10-29-2022 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
October 29,2022— 11:00 AM
Wylie Recreation Center Meeting Room-300 Country Club Road,Building#200,Wylie, CITY
Texas 75098
The Wylie Parks and Recreation Board Tour is scheduled for Saturday, October 29,2022, at 9:00 a.m. An Agenda
will be posted in accordance with the Open Meetings Act.
A quorum of the Wylie Parks and Recreation Board may or may not be present for this Tour, and no action will
be taken during this Tour.
On Saturday, October 29, 2022,The Parks and Recreation Board will meet at the Wylie Recreation Center
parking lot, 300 Country Club Road, Building#200,Wylie,TX 75098,leaving at 9:00 a.m., to tour the following
locations: 1)Wylie Municipal Complex to view the future dog park location, future trail art location, and future
splash pad location,address is 300 Country Club Road,Wylie,TX 75098 2)The Brown House Welcome Center,
address is 301 N. Ballard Avenue,Wylie, TX 75098, 3)Valentine Park, address is 1202 Birmingham Street,
Wylie, TX 75098, 4)Wylie Senior Recreation Center, 800 Thomas Street,Building#100,Wylie, TX 75098, 5)
Community Park to view the second future splash pad location and the ball fields, address is 800 Thomas Street,
Wylie, TX 75098, 6)Return to the Wylie Recreation Center parking lot, 300 Country Club Road, Building#200,
Wylie, TX 75098.
Following the Tour,the regular Parks and Recreation Board meeting will begin at 11:00 a.m. in the Wylie
Recreation Center classroom, 300 Country Club Road,Building#200,Wylie, TX 75098.
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon, approval of the September 12,2022,Parks and Recreation Board Regular Meeting
Minutes.
2. Consider and act upon, approval of the Park Event Application from the Wylie Community Christian Care
Center, a non-profit organization, for their annual bake sale fundraiser at the Olde City Park Pavilion on
November 23, 2022.
3. Consider and act upon, approval of the Park Event Application from Wally W. Watkins PTA, a non-profit
organization, for their annual Jingle Bell Jog 5K and Fun Run/Walk at Founders Park on December 3, 2022.
ADJOURNMENT
Page 11
1
CERTIFICATION
I certify that this Notice of Meeting was posted on October 21, 2022 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
Page 12
2
10/29/2022 Item 1.
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon, approval of the September 12, 2022, Parks and Recreation Board Regular Meeting
Minutes.
Recommendation
Motion to approve Item as presented.
Discussion
The minutes are attached for your consideration.
Page 1 of 1
3
10/29/2022 Item 1.
Wylie Parks and Recreation Board Regular Meeting
Minutes
September 12,2022—6:30 pm
Council Chambers -300 Country Club Road, Building#100, Wylie,Texas 75098 .IT
Y OF
PRESENTATION
Parks and Recreation Supervisor Katy Burton gave an overview of the Wylie Senior Recreation Center.
CALL TO ORDER
Board Chair Kim Mullis called the regular meeting to order at 6:30 pm. The following Parks and Recreation
Board members were present: Board Vice-Chair Gloria Suarez, Board Member Craig Allen,Board Member Brian
Willeford, and Board Member Gerald Dyson. Board Member Brett Swendig and Board Member Nicholas Puente
were absent.
Staff present included: Parks and Recreation Director Carmen Powlen,Parks and Recreation Assistant Director
Brent Stowers,Parks and Recreation Administrative Assistant II Janet Pieper, and Parks and Recreation
Supervisor Katy Burton.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider and act upon, approval of the August 8,2022,Regular Parks and Recreation Board
Meeting Minutes.
Board Action
A motion was made by Board Member Dyson, seconded by Board Vice-Chair Suarez,to approve the August
8, 2022,Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the motion passed 5-0,
with Board Member Swendig and Board Member Puente absent.
1. Consider and act upon, approval of a Park Event Application from the Wylie P.O.L.I.C.E. Club, a
non-profit organization,to hold their annual Wylie P.O.L.I.C.E. Club Co-Ed Softball Tournament
fundraiser event in Founders Park on November 5,2022.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Willeford, to approve the Park
Event Application from the Wylie P.O.L.I.C.E. Club, a non-profit organization,to hold their annual Wylie
P.O.L.I.C.E. Club Co-Ed Softball Tournament fundraiser event in Founders Park on November 5, 2022. A
vote was taken, and the motion passed 5-0,with Board Member Swendig and Board Member Puente absent.
2. Consider and act upon, approval of changing the Parks and Recreation Board meeting to an earlier
specified time.
Page 1 of 3
September 12, 2022 Parks and Recreation Board Minutes
4
10/29/2022 Item 1.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Allen, to approve changing the
Parks and Recreation Board meeting to the earlier time of 5:30 pm. A vote was taken, and the motion passed
5-0, with Board Member Swendig and Board Member Puente absent.
WORK SESSION
WS1.Project Updates.
Staff Comments on Splash Pads and Dog Park
Parks and Recreation Assistant Director Brent Stowers went over the project updates ledger with the Board. He
reviewed with them the discussion during the August 9 Parks and Recreation Board's joint work session with City
Council,wherein staff reviewed the architect Dunaway and Associates' dog park and splash pad schematic
designs. During the work session, City Council requested a few changes to the schematic design for the East
Meadow Trail splash pad;requested changes include additional parking and repositioning the splash pad more to
the west of the park. Council also requested a change to the size of the dog park paddocks. Staff will direct
Dunaway and Associates to make the requested design changes, and then staff will present these changes to City
Council for further direction in September. Mr. Stowers noted that City Council agrees additional funding will be
necessary for the completion of these projects.Funding sources will derive from excess General Fund Balance,
4B Fund Balance, and Acquisition and Improvement Funds. The tentative completion date for the two splash pad
projects is the summer of 2023, and the tentative completion date for the dog park project is the fall of 2023.
Board Comments on Splash Pads and Dog Park
Board Member Dyson inquired why the City Council's direction included a reduction in the size of the dog park
paddocks. Mr. Stowers responded that City Council requested a decrease in the size of the dog park paddocks to
allow for more of the project's designated funds to go toward some of the dog park's aesthetic needs, such as sod,
irrigation, fencing, and concrete mow strip.
Staff Comments on Wylie Senior Recreation Center Renovations
Parks and Recreation Director Carmen Powlen advised the Board that regarding the Wylie Senior Recreation
Center renovations, City Council instructed staff to direct the architect in providing a complete big-picture plan
phasing in the facility's projected needs. Staff is awaiting a proposal for this plan from the architect.
Staff Comments on Brown House Welcome Center
Ms.Powlen stated that the Brown House Welcome Center is now open to the public and has been well received
by citizens thus far. Staff is working with Collin County and the Wylie Historical Society to line up several
exhibits at the facility for public view in the fall. The ADA ramp at the facility passed inspection; however,the
adjacent parking lot needs minor changes before final inspection approval.
Staff Comments on Valentine Park
Mr. Stowers updated the Board that the Valentine Park playground equipment delivery had been delayed again
and is now scheduled to arrive in November 2022.
Board Comments on the Wylie Art Advisory Board
During their September 15 meeting, Board Vice-Chair Suarez,who also serves as a Wylie Art Advisory Board
Member, stated they would meet with the three selected artist finalists. Selected artists will provide a model of
their proposed art during this meeting, of which the Art Selection Panel will choose one. During a Council
meeting, the Wylie Art Advisory Board will present the final selected art model to the City Council.
Staff Comments on the Parks and Rec Foundation
Page 2 of 3
September 12, 2022 Parks and Recreation Board Minutes
5
10/29/2022 Item 1.
Because Board Member Swendig was absent from the meeting, Mr. Stowers updated the Board that Board
Member Swendig continues searching for his wife and his replacements to take over the Parks and Rec
Foundation. Board Vice-Chair Suarez inquired about the City assisting in advertising the foundation's search.Ms.
Powlen responded that the City could not publicize or post any direct information on social media about the
foundation's search. The City is permitted to re-post on social media any related information published by the
Parks and Rec Foundation or Board Member Swendig.
WS2.Future Agenda Items.
Staff Comments
Parks and Recreation Assistant Director Brent Stowers reminded the Board about the scheduled Parks and
Recreation Board Tour and stated that staff is in the process of putting together the Tour schedule. During the
Tour, a tree planted in honor of Texas Arbor Day will be recognized and include a Board Member photo
opportunity. Lunch will be provided after the Tour, and possibly a short meeting depending on any received
consent items.Parks and Recreation Administrative Assistant II Janet Pieper requested confirmation from the
Board Members of their ability to attend the scheduled Tour. Because some could not participate,the Board
consensus was to postpone the Tour and reschedule for Saturday, October 29, 2022, at 9:00 am.
Mr. Stowers advised that upcoming city events include National Night Out on Tuesday, October 4,Boo on
Ballard on Thursday, October 27,and recognition of Texas Arbor Day on Friday,November 4. With these
planned City events,volunteer opportunities will be available for Board Members who would like to participate.
Staff will recognize Texas Arbor Day in the Recreation Center and Smith Public Library breezeway,with staff
handing out free trees and providing various activities for citizens.
Parks and Recreation Director Carmen Powlen stated that staff would add details regarding the upcoming office
changes for the Parks and Recreation Department to a future Parks and Recreation Board meeting agenda
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
A motion was made by Board Member Willeford, seconded by Board Member Allen,to adjourn the meeting at
7:26 pm. A vote was taken, and the motion passed 5-0,with Board Member Swendig and Board Member Puente
absent.
Kim Mullis,Board Chair
ATTEST:
Janet Pieper,Administrative Assistant II
Page 3 of 3
September 12, 2022 Parks and Recreation Board Minutes
6
10/29/2022 Item 2.
Wylie Parks and Recreation Board
ITS OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon, approval of the Park Event Application from the Wylie Community Christian Care Center,
a non-profit organization, for their annual bake sale fundraiser at the Olde City Park Pavilion on November 23,
2022.
Recommendation
Motion to consider approval of Item as presented.
Discussion
This is an annual event for Wylie Community Christian Care Center, a non-profit organization, requested by
Mary Warkentine, to hold a bake sale fundraiser at the Olde City Park Pavilion on Wednesday, November 23,
2022. The organization plans to sell donated, wrapped homemade food items. Ms. Warkentine forwarded an
email to staff from Collin County Environmental Services which stated the event does not require an event food
service/health permit.
Staff will work with the applicant on event support as needed if approved by PARB and City Council.
Page 1 of 1
7
10/29/2022 Item 2.
• *
• ITV OF
Parks&Recreation Department
949 Hensley Lane, Building 200
972-516-6340 I Parks@wylietexas.goy
• II
Submission of this Park Event Application is required for special public non-profit and for-profit events, 5K/fun runs,
fundraisers, events with food andllor merchandise vendors, and all events wherein items will be sold. This form is reviewed
by staff for approval prior to the requested event and is recommended airinimum of twelve weeks in advance, Please
note that this application is NOT required in order to reserve a pavilion or gazebo for typical private group parties,
meetings,reunions, or family events, Please call the Parks Administration at 972-516-6340,prompt 1,if you have any
questions pertaining to the Park Event Application.
Applicant information
Name of Organization* Website
WYLIE CON1UNITY CHRISTIAN CARE CE wyliecommunitycarecentenorg
Are you a non profit?* Please upload 501c3 Documents
Yes No
Contact Information
Primary Contact Name*
Mary Warkentine
Event Information
Event Name/Title*
Wylie Community Christian Care Annual Bake Sale
Event Type*
Fundraiser
Purpose of event*
Raise funds for the Christian Care Center
Event Location*
Olde City Park
Proposed Event Date* Alternative Event Date*
11/23/2022 11/23/2022
8
/012a120zc Item 2.
Start Time* End Time*
07:00:004M 12:00:00 PM
/omUde Sump Include Cleanup
no you plan»n sell items cx any kind?
exampiu:unnxo.food nown.t«mno.snow cones, memberships. registrations etc,
� Yes No
Please specify all items you plan tpsell
wrapped baked donated goods
Will there ue food items provided?
� Yes No
Please specify the types v,food items munprovided
Baked desserts
Who is providing the food?
0� Applicant
Food Vendor
Other members of the community
Anticipated number ux Participating Vendors* Anticipated Event Attendance*
1 200
svom m Tn,gAumenno°
Wylie area people
Event Details*
Annual bake sale with items provided by area people,All items will bepna'pacxoged. ready for sale. Items are
cakes, pies, other baked dessert items.
Event Announcement and/or Flyers
NOTE:
If food is prepared on site or off-site and brought to the event location to be offered to the public,free orm cost,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether o
Temporary/Short-Term Event Food Service/Health permit is required prior tnthe even,, It is possible that m health inspector
must examine food preparation and storage equipment to anvvm the health and safety of customers, Please contact the
Environmental Services Specialist at 972'548'5528 or 972-548'5585, The Collin County wobnim is
*ww,coninoounty*gov,
Sec. 78'1U5nf the City Code of Ordinances states: U shall be unlawful for any person m solicit for sale, vend, peddle, sell
nr offer msell any cold dhnkv, oigars, mbaccn, cigam«es, frui,,, uandion, govda, wares or merchandise of any kind or
nature whatsoever within the municipal parks or recreation or community center facility; provided, however, that this
section shall not apply to any person, organization,firms or corporations,or the agents of any person, or organization,firm
or corporation, or employee of any person who are recommended by the Parks and nonmaUon Board and approved by
the City Cnvnd| to operate concession or concessions for the sale of specified gnndn, wan,v, and merchandise within
the municipal parks or recreation o,community center facilities o|the city.
10/29/2022 Item 2.
Signature
Date*
10/05/2022
0 `
10/29/2022 Item 3.
Wylie Parks and Recreation Board
ITS OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon, approval of the Park Event Application from Wally W. Watkins PTA, a non-profit
organization, for their annual Jingle Bell Jog 5K and Fun Run/Walk at Founders Park on December 3, 2022.
Recommendation
Motion to consider approval of Item as presented.
Discussion
This is an annual event for the Wally W. Watkins PTA, a non-profit organization,requested by Brittney
Williamson, to hold a 5K/Walk Event at Founders Park on Saturday, December 3, 2022. The organization plans
to sell 5K registrations, spirit sticks, food, and beverages such as cookies,pastries, hot chocolate, and coffee.
Three participating vendors are expected to attend the event. Staff has requested the applicant to provide
documentation and/or food service/health permits from Collin County Environmental Services.
Staff will work with the applicant on event support as needed if approved by PARB and City Council.
Page 1 of 1
11
10/29/2022 Item 3.
Al
ITV OF Parks&Recreation Department
949 Hensley Lane, Building 200
972-516-6340 Parks@wylietexas.goy
•
Submission of this Park Event Application is required for special public non-profit and for-profii events, 5K/fun runs,
fundraisers, events with food and/or merchandise vendors, and all events wherein items will be sold. This form is reviewed
by staff for approval prior to the requested event and is recommended airinimum of twelve weeks in advance, Please
note that this application is NOT required in order to reserve a pavilion or gazebo for typical private group parties,
meetings,reunions, or family events, Please call the Parks Administration at 972-516-6340,prompt 1,if you have any
questions pertaining to the Park Event Application.
Applicant information
Name of Organization* Website
VVally W Watkins PTA
Please upload 501c3 Documents
TaxExemotionCertificate_2021-
Are you a non profit?*
89.71KB
2022.ndf
Yes No
Contact Information
Primary Contact Name*
Brittney Williamson
Event Information
Event Name/Title*
Jingle Bell Jog 5K&Fun Run/Walk
Event Type*
5k/Walk
Purpose of event*
5k&Fun Run/Walk
Event Location*
Founders Park 851 Hensley Lane
Proposed Event Date* Alternative Event Date*
12/03/2022 12/03/2022
12
10/29/2022 Item 3.
Start Time* End Time*
0500:00 AM 010000 PM
Include Setup Include Cleanup
Do you plan to sell items of any kind?
example:drinks,food Items,t-shirts,snow cones, memberships, registrations etc,
Yes No
Please specify all items you plan to sell
Day of Registration; Spirit Sticks; Food and Beverages
Will there be food items provided?
Yes No
Please specify the types of food items to be provided
Cookies; Hot Chocolate; Coffee; Breakfast Pastries
Who is providing the food?
Applicant
Food Vendor
Other Both Applicant& Food Vendor
Anticipated number of Participating Vendors* Anticipated Event Attendance*
3 600
Event Target Audience*
Wylie Community
Event Details*
Wally Watkins Annual 5k& Fun Run/Walk to kick off the holiday season and promote healthy lifestyles for our
students and families.
Event Announcement and/or Flyers
JINGLE BELL JOG FLYER-Preliminary.pdf 70.72KB
NOTE:
If food is prepared on site or off-site and brought to the event location to be offered to the public,free or at cost,the vendor
applicant must contact the Collin County Environmental Services Office in McKinney in order to inquire whether a
Temporary/Short-Term Event Food Service/Health permit is required prior to the event It is possible that a health inspector
must examine food preparation and storage equipment to assure the health and safety of customers. Please contact the
Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is
wvvw.collincountytx.gov.
Sec. 78-105 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell
or offer to sell any cold drinks, cigars, tobacco, cigarettes, fruits, candies, goods, wares or merchandise of any kind or
nature whatsoever within the municipal parks or recreation or community center facility; provided, however, that this
section shall not apply to any person, organization,firms or corporations,or the agents of any person, or organization,firm
or corporation, or employee of any person who are recommended by the Parks and Recreation Board and approved by
the City Council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within
the municipal parks or recreation or community center facilities of the city.
13
10/29/2022 Item 3.
Signature
Date*
wi
09I 2022
14
10/29/2022 Item 3.
-.....t,
COME JOIN US FOR THE 2022 A.,,N.NT 0 t001A,
0. .0
e \
2
I
WALLY WATKINS 5K & FUN RUN/WALK
Fundraiser
Sponsored By Wally Watkins PTA
DECEMBER 03
C ECK cE
FUN RUN/WALK BEGINS - 8AM
5 E
Founders Park
851 Hensley Dr. - Wylie, TX 75098
Fun Run/Walk Adult Registration: $2
5K Adult Registration: $25
*Mat is anyone 13+*Kiss Are FREE with Refstered Mutt(Kiss must be retistered)
T-Shirt included with Mutt Resistration until Nov. Ilth-Retisterect Kiss will receive a FREE Capet
Register online by November 17th at
www.getmeregistered.comiwallywatkinsjinglebell
ENJOY HOT COCOA & BOUNCE HOUSES AFTER THE RACE!
Come dressed as Santa or one of his elves to be entered to win a prize for best dressed!!
15