failure the inundation zone does not affect the City of Wylie. This was tested in a joint exercise with the Army Corps of Engineers. The land south of Lake Lavon Dam is the spillway then it leads to the next lake which is Lake Ray Hubbard. Therefore the City of Wylie is not considered to be at risk for dam failure although unincorporated areas served by Wylie Fire Rescue may be, so inundation studies will be considered. Muddy Creek Dam is owned by the City of Wylie and is located west of Country Club Road across from the Municipal Complex. Any breach of this dam would flow southeast towards FM 544 and may have an effect on businesses and some residences depending on capacity. This inundation would possibly have an effect on the neighboring jurisdictions of City of Wylie Page I T-1013 125 09/27/2022 Item 1. Collin County HazardMitigationitigation Action Plan Sachse and Rowlett. This would be a low risk as it would not affect a high population but could still cause damage for some businesses/residents. Drought has the potential to impact the entire planning area equally; all improved property, emergency facilities, critical facilities, critical infrastructure, and the entire population of Wylie are vulnerable to this hazard. Foundations of all buildings are vulnerable; however, older structures, or those built under less stringent foundation code requirements are most vulnerable. Lake Lavon, Lake Texoma, Lake Tawakoni, Lake Fork and the Lake Chapman-Cooper reservoir system are water sources for the City of Wylie and are vulnerable to drought. In turn, the city's population, wildlife and vegetation are vulnerable. Lower income populations who may not have the resources to buy containerized water in the event of a shortage may be more vulnerable than other populations. arthquake All properties and populations have the potential to be vulnerable to earthquakes. Buildings constructed under older building codes, aging underground infrastructure, and roads are most vulnerable to damages from seismic activity. Expansive Soils All properties have the potential to be vulnerable to expansive soils, especially those constructed under older building codes. E re e eat.Extreme heat generally affects the entire population, but the homeless, very young, elderly, and populations without air conditioning are most vulnerable. Floodin• This hazard was identified as having low risk to the City of Wylie. Areas that are prone to flash flooding are: the S curve on McMillan Rd off of Country Club and Sachse Rd at Creek Crossing on the border of Wylie and Sachse. ad _Hail storms are common during the severe weather months within "tornado alley." It is common for roofs of houses and vehicles to suffer damage from the occasional hail storm.All properties and populations have the potential to be vulnerable to hail. Exposed populations, manufactured homes, and older properties are most vulnerable. •iih bids High Winds are common during the severe weather months within "tornado alley". It is common for fences and trees to suffer damage from the occasional high wind storm. All properties and populations have the potential to be vulnerable to high winds, manufactured homes and exposed populations are most vulnerable. i.htnin All properties and populations have the potential to be vulnerable to lightning. Property without lightning protection and exposed populations are most vulnerable. Tornado The City of Wylie is within "tornado alley", therefore, there is the potential for a tornado to occur. All properties and populations have the potential to be vulnerable to tornadoes, manufactured homes and exposed populations are most vulnerable. ildiand Are This hazard was identified as having minimal or low risk to the City of Wylie. According to data by the Texas Forest Service, it is estimated that 38.07%® percent of Wylie's population lives within the WUI which is located primarily in the southern part of the city. City of Wylie Page I T-1014 126 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Winter Storms Texas is greatly affected by winter storms because this is not a common occurrence as in some states. Heavy ice and snow can cause loss of power for an extended amount of time as well as transportation issues which impact life safety. Freezing temperatures and blowing winds can also contribute to life safety issues as well as property damage. Vulnerable populations include the homeless, elderly, and those without access to heat. Critical facilities are also at risk. identification ation of Assets and Vulnerability Assessment An inventory of Wylie's geo-referenced assets was created in order to identify and characterize property and population potentially at risk to the identified hazards. By understanding the type and number of assets that exist and where they are located in relation to known hazard areas, the relative risk and vulnerability for such assets can be assessed. For this assessment, five categories of assets were evaluated using Geographic Information System and statistical analysis. The five categories of vulnerable assets include: • .Population.: Includes the number of people residing in Collin County jurisdictions as delineated by U.S. Census 2020 block data provided by NCTCOG. • Improved property: Includes all developed properties according to local parcel data from the Collin County Central Appraisal District. The information has been expressed in terms of the total assessed value of improvements that may be exposed to the identified hazards. • .Emergency facilities.: Includes fire stations, police stations and hospitals, provided by the Regional Hazard Assessment Tool, Collin County Emergency Management Coordinator, and participating jurisdictions. • Critical facilities,: Includes schools and historic places provided by Regional Hazard Assessment Tool, Collin County Emergency Management Coordinator, and participating jurisdictions. These are non-emergency facilities, but still provide critical services and functions for vulnerable sectors of the population. • *Critical infrastructure.: Includes airports, natural gas facilities, wastewater facilities, potable water treatment facilities, wastewater treatment facilities, dams, and bridges. Data for all critical facilities was obtained from Regional Hazard Assessment Tool, Collin County Emergency Management Coordinator, and participating jurisdictions. The following tables provide a breakdown by municipal jurisdiction of the geo-referenced assets that were used for the vulnerability assessment. Population According to the US Census Bureau, the total population of the City of Wylie in 2020 was 53,067 people, with 19,113 households. The count breakdown by municipal jurisdiction is provided in Table 3.4. Table 3.4 Collin Count Po•elation Counts Population Households Jurisdiction of Population %of Household Population County Density(Sq. Household County;. Density(Sq :ta1, "�:Mile � Wylie 53,067 4.44% 1340.36 17,084 4.44% 471.96 Source:US Census Bureau&Collin County Appraisal District City of Wylie Page I T-1015 127 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Table 3.5 summarizes population counts and population chance (absolute and percent predictions for Collin County). Table 3.5 Po•ulation Predictions Population Population Population Absolute Percent(%) Jurisdiction Change 2018- Change 2018- 2010 Census 2018 Estimate 2019 Estimate 2019 2019 MEM41,427 49,500 51,730 2,230 4.51% Source:2020 NCTCOG Population Estimates Property There are an estimated 17,130 parcels in Wylie, with an estimated $4,065,640,595 in total assessed value of, Table 3.6 lists the total number and percentage of parcels by jurisdiction. Table 3.6 Parcel Counts and im•rovements Value Total Assessed Value of Jurisdiction Number of Parcels %of County Total Improvements (Buildings) Mg= 17,130 4.09% $4,065,640,595 Source:Collin County Appraisal District Emergency Facilities There are 5 identified emergency facilities in the City of Wylie, including 3 fire stations, 1 police station (including communications), and 1 hospital. Table 3.7 presents the distribution of emergency facilities by jurisdiction. Geographic coordinates were used to determine the location of each facility. Table 3.7 Emer o enc Facilities Jurisdiction Fire Stations Police Stations Hospitals Wylie 3 1 1 Source:County Data and Regional Hazard Assessment Tool Critical Facilities There are 29 critical facilities, which are considered non-emergency in Wylie. The critical facilities include 20 schools and 9 historical property sites (Table 3.8). Geographic coordinates (i.e., latitude and longitude)were used to determine the location of each facility. Table 3.8 Critical Facilities Jurisdiction Schools Historical Property Wylie 20 9 Source:Local jurisdictions City of Wylie Page I T-1016 128 09/27/2022 Item 1. Coffin County Hazard Mitigation Action Plan Critical Infrastructure There are two identified critical infrastructure facilities in Wylie, including zero airports, zero natural gas facilities, one water treatment facilities, one wastewater treatment facilities, two dams, and zero railway/highway bridges (Table 3.9). Table 3.9 Critical Infrastructure Natural Wastewater Potable Water Railway/ Jurisdiction Airports Gas Treatment Treatment Dams Highway Facilities Facilities Facilities Bridges lini 0 0 1 11111 10 Source:Local jurisdictions Methodology Based on the type of information available for analysis, Collin County's vulnerability assessment was conducted using two distinct methodologies, a Geographic Information System-based analysis and a statistical risk assessment methodology. Each approach provides estimates for the potential impact of hazards by using a common, systematic framework for evaluation of historical occurrence information provided by National Centers for Environmental Information, the Texas Forest Service, and the FEMA Resilience and Planning Tool. The results of the vulnerability assessment are provided by jurisdiction for each hazard analyzed. Of the 12 hazards evaluated for Collin County,four were analyzed using a Geographic Information System-based analysis, 5 using a statistical risk assessment methodology, and the remaining 3 using qualitative analysis. Qualitative analysis was used due to lack of information, the inability to define specific areas of risk, and/or inexistence of historical records. Additional information regarding these 3 hazards is unattainable at the present time; studies to address this data deficiency are noted as action items in this update. Table 3.10 summarizes the methodology used for each hazard. Table 3.10 Anal sis used for Vulnerabili Assessment Collin Coun Geographic Hazard Information System- Statistical Analysis Qualitative Analysis based Analysis Dam Failure X Drought X Earthquake X Expansive Soils X Extreme Heat X Flooding X Hail X City of Wylie Page I T-1017 129 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan High Winds X Lightning X Tornado X Wildfire X Winter Storms X Summary of Vulnerably Assessment A summary of the vulnerability assessment for each hazard using geographic and statistical analysis is presented in the following pages. The detailed assessment is presented in the following sections. Summary Table 3.11 Drought According to National Centers for Environmental Information (NCEI) no Population recorded injuries or fatalities have been recorded for drought events. There are no personal losses expected from drought events. According to the National Centers for Environmental Information (NCEI), property losses in the City of Wylie are expected but financially unknown due to lack of accurate reporting; however county-wide Improved Property property loss is estimated at$21,208.33 per year. Historical data indicates that crop losses in the City of Wylie are expected mostly during water shortages, financially unknown due to lack of accurate reporting however county-wide crop loss is estimated to be $58,916.67 per year. Because of the nature of this hazard, no losses are expected on Emergency Facilities emergency facilities but foundation issues could occur due to drought events. Critical Facilities Because of the nature of this hazard, no losses are expected on critical facilities but foundation issues could occur due to drought events. Because of the nature of this hazard, no losses are expected on critical Critical Infrastructure infrastructure but foundation issues and road degradation could occur due to drought events. Summary Table 3.12 Extreme Heat According to National Centers for Environmental Information (NCEI), Population there were four(4) county-wide fatalities recorded due to extreme heat, none from the City of Wylie. The City of Wylie and its population are vulnerable to this hazard. According to National Centers for Environmental Information (NCEI), Improved Property there is no impact of extreme heat to developed areas and the improved property in the City of Wylie is not vulnerable to this hazard. City of Wylie Page I T-1018 130 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan According to National Centers for Environmental Information (NCEI), Emergency Facilities I there is no impact of extreme heat to buildings and the emergency facilities in the City of Wylie are not vulnerable to this hazard. According to National Centers for Environmental Information (NCEI), Critical Facilities there is no impact of extreme heat to buildings, and the critical facilities in the City of Wylie are not vulnerable to this hazard. According to National Centers for Environmental Information (NCEI) Critical Infrastructure there is no impact of extreme heat to critical infrastructure, and vulnerability to this hazard is considered minimal in the City of Wylie. Summary Table 3.13 Flooding Flooding produces an expected annualized count of zero(0)fatalities Population and injuries per year. Approximately 427 residential parcels in the City of Wylie are located within the 100-year floodplain. There have been five (5) recorded flood events in the City of Wylie. Property losses are expected at$2,800 per year however these values Improved Property are underestimated due to lack of accurate reporting. No crop losses are expected or recorded. Approximately$60,830,722 of the total assessed value is at risk from the 100-year storm event. Emergency Facilities Emergency facilities have the potential to be at risk in the 100-year storm event. Critical Facilities Critical facilities have the potential to be at risk in the 100-year storm event. Critical Infrastructure Critical Infrastructure has the potential to be at risk in the 100-year storm event. Summary Table 3.14 Hail According to the National Centers for Environmental Information (NCEI), Population no injuries or fatalities have been recorded for hailstorm events. There are no personal losses expected from hailstorm events. According to the National Centers for Environmental Information (NCEI), property losses in the City of Wylie are expected at$7,573,171.43 per Improved Property year however these values are underestimated due to lack of accurate reporting. All improved property is vulnerable to this hazard. Although some crops are susceptible to hail hazards, available historical data for Wylie indicates that there are no expected crop losses from this event. City of Wylie Page I T-1019 131 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Because of the unpredictability of the geographical location of Emergency Facilities hailstorms, all emergency facilities in the City of Wylie are vulnerable to this hazard. Because of the unpredictability of the geographical location of Critical Facilities hailstorms, all critical facilities in the City of Wylie are vulnerable to this hazard. Because of the unpredictability of the geographical location of Critical Infrastructure hailstorms, all critical infrastructures in the City of Wylie are vulnerable to this hazard. Summary Table 3.15 High Wind According to the National Centers for Environmental Information Population (NCEI), there are no recorded injuries or fatalities from high wind events. All the population of the City of Wylie are vulnerable to this hazard. According to the National Centers for Environmental Information Improved Property (NCEI), property losses in the City of Wylie are expected at$900 per year however these values are underestimated due to lack of accurate reporting. No crop losses resulted from this hazard in the City of Wylie. Because of the expected geographical widespread nature of high Emergency Facilities winds, all emergency facilities in the City of Wylie are vulnerable to this hazard. Because of the expected geographical widespread nature of high Critical Facilities winds, all critical facilities in the City of Wylie are vulnerable to this hazard. Because of the expected geographical widespread nature of high Critical Infrastructure winds, all critical infrastructures in the City of Wylie are vulnerable to this hazard. Summary Table 3.16 Lightning According to the National Centers for Environmental Information (NCEI), Population there are no recorded injuries or fatalities from lightning events. All the population of the City of Wylie are vulnerable to this hazard. According to the National Centers for Environmental Information (NCEI), Improved Property property losses in the City of Wylie are expected but unknown due to lack of accurate reporting. Emergency Facilities Because of the expected geographical widespread nature of lightning, all emergency facilities in the City of Wylie are vulnerable to this hazard. City of Wylie Page I T-1020 132 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Critical Facilities Because of the expected geographical widespread nature of lightning, all critical facilities in the City of Wylie are vulnerable to this hazard. Because of the expected geographical widespread nature of lightning, Critical Infrastructure all critical infrastructures in the City of Wylie are vulnerable to this hazard. Summary Table 3.17 Tornado According to National Centers for Environmental Information (NCEI), Population there have been no recorded injuries or fatalities from tornado events in the City of Wylie. All the population of the City of Wylie is exposed and vulnerable to this hazard. According to National Centers for Environmental Information (NCEI), an Improved Property average loss of$7,142.86 per year in property losses is expected to result from tornado events. No crop losses are expected from this hazard in the City of Wylie. Because of the impossibility to predict the geographical area of impact Emergency Facilities for tornados, all emergency facilities in the City of Wylie are exposed and vulnerable to this hazard. Because of the impossibility to predict the geographical area of impact Critical Facilities for tornados, all critical facilities in the City of Wylie are exposed and vulnerable to this hazard. Because of the impossibility to predict the geographical area of impact Critical Infrastructure for tornados, all critical infrastructures in the City of Wylie are exposed and vulnerable to this hazard. Summary Table 3.18 Wildfire Based on geographical data, approximately 38.07% of the City of Wylie Population is vulnerable to wildfires. There have been no recorded injuries or fatalities due to wildfires. Based on historical data, annual financial losses expected from Improved Property property loss due to wildfires are unknown due to lack of accurate reporting; therefore, the percentage of the overall property improvement values across the City of Wylie are also unknown. Emergency Facilities Based on geographic information there are two fire stations, one police station, and one hospital at risk from wildfire events. Critical Facilities Based on geographic information there are 17 schools and 15 historical properties at risk from wildfire events. City of Wylie Page I T-1021 133 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Based on geographic information there are no bridges, no dams, one Critical Infrastructure wastewater treatment facility, and no water treatment facility at risk from wildfire events. Summary Table 3.19 Winter Storm According to National Centers for Environmental Information (NCEI), Population there was one (1)county-wide fatality recorded due to winter storms, none from the City of Wylie. All the population of the City of Wylie are exposed and vulnerable to this hazard. According to the National Centers for Environmental Information (NCEI), property losses in the City of Wylie are expected but unknown Improved Property due to lack of reporting; however county-wide property loss is estimated at$116,250 per year. No crop losses are expected from this hazard in the City of Wylie. Because of the expected geographical widespread nature of winter Emergency Facilities storms, all emergency facilities in the City of Wylie are exposed and vulnerable to this hazard. Because of the expected geographical widespread nature of winter Critical Facilities storms, all critical facilities in the City of Wylie are exposed and vulnerable to this hazard. Because of the expected geographical widespread nature of winter Critical Infrastructure storms, all critical infrastructures in the City of Wylie are exposed and vulnerable to this hazard. 4. Capability Assessment The risk assessment and capabilities assessment serve as the foundation for the development of a meaningful hazard mitigation strategy. During the process of identifying specific mitigation actions to pursue, the City of Wylie considered not only its level of hazard risk but also the existing capabilities to minimize or eliminate that risk. City of Wylie Page I T-1022 134 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Table 4.1 Le'al and Re•ulato Ca•abili? Sultana Legal and Regulatory Capabilities v; :c c VI 2 0 E 0 ... 0 .. N i `O 4E; 0 0 :n c c 'o ca 2 d I = a To u Jurisdictio `-° 0 H c o a ti n o a `a m a 0 y c m 0 c c to E y `i 0 a0, C 2 C O. c O. O 0 ._ �- t� N a7 > = O. Q. 0 Q v C O i O 2 2 •N E 0 0 0 y O e=a '2 'O O c a L d O O O O 7 U a) c O N a 0 d d d d 0 2 d 0 'O u :O m L l: H L a > a) 2 - L C M = a 0 •- Y 0 E L- L v 'C Z1 2 0 O ++ V 0 a 0 O 'p >" w 2, O v O y a m - E E m H ea 0 a a en O O C1 0 c. c O7 > RJ Qf 'O '= Q 5. fa w O d 'd 0 0 _ cc L 3 a a c, E N h m m .c C N O `�° d 2 ca d a1 O O m N Cl) u) E = CD 0 Cl) cj a s a a < EC 0 Average %Yes Capabilities-71% Y-Yes N-No ?-Don't Know City of Wylie Page I T-1023 135 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Table 4.2 Administrative and Technical Ca•abili Summa Administrative and Technical Capabilities c c - 0 0, o c c E Z.o - 0 '01 t m ,0 IC E ,a P. ° E c m 3 a m u w ,cc x a T b O � .� i CD 0 E. 4, > 0 0 0 N 0 o w - y O Jurisdiction d .o 0 w L. a L. c c w' c w- c d c 0 o . c 3 8 01 c c e ° ' C �- °� w. E '0 a ,0 0 C t0 0 a O pd O y C CO CD — _ •` 0 E 6. are c 07 '0 ,0 0 o - • `° °f = as o o► ta to 'c o N sa m " E c a a`, co �07 E 0 i c 0 a 'O a >, N 12 C w E c ,- 0 c 3 -0 •c n c a, a c t CD CO` ,2 0 w m C >" t0 = C G CO � b e t00 2 0 w N I'd o 0 t E . e a Y A W 0 .O C. 0 0 u. Cl) Cn et .c O. V) .. W C9 e Wylie imimigimmimagg N painglimigiago80% Average%Yes Capabilities—80% Y-Yes N-No ?-Don't Know Table 4.3 Fiscal Ca; abili Summa Fiscal Capabilities N c c vr. C 0 C - yoz p m 'O ` Na0 In ) ` To2 N y > 0 0. GCD c .c Jurisdiction acNx ` m oo u a) oa) , c w d ° 0 o c� c o w > 0 > H ` _ > 0 0 0 .` CD > m m ,o o ,� e e o A' a o i 0 y 0 _ .s a L 0 — w ai 3 '+' a s m m 0 �° ° E mcD aw e. m 3' a > > 0 = 0 0 C ' O . >- EE:IMIIIIIIIIIIIIILIII Y 11111111111111 N 11111111311131111L11111111120% Average %Yes Capabilities—20% Y-Yes N- No ?-Don't Know To quantify Wylie's legal and regulatory, administrative and technical, and fiscal capabilities, an overall rating system was administered for each category: limited (0-30%), moderate (31-70%), and strong (70- City of Wylie Page I T-1024 136 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan 100%). Questionnaire responses indicated that on average, Wylie has 71.42% of identified legal and regulatory capabilities, 80% of identified administrative and technical capabilities, and 20%of identified fiscal capabilities. Table 4.4 Administrative Information Jurisdiction Chief Administrative Officer Ability to Implement Capabilities The city manager, along with Directors (department heads), address the budget; pass ordinances and codes; hire staff; approve plans; and determine the direction of the city overall. As the City of Wylie City Manager governing body, the ability to implement and approve mitigation actions, expand mitigation activities and programs, and integrate mitigation into existing policies and programs is a function of this group. Specific actions that can expand and improve existing capabilities, authorities, plans, policies, and resources for mitigation include: budgeting and passing policies and procedures, adopting and implementing stricter mitigation regulations, approving the hiring and training of staff for mitigation activities, and approving mitigation updates and additions to existing plans as new needs are recognized. City of Wylie Page I T-1025 137 09/27/2022 Item 1. Collin County Hazard itigation Action 5. itigation Strategi Based on the results of the risk and capability assessments, and reviews of the goals and objectives included in the 2016 HazMAP, the Wylie Hazard Mitigation Planning Committee developed mitigation strategies for the plan update. _Goal_1 Reduce or eliminate loss of life, injuries and property damage resulting from severe weather events. Objective 1-A Provide adequate warning and communication before, during, and after a hazard event. Objective - Expand and coordinate early warning systems currently in use. Objective Reduce or eliminate loss of life and property damage from tornadoes through the construction and use of safe rooms or shelter areas. Goal 2 Protect existing and new properties from the effects of all natural hazards. Objective - Conduct studies to determine hazard and vulnerability threat assessment for all natural hazards. Objective - Rehabilitate or retrofit identified high hazard critical infrastructure. Objective Enact and enforce regulatory measures that enforce hazard mitigation measures. Objective - Construct enhancements or additions to current and new facilities which mitigate the effects of natural hazards. Objective 2-E Maintain NFIP compliance, storm water management, and implement drainage projects. Goal 3 Reduce losses and repetitive damages for chronic hazard events_. Objective 3-A Conduct a hazard/vulnerability assessment of personal properties and structures located in flood zones. Objective 3-B Develop and implement a buyout program for those personal properties and structures located in high hazard flood zones starting with those that are most vulnerable to life and property loss. Objective Develop and execute new programs which identify and reduce threats from natural hazards. Goal 4 Develop public education campaigns to disseminate information about actions to mitigate potential loss of life, injuries and property damage resulting from natural hazards. Objective - Educate the public on risks,threats, and vulnerability from all natural hazards. Objective Educate the public on actions they can take to prevent or reduce the loss of life or property from all natural hazards. Objective 4-C Develop and implement a community education campaign to heighten public awareness about chronic flooding and options for insurance coverage to protect their personal properties as well as long term benefits from a buyout program. City of Wylie Page I T-1026 138 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan 6. Action Items Below is a list of the new and deferred action items identified for the HazMAP Update. Each of the actions in this section were prioritized based on FEMA's STAPLEE criteria, which includes considering the social, technical, administrative, political, legal, economic and environmental factors necessary for the implementation of each action. As part of the STAPLEE analysis economic considerations were weighed for each action. The STAPLEE was used for the 2016 Plan along with the 2021 Update. Priority rankings are classified as indicated in the table below. Priority Description High Benefits of mitigating risk of death or severe bodily injury outweigh costs to implement actions rated as high priorities. Medium Reducing vulnerability to threats and the resulting improvement in quality of life and peace of mind are benefits for actions rated as medium priorities. Low Awareness of low risk/low impact hazards offer benefits of time to assess, plan and integrate low priority mitigation actions as time, need, and funding permit. City of Wylie Action Items. Deferred from 2016 Plan City of Wylie Action Item Add outdoor warning sirens to meet the needs of the growing population in newly developed areas and/or subdivisions. Hazard(s) Addressed Tornado, Hail, High Winds, Darn Failure, Lightning, Flooding, Wildfire Goal/Objective 1-A, 1-B Priority High Estimated Cost $30,000 per siren Potential Funding Sources General Fund Potential Matching Sources None Lead Department Emergency Management Implementation Schedule 2-5 years Effect on Old Buildings None Effect on New Buildings None Cost Effectiveness Minimal compared to preservation of life safety Discussion Outdoor warning systems will help alert the public to reduce personal and property damage before a disaster strikes. Two Sirens and software have been added or in the process of Status being added. Continue to add additional sirens as needed based on population needs. City of Wylie Action Item Adopt and implement water conservation regulations City of Wylie Page I T-1027 139 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Hazard(s) Addressed Drought Goal/Objective 2-C, 3-C Priority High Estimated Cost $7,500 to$15,000 Potential Funding Sources General Fund Potential Matching Sources None Lead Department Emergency Management Implementation Schedule 2-5 years Effect on Old Buildings Will identify need for retrofits, such as low-flow plumbing Effect on New Buildings May require new codes for low-flow plumbing and foundation integrity Cost Effectiveness Minimal compared to benefit to community Discussion This will mitigate drought conditions. Status Deferred—will be included in 2021 Plan Develop and implement a comprehensive public education program City of Wylie Action Item to educate on the actions to help mitigate the impacts of each identified hazard. Tornado, Hail, Winter Storms, High Winds, Dam Failure, Lightning, Hazard(s) Addressed Expansive Soils, Extreme Heat, Earthquake, Flooding,Wildfire, Drought Goal/Objective 4-A, 4-B, 4-C Priority High Estimated Cost $7,500-$15,000 Potential Funding Sources General Fund Potential Matching Sources None Lead Department Emergency Management Implementation Schedule 2-3 years Depending on mitigation actions taken for structures, can make Effect on Old Buildings existing building safer, stronger and less vulnerable to damages through retrofits Effect on New Buildings Depending on mitigation actions taken for structures, can make new building safer, stronger and less vulnerable to damages Cost Effectiveness Minimal compared to preservation of life safety Public education can help educate the public to reduce personal Discussion and property damage during disasters. Program will include information about hazard mitigation. Receive supplies and materials from the NCTCOG KnoWhat2do Status Program and provide to residents. Continue—will be included in 2021 City of Wylie Page I T-1028 140 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Develop and implement an extreme temperature program that City of Wylie Action Item provides resources and identifies locations for vulnerable residents to go to during periods of extreme temperatures. Hazard(s) Addressed Extreme Heat, Winter Storms Goal/Objective 2-D Priority Medium Estimated Cost $10,000-$15,000 Potential Funding Sources HMGP, PDM Potential Matching Sources Local funds, NPO donations, In-kind Lead Department Emergency Management, Planning Implementation Schedule Effect on Old Buildings Could require retrofit to accommodate required space and resources Effect on New Buildings May entail enhanced construction materials Cost Effectiveness Cost to implement this program is low compared to the benefits of the program. Cooling shelters would allow special populations to reduce their Discussion vulnerability to extreme heat, as warming centers would aid residents in extreme cold. Status Deferred—will be included in 2021 Plan City of Wylie Action Item Hire consultant to complete new inundation studies of all high and moderate hazard dams. Hazard(s) Addressed Dam Failure, Flood Goal/Objective 3-A Priority High Estimated Cost $75,000 Potential Funding Sources HMPG, Watershed Authorities, Dam Sponsors Potential MatchingSources Local Sponsors, In-Kind Lead Department Planning and Zoning/NRCS, Emergency Management Implementation Schedule 1-2 years Effect on Old Buildings Results will determine what mitigation actions are needed to protect existing buildings in inundation zones Effect on New Buildings Results will determine what mitigation actions are needed for new buildings in inundation zones Cost Effectiveness Low Dam Failure data deficiency identified in Chapter 3. Identify all Discussion structures and infrastructures that would be impacted by a potential dam failure. City of Wylie Page I T-1029 141 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Deferred_will be included in 2021 Plan City of Wylie Action Item Conduct earthquake assessment study to determine potential for earthquakes to affect public facilities and utilities. Hazard(s) Addressed 2-A Goal/Objective Earthquake Priority Low Estimated Cost $20,000 Potential Funding Sources HMGP Potential Matching Sources Local Funds Lead Department Public Works, Planning Zoning Implementation Schedule 1-2 years Effect on Old Buildings Results will help identify/define retrofits or additions to reduce vulnerability to earthquakes Effect on New Buildings Results will identify/define codes for new construction to reduce vulnerability to earthquakes Cost Effectiveness Low Discussion Project outputs will guide development of future earthquake mitigation projects. Status Deferred—will be included in 2021 Plan City of Wylie Action Item Conduct a soil analysis to determine the scope, impact, and extent of expansive soils Hazard(s) Addressed Expansive Soils Goal/Objective 2-A Priority Low Estimated Cost $10,000 Potential Funding Sources Federal grants, state grants Potential Matching Sources Local funds Lead Department Emergency management, Public works, Planning Zoning Implementation Schedule 1-2 years Effect on Old Buildings Study would identify existing construction most at risk for expansive soil damage. Effect on New Buildings Study would be used to identify undeveloped areas at risk for expansive soil damage for real estate disclosure. Cost Effectiveness High. This study would lead to targeted mitigation projects to lower vulnerability to expansive soils. City of Wylie Page I T-1030 142 09/27/2022 Item I Collin County Hazard Mitigation Action Plan Study would be used to identify scope, impact, and extent of Discussion expansive soils throughout jurisdiction Status Deferred will be included in 2021 Plan I Purchase and Distribute NOAA Weather Radios to Vulnerable City of Wylie Action Item Residents Dam Failure, Drought, Earthquake, Expansive Soils, Extreme Hazard(s) Addressed Heat, Flooding, Hail, High Winds, Lightning, Tornado, Wildfire, Winter Storms Goal/Objective 1-A Priority High Estimated Cost $75,000 Potential Funding Sources Grant Funds, HMPG, PDM, Partial payment by receiving party Potential Matching Sources Local funds, in-kind, donations, citizen cost-share Lead Department Emergency Management Implementation Schedule Depending on mitigation actions taken for structures, can make Effect on Old Buildings existing building safer, stronger and less vulnerable to damages through retrofits Depending on mitigation actions taken for structures, can make Effect on New Buildings new building safer, stronger and less vulnerable to damages Advanced warning and mitigation information saves lives which Cost Effectiveness outweighs the cost of a radio. Weather Alert Radios are a proven means to alert and warn Discussion citizens and provide information about severe weather as well as provide other emergency and hazard information Status Deferred—will be included in 2021 Plan City of Wylie Action Items: New City of Wylie Action Item Add outdoor warning sirens to meet the needs of the growing population in newly developed areas and/or subdivisions. Hazard(s) Addressed Tornado, Hail, High Winds, Darn Failure, Lightning, Flooding, Wildfire Goal/Objective 1-A, 1-B Priority High Estimated Cost $30,000 per siren Potential Funding Sources General Fund Potential Matching Sources None Lead Department Emergency Management Implementation Schedule I 2-5 years City of Wylie Page I T-1031 143 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Effect on Old Buildings None Effect on New Buildings None Cost Effectiveness Minimal compared to preservation of life safety Outdoor warning systems will help alert the public to reduce Discussion personal and property damage before a disaster strikes. This action item would be specific to installation/placement of new OWS sirens in the jurisdiction. City of Wylie Action Item Adopt and implement water conservation regulations Hazard(s) Addressed Drought, Expansive Soils Goal/Objective 2-C, 3-C Priority High Estimated Cost $7,500 to$15,000 Potential Funding Sources General Fund Potential Matching Sources None Lead Department Emergency Management Implementation Schedule 2-5 years Effect on Old Buildings Will identify need for retrofits, such as low-flow plumbing Effect on New Buildings May require new codes for low-flow plumbing and foundation integrity Cost Effectiveness Minimal compared to benefit to community This will mitigate drought conditions. When water is conserved and not used for landscape during droughts, this would provide Discussion water for homeowners to use, through drip irrigation, to keep their foundations at a consistent saturation level, mitigating the impacts of drought and lack of water. Develop and implement a comprehensive public education program City of Wylie Action Item to educate on the actions to help mitigate the impacts of each identified hazard. Tornado, Hail, Winter Storms, High Winds, Dam Failure, Lightning, Hazard(s) Addressed Expansive Soils, Extreme Heat, Earthquake, Flooding, Wildfire, Drought Goal/Objective 4-A, 4-B, 4-C Priority High Estimated Cost $7,500-$15,000 Potential Funding Sources General Fund Potential Matching Sources None Lead Department Emergency Management City of Wylie Page I T-1032 144 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Implementation Schedule 2-3 years Depending on mitigation actions taken for structures, can make Effect on Old Buildings existing building safer, stronger and less vulnerable to damages through retrofits Effect on New Buildings Depending on mitigation actions taken for structures, can make new building safer, stronger and less vulnerable to damages Cost Effectiveness Minimal compared to preservation of life safety Public education can help educate the public to reduce personal Discussion and property damage during disasters. Program will include information about hazard mitigation. Develop and implement an extreme temperature program that City of Wylie Action Item provides resources and identifies locations for vulnerable residents to go to during periods of extreme temperatures. Hazard(s) Addressed Extreme Heat, Winter Storms Goal/Objective 2-D Priority Medium Estimated Cost $10,000-$15,000 Potential Funding Sources HMGP, PDM Potential Matching Sources Local funds, NPO donations, In-kind Lead Department Emergency Management, Planning Implementation Schedule 1-2 years Effect on Old Buildings Could require retrofit to accommodate required space and resources Effect on New Buildings May entail enhanced construction materials Cost Effectiveness Cost to implement this program is low compared to the benefits of the program. Cooling shelters would allow special populations to reduce their Discussion vulnerability to extreme heat, as warming centers would aid residents in extreme cold. City of Wylie Action Item Hire consultant to complete new inundation studies of all high and moderate hazard dams. Hazard(s) Addressed Dam Failure, Flood Goal/Objective 3-A Priority High Estimated Cost $75,000 Potential Funding Sources HMPG, Watershed Authorities, Dam Sponsors Potential Matching Sources Local Sponsors, In-Kind City of Wylie Page I T-1033 145 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Lead Department Planning and Zoning/NRCS, Emergency Management Implementation Schedule 1-2 years Effect on Old Buildings Results will determine what mitigation actions are needed to protect existing buildings in inundation zones Effect on New Buildings Results will determine what mitigation actions are needed for new buildings in inundation zones Cost Effectiveness Low Dam Failure data deficiency identified in Chapter 3. Identify all Discussion structures and infrastructures that would be impacted by a potential dam failure. City of Wylie Action Item Conduct earthquake assessment study to determine potential for earthquakes to affect public facilities and utilities. Hazard(s) Addressed 2-A Goal/Objective Earthquake Priority Low Estimated Cost $20,000 Potential Funding Sources HMGP Potential Matching Sources Local Funds Lead Department Public Works, Planning Zoning Implementation Schedule 1-2 years Effect on Old Buildings Results will help identify/define retrofits or additions to reduce vulnerability to earthquakes Effect on New Buildings Results will identify/define codes for new construction to reduce vulnerability to earthquakes Cost Effectiveness Low Discussion Project outputs will guide development of future earthquake mitigation projects. City of Wylie Action Item Conduct a soil analysis to determine the scope, impact, and extent of expansive soils Hazard(s)Addressed Expansive Soils Goal/Objective 2-A Priority Low Estimated Cost $10,000 Potential Funding Sources Federal grants, state grants Potential Matching Sources Local funds City of Wylie Page I T-1034 146 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Lead Department Emergency management, Public works, Planning Zoning Implementation Schedule 1-2 years Effect on Old Buildings Study would identify existing construction most at risk for expansive soil damage. Effect on New Buildings Study would be used to identify undeveloped areas at risk for expansive soil damage for real estate disclosure. Cost Effectiveness High. This study would lead to targeted mitigation projects to lower vulnerability to expansive soils. Discussion Study would be used to identify scope, impact, and extent of expansive soils throughout jurisdiction. City of Wylie Action Item Purchase and Distribute NOAA Weather Radios to Vulnerable Residents Dam Failure, Drought, Earthquake, Expansive Soils, Extreme Hazard(s) Addressed Heat, Flooding, Hail, High Winds, Lightning, Tornado, Wildfire, Winter Storms Goal/Objective 1-A Priority High Estimated Cost $75,000 Potential Funding Sources Grant Funds, HMPG, PDM, Partial payment by receiving party Potential Matching Sources Local funds, in-kind, donations, citizen cost-share Lead Department Emergency Management Implementation Schedule Depending on mitigation actions taken for structures, can make Effect on Old Buildings existing building safer, stronger and less vulnerable to damages through retrofits Effect on New Buildings Depending on mitigation actions taken for structures, can make new building safer, stronger and less vulnerable to damages Cost Effectiveness Advanced warning and mitigation information saves lives which outweighs the cost of a radio. Weather Alert Radios are a proven means to alert and warn Discussion citizens and provide information about severe weather as well as provide other emergency and hazard information City of Wylie Page I T-1035 147 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan National Flood Insurance Program (NFIP) Compliance Wylie is participating in the National Flood Insurance Program and has identified their respective areas as vulnerable to flooding. This is incorporated into all current and future planning for dealing with repetitive loss vulnerabilities. Table 6.1 NFIP Compliance Y Initial Initial Curr Eff Reg- 1 I CoNam unity Count FHBM FIRM Map Emer Tribal Identified Identified Date Date ROCKWALL 480759# WYLIE, COUNTY/DALLAS 11/12/1976 6/4/1980 7/7/2014 6/4/1980 No CITY OF COUNTY/COLLIN COUNTY Source: .http://www fema.00v/cisfiXhtrni Jurisdiction Activities In order to maintain eligibility with NFIP,jurisdictions are required to maintain their list of properties that hold a policy with NFIP, along with up-to-date maps of the floodplains in the jurisdictions. Each jurisdiction participating in the Collin County Hazard Mitigation Action Plan completes this basic requirement and has the information on file with the jurisdiction's designated floodplain manager. Using this plan, participating jurisdictions will be able to continue their compliance with NFIP by implementing damage control measures and to take action to minimize the effects of flooding in their respective jurisdictions. Table 6.2 NIFP Activity Community Jurisdiction Floodplain NFIP Activity Activity Description Enforcement Administrator Permits are issued through NFIP compliance the Building Dept. The is implemented City requires a residential and enforced structure to have the through a Complete and lowest floor elevated at process of maintain FEMA least 2 feet above the floodplain base flood elevation. Non- identification elevation certificates residential is the same or using FEMA for pre-FIRM and or be designed so that below floodplain maps, City of post-FIRM buildings Wylie City Engineer j the base flood level the permit issuance, structure is watertight with building the walls substantially requirements, impermeable to the and compliance passage of water. inspections Floodplain Permits are required for pending development any new construction in a approval. Failure permits floodplain. to comply with Coordinate with The City of Wylie attends City's flood FEMA in identifying meetings held by FEMA ordinance can City of Wylie Page I T-1036 148 09/27/2022 Item 9. Collin County Hazard Mitigation Action Plan Special Flood and/or their contractors to shall result in a Hazard Areas for better identify areas that fine up to$2,000. future FIRM maps are flood prone that are not shown on current Flood Insurance Rate Maps. Take action to minimize the effects of flooding on people, property, Maintain road closures to and building known flood prone areas. contents through Use public outreach via measures including Nixie for flash flood flood warning, warnings. emergency response, and evacuation planning The City of Wylie will Future Mitigation continue to monitor for Projects new areas of flooding that have not been previously identified for mitigation. City of Wylie Page I T-1037 149 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan 7. Plan Maintenance Monitoring, Evaluating and Updating the Plan In Compliance with requirement§201.6(c)(4)(i), Collin County has developed a plan maintenance process which is described in the following paragraphs. Collin County, along with participating jurisdictions are responsible for monitoring implementation of the plan, executing a yearly evaluation of its effectiveness, and updating the plan within a 5-year cycle. Following formal adoption by Collin County Commissioners Court, and formal adoption of the plan by City Council by each participating jurisdiction, the actions outlined in the Collin County Hazard Mitigation Plan would be implemented by the county and participating jurisdictions as described throughout this document. The Collin County Emergency Management Coordinator, working in conjunction with the respective jurisdictions, will be responsible for ensuring the mitigation plan is monitored, evaluated, and reviewed on an annual basis. This will be accomplished by calling an annual meeting of the planning committee, whose members will provide assistance and expertise for plan review, evaluating, updating, and monitoring. This meeting will be open to the public and public notices will encourage community participation. During this annual meeting, Wylie will provide information on the implementation status of each action included in the plan. As part of the evaluation, the planning committee will assess whether goals and objectives address current and expected conditions, whether the nature and/or magnitude of the risks have changed, if current resources are appropriate for implementing the plan, whether outcomes have occurred as expected, and if agencies and other partners participated as originally proposed. These activities will take place according to the timetable presented below: Table 7.1 Plan Maintenance Timeline Personnel Activity Schedule Monitoring Plan : Track implementation and action items, changes to risk assessment, Biannually changes to planning team members, changes to capabilities, plan integrations Emergency Management Evaluate Plan:Assess effectiveness by Coordinator evaluating completed actions, implementation Annually processes, responsible personnel and lessons learned. Update Plan Once every 5 years At least once every five (5)years, or more frequently, if such a need is determined by the participating jurisdiction, the multi jurisdictional plan will undergo a major update. During this process, all sections of the plan will be updated with current information, analyses done and new and/or modified mitigation action plans will be developed. The revised plan will be submitted for state and federal review and approval, and presented for approval to the Collin County Commissioner's Court and the respective councils of incorporated cities/towns included in the Collin County plan. Each participating jurisdiction will undertake the same process for reviewing, revising and updating their respective plans and submitting them for approval. The plans will be updated every five years in accordance with federal requirements. City of Wylie Page j T-1038 150 09/27/2022 Item 1. Collin County Hazard Mitigation Action Plan Plan Incorporation into Existing Planning Mechanisms (In compliance with 201.6(c)(4)(i) 2016 Plan Incorporation: The vulnerability and capabilities assessments for each jurisdiction were carefully reviewed and considered when developing the mitigation actions for this plan. The HMPT and planning committees have established a process in which the mitigation strategy, goals, objectives and actions outlined in this plan will be incorporated into existing local planning strategies and mechanisms, as appropriate. Those mechanisms include the following: Table 7.2 Plan Incorporation Mechanisms Jurisdictions Responsible Jurisdictional Integration Integration Plan Personnel Plans Schedule Integration of mitigation projects identified in HazMAP,grants,and City Council Budget Annually other fiscal allowances for mitigation actions and related costs EAP Mitigation annex updates Emergency based on HazMAP HIRA; update Management Emergency Every Five g Action Plan Year preparedness, response and Coordinator recovery actions related to identified hazards Designated Enhance mitigation of flood Floodplain Floodplain As needed hazards using HazMAP flood Manager Ordinances data for floodplain management and community development. City of Wylie Strengthen critical infrastructure City Council, Capital and key resources based on Director of Improvement Annually HazMAP hazard analysis, Planning Plan incorporate vulnerability data and action items. Public Works Drought Assessed Integrate drought actions such as annually and Director, City Contingency updated as xeriscaping,water restrictions, Council Plan and public education needed. Planning Natural Assessed Integrate conservation measures Director, City Resource annually and by directing development away Council Conservation updated as from hazard-prone areas Plan needed. identified in HazMAP. City of Wylie Page I T-1039 151 09/27/2022 Item 1. Coin County tt atton Action Ran Althoughit is recognized there are many possible benefits to integrating components of this HazMAP into other planning mechanisms, the Wylie Hazard Mitigation Planning Committee considers this HazMAP, including development and maintenance, to be the primary vehicle to ensure implementation of local hazard mitigation actions. The process described here is the same as was used since the last planning update. ..i ) As stated in requirement§ 201.6(c)(4)(iii)The plan maintenance process shall include a discussion on how the community will continue public participation in the plan maintenance process. To address this requirement, ongoing public participation will be encouraged throughout the entire planning and implementation process. A copy of the plan will be provided on the Collin County website. The planning team and committees will continue meeting on a regular basis to ensure the successful implementation of the plan and to discuss any additional issues regarding the emergency management of Collin County. The annual meetings for monitoring, evaluating, and updating the plan will be open to the public and public notices will encourage community participation. City of Wylie Page I T-1040 152 09/27/2022 Item 2. Wylie City Council CITY OF AGENDA REPORT Department: Police Account Code: Prepared By: Anthony Henderson Subject Consider,and act upon,Ordinance No.2022-61;amending Wylie's Code of Ordinances,Ordinance No.2021-17,as amended, Chapter 18 (Animals),Article I(General),to add Section 18-16 (Trap-Neuter-Release Feral Cat Program). Recommendation Motion to approve Item as presented Discussion The City of Wylie has encountered areas throughout the City where there have been increases in feral cat populations. In an effort to effectively and humanely control feral cat populations, the City shall sponsor a trap-neuter-release program(TNR) to help reduce the feral cat population over time without the necessity of wholesale capture and euthanasia. Wylie may establish and or provide services to offset the costs of trapping,neutering, and vaccinating captured feral cats. 153 09/27/2022 Item 2. ORDINANCE NO. 2022-61 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AMENDING WYLIE'S CODE OF ORDINANCES,ORDINANCE NO.2021-17,AS AMENDED, CHAPTER 18 (ANIMALS), ARTICLE 1 (GENERAL), TO ADD SECTION 18-16 TO ADOPT A TRAP-NEUTER-RELEASE FERAL CAT PROGRAM; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE. WHEREAS, the City Council has investigated and determined that it would be advantageous and beneficial to the citizens of Wylie to amend Wylie's Code of Ordinances, Ordinance No. 2021-17, as amended, Chapter 18 (Animals),Article 1 (General),to add Section 18-16 (Trap-Neuter-Release Feral Cat Program); NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS: SECTION 1: Trap-Neuter-Release Feral Cat Program. The findings set forth above are incorporated into the body of this Ordinance as is fully set forth herein. SECTION 2: Amendment to Chapter 18 (Animals) of the Wylie Code of Ordinances. Chapter 18 (Animals), Article 1 (General), Section 18-16 (Trap-Neuter-Release Feral Cat Program) of the Wylie Code of Ordinances,is hereby amended to read as follows: "SECTION 18-16 TRAP-NEUTER-RELEASE FERAL CAT PROGRAM In order to effectively and humanely control feral cat populations within its jurisdiction boundaries, Wylie shall sponsor a trap-neuter-release program(TNR)in an effort to reduce the feral cat population over time without the necessity of wholesale capture and euthanasia. Wylie may establish and or provide services to offset the costs of trapping, neutering, and vaccinating captured feral cats that can be released to an appropriate site. Caregivers for colonies, whether one (1) or several feral cats, may be aided by the city in providing traps, transportation to a spay/neuter facility, and off-setting costs, to the extent that funding is available. Caregivers of feral cat colonies shall implement proper management and sterilization practices and may seek the assistance of animal services personnel in order to: 1) Sterilize (spay or neuter) feral cats that can be captured. Ear-tipping will be used as a means of visually identifying sterilized feral cats. 2) Vaccinate, as required by law, against rabies, and against any other infectious disease as may be mandated by law. 3) Assist with the removal of sick or injured feral cats from the colony. Caregivers assuming responsibility for feeding feral cats will be responsible for adhering to the following regulations: 1) Feral cat colonies shall not be fed on city-owned or public property, to include, roadways, alleys, easements, and right-of-way. Ordinance No. 2022-61 Trap-Neuter-Release Feral Cat Program Page 1 of 2 154 09/27/2022 Item 2. 2) Feral cat colonies shall only be fed on private property with authorization from the property owner or an authorized agent. 3) Feral cat colonies shall be fed using bowls, plates, pans, or a similar utensil to contain the food; food shall not be poured on the ground for the purpose of providing food. 4) Follow all trapping requirements and restrictions set forth in this Chapter, Sec. 18-13. Animal Services personnel shall maintain all records of their activities relating to the city TNR to include proof of sterilization, vaccination, relocation, adoption, and medical care records. Other responsibilities include: 1) Help to resolve complaints related to feral cat colonies. 2) Maintain records on the following: (a)Number of feral cats spayed and neutered; and (b)Number of feral cats placed in permanent homes. Enforcement: The city shall retain the following rights: 1) The right to trap and impound feral cat(s)from a colony that may be sick or injured. 2) The right to trap and impound feral cat(s)when a caregiver is unable to provide care and or properly manage the colony and has not been able to obtain a replacement or substitute caregiver. SECTION 3: Savings/Repealing. All provisions of the Code of Ordinances shall remain in full force and effect,save and except as amended by this or any other ordinance. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict;but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance.Any remaining portions of said ordinances shall remain in full force and effect. SECTION 4: Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. The City Council hereby declares that it would have passed this Ordinance,and each section,subsection,clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses,and phrases be declared unconstitutional or invalid. SECTION 5: Effective Date. This Ordinance shall become effective from and after its passage and publication as required by the City Charter and by law. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, on this 27'day of September, 2022. Matthew Porter,Mayor ATTEST: Stephanie Storm, City Secretary Ordinance No. 2022-61 Trap-Neuter-Release Feral Cat Program Page 2 of 2 155 09/27/2022 Item 3. Wylie City Council CITY OF AGENDA REPORT Department: Police Account Code: Prepared By: Anthony Henderson Subject Consider,and act upon,Ordinance No.2022-62;amending Wylie's Code of Ordinances,Ordinance No.2021-17,as amended, Chapter 74 (Offenses and Miscellaneous Provisions) by adding Article XIII (Possession of Catalytic Converter); defining erms for the article and prohibiting the possession of catalytic converters. Recommendation I otion to approve Item as presented Discussion The City of Wylie has encountered multiple thefts over the past couple of years where catalytic converters are being cut off of vehicles. Wylie PD has taken over thirty theft reports since January 2021 related to thefts of catalytic converters. Due to the precious metal's rhodium,palladium, and platinum contained in catalytic converters, and the amount of money that can be gained from scrapping them,this will continue to be an issue moving forward. Current Texas HB 4110 was enacted to address this issue, however, the bill only addressed those trying to sell or purchase catalytic converters. By amending the Code, it will provide law enforcement the ability to address those found to be in possession of catalytic converters. 156 09/27/2022 Item 3. ORDINANCE NO. 2022-62 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AMENDING WYLIE'S CODE OF ORDINANCES,ORDINANCE NO.2021-17,AS AMENDED, CHAPTER 74 (OFFENSES AND MISCELLANEOUS PROVISIONS) BY ADDING ARTICLE XIII (POSSESSION OF CATALYTIC CONVERTER); PROVIDING A PENALTY CLAUSE, REPEALING/SAVINGS CLAUSE, SEVERABILITY CLAUSE AND AN EFFECTIVE DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS the City Council of the City of Wylie, Texas ("City Council") finds that it would be advantageous and beneficial to the citizens of the City of Wylie, Texas ("Wylie")to amend Chapter 74 of the Wylie Code of Ordinances, as set forth herein; and WHEREAS,due to the precious metals of rhodium,palladium,and platinum contained in catalytic converters, the National Insurance Crime Bureau has reported that the claims of catalytic converters thefts rose nationally from 3,389 in 2019 to 14,433 in 2020; and WHEREAS, Wylie had a total of 24 catalytic converters thefts in 2021 and as of September 19, 2022,have had 7 reported stolen; and WHEREAS, on September 1, 2021, Texas H.B. 4110 was enacted to address this issue,however; the bill only addressed those trying to sell or purchase catalytic converters; and WHEREAS Staff recommends adopting an Ordinance focused on the possession of cut or un- bolted catalytic converters,which are common methods to remove the catalytic converters during the theft. NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Amendment of Wylie's Code of Ordinances, Ordinance No. 2021-17, as amended, Chapter 74. The Code of Ordinances shall be, and is hereby, amended by adding a new Article XIII to Chapter 74 of said Code, such new Article to be read and numbered as follows: "Chapter 74-Offenses and Miscellaneous Provisions Article XIII-Possession of Catalytic Converters 74-200 Definitions Catalytic converter means an exhaust emission control device that reduces toxic gases and pollutants from internal combustion; this includes any material removed from a catalytic converter. Metal Recycling Entities means a business that is operated from a fixed location and is predominantly engaged in the practice as defined in the Occupations Code Title 12, Chapter 1956. 74-201 Possession of catalytic converter Ordinance No. 2022-62 Possession of Catalytic Converters Page 1 of 2 157 09/27/2022 Item 3. (a) It shall be unlawful for any person or entity other than a metal recycler to possess a used catalytic converter that was removed from a motor vehicle unless the individual or entity can: (1)provide proof of ownership of the motor vehicle from which the converter was removed, and can reasonably link the catalytic converter to the vehicle; or (2) The person presents proof that the possession of the catalytic converter was lawfully passed from the owner of the vehicle from which the converter was removed to the person in possession of the converter." SECTION 3: Savings/Repealing. It is the legislative intent of the City Council that any conflicting provision of this Article with other sections of this Code be read together and reconciled to preserve the meaning, intent, and effect of each provision if possible. But should conflicts be irreconcilable, then it is the City Council's intent that the provisions of this Article shall control to the extent necessary to resolve the conflict. Nothing herein is intended to repeal any provision of the Code unless such repeal is clearly stated herein. SECTION 4: Penalty Provision. Any person or entity who violates any provision of this Ordinance shall be deemed guilty of a misdemeanor and, upon conviction, shall be fined in an amount not exceeding five hundred dollars ($500). Each day of violation shall constitute a separate offense. The penal provisions imposed under this Ordinance shall not preclude Wylie from filing suit to enjoin the violation. Wylie retains all legal rights and remedies available to it pursuant to local, state, and federal law. SECTION 5: Severability. Should any section, subsection, sentence, clause, or phrase of this Ordinance be declared unconstitutional and/or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect.The City Council hereby declares that it would have passed this Ordinance, and each section, subsection, sentence, clause, and phrase thereof regardless of whether any one or more sections, subsections, sentences, clauses, or phrases may be declared unconstitutional and/or invalid. SECTION 6: Effective Date. This Ordinance shall be effective upon its passage and publication as required by law. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, on this 27th day of September, 2022. Matthew Porter,Mayor ATTESTED AND CORRECTLY RECORDED: Stephanie Storm, City Secretary Date to be published in The Wylie News October 5,2022 Ordinance No. 2022-62 Possession of Catalytic Converters Page 2 of 2 158 09/27/2022 Item 4. Wylie City Council CITY OF AGENDA REPORT Department: Finance Account Code: See Exhibit A Prepared By: Melissa Beard Subject Consider, and act upon, Ordinance No. 2022-63 amending Ordinance No. 2021-43, which established the budget for fiscal ear 2021-2022; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. Recommendation I otion to approve Item as presented. Discussion A budget increase in the amount of$287,000 is requested for the General Fund. The request will increase the line item used to pay the monthly trash disposal fee to CWD. FY 2022 budgeted numbers were based on the FY 2021 budget with no increase. The budget amount should have taken into account customer growth and a rate increase for CWD which was approved in January 2022. The overall effect of this amendment is to increase the General Fund budget by $287,000 and decrease the fund balance by the same amount. 159 09/27/2022 Item 4. ORDINANCE NO. 2022-63 AN ORDINANCE OF THE CITY OF WYLIE,TEXAS,AMENDING ORDINANCE NO. 2021-43, WHICH ESTABLISHED THE BUDGET FOR FISCAL YEAR 2021- 2022; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Council heretofore adopted Ordinance No. 2021-43 setting forth the Budget for Fiscal Year 2021-2022 beginning October 1,2021,and ending September 30, 2022; and, WHEREAS, the City Departments and Divisions routinely review their budget appropriations to determine if any changes are necessary; and WHEREAS,based upon said review the City staff now recommends that certain amendments to the Budget be considered by the City Council; see Exhibit A; and, WHEREAS,the City Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the City Council has determined that the proposed amendments to the FY 2021-2022 Budget; see Exhibit A, with the revenues and expenditures therein contained, is in the best interest of the City; and therefore, desires to adopt the same by formal action. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF WYLIE, TEXAS: SECTION I: The proposed amendments to the FY 2021-2022 Budget of the City of Wylie; Exhibit A, as heretofore adopted by Ordinance No. 2022-63, are completely adopted and approved as amendments to the said FY 2021-2022 Budget. SECTION II: All portions of the existing FY 2021-2022 Budget and Ordinance No. 2021-43, except as specifically herein amended, shall remain in full force and effect, and not be otherwise affected by the adoption of the amendatory ordinance. SECTION III: Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional,illegal or invalid,the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid,illegal, or unconstitutional. SECTION IV: This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V: That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI: The repeal of any ordinance, or parts thereof, by the enactment of the Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, Ordinance No. 2022-63—Budget Amendment for Trash Page 1 of 2 160 09/27/2022 Item 4. nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 27th day of September, 2022. Matthew Porter, Mayor ATTEST: Stephanie Storm, City Secretary Ordinance No. 2022-63—Budget Amendment for Trash Page 2 of 2 161 09/27/2022 Item 4. Budget Amendment Exhibit A Increase for CWD Trash Payment Fund Department Account Number Account Description Debit Credit 100 5181 56680 Trash Disposal 287,000.00 Total 287,000.00 162 09/27/2022 Item 5. Wylie City Council CITY OF AGENDA REPORT See Exhibit A Department: Finance Account Code: 611-5712-54330 Prepared By: Melissa Beard Subject Consider, and act upon, Ordinance No. 2022-64 amending Ordinance No. 2021-43, which established the budget for fiscal ear 2021-2022; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. Recommendation Motion to approve Item as presented. Discussion TxDOT is widening FM 2514(Parker Road)from FM 1378 to Brown Street,from the existing two-lanes to a six-lane divided roadway. During engineering design, it was discovered that a City waterline main is in conflict with the proposed improvements. To capitalize on the economy of scale involving this large project, the City elected to have the relocation of the City's impacted waterline included in the construction of TxDOT's project. An.Advanced Funding Agreement between the City and TxDOT was approved by City Council on March 22,2022 using an estimated construction cost for the City's waterline of$594,811. Following TxDOT's letting process, the selected low-bid contractor bid $854,983 to perform the waterline relocation work. In order to cover the full amount for the City's waterline relocation,TxDOT is requesting the remaining$260,172 in funding. The funding will come from the City's Utility Fund. 163 09/27/2022 Item 5. ORDINANCE NO. 2022-64 AN ORDINANCE OF THE CITY OF WYLIE,TEXAS,AMENDING ORDINANCE NO. 2021-43, WHICH ESTABLISHED THE BUDGET FOR FISCAL YEAR 2021- 2022; REPEALING ALL CONFLICTING ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Council heretofore adopted Ordinance No. 2021-43 setting forth the Budget for Fiscal Year 2021-2022 beginning October 1,2021,and ending September 30, 2022; and, WHEREAS, the City Departments and Divisions routinely review their budget appropriations to determine if any changes are necessary; and WHEREAS,based upon said review the City staff now recommends that certain amendments to the Budget be considered by the City Council; see Exhibit A; and, WHEREAS,the City Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the City Council has determined that the proposed amendments to the FY 2021-2022 Budget; see Exhibit A, with the revenues and expenditures therein contained, is in the best interest of the City; and therefore, desires to adopt the same by formal action. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF WYLIE, TEXAS: SECTION I: The proposed amendments to the FY 2021-2022 Budget of the City of Wylie; Exhibit A, as heretofore adopted by Ordinance No. 2022-64, are completely adopted and approved as amendments to the said FY 2021-2022 Budget. SECTION II: All portions of the existing FY 2021-2022 Budget and Ordinance No. 2021-43, except as specifically herein amended, shall remain in full force and effect, and not be otherwise affected by the adoption of the amendatory ordinance. SECTION III: Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional,illegal or invalid,the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid,illegal, or unconstitutional. SECTION IV: This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V: That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI: The repeal of any ordinance, or parts thereof,by the enactment of the Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, Ordinance No. 2022-64-Budget Amendment for AFA Page 1 of 2 164 09/27/2022 Item 5. nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 27th day of September, 2022. Matthew Porter, Mayor ATTEST: Stephanie Storm, City Secretary Ordinance No. 2022-64-Budget Amendment for AFA Page 2 of 2 165 09/27/2022 Item 5. Budget Amendment Exhibit A TXDOT Advance Refunding Agreement-Additional Amount Fund Department Account Number Account Description Debit Credit 611 5712 54330 Water Mains&Fire Hydrants 260,172.00 260,172.00 0.00 166 09/27/2022 Item WS9. Wylie City Council CITY OF AGENDA REPORT Department: Engineering Account Code: Prepared By: Tim Porter Subject ID iscuss Downtown Traffic Analysis Results—Pedestrian and Traffic Analysis. Recommendation Discussion Discuss Downtown Traffic Analysis Results—Pedestrian and Traffic Analysis. 167 09/27/2022 Item WSI. \ 4,,)4`ti,s<a1 t" pict3,',,at", ",';q„r' ka,j'ZZ iijj i SZ 1 ii� t S�1t,,9`JrTy`tr',)tile's ,tt',r IITV ti1�Yly��ti;Y'� u"t�`st�"tr`t`�gs»"'�'til il;,'s ,yr', ' , , r9?P 0,1 t 01;;t't?�tr,',trt4 ,,1'tn}ft1N 4!1:1`� , , > t 4j}3,iri''.t3t;'t'sluY N;;;st'":>g1 r;1•4 � OF k. 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S , ,,,, ,S0' , , e# • Recommendation of earlier NCTCOG " . ", 4 '4„/' ,•,,,,,,,,,.4 „:1„, Downtown Wylie Strategic Plan ‘,,,,,, ,„,„,„„„ .,,,,•,,, I,17`,1U;:t „ , ,„- :,• . ;gift.. • Detailed look at impacts of alternative 1 „„ ,. -,,.,,,i: roadway configurations 1 ,,,, a ti.:,,,,,,,,,o,u..." ;''''A 1114 IMIII":::' ' 1 =I ice , , ,t, ,, iii, 4,1011 „. , ..„.„.,_„„, 1:„,,,„ ,,, , 4i , , • Aid in helping City & stakeholders decide „„„, . --;‘,,\,--- 1 '"Ilit.1.,s'WIN,, t 1 11',I''":th„-, "7 '',f-A.,,,,: -..!-1- „„,„„,„... ,,'"7,"-,('• • ''''''1111 ''1 ~-''' 11I$1! ''''''('''' 'k 11 '744!,111; if one-way streets and/or other %4441',,,t1,4444'.,4 4",,,44 `4•*," , ,,,44444444v P AllstAkiks,',110,' s , j1/4, ,. .„,6 yA.".104,•1,047 PA'Sj`h•A:Pg=0=`,•";',•• , 5",* A. ''' ' 'A'''''''''',""=" ''' \'''"`A•44 ,n",•=oL,'skiVVitt","?' 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Z, ,",",,,, ,,, , ',.`",,'''‘'4',.,''>4:''rk:''''''''''''''''" ' • Improve safety and comfort for pedestrians ...., ,,_ .; ..,,,,,,,,,,4,.,-;,,,,:e- ,, _.,- - 1,40,4„,er•,' !" 1 , ,, r , :",• :t',,tr4i.,•• ''''',!:„it, 1 I (first), and then drivers '411Ak' ........ ..• "'".k'"' '`,.'",...‘"" \ •k'• Maintain or improve vehicular access/ ..._ parking convenience & traffic flow .,,,, -,,„,,Ii.-1.),,,,',“..A.A.1...-p,„ '''' N:44,:t?'A,''44""vi",,,P,"';.• 170 09/27/2022 Item WSI. q at p ,, •qre' ,° °q •e e e e e e e e e e e e e e S1 l t 4 `:A +�1,� M1 'q F S* & df t*' •�t 4 * .",„,,,.,\,,,,,‘„,"e't. 0,, WI,,. 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UJ .E VI 1% 2% a% demand SH 78 . '''''''''m A IA • Modeled traffic i% 2% 3% ,P V operations (pedestrian ,,, ," 1% 4. 2% II,., %A.A.% —LA---] , £ delay, vehicle delay) for 2% >. i' 2% 3% _ each option , ,, • Grew existing traffic • Weekday PM,AM, Sat. . peak hours volumes • Eliminated poor alternative _ • Referred to NCTCOG combos travel demand model 173 09/27/2022 Item WSI. qnn ttp at pok, •qre' „tl Oq •e e e e , , e e ' ' ' ' e Pf e R Sal ` " G ` �R . alloo ite P44, & t 'icy ),' fie,& •A % `•fit b "no ' i a 5 g ,4,, ,; " �i J,a� �•b pi , t It ' ^ u + , 9 sAt t �, e pro 44 op n P � ', �'A �tr a At 0% e J n, ,Ra dm + d» 't9A 9 9 , da tAt't G , ' . 07 Pit er fi a a 'A `d�m a g ' n a f W psa g 4 . t `" � � ? �' ' �a k 0f d� 't z de b � 4 0 , � ,7 , 4, , „ a ; , PpP, o a , „h , a In + � „ . & • Re-assigned ' ' g Existing Traffic Patterns ..- 2021 AM traffic for new . Peak Direction roadway 16% t'sK \,r ^ ' capacitto 0 pp y .p pp Park Blvd gym N (Tx DOT City) n h� II , r :��,w-�x , Parker Rd, � ` • Utilized > .i. a SH.78 ,me µ a ,., v , Streetlight@ a," � ��, I Brown St a J probe data to „pojo �n�„ r�. 7. ;t� „ . o ,, estimate ,, : To Downtown, Hof . �! "� Eubanks,° SHt78 ° n •' tl =, bypass retail & other u.1 diversion ,°fit 27% -ie* 44"; 4°l0 ya f, „ 4 To Birmingham St " , o w 2/o a Kirby St Stone, Rd 174 09/27/2022 Item WS9. • o , ' . et ' d 4441410,1441410004441444044,44141 •e 1,4111 .,Na:e e e ws�e f .e ee e e• " e e e o "" N1.1044 ' q d� ' ' w ,� .riwa.., �w, '"� qre a " 'u;•+. p� d � " p � ¢,y, ,mu �, ' d' � 04' "11411"1"On % 414 4740 tft giAk„ ,t p I do, ce ra F , t� "� t a e "w , X .� ' $ .t a r• rrt ' , " r v�' � , �k .,r tP It�q 'a G ` y ,, ., 1"Z t � : �" v ° , a a ,:40" 4S. 4 � M. , ° � "r 5%2 a " • 1}la � �r+� o ��w , d^ t ��•� to� a 'g" f 4 " s q ,r"°0.$ , ( % mfl ,a i' a h "m :.\':,:::::::::::::: „,440 • • rPd e f . % v � 4404, e, 71 440•1414 01 2^ �� 2 � rd p 110 ° ¢z a "" e u &'e xr' ' WSnga, 4 o + &r17ti�w i .,.„ fi S " `g � Yae •'"tq , ,t " � � ' " " 71 " ' " ' rNg "„ q f 6 z ° "" =,� ` * ` " ; a MAP �'� � § ., , , " 't "db' ' �"" t', , w fl' S . , �; " , 4. ,�• �. "p °a � Y , ; YY , 3 np . . "� ,x , � �t4 0,^a• Assumed new � 01,,' ^ tpo " � r ' 4„ 4,� , � q h;cA •w �'t1_ �� x, " � r" ., ,�t� • ?` ritrps for future � " •,,"" �a la a'„R4 " � . • ,i ,t�"�':"'�Vp " < WY 01 70 4'07 44 0. deveIopment ' a a-` , t• City (EDC) � 4 t " ,,,, :w . m , ,, 4., SUP, " q a ,° , ; , 0�� , .a "° �MownedparceIs �� ' � �w� 'u " ' ; � jet r. w '�� ' �,4,. •Ar, ,I ",,h , i,.�"' gm � �'�' , �,: � .� s. : � "r ' � � ,i�" _�� '` ��• Other N � 1,�. „Rm, � � 5"' " 4,:4downtown , ov.A ,,, ,44"' „41,''''',;:ii.'itItitit—"Villt71',El' 4::;'4''''''''''Ik.''',:a" 4:elf r �� N . Dn redevelopment w' " GI ,'Nt'� ;C C .DC:, .�+ K(v�°Ya 2�7i, „ �vt „,,„�"" '�e'''' „'''SIN " '! • 55O,000 sf of new or redeveloped land downtown by 2045 • Coordinated trip generation & assignment w/ zoning 175 09/27/2022 Item —- wsI. ,,,`‘‘‘, ''' '•o',o ,,,k'',,, ,,,Ws•N '$‘, k, so , lt1 ‘ 4As.`ik\g,,,:k 4„;'' *! ; s, 44k• ',\.N.,ki‘,,>*t z.', ^`•i'. *11\sdy k, 44N, 2, W , ' s,,•1? 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'V 1 ' • , s.\, it,s\ pkift• 11110* ‘it 4 e wiNkrwitt • Re-assign ,II 1, it *4 0 t kA, \ patterns 04 loci: . 4 4• • r , , , \ 4,,,,,,,, traffic ,,, ,,,„,, ,,x 4 ,t,l,k4k'•) ,m , ‘,4, 4 't .,. s,`k\,,''' ,M,,W‘,At new s ,,k,,,,k,,,, treet 0 ,, A One-way streets - „0,,,4%1 ott . k 4410,..vovvivklWW00.." • ment , , n••••••••., w aa 1 .,,,,,,,alaaaaqs\^a " • n i reassignment .'‘,',°;s:'sA; ,LA, , •„,,,,,,,, * \-%) • Manua . ,..•\NN ,,,,„„„ .., ‘,.., 4 A'4". ,x y'V'''ikAtAAk kk, y4 r (la bo- intensive): 44 ,,Iiiimitto, # m' * tt' in x 's4 • sec- tions ,,,,, „....„,„ 40- tf X,,4k.• • 26 intersections .t,,,, ‘4, ' ,,, .44s ‘44 .,,, ,., • 12 movements each x ,kr, ,,, ,i, s,4,,,m,, ,f,. ,, ,, ,i,„,t.k. ,it.. ,44,4 a itik 1 7 V e' vv.* , , , y v • 9 options x -, * , ,,,.. 2 , , , aa 1 c ,',ask, ,,,.., ' ,7 kV4 vkkek7' Q k ,k! 7V 4 , k h o u rs k • 3 pea- , +38 .4 t (AM, PM, Sat) x „---- ,---- . ' — ,,,,,,,,, 41- — ,,, 4 ' , a s, .,..._ ? t • ma nY o • -ns & . each = , ,Liol ,,, , ,, , ' #, A .". ......s• t\. 149 ''It, ' destinations . oints ., ,7 7' ' 7.1.)1111°. kik i / 10° ° _0°+ data P A k I t 0 consi 'der. 176 09/27/2022 Item WSI, R "A Y" .Y d mo e k • t 4 r „2 , [At'tNi40‘440044 tq '�o� k' ,�a "" 'e I� ,�j\ a"ii:h�, �S§, �, odd ry ;�.'Y'4i,, 'P oet 140;004,1 i 1 �f� �. }rill. ,ni IP i P q�gI, ��11r 'N� ° `.bnk,a ,h� o f, n o �d °d n o ah +61 o „ ,.nt .{i,% �. o. t A a „�n� �' 1 1o, • Assumed improvements where needed & radical r�� , • Curb bump-outs, • , crosswalks, Rectangular , Rapid-Flashing BeaconsIiii ~r, , wM (RRFB) sign assemblies for ; : �Ift,�` �w' 1 �0 q pedestriansRW .. M • Most downtown core �� °' �l ° �� ,„•000to intersections signalized by � ° ,,' 2045 ��; g � � � � "= ; „ `o �i �,° � � � � a� e 2 �aedl tk sa e. r 177 09/27/2022 Item WSI, t'ia t p ° •qre'fin nq •e e e e e e e e e tss t4t Sal t :a G tR .t a ite ty' lt �P�& •a '•fit , " '' oa ';• ,i ,»� ab\\:\\ 'k\‘\\ ' pi, ra° k:\\11 ro� ,^ a �, •�".� .ry .1 t'Ar a " y n, aRA » 9 da ;1 t St > t f .u,. f ,o •ti, ;v t o b b t ma „ I a % t 19 , ,f W. t ' 4 e h c •t \ss og • G, ,�[ sgpP t "n 'i^wf@ „$,�4 �,k ^ •'�� 4; ta ' 'Aar•\ � �a"7ta rnwn• a g `.'„. •IEBrown St k,dYat' ,°,,• Evaluated operations for , ,,• {$ "..gib t ;E Brown Cl ,wp,• , �E Br°Wn St^ , Ye a Rra awl isson St • • Lou&Be Hair Salon Amps Energy t B° ° # �t Ac future conditions• Frank's n.:vKot'.entb,°, e s • 3 Meatcan•SS' 'vVyIIT.z Nambur9?;,{'S Artana Rodriguez" FineAtSturlo ,N • 2024 medium-term design North side Groreryb Ill' W9 ,d"Thte"Cass"G u`tcl EJeffers©n Stir°� al �emamence store�y lA ' I�M�m w9 Event enterli gander. ar ourr ry year with Parker Road crease t�alKHous A$,,, i 1 ,�✓M t)aminast?izza CHeesesreaks' r nv r4 $o a JL Ptzra Dzl Iva r„ �etv. g".ro^v�,de..m +��S�t "A xll ' widening & Park Blvd ICCI '4' ej"'tW he Outdoor Pov,gr�� 5 5 ' � Alit vet„' "W Marble .VIIIa WIn$$ ,E�Marble;Si , y p,YLawnmower�store ,srE�Ma "'�.�"� �a, a 'da `4 ' Vi male Sf.G, �dmvcv °.i>»®ann li extension Ballard°Street•afe ft r w, Breakfast•V Li i"nes BBQw,." ,y ill ,;N" % '`. Barbecue p a ,cn w ra»„ ,' '° ` ^ t; ,� ^ Mims Tagueria-Wylie • Future (2045) long—term ft LmndanMVtnery-°N'yhe A0 Mexcan" I^uyt}' Rusitc red e@+ 5t"";Ir Y r .r„..,,,,,,,.,,,,a.:, `j` a " ''kreyr alk Init. of design year with increased ;.,II@ TM�., � 's 'on oak `� ksr., g , t ��a ,"sw-°Ugly Green°Powart:leanv°,�V,,,tOekSt,,,.�" y ' -DEW Pressure. ` tt^ *Mill sage a P woe'Tire Shop ft „Village Eas business density p m r,r�shap . unathan,s Famdl d Haircut Shop 05 11r.George floorin p 3dr 4tty Park, &HanJyman Service so downtown w �� 7� oonno siorei ,,;- Masters Ave ";,� . "t',. �, 'A',traN, •e0"�u Masters Ave y yyltInwood N�tr `sire `'iN y I ammo ications Allen Funeral Home M� • • onal8ank "� With and without one-way ;r 5 "FrontierG ty an„ street conversions tiea , le pfni at Wyhe Gospel Fellowship sl <n J W Akm'L �g„" �t a°" Aa!'s Quick Trip{ 178 09/27/2022 Item WS9. ° 11 0. l ' P ` 0. to ‘AA Id day a adO 0. ,, n,„ , „, a0. 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transitions: B .„.,:„,,,,•,,,,;„„,54.,1.1L„c•',.„N0,I,.,kt1:,‘„„,ii,.,-N‘,i,,I1,,„,,,-,.;,,,,1.0;,e,,a,,p,,t, ,c,,i,„,„.-1.E,,;,•,',,,-,,,,,,,-.,,,-r .,.,,',,,,":7,,•.::„„'.!,' w ,..,.#,,.,.:1,,„„.4,,.•,,.,,,.,, ,n t , • A - viaBrownst. > • B _ v•a Jackson St. Extension B Jefferson '. %„.,,,.'',,„A.,,„,,',„,,,,,„'\„n,„.,„,,,•"m'',,„,',":',,.,,.',,,'.,, St • South side one-way transitions: • Al _ viaButlerst• , ble'st • A2 _ ViaJacks°n/calloway 0a , ctH0 B1 _ viaBirmingham/call°way „ s , > • B2 _ viaBirmingham/col1ege B2 c • C — viaoakSt• ., ' • All have multipl options for sidewalk arki widths to discuss later after narrowing the list of options Butler St 1 0I1pSt 180 09/27/2022 Item WSI. 4 a , ' w d,, , �„ e P• 00 ^tu b M1w:°, ae fin° .,, , ,µ F8 t" ,,1, ,n q . • e • e ,,• e e • , • e ° • e • e , • 444 S t A P 'P•i',,i „, '�n F { 8• dP'(�ps�n* u tiP y 2y ^N lag�k n p(1 „ Fp P' Q P,n b 4 G,� N" d hANn i MNe �i P"%J' p`{• b ,t , , 1,.,a� q `per `a P ryv4v,} °,� " , n •° n °` 1,; i' P v, , S, i Qyd °,, �° , bP i,A} ` G '• '• '• a•„ d M d tm e , 4 ! alk rs' g a111" ' 9 a A, A f` , ,t t& y `d ggy ,, gll,'g,,e tliggt ltitligtttigtiititgittigtgitt1g4gg gig , ,a 4454,544544405544444454q I } d r •}, 44 6, � M ft a ,"' , �, a}+d nc „ id't" d, u„ „+° �2 ,,` M� f� ";eaa p 5•a,o` ,,'�u ,atl�'. "MFd`,'` + 7 4' �, , �° ®A v 4ZA ,3 kg '" `" d,'#' N d $ r"om ° d, n, gi p,,, Pd, f °`fit ,<,, A' g�,a ,t ", ° f ," ,u e ¢ � a `k r i ` �a "a 011 1, 0 a , Qp r k£ :° ., ,• tl a ,,$,ircm A,�,, '„ '$, t,ud mn , m, }�M�n t h 's; r,4°o; !t €igiggt° is a«:e , ,tit 3`„ Aa,, n i�, ( us „ d� M � , x� ,,1 •,' �v ,° 1 �t�� ,, d z} , ;�mt� a ,, a a,; YY + ` +," t a`, d,� , f r` a 4 two-way/one-way scenarios x �� ► 2 Birmingham extension scenarios x � a 2 north-side transition scenarios x ��" 5 south-side transition scenarios = � �� j,�„ 80 scenar —55 ios too many ' • t$,tl fit" �,��, d °� { a T`v M n d ,u�a itib j'', 1°a" to,45 • Even more scenarios to consider gsaA. , s llllllll later forparking angles & sidewalk � ` � � �� '' { ° widths, so... ii M4`w,P�J,''g ,nitt � �@.d,,N,�FP, ot ny We II focus on pedestrian & �^th'i P,laJ,„�u traffic analysis first.._� T � ° ,� :�o; ` >,a,1u'„a„ „pA R?wt� 181 09/27/2022 Item WSI. q at p ,, •qre' �tl4444% Oq ,e e e e e , e ,4 4e e e e e e e a }SGP ':a 8 to t tt i4 4.t a¢y ,t.q040 �. t,4� e"°0.$ t' comp pp, �. q"� 4144 a &1 � '44'44 ;� a a „°� 9 htt :mma'49410 t t pope p ' 9 $ P tC t 'q 4 t % 'dttt �,t •; ,4 t 444 1r.4 44,44 d,Mp '°,444 4qR 4, a 444 444 8 4, 4, d°'e �,Yt.. ,q{ 44 " f °� .A Y. ,6 A hot. N t 1 .,q 'k `" 'k'C .�,N;tm�, ,,t W 7�1f t V T R .4, & t 1 ibr , e, •, ye'Y ,1 ,*; " wC« , ,, ,m,+ , n: ,^ . ", , ',,, ",, ; .' R a, at t ,,gym Solution: �` • Conduct initial analysis on a few , t o Lions judged most promising „�� , p J g • Eliminate options based on their -� t� traffic & pedestrian charactere ID istics , ,� k,aa ��,I, .v,o4' 4 ,„e 1p@, ��I r`�r r '�"y1 l:r �) i+, $ t .!. ttr �� compared to the analyzed options ,- h.°' " �� , � II�� ' 4,r4 'sXyj IIIIIII 414 v'yYprC�} 1 Al 'Jsyt n vnY �y y • „dgb,)„o, MN° y.r ,,,4,,\rm t,° qt wSa_ .�$lo • Target 8 to 10 options for detailed �" ` { traffic analysis (independent of ,t� tt.� Ary AIIM parking angle) '-Pp� , l�mw A,,,•. • „ , � . p g g ) ,� a Y�� , rR;�,`;pia 4+ "4;',n,^p�&'r tttttl 0 '� • Narrow to 2 or 3 recommendedttztottAtiot man options for final consideration , � " 1,4¢4 414"0, , t 44"`„tNpr,+1,",� *P e �, 182 09/27/2022 Item WS9. q 61a 1 ,,,,t",,,,It'n!,,,9ei:Ittittiltti, a W` '"' , r, .d , Q R• b. '�P&, db. ,°«. ,. v ,rx, 5° •ai ,a � '� ,.av " ,&' „, 4044, Two- a Traffic on Birmingham �� ° co ' ® a„„', wo-Way Traffic on Jackson F ; 'Jle',ff'e rs o'n t ' , _'' :ti ,,.,: i�A phi i w .," ,' III III;. ��" r Mp 9'I�' ',a+°�' s "'' O ,. ,gym'I;�' 0.'"m'p' .I ^tip '"'' w?"'M n... anIX n. „fir, "' a, M,al'rble St' .' Vim, rEa (11, tl' p�� ;Md , , , „, .. „..„,,,,,..„,„ „ ,,„ „.„„„„„,,,„ , „ . . „„„.„,„ , , „„„,„„„„ „„. ,,,,,,,o, „ ,,„ :. I,^illlll� ...,v, » ul'i°m"r":1 ` "' i„ , , 'i y�.W `", li'767' 1' l''„,''F'V''''.131,'r",„1:,..„:..;;;1„:„:af';',":14'11,"',):4'44,4 .' Y °' "a "�'� � aiP^I� .11 a _ � a.�� 0� yam;��i, ', �� x n ' aiA"r,�,.ln,N a 6 .. 41�'�T"'�I� ±' 183 09/27/2022 Item WSI. 44 1 E rit ri, ,,„„„„,,,,„,,,,,,.„„„„„„„„„„,4„,,„„..„„„„,„„„„„,„„„„„,„„„c„,„„„„„„„.„„„„„„„„„,„,„„„,„„„t„,„„„,.„,„,„„.„„,„:„„„,„,„„„,„„,„,„„„„„,„„„„,,„,„„„„„,„„„,„„.„,„„,,,,„„„„„„„,„.„,,,‘„,„„,,,„.„„„„,.. ,„„„„,„,„.„„,,,,,,,,„,,..„„„„„„„,„„„,„„.„„,,,,,,,,,„„v„,„„,,,,„„„„„,„„,„„„„„,„,„‘,„„„„,„.„„„„„„„„„„,,„„„,„„„„,„„,„„„„„„„,,„,„,„„„„„„„*„„„„„„„„„,,,„„„„,„„„„„.„.„„„,„„,,„„„,„„„„„.„,„,,„„ „ ^� k.„ ,„„, ,,, � ;qt!,:,,, ..�°�, MM � ' a ac �. ,u,,,,,_ , ,,,,,,,„„„,„„„,„,„„„,„„,,,.„.„,„,.„„,,,,,,,„,„,,,,,,,,,,,,„„,,,,,,„„,,,„„„„.„,,,,,,,,,„,„„,,,„„,,,„,„,„,„„„,„„,,,,,„,,,,,,„,,,,,,,,„,,,„}„,,,,,„„,,,„,,,,„,,„,,,,,,„„„,,„„„,,,,„.„„,..,„„„„„;,,,„„„„„,„„„„„,,,,‘„,„,,,„„‘„,,,„,,,,„.„,,,,,„,4„,„„),.‘,„„„,„„ „nun ,,r'"�� x- Y raffic on All Streets iii's ,„,„„ „, .„:" ",, ,,,„ ..,„, ',4, :4:,„''41,4'''',:'''''',','%,',.:5,,,,''„„''„'''''''"tip J' ;ffSt; r , ,mA . : ',,ro eersonL ,� max, �� ,. I',I�km �... ,.,, � �, .m"° " r d W•;,"i,,,," ,a' •K ° Bey 'i k..••g f ,,,, O c, ,'Irv.", MG"fi""'Ra 'a+°°,:* ar,�.,,N�+.h, "d A • :z,,y t '.�iw, i ",inn, �ti'; fir: q �5 (w '� ay�u 4 '• UI$, �y�2 ,, GlN"S°� qi'" a.rq• w' " b!,n�&:^�",,. ��i'� � Mom ',,.d 'ti"' ,e.. ,�,`M`; 'N,Riq m," '"�"",."'"k'':�•',6,.• ��m.:U,;, ,.xpw,,.; �,,,VCi a _w?" ,�""�!�"Y°��,,,n•,„=.v' , .M ,p.°'ti,,; an;�N�m"'iu'",.', ,;.�,"'<,n:.' m'�.Hr:; „,M'," �: �„ "'w' n M1: t ` _ ';, °Pa ''°'^ .q,RFil, m, " "1"m ,,;,', �� wwP ,„µ,� °A ��Im�� °&:,.. ".4"4"-,w,x, 44{ �, .' M a �;, ,p�� 'r ,.w ,�, ,, ;d"; ,,, ,. �M a,r b 1 e S t' �� vry,ry ,.,.., ,x .i',w '1N"Mw Nv4u' .�(iim" II I�� d 'ry; '.k, �.',f'M,imIX,irip "''m'r' �s"'";�,", „h_ " $� - V'w''.ie'00,,N,,,,,,•';;�"40,,,,,,,,, T,:A�� W"IX .^r ' ��"p +'s �€ ." f k.".S p�r.,R�,m."'`, iii�RI�m•j ® �,��# a a,'A4 •®b•�» fa"R' ,.,. ;'" D y r,,d•1 'F,^ , pia ,"*Vil i TM , P' .��W4'R4n� Ai �,' � �� it p'„��+ ° ��' 1"a"rt ",$. ..,_. i@,'b_ upny 4 t, ,In,�' �o•lIA711:_—:_': rm��§ 7"�fa a „, 'i.e� „j8� 4wr� "` —Ae` - i' k a .a..�,,, , @..,1,�,, A"' ��7t8'Yl�''R,"Ill`,�'RR.It1:^ :, .iN',1 aa,„�',,�,� ,',, ''� I„, "'4 ",io, �, nn' I,t�llll� ,, 'R�� .a t ary'o :�rd, y mn'" o- },'m� �Nnl\`g ,o°rrce ;rrara da `vrran ",�,P c,,,'„° m re ,,,j,i „4.1:,u, ,, f q tall' ,,,,,„,,,,,,:, 1,14:%:,,00,0;,,,,,0„04:,,,, M n'M1&:w.L :d'x w Ib "1° hr ^'a 4R 3,w 184 09/27/2022 Item WS9. d p } ,@. \l� 0.r 4t g @, .49' 2,4 �M1 � a e : � �," � b° A e e e e e .4%4e e e e e 4,4 .re 4 �y' Pg �;44 �',, ;ace s +•. v 31 d aa' , 4*Ji $ , '14i4 'd m r da 1, dlP•4,° q °,q '°`41*****44444444 . �9, ••� �i°&r'� a ,� e " vd " °, ; • , ,,< re nP .a;• a�° !� ;°€,k P:�eh �, a°�` �•� n•;p.dn� •°•aS� �`l h d ,py., ip n P t"�: :,�P as%a� , Two-Wad Traffic onBirmingham Nor h �� .".�,• • •„.,,;� a Transition extension to via Brown north One-Way Southbound Traffic on Jackson Brown 'St Brown«"St BrownµNSt '4* " wn;,,imr ^' ^' i , ,,, >" >` Q Q Q One-Way Northbound Traffic on Ballard Jefferson St Jefferson St Jefferson' St Marble'"„St'°' Marble St ." "�' Marble'.''Sty. '1 Option 3a: North Transition via Brown ® © ^. m„1 . .,• ® ©� 0. mll, " © �..µm, �,,•.. & South Transition via College4 All I �', u, ro4 • Oaks„S;t',° ;; Oak ,StM, Oak S't ,, ,yam;rr +:' lett tor rt ww +� y' 'r� • „+„ n luy in„ Option 3b: Same as 3a but without 0 $ ;� %�$ o ' Birmin ham Extension m, � I n,w ". t L'i A = •m omul Tr. ansltuon � R�w ' uW�MVO '" XOeAIL 44 'i ��1'A�+'�� via Butler r6, Option 3c: Same as 3a but with "B'utlerSt ButlerSti B'utlerSt ,44 r, rrr South Transition via Butler South Transition ® • ®l College St V, College• St Coll'le'ge St via College " 11111111111 " "•, 185 09/27/2022 Item w St. tqlt,w,p,i',4,#,It ,tvetttt,014,114*Aftk,IM ,,„„„vw,,xg,,,t,tftgat,:4,01,rkt,t,,SotItit ,„,,,,tolvgf,,t,;,1t4449itt4ittztit.10fik0,s10,430) ,,„.,,,tolt,g,0,14p4gitokk,W,q4.4,g,',:tt4R,',',V,';&,410.4ft,,1V,Ottt „,„,,,,tolt,g,08,s4,404;s#ilttA,N4,44,44"tistk60,'004,141,t4t,tiit04 40,1th ,„,,,,tq!ttgf,k4',gtitit4itkthk'{k4MattiVOtt64,;19,'t,ttt,t,t1Mtittikttt,t,,;(44iialt,* „,„,,,,,941t,k`gf,08,tti,,„',W,itIttkk,,tt,',44,444t,4V1,464,;19,'ils,,tt,t,;:t:tMtat„t,tg 0:,,,s,t,t,tobligstilkaa,0,4 ,,,,t4t,t,k`gf thtttitNkthttt4tOtkitttkitti‘i't,tt,4,'4,048atttg 0.,,,s,t,t,?1„*„iittt,v,,,,‘k4,44,440%,140tot,,,' „,,,tf:kztt'gf*kg4otsKtkkkt$M,,kgttit(ht0,'iltattt:tMttik'ttt OtitVki,AktkiNtkteltOttAttlilit4WitclittY1 ,„t,,,,,,Kt3t,k`gf,t,4!M,s44ttPttKtkk¢4,4$tk,?,,t&itt'qVf,,kttt,t;,ttN,Ihi,t'ttttt',t,MAtt,ghtN,tk*)Atk""t19,It',M,ttt,'ttt,';,kS*ItkkOtt?,i,4 -tht"t'tk4 49`i4Ms4"04KtkOtat44ktit*atOikthitf,,'XV104,R4itk,',14ttitrtki4tEk,44,*4,1ttiltt ti,,,,htlitt,KttAtt*itiOtT,t,Stg,* ,,,,,,ktt,tokitli.,,itt*tkl;P,Pt;sHinkt,,WW,Vatki,‘84044ttiZtttt'Attlet4444t,tt',',44,„t1,ittt,FV,t,'ill,Stittiftktg,0,5:t ttl ,,,,,,,,N,:v ti,„ttt,w,40,4$,,W4,4 ,,,„,,,,,,totott,gtoittt04**4 tttnai.,,itIttt44; t0i,ttttt,4444k,t4.4tit414,04,4t3tVtgtAikkkf,',',,',0AttUitttlttftt**Whtt)WAtt,tittItttIttitt ,., ,,,0 ,,tt,t,ttit«i‘titktcattttOxitttt ,„,,,,tttA,X,f,t,tft 44444H it,{ti,,W,oktti,t4tyttkOkif:`tt,V'10,4,04kV,44)40,S,4i0,1*St4tt:tiitittS,It 04;1'tit'kik1,4iN146,1stt`,:;,,,Otttit;taitkiA601VitttlNitlalhtt ,„,,,,,ttoktii."Attttk 014,41,:ht,k,Vt,NA,4,t4tlftik,;tkki4ktit4'14k,kipkilt,',kQktt,;t`tttl;t'4t,tti',N,40,04„tiNittt,',4',0,1,ttAittit„thi*,410,11t40;,Vtitatittt,;‘,4,,,to,ultitht' ,,,,,t4t,k,4,,itit‘tg000t4p4Tiolit,t*itqltt'itihi.ttvOto,aitOttttRt'aqtwetrttNt.tt,t+t,tottiltilk,44,$)tri,,i,,,141,4,;,414,etittfittN,,,,,It,,I,,,314,,N,k,,,,*pA,,,,,,N,I,„1,„t,,,,,,,, ,„ No: h 1t ,„,,,,,,t,,tof tttgf aii4kOttth,t,k,k4tkittk,4414,044,1t;,li'illt,Nttet,ftitk,t44,t1 ktrnit4ttit't4ttkitt IttO'th,Act#4,tit$1,1k,0,41(1,,1r944.)144.4,14ttAtt',','00,4httttt' ,,„„,,„,ottttiktktimottoitt*ttwoktittkitttt4,4,,,,qttatttt,,R4tutttt atttotwit,,xtn,;,,,, ,tt,k,lttttoi,',,,t,,,,,,kt,ftt‘tv6,i,,,,t,t1tt t ti*,,,,ttt NAtztu,,t,,,,Kt,;,ttw.t,Ntutto,k4ttk,,,,tt,titt,', 1 . , c,ttioll „,,„4,totto,,,t,,,ti,,,,k4,404,,44,t,t,csattiov,40;,,,,,ttt,,,t,,,Attt,tottt,,kottvtt tttettwooNtttkAtAtttv4lottvosttitki,to t,"t,ttt.t,ttoxtAwitoottxtkittieftlklyttt , ,„,,,,totkv,,,,thott,t,,,,,,t,tttttott,,,,,tott,‘„,,,tt,thit:ttattottottt ttl,tt,t,t440, „,,to ittstt,tttotttottotts.titt,,03,,,titat,,,,titt&q,,,,.,„,,,tt„,.„,,,Attttot,k„woltmcNittottt" , ,,,,,,,,,,,ttttatlyttt,",,,,,tttNtnttAttttAtttottotkitttottettht,N,,,,,t,t,ttElti,r,,c4ittti,,It tit,,,§t it* ,,,,,,i,ttotvkititttoyttokomottt,t,t,tttot\ttt4,,,t,,tt,ttttrottyrttottittc\--" ,,,,,33$33,kiq,33P3,3313,33414,33333033333i,„;‘!;33,333 „„,„ 33„,„°,3, 33 g,,f43, „,„*34k,„„,3,‘333s4,;\3333,„V,3„`,3333333;',33333,33334,3 , , „,,,,k3,333,44 ,s34,it3f3klik,'iii#4,‘4„'t.Wigiti,'„',1130;°,44`,.;,'1,'„irli;k441,1V13,423 334$V3:if, g,33,434#3,1,10133400331q,'333ifc3*,343333k3R4'13'33 „ & ,, „33„,%33,,etiNtitkl,',Nie,',`„‘i3,140,01tA,34M,P3,'4,iA,Xki4*„0,S$6:40, ''‘,',!,','A';:„,,''43'Ifl 144$i'V'13,00,3.3,,,„;„4,3Ntitg.'iiii1310401113,46,i4;°,k,i'`,0,01A,Odg‘ktktk"tk -st lal 3,,: vi.iaa c lit3so° ,„,,,,,,,,,ttito;:tiqtott,,tttiitti,ttetttt‘ittutttottt,ttkk,N3tAtitttott,,,t4,1,t.ikttt,"t,,,,, ‘„tt Atel,*" 44,11;,ZON4',W,0041$,,,1'11144,241bRy;ft,,,kb,440,{k,ANUOMWM4V4,°""' „. ,' , ,,, ,,,,`"giN"APATitlilk4VN;AVOgq61:4,4;',:404,Ef'SWANitt,d4,0***A0e1M,Vt,'AI, „,, '6., „*„k,,43,1..„,, ,,3,g3lt\Y,„333304k33,a33,,333,:,„;rat,333341;33334,,,3,3 „.." 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" 04% 4N,t,,>, r 4,4:44 I • 4,41•• <' Jackson Extension & . ,, „,.., ..".,.„,„„,,. . „„„„kt.6" E .,0,„,, Transition via „ 'ik ,< , , k C,,,„ 01' , , IIIIIHIP,, 4: I I „ " '(I)' Ill le El af-,301 ..., " rim, ,, r r ' ‘' Marble talrril i, '0',' , tcr,..- .„ ,....,. „uu,,.„,.,,,,,,, k 91 , \ aft, . ' d. Same as 4a but South ,,..,66 '''),X'„ qMa,a''' A 0 1" ''''''''n*' Or'1''t 1,,' t ..„ ,,'""'" ' . , ' 1 „ S 0 O't h , . "" Ewe, Option 4 • , ..E,..•„„ - ,.,„. •„„„,, Transition • • • via Oa k Transition via Oak ..,.,....... , „n„. „ .. ' , , s..:„.y conoge Butler St ..„ „n„:„,1,,, ',.„,,'..'Butler it,S t , ,„ vVv,v I St . ., 41 Lot" ' >, , ,„,„„„,„ South in cavkli. ..K1 , ia„.,.7.c 0 I leg e St , , . , ,,'..Nid. via Coneget.wic„,"-, ;!4,,,,, 187 09/27/2022 Item WSI, \ , , , ‘\ , :, ,M1 } P d 41 e e e ‘t'‘i,\\'‘''\''‘k\:21\ For drivers: 12/ . x ° I I!Ut1 • LOS A = Free Flow Traffic • Measure ofqualityof " � service based on : • LOS C = Steady Traffic but Limited • Vehicle dela & LOS• [ = Steady Traffic at High [density Yti;,.�v,; ,,'� i,' z' i • T. t,. ,'lilF,.,ts»v .sr; ,s',• „r ;,"�; ',r ,,�,,;y„ ,,t11`•,!. congestion for drivers . • Delay & comfort LOS F = Congestion proportion of satisfied pedestrians • Different methods & delay scales for signals vs. stop signs • SOS A , , Los C , S t usually considered acceptable • usually unacceptable (but common on busy roads) • LOS F represents aver-capacity conditions for drivers 188 09/27/2022 Item WSI. I} P M1,,@„4 (m. f d ''",' F8 4 t „,9 q 411 , 1 •qre' atl "q ,e e e e e e e e e e e e e e ' � ' C a'� , qi44, .;b "�o ' e e 1 . r ° }. • >; ef ( a $ ` itl e ' r tl nf t ( P ' , " . +� • • I 'X 'q' d a ya,S ' M e : 1,' p ,� ! . }; a i ; F� °' 0O ,A •n % • d t a a ', r Do • ,`,8 « '1 a d • e � �, n 7t o-}�� a e t „' ! , y } � •lf S s;; 1 d 0 t , e , 4 , :1:,h,g, W &p W S, r a :i r ,m ftA m f4PA,1,1b10.• Ohl,V s ,,P • e I$ ,,,4 •'P 4!& (�!4,t ib , \ Downtown Wylie Traffic Study Results Worst Crosswalk Pedestrian LOS(HCM 6 Pedestrian LOS for signals,HCM 7 Pedestnan LOS for two-way stop control) Option Number Options 1&2 I Option 3a I Option 3b I Option 3c I Option 4a I Option 4b I Option 4c I Option 4d Year 2021 I 2024 2045 Network Geometry Existing Network Geometry(I&II) Jackson/Ballard One-Way Pair(III) Birmingham/Ballard One-Way Pair(IV) ICI with Birmingham No Birmingham with Birmingham with Birmingham with Birmingham Birmingham Extension? No Birmingham Extension(i) No Birmingham Extension(i) Extension(ii) Extension(i) Extension(ii) Extension(ii) Extension(ii) via Brown/ via Jackson North Transition via Brown St(A) via Brown St(A) via Brown St(A) None Jackson/Marble(A) Extension(B) South Transition via Jackson/College(B2) I via Butler St(A1) via Birmingham/College(B2) via Oak(C) Other Improvements No Improvements I with Base 1 Pedestrian Improvements* I with Base II Pedestrian Improvements** Scenario Number (Scenarios 1&II) (Scenario 111-ii-A-B2) (Scenario III-i-A-B2) (Scenario 111-ii-A-A1) (Scenario IV-ii-A-B2) (Scenario IV-i-A-B2) (Scenario IV-i-B-B2) (Scenario IV-ii-A-C) Downtown Intersections AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM J PM I Sat Brown St at Birmingham St(future) B C B - - - B C B E E E E E E Brown St at Jackson Ave P F E B B B B B B t: P. B C c' 1- C t; C C C: t. €' C' t C C C B f B P C C Brown St at Ballard Ave N/A^ N/A. N/A. B B B C. C e. t` t- C c P C t C C C C C C C t C 0 C C C C C P. 1 Birmingham St at Jefferson St(future) - - - - - - - - - - - - D D D - - - D D D D E 0 - - - - - - D E D Jackson Ave at Jefferson St F f F D D D 0 D D NIA. WA"' ! A"" B C. C f t i. B C C B B B B C H' B t: C B B B Ballard Ave at Jefferson St D D D B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B Birmingham St at Marble St I) D D C t, B C C C C C C D D D D D 1 D D D D D D D D D D D D D D D Jackson Ave at Marble St F P F D D 0 0 D D B B B B C C B C C B t` C B B B B C C B d C B B B Ballard Ave at Marble St D D D B B B B B B B B B B B C B P C B B C B B B B B B B B B B B B Birmingham St at Oak St 8 E E C C C D D D D D D B B B D D 0 B B B B B B B B B B B B B B B Jackson Ave at Oak St F F F D D D I) D D B B B B B B B B B B B B B B B B B B B B B B B B Ballard Ave at Oak St D 0 D B B B B B B B B B B I. P B t; ( B C C B B B B B B B B B B C B SH 78 Intersections AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat AM I PM I Sat SH 78 at Birmingham St N/A! N/A! N/A! N/A! NjA! N/Al N/A! N/At N/A! N/A' N/A' N/A' N/A' N/A' N/A' N/A! N/A! N/Al NjA! N/A! N/A! D D D D D D D D D D D D SH 78 at Jackson Ave N/A! N/Al N/A! N/A! N/A! N/A! N/A! N/A! N/A! N/Af N/A! N/Al N/A" N/A' N/A' N/A! N/A! N/A! N/A! N/A! N/A! F F F F F F F F F P F F SH 78 at Ballard Ave t t C C S. C D D D D D D D D D D D D D D D D D D D D D 0 D 0 0 D D Number of Intersection Peak hrs.by A's: 0 A's: 0 A's: 0 A's: 3 A's: 0 A's: 0 A's: 0 A's: 0 A's: 0 A's: 0 A's: 0 COS for downtown core study B's: 0 B's: 10 B's: 9 B's: 15 B's: 14 Ws: 9 B's: 14 B's: 21 B's: 17 B's: 17 B's: 20 intersections(excludes Birmingham at P II C't S CV3 C.`c 3 C's 7 00 10 C0 1 CV 5 C`s 2 CV. 4 P s. S Jefferson and crossings of SH 78& D's: 12 D's: 9 D's: 12 D's: 3 D's: 3 Vs: 5 D's: 3 D's: 3 D's: 3 D's: 3 Ws: 3 Brown): E'a4 0 3 E'er 4) Eas, 0 F's, 41 Ell 0 Es7v 0 E's: 0 It's: 0 : 0 VV. 0 15''S1 v 0 F's: 9 F's: 0 Fs: 0 F's: 0 F's: 0 Ph: 0 F's: 0 P s: 0 F's: 0 F's: 0 F's: 0 D-F: 24 D-F: 9 0-F: 12 D-F: 3 DE: 3 D-F: 5 D-F: 3 D-F: 3 D-F: 3 D-F: 3 D-F: 3 Total: 24 Total: 24 Total. 24 Total. 24 Total: 24 Total: 24 Total. 24 Total. 24 Total: 24 Total: 24 Total: 24 189 09/27/2022 Item WSI, •re ° °'t e e e ue e e e e e e ae ee e eq p q a q ( a , 4 ( r, a afie t, "0°,s t %, ,g 44 44 t & , } s °40 It q "$ 4 v $ 0. ° t , „ I s ,, t ,, g ° ° •f s @ "a 1 ° ° v IG, (( . ^ gi g„ , u � g i a s. 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