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10-19-2022 (Animal Shelter) Agenda Packet Wylie Animal Shelter Advisory Board Regular Meeting October 19,2022—6:00 PM Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY CALL TO ORDER INVOCATION COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon approval of the Animal Shelter Advisory Board minutes of September 14, 2022. (ASAB Chair) 2. Consider and act upon updates to current Animal Shelter Advisory Board Bylaws to reflect updates by city ordinance. 3. Consider and act upon approval of the Animal Shelter Advisory Board Rules of Procedure. 4. Consider and place on file 2022 third quarter statistical information for shelter operations. (Board Chair) WORK SESSION WS1. Discuss Animal Services facility's current status,needs for improvement, and future growth. CERTIFICATION I certify that this Notice of Meeting was posted on October 14, 2022 at 5:00 p.m. on the outside bulletin board at Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. Page 11 1 If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 10/19/2022 Item 1. • Animal Shelter Advisory Board I Minutes Regular Meeting September 14, 2022 — 6:00 pm Wylie Municipal Complex— Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Dr. Brad Abraham called to order the Animal Shelter Advisory Board meeting at 6:08 pm. Board members present Shelia Patton, Amber Porter, Susan Cranford, and Jeff Forrester. Quorum is present. Staff Liaison Lt. Matt Miller is also present. INVOCATION The invocation was given by Jeff Forrester. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon an Animal Shelter Advisory Board Chair appointment for a term ending June 2023. (ASAB Chair) Minutes September 14,2022 Animal Shelter Advisory Board Page 1 3 10/19/2022 Item 1. Board Action A motion was made by Amber Porter to appoint Dr. Brad Abraham as Animal Shelter Advisory Board Chair for a term ending June 2023. Jeff Forrester seconded the motion to appoint Dr. Brad Abraham as Animal Shelter Advisory Board Chair for a term ending June 2023. A vote was taken, and the motion passed unanimously. 2. Consider and act upon an Animal Shelter Advisory Board Vice Chair appointment for a term ending June 2023. (ASAB Chair) Board Action A motion was made by Jeff Forrester to appoint Amber Porter as Animal Shelter Advisory Board Vice-Chair for a term ending June 2023. Dr. Brad Abraham seconded the motion to appoint Amber Porter as Animal Shelter Advisory Board Vice-Chair for a term ending June 2023. A vote was taken, and the motion passed unanimously. 3. Consider and act upon approval of the Animal Shelter Advisory Board minutes of December 08, 2021. (ASAB Chair) Board Action A motion was made by Jeff Forrester to accept the Animal Shelter Advisory Board minutes of December 08, 2021, as presented. Dr. Brad Abraham seconded to accept the Animal Shelter Advisory Board minutes of December 08, 2021, as presented. A vote was taken, and the motion passed unanimously. 4. Consider and place on file the 2021 State Quarantine Facility Vet Inspection. (ASAB Chair) Board Action A motion was made by Jeff Forrester to accept and place on file the 2021 State Quarantine Facility Vet Inspection, as presented. Dr. Brad Abraham seconded to accept and place on file the 2021 State Quarantine Facility Vet Inspection, as presented. A vote was taken, and the motion passed unanimously. Minutes September 14,2022 Animal Shelter Advisory Board Page 2 4 10/19/2022 Item 1. 5. Consider and place on file the 2022 State Inspection. (ASAB Chair) Board Action A motion was made by Amber Porter to accept and place on file the 2022 State Inspection, as presented. Dr. Brad Abraham seconded to accept and place on file the 2022 State Inspection, as presented. A vote was taken, and the motion passed unanimously 6. Consider and place on file 2021 statistical information for shelter operations. (ASAB Chair) Board Action A motion was made by Amber Porter to accept and place on file the 2021 statistical information for shelter operations as presented. Dr. Brad Abraham seconded the motion to accept and place on file the 2021 statistical information for shelter operations as presented. A vote was taken, and the motion passed unanimously. 7. Consider and place on file 2022 first and second quarter statistical information for shelter operations. (ASAB Chair) Board Action A motion was made by Amber Porter to accept and place on file the 2022 first and second quarter statistical information for shelter operations as presented. Dr. Brad Abraham seconded the motion to accept and place on file the 2022 first and second quarter statistical information for shelter operations as presented. A vote was taken, and the motion passed unanimously. WORK SESSION WS1. Discussion to add two additional board members to Animal Shelter Advisory Board and provide a recommendation to council. Staff liaison Lt. Matt Miller states city leaders are seeking recommendations for adding two additional board members. These two additional positions will be citizens of Wylie-held positions. The purpose of the addition is to assist with quorum purposes and reach outside the Minutes September 14,2022 Animal Shelter Advisory Board Page 3 5 10/19/2022 Item 1. legal purpose of the board to comply with the health and safety code. The addition will help give ideas toward upcoming possible items for discussion. Jeff Forrester has two questions. Will the additional positions be voting members? Will there be any requirements such as in the current health and safety code? Matt Miller confirmed the only requirement would be that the member is a citizen of the City of Wylie. The positions will be voting positions. Amber Porter questions when the positions would be added. Matt Miller states the addition would possibly be done this month. Amber Porter expressed concern that the addition now would cause a complete roll of all member's terms of the board. Matt Miller states that is a concern as all terms will expire, and all members will roll off the board during the same term. Jeff Forrester inquires what the recommendation is for staggering vacancies of the board. Shelia Patton makes a recommendation to wait until next year's session of the election committee. This will stagger the board member positions. This will make the placement of members more public, as it will be done when other city boards are being filled. However, the board does need to address current bylaws and establish operation procedures of the board to meet current needs. These will address ordinance changes and requirements of the current board. Brad Forrester,Amber Porter, Susan Cranford, and Dr. Brad Abraham agree with adding additional members for quorum purposes and a more diverse group of input but recommend waiting to add the members until next term. ADJOURNMENT Motion was made by Dr. Brad Abraham and seconded by Amber Porter to adjourn the meeting. With no further business before the board, the board's consensus was to adjourn at 6:28 pm. ASAB Chair ATTEST: Shelia Patton, ASAB member Minutes September 14,2022 Animal Shelter Advisory Board Page 4 6 10/19/2022 Item 2. CITY OF WYLIE ANIMAL SHELTER ADVISORY BOARD BYLAWS ARTICLE I Name Section 1. The City of Wylie Animal Shelter Advisory Board is hereby established to act in an advisory capacity to the city council and to assist the city in complying with the requirements of Chapter 823 of the Texas Health and Safety Code. Section 2. As authorized by the City Charter, City of Wylie, and City Ordinance No. 2003-11, this body shall be known as the Animal Shelter Advisory Board. ARTICLE II Members Section 1. Number of Members/Qualified Appointment/Terms. The Board shall consist of five (5) members. The Board shall consist of one licensed veterinarian, one member of the City Council of the City of Wylie, Texas, The Animal Services Manager of the City of Wylie, Texas (whose duties include the daily operation of the Wylie animal shelter), one representative from an animal welfare organization, and one resident of the City of Wylie, Texas, with all Board members appointed by the City Council for a term of two (2) years, with the exception of the Animal Shelter Manager who shall be a permanent member of the board. 10/19/2022 Item 2. Section 2. Except forte animal services manager, no board member shall serve for more than three (3) consecutive terms or six (6) consecutive years (whichever is less); provided, however, should a Board member's replacement not be qualified upon the expiration of any term of a Board member, then that Board member shall holdover on the Board until a qualified replacement Board member has been appointed. Section 3. In addition to Board members, the City Manager may appoint a staff designee as an ex officio member of the Board, who shall have no right to vote on any matter before the Board. Each Board member shall serve without compensation but may be reimbursed for actual expenses approved in advance by the City Council. ARTICLE III Meetings Section 1. The Animal Shelter Advisory Board shall meet at least three (3) times per year and any additional meetings as may be called. Section 2. Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given in writing to the Chair or Vice Chair. Section 3. Three (3) Board members shall constitute a quorum of the Board for the purpose of conducting its business, exercising its power, and for all other purposes. No action of the Board shall be valid or binding unless adopted by the affirmative vote of a majority of those Board members present and voting. Section 4. No action of the Board shall be valid or binding unless adopted by the affirmative vote of a majority of those Board members present and voting. Section S. When vacancies occur on the Board, the City Council shall appoint, by majority vote, a replacement to serve the remainder of the term. 8 10/19/2022 Item 2. Section 6. Each Board member serves at the pleasure of the City Council and may be removed at the discretion of the City Council. Board member absences shall be controlled by Article VIII of Wylie's Charter. Section 7. Robert's Rules of Order (current edition) shall govern the parliamentary procedure of the Board in cases to which they are applicable and in which they are not inconsistent with these by-laws. ARTICLE IV Powers and Duties Section 1. The Board shall act in an advisory capacity to Wylie staff and the City Council in any matter pertaining to compliance with Chapter 823, Health and Safety Code. Section 2. The board, through its chairperson, shall report to the city council concerning its activities and proposals by submitting to the city council the approved minutes of each meeting of the board and copies of all reports of inspections conducted by the department of state health services, veterinarians or other authorities and all statistical reports of shelter operations considered and approved by the board. Section 3. The Board's authority shall not extend to the direction, supervision, employment, or termination of Wylie employees. No supervisory power of the Board is created. Section 4. The Board will develop a set of by-laws governing rules of procedure for their meetings and operation for City Council approval. Section 5. The Board shall not have the power to obligate Wylie for funds and/or expenditures or incur any debt on behalf of Wylie. Section 6. All powers and duties prescribed and delegated herein are delegated to the Board as a unit, and all action hereunder shall be of the Board acting as a whole. No action of an individual Board member is authorized except through the approval of the Board or City Council. Section 7. The Board shall have any other power and/or duty as prescribed and authorized by the City Council. 9 10/19/2022 Item 2. CITY OF WYLIE ANIMAL SHELTER ADVISORY BOARD BYLAWS ARTICLE I Name Section 1. The Wylie Animal Shelter Advisory Board is hereby established to, among other things, oversee the Wylie Animal Shelter and act in an advisory capacity to the City Council. Section 2. As authorized by the City Charter, City of Wylie and City Ordinance No. 2003-11, this body shall be known as the Animal Shelter Advisory Board. ARTICLE II Members Section 1. Number of Members/Qualified Appointment/Terms. The Board shall consist of four (4) members. The Board shall consist of one licensed veterinarian, one county or municipal official, one person whose duties include the daily operation of an animal shelter, and one representative from an animal welfare organization with the Board members to be appointed by the City Council for a term of one (1) year; provided, however, that of the initial appointments made under this Ordinance, shall be for a term commencing on June 1, 2003 and expiring on June 30, 2004. Section 2. No Board member shall serve for more than three (3) consecutive terms or six (6) consecutive years (whichever is less); provided, however, should a Board member's replacement not be qualified upon the expiration of any term of a Board member, then that Board member shall holdover on the Board until a qualified replacement Board member has been appointed. Section 3. In addition to Board members, the City Manager may appoint a staff designee as an ex officio member of the Board, who shall have no right to vote on any matter before the Board. Each Board member shall serve without compensation, but may be reimbursed for actual expenses approved in advance by the City Council. ARTICLE III Meetings Section 1. The Animal Shelter Advisory Board shall meet at least three (3) times per year and any additional meetings as may be called. 10 10/19/2022 Item 2. Section 2. Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given in writing to the Chair or Vice- Chair. Section 3. Three (3) Board members shall constitute a quorum of the Board for the purpose of conducting its business, exercising its power and for all other purposes. No action of the Board shall be valid or binding unless adopted by the affirmative vote of a majority of those Board members present and voting. Section 4. No action of the Board shall be valid or binding unless adopted by the affirmative vote of a majority of those Board members present and voting.. Section 5. When vacancies occur on the Board, the City Council shall appoint, by majority vote, a replacement to serve the remainder of the term. Section 6. Each Board member serves at the pleasure of the City Council and may be removed at the discretion of the City Council. Board member absences shall be controlled by Article VIII of the Wylie's Charter. Section 7. Robert's Rules of Order (current edition) shall govern the parliamentary procedure of the Board, in cases to which they are applicable and in which they are not inconsistent with these by-laws. ARTICLE IV Powers and Duties Section 1. The Board shall act in an advisory capacity to Wylie staff and the City Council in any matter pertaining to compliance with Chapter 823, Health and Safety Code. Section 2. The Board, through its Chairperson, shall make an oral and/or written report annually to the City Council concerning its activities during the past year and its proposals for the coming year. Section 3. The Board's authority shall not extend to the direction, supervision, employment or termination of Wylie employees. No supervisory power of the Board is created. Animal Shelter Advisory Board Bylaws 2 11 10/19/2022 Item 2. Section 4. The Board will develop for City Council approval a set of by-laws governing rules of procedure for their meetings and operation. Section 5. The Board shall not have the power to obligate Wylie for funds and/or expenditures or incur any debt on behalf of Wylie. Section 6. All powers and duties prescribed and delegated herein are delegated to the Board, as a unit, and all action hereunder shall be of the Board acting as a whole. No action of an individual Board member is authorized, except through the approval of the Board or City Council. Section 7. The Board shall have any other power and/or duty as prescribed and authorized by the City Council. Animal Shelter Advisory Board Bylaws 3 12 10/19/2022 Item 2. CITY OF WYLIE ANIMAL SHELTER ADVISORY BOARD BYLAWS ARTICLE I Name Section 1. The City of Wylie Animal Shelter Advisory Board is hereby established to act in an advisory capacity to the city council, and to assist the city in complying with the requirements of Chapter 823 of the Texas Health and Safety Code. Section 2. As authorized by the City Charter, City of Wylie, and City Ordinance No. 2003-11, this body shall be known as the Animal Shelter Advisory Board. ARTICLE II Members Section 1. Number of Members/Qualified Appointment/Terms. The Board shall consist of four five (4 5) members. The Board shall consist of one licensed veterinarian, one Texasmember of the City Council of the City of Wylie, Texas, The Animal Shelter Manager of the City of Wylie, Texas one person The Animal Services Manager of the City of Wylie, Texas whose duties include the daily operation of an the Wylie animal shelter), and one representative from an animal welfare organization, and three (3) residents of „ and one resident of the City of Wylie, Texas, with all the all Board members to be appointed by the City Council for a term of one two (1-2) year for a term commencing on June 1, 2003 and expiring on June 30, 2004s, with the 13 10/19/2022 Item 2. exception of the Animal Shelter Manager who shall be a permanent member of the board. Section 2. Except for the anima[ services manager, no board member shall serve for more than three (3) consecutive terms or six (6) consecutive years (whichever is less); provided, however, should a Board member's replacement not be qualified upon the expiration of any term of a Board member, then that Board member shall holdover on the Board until a qualified replacement Board member has been appointed. Section 3. In addition to Board members, the City Manager may appoint a staff designee as an ex officio member of the Board, who shall have no right to vote on any matter before the Board. Each Board member shall serve without compensation but may be reimbursed for actual expenses approved in advance by the City Council. ARTICLE III Meetings Section 1. The Animal Shelter Advisory Board shall meet at least three (3) times per year and any additional meetings as may be called. Section 2. Special meetings may be called by the Chair or at the call of any two members of the Board, provided that notice thereof be given in writing to the Chair or Vice Chair. Section 3. Three (3) Board members shall constitute a quorum of the Board for the purpose of conducting its business, exercising its power, and for all other purposes. No action of the Board shall be valid or binding unless adopted by the affirmative vote of a majority of those Board members present and voting. Section 4. No action of the Board shall be valid or binding unless adopted by the affirmative vote of a majority of those Board members present and voting. Section 5. When vacancies occur on the Board, the City Council shall appoint, by majority vote, a replacement to serve the remainder of the term. 14 10/19/2022 Item 2. Section 6. Each Board member serves at the pleasure of the City Council and may be removed at the discretion of the City Council. Board member absences shall be controlled by Article VIII of Wylie's Charter. Section 7. Robert's Rules of Order (current edition) shall govern the parliamentary procedure of the Board in cases to which they are applicable and in which they are not inconsistent with these by-laws. ARTICLE IV Powers and Duties Section 1. The Board shall act in an advisory capacity to Wylie staff and the City Council in any matter pertaining to compliance with Chapter 823, Health and Safety Code. Section 2. The Board, through its Chairperson, shall make an oral and/or written report annually to thc City Council concerning its activitics during thc past year and its proposals for the coming year, The board, through its chairperson, shall report to the city council concerning its activities and proposals by submitting to the city council the approved minutes of each meeting of the board and copies of all reports of inspections conducted by the department of state health services, veterinarians or other authorities and all statistical reports of shelter operations considered and approved by the board. Section 3. The Board's authority shall not extend to the direction, supervision, employment, or termination of Wylie employees. No supervisory power of the Board is created. Section 4. The Board will develop a set of by-laws governing rules of procedure for their meetings and operation for City Council approval. Section 5. The Board shall not have the power to obligate Wylie for funds and/or expenditures or incur any debt on behalf of Wylie. Section 6. All powers and duties prescribed and delegated herein are delegated to the Board as a unit, and all action hereunder shall be of the Board acting as a whole. No action of an individual Board member is authorized except through the approval of the Board or City Council. Section 7. The Board shall have any other power and/or duty as prescribed and authorized by the City Council. 15 10/19/2022 Item 3. The Animal Shaft%or Mission , City of Vlfylie, Texas w p to arid protect the heatih, safety and wetfareofemrnm's end peopleIn Animal Shelter Advisory Board vt54)e, Texas Rules ProcedureYL1E 1. Statement 1.1. It is hereby declared that appointment to the Animal Control Advisory Board is a distinct honor and the trust imposed in the appointee involves the corresponding obligation of the appointee to serve the community by regular attendance and participation in the proceedings of the body. 2. Creation and Membership 2.1. The Animal Shelter Advisory Board was established by City Ordinance No. 2003-11, and serves at the will of the City Council. 2.2. The Board shall consist of five (5) regular members who will serve for terms of two (2) years.A Board member shall generally be limited to three two-year terms, with the exception of the Animal Shelter Manager who shall be a permanent member of the board per Ordinance 2020-01. The Board shall consist of one licensed veterinarian, one member of the City Council of the City of Wylie, Texas, The Animal Services Manager of the City of Wylie, Texas (whose duties include the daily operation of the Wylie Animal Shelter), one representative from an animal welfare organization, and one resident of the City of Wylie, Texas. 2.3. In accordance with State law, the Board members are required to complete Open Meetings training and receive a Certificate of Completion within the first ninety (90) days of first year appointment. This may be taken online via the Office of Attorney General's website (www.oag.state.txaus). The Office of the Attorney General offers free video training courses to ensure that all elected and appointed government officials have a good command of both open records and open meetings laws. 3. Officers 3.1. The Board shall, at the first meeting after July 1st (and at such other times as these offices may become vacant), select from among its members a Chairperson and Vice-Chairperson to serve for a period of one (1) year. 3.2. In the absence of both the Chairperson and Vice-Chairperson during a meeting, the remaining Board members shall elect an Acting Chairperson. 4. Officer's Duties 4.1. The Chairperson shall preside over all meetings and briefing sessions, and perform all duties as required by law. 16__ /811a120zc Item a 4.2. The Vice-Chairperson shall assume all duties of the Chairperson in the absence of the Chairperson. 5. Powers and Duties mfthe Board 5.1. The Animal Shelter Advisory Board ohm|| actin an advisory capacity toWylie staff and the City Council in any matter pertaining to compliance with ChopterO23. Health and Safety Code. 5.2. The Board shall perform all duties as prescribed by State statutes and the City's Code of Ordinance Chapter 18. The City Council has final authority in these matters, but should SS8k recommendations from the Animal Shelter Advisory Board prior to making final decisions. 5.3. The Board shall work with the Animal Services Manager (or designee) on various policy concerns and issues regarding Wylie Animal Services. 5.4. The Board shall make recommendations for changes to Chapter 18 of the City Code of Ordinances and/or policies as it relates to compliance with ChapterO23. Health and Safety Code when deemed appropriate. 5.5. The Board Sh8|| maintain contact with the stakeholder groups from which its members are appointed in working with the Animal Services Manager and staff. 5.0. The Board shall work with the Animal Services Manager and designated staff collaboratively to ensure best-in-class quality animal services with the city of Wylie.. 5.7. The Board shall perform all other duties os the City Council may direct. 6. Orientation Training 0.1. Upon his or her appointment to the Board, all new members shall attend an orientation presented by City Staff to familiarize the board members with the operation Of Municipal Government, the department organization and policies, and the operating procedures of the Animal Shelter Advisory Board. 7. Rules ofOrder 7.1. The Chairperson shall rV|8 On all points Oforder. 7.2. The Board nn8nnberS may overrule the Chairperson On points of order by @ two-thirds (2/3) vote of members present. 7.3. Any provisions 0f these rules not governed by City Ordinance may be temporarily suspended by GfGvO[@b|8hwo-thirds (2/3) vOteofG|| nnmrnh8rSoftheBoGnd' vvhOsevotmshQ|| bSenteredupon the minutes. /811a120zc Item a 8. Quorum 8.1. A quorum shall consist 0f three (3) nnernbSrS. 8.2. No matters may be handled without the presence ofaquorum. 8.3. No action of the Board nhmU be valid or binding unless adopted by the oMirnnodva vote of majority of those Board members present and voting. 9. Agendas 9.1. An agenda shall be prepared by the Animal Services Manager or his/her designee for each meeting of the Animal Services Advisory Board. A copy of the agenda shall be posted in the Municipal Complex aS required by law, 8S well aSVn the vv9bSit8. 9.3. There shall be attached to each agenda item, a report of matters pending further action by the [}OnnrnisSiOn. 9.5. All regular and special meetings aho|| fo||ovv, as closely as poaaib|a, the printed agenda. The agenda should inC|ud9, but is not limited to the following; 8. F{8UfiC8UOO of Minutes; . b. Citizens' participation nn items not on the agenda; o. Executive Session, msneeded; d. Consent agenda; 9. Items for individual consideration; f. Breaks at the discretion of the Chairperson; g. Commissioners or Staff comments nn general business; h. Adjournment. 9.4. Agendas may be amended by the Chairperson anto order ofitems, but not osto nnntent, unless overruled bya majority Of the members present. 10. Minutes of Meetings 10.1. Minutes of all regular and special meetings shall be kept by the Secretary, designated by the Animal Services M8nagmr, and are subject to amendment and ratification by the Board at the next regular meeting. 10.3. The minutes Ofthe Board's proceeding Sh8|| show the overall vote, 0[ if absent O[failing tOvote, shall reflect that fact. /811a120zc Item a 11. Regular meetings 11.1. The Animal Shelter Advisory Board shall meet otleast three (3) times per year and any oUdidVno| meetings os may bmcalled. 112. Any Board member missing three (3) consecutive regularly scheduled meetings without prior notification to Staff and/or @ valid n8@SOn' which may include family 8nl8rgSnC}\ i||OeSS' or other reasonable oauae, may be subject to dismissal from the Board by the City Council. 11.3. All rneeUnQS Sho|| be held in full compliance with the provision of state |8vv. ordinances Ofthe City, and these rules nfprocedure. 12. Special Meetings 12.1. Special meetings may be called by the Chairperson, nrot the request of two (2) ormore members, Or may b8 scheduled by@ majority ofth8Bo@rdGt@nyprmviousnOBedOg. TheU[ne and place Of the special meeting shall b9 determined by the convening authority. 13.3. All nl8[nb8nS must be notified Of any special nle8dOg by giving written OOUCS to all ,Denlbe[S by anernoi| eddresnofneonndat |eostseventv-kwo (72) hoursbefnnathemaeUng. ondthenotine must specify the purpose of the meeting. 12.3. Special meetings must be posted in accordance with the open meetings act. 13. Addressing the Board 13.1. Persons desiring to address the Board shall complete a "Request to Speak" card and submit the card to the Secretary. 13.2. The Secretary will sort the speaker cards hy agenda item and deliver them to the Chairperson. 13.3. The Chairperson will refer to the speaker cards for COnnnn8ntS on items not On the printed agenda, and individual agenda item comments. 13.4. Persons who note on a speaker card their desire to address the Board will be called to the podium by the Chairperson at the appropriate time and will follow the guidelines of Ordinance 2O19-2SaS outlined below when addressing the Board; a. Approach the podium, state their name and address and whether nrnot they are representing a person, group, or organization; b. Speak ao that all present in the room may hear clearly; n. Address all statements and questions to the Chairperson; /811a120zc Item a d. Be courteous in language and deportment; e. Be concise and focused in their Cnnnrnento� . f. Group comments should not exceed 0 nninu&*s, individual comments should not exceed 3 minutes uO|8SS an interpreter is needed, in which C8SS O nliOut8S is 8||Ovv9d. 13.5. The Chairperson may interrupt an individual to redirect or terminate remarks when they are not relevant to the matter before the Board, or when the Chairperson determines the remarks to be out oforder. 14. City Staff Responsibilities 14.1. The Animal Services Manager or designee shall be responsible for providing the Board with the necessary professional, technical, and clerical services, including: a. Prepare and submit the agenda with staff reports and any special items as directed hythe Chairperson; b. Coordinate the services of all City Staff and other sources nf public information for and onbehalf of the Board; C. Maintain 8 true copy Ofall Board proceedings; d. Maintain all Board records; 15. Written Request Required 15.1. Every proposal submitted for Board action shall be made in accordance with approved application procedures from the appropriate Ordinance OrRegulations. 15.2. The proposal shall be complete in all respects before being accepted for filing and Board consideration. 16. Conflict of Interest Rules 16.1. Conflict ofInterest. Should any member ofthe Board feel he/she has conflict of interest with an agenda item before the Board, they should openly declare snot the introduction of the item. They are thereby prohibited from discussing, participating in. or voting On the item in question. They 3h8|| also fill out Conflict of Interest form and file it with the Secretary. 16.3. Abstention. Should any member Of the Board choose tO abstain from voting 0n any question before the Board where no declared conflict of interest exists, their vote shall be recorded as on affirmative vote in the OffiCi8| minutes. 17. Motions /811a120zc Item a 10.3. A motion may be made by any member. A second to the motion shall be required before an item is put to G vote. 16.4. All votes shall bebya simple majority ofmennbenapreeent. enceptaaothenwiaeatatedintheae rules ofprocedure. 15.5. When fewer than all the members are present for voting and when all motions for a given application fail to carry by 8 majority vote, consideration of the application shall be continued under this [u|S to the next regular meeting, to the extent 8||Ovv8d by |Gvv. Failure of the Board to secure a majority concurring vote at said next regular meeting shall be recorded in the minutes aam denial of the proposal under the rule. 10.0. When a vote is required by state |ovv or other requirement, and fewer than all members are present, and a simple majority ionotraachad. thevotaaha|| beraoordgdaaadenia|. 17. Repealing Clause 17.1. All previously adopted Rules of Procedure of the Animal Shelter Advisory Board are hereby expressly repealed. 18. Suspension of Rules ofProcedure 18.1. Any one Or all 0f these rules Of procedure may b8 suspended in order t0 allow oparticular consideration of matter, provided that it does not violate the state law or home rule charter, and provided that not less than two-thirds Board members vote in favor of such suspension. Where any rule embodies m provision of state law, identically or in substance, such rule may not be suspended. PASSED AND APPROVED BY THE ANIMAL 8HELTERAOV|8ORY BOARD OFTHE CITY DFVVYL|ETHIS day of 2022. Brad Abraham, Chairman Amber Porter, Vice-Chairman Filed in the Office of the City Secretary this day of . 2022 Stephanie Storm, City Secretary City of Wylie, Texan 10/19/2022 Item 4. Animal Shelter Advisory Board Report July thru September 2022 Dogs Cats Others Total Impounds 141 55 91 287 Owner Surrender 3 0 0 3 Stray 105 31 29 165 Quarantine 19 1 0 20 Safe Keeping 3 0 0 3 DOA 10 19 28 57 Trapped by resident 1 4 34 39 Born at Shelter 0 0 0 0 Dispositions Dogs Cats Others Total Return to Owner 88 6 3 97 Adopted 36 34 3 73 Rescued 0 0 13 13 Euthanized 6 2 4 12 Other 2 2 41 45 Euthanasia Reason Behavioral 2 0 0 2 Medical 3 2 1 6 Policy- H.R.R.0 1 0 3 4 Wild Animal 0 0 0 0 Euthanasia for dogs 4.00% Euthanasia for cats 3.57% Euthanasia for dogs&cats total 3.88% Dogs at facility at end of report: 18 Dogs at facility at beginning of report: 19 Cats at facility at end of report: 12 Cats at facility at beginning of report: 20 1 chicken Euthanasia Rate for Facility July 1, 2022 thru September 30, 2022: 3.88% Euthanasia Rate for Facility January 1,2022 thru September 30,2022: 3.32% 22