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11-16-2022 (Animal Shelter) Agenda Packet Wylie Animal Shelter Advisory Board Regular Meeting November 16, 2022—6:00 PM Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY CALL TO ORDER INVOCATION COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon approval of the Animal Shelter Advisory Board minutes of October 19, 2022. 2. Consider and place on file the 2022 State of Texas Rabies Quarantine Facility Inspection. WORK SESSION WS1. Discuss Animal Services facility's current status,needs for improvement, and future growth. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on November 10,2022 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas,a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open.Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the Page 11 1 attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 11/16/2022 Item 1. • Animal Shelter Advisory Board I Minutes Regular Meeting October 19, 2022 - 6:00 pm Wylie Municipal Complex- Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Dr. Brad Abraham called to order the Animal Shelter Advisory Board meeting at 6:05 pm. Board members present Shelia Patton, Amber Porter, Susan Cranford, and Jeff Forrester. Quorum is present. Staff Liaison Lt. Matt Miller is also present. INVOCATION The invocation was given by Jeff Forrester. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon an Animal Shelter Advisory Board minutes of September 14, 2022. (ASAB Chair) Minutes October 19,2022 Animal Shelter Advisory Board Page 1 3 11/16/2022 Item 1. Board Action A motion was made by Dr. Brad Abraham to accept the Animal Shelter Advisory Board minutes of September 14, 2022, as presented. Jeff Forrester seconded to accept the Animal Shelter Advisory Board minutes of September 14, 2022, as presented. A vote was taken, and the motion passed unanimously. 2. Consider and act upon updates to current Animal Shelter Advisory Board Bylaws to reflect updates by city ordinance. Board Action A motion was made by Jeff Forrester to accept and place on file updates to the Animal Shelter Advisory Board Bylaws, as presented. Dr. Brad Abraham seconded to accept and place on file updates to the Animal Shelter Advisory Board Bylaws, as presented. A vote was taken, and the motion passed unanimously. 3. Consider and act upon approval of the Animal Shelter Advisory Board Rules of Procedure. Board Action A motion was made by Amber Porter to accept and place on file the Animal Shelter Advisory Board Rules of Procedure, as presented. Dr. Brad Abraham seconded to accept and place on file the Animal Shelter Advisory Board Rules of Procedure, as presented. A vote was taken, and the motion passed unanimously. 4. Consider and place on file the 2022 third quarter statistical information for shelter operations. (ASAB Chair) Board Action A motion was made by Jeff Forrester to accept and place on file the 2022 third quarter statistical information for shelter operations, as presented. Dr. Brad Abraham seconded to accept and place on file the 2022 third quarter statistical information for shelter operations, as presented. A vote was taken, and the motion passed unanimously. Minutes October 19,2022 Animal Shelter Advisory Board Page 2 4 11/16/2022 Item 1. WORK SESSION WS1. Discuss the Animal Services facility's current status,needs for improvement, and future growth. Jeff Forrester stated the facility needs to be able to handle the growth in the city's population and the number of animals coming into the shelter. He would like to see multiple options for improvements, expansions, and/or adding a new building to the facility. Amber Porter would like all the animals to be housed indoors. Susan Cranford would like a separate building for an adoption center. Lt. Matt Miller stated that Shelia Patton has looked into the history of the current facility. Shelia Patton stated that she has worked at the city for 16 years, and during that time, there has only been one improvement to the facility. It was to add a laundry room, a cat playroom, office space, and a ceiling to the cat room. The shelter was built in 2000, and the city's population was about 15,000 at that time. The shelter was built as a shared space between Animal Services and the Service Center. In 2006 the city's population increased to about 33,000; because of this, the city renovated the shelter. They added a parking lot, removed the kennels from inside the building, added a new dog building, and added the indoor/outdoor runs in the bay. The city's current population is about 61,000. With the increase in population, our intakes and services have gone up. The city has grown since 2000, but the facility hasn't grown with it. Shelia suggests getting a shelter planner to look at our current and future needs. The shelter planner would also ensure that the facility complies with state laws. Jeff Forrester has two questions. What is the cost of a consultant? Do we have a list of partners we currently work with? Shelia Patton stated she has not contacted a shelter planner yet. She will check into it and get back to the board. Jeff Forrester's recommendation is to find out the cost of using a shelter planner or a consultant. He would also like several options for improvements, expansions, and/or adding a new building to the facility. Susan Cranford agrees with everything that was said. She stated that getting a shelter planner would be best because they would be the most knowledgeable. Amber Porter agrees with everything. She would like all the animals to be brought indoors and for there to be a separate building for an adoption center. Dr. Brad Abraham said he agrees with everything. He likes that the current facility has a drop off area for after hours impounds and emergencies. Lt. Matt Miller stated the current facility is not what we want to present as a city. He would like clarification from Amber about the animals being outdoors. Amber Porter does not want the animals housed outdoors or in a separate building. Lt. Matt Miller, in reference to the cost of a new facility, Holstead ran some numbers based on the Public Safety Building and came up with a 10,000 square foot facility being about 2 million dollars. This amount was a rough estimate; it went before council and was removed. Everyone knows it's time for improvements, but we must start the process. Jeff Forrester stated he wants to see a facility that the city can be proud of, and the current facility is outdated, and it is time for improvements. Shelia Patton stated that we would look into all the recommendations. Lt. Matt Miller stated we would look into general numbers and get back to the board. He also stated that the staff and he are excited about the new facility. Shelia Patton stated that the staff has worked hard to present the facility in a positive light, and she is excited to be working toward improving the facility. Minutes October 19,2022 Animal Shelter Advisory Board Page 3 5 11/16/2022 Item 1. ADJOURNMENT Motion was made by Dr. Brad Abraham and seconded by Jeff Forrester to adjourn the meeting. With no further business before the board, the board's consensus was to adjourn at 6:49 pm. ASAB Chair ATTEST: Shelia Patton, ASAB member Minutes October 19,2022 Animal Shelter Advisory Board Page 4 6 Inspection for Animal Shelter, Impoundment, and Rabies Quarantine Facilities 11/16/2022 Item 2. Date l'."F Name of Manager s ,.,,, Registration No. 13 kw Name of Establishment t ,,, t, ,..�..,, .U. t `- :.1 Inspector ' i n ,A s Location of Establishment :, t' a t s:ax j € Mailing Address City $,i , �. State "I-4/ Zip Code r , ii k S Phone S ` ' County (. ..t f , il Note to Inspector: Put Yes, No, or N/A(Not Applicable) in the columns to the right of the question. d tructurl S n •th '1. Is the facility structurally sound and maintained in good I weather and • repair in order to protect the animals from injury, contain Is auxiliary heat or bedding provided if the s:',-5 . . - tem•erature is below ,Waterand Electric Power _ ,s'„, Cooiin e and Ventilation 2. Does the facility have reliable - • adequate electricity 16. Are animals protected from any form of overheating to other reit '' and from direct ra s of the sun? 3. Does the facilit have fresh, clean water available? ys..1 17. Are fresh air and adequate ventilation to minimize • -•- drafts, odors, and moisture condensation provided? 4.Are food and bedding stored to protect them against s 18. Is extra ventilation, such as fans or air conditioning, infestation or contamination by vermin? provided in indoor facilities if the temperature is 85°F or � 5. Is a refrigerator available for perishable foods? 5,55 laboveewhen animals are present? 6. Are there provisions for the removal and disposal of 19. Is lighting adequate to permit routine inspection and animal and food wastes, bedding, dead animals, and cleaning? debris? 20. Are primary enclosures situated to protect the 7. Are disposal facilities operated in a manner that animals from excessive illumination (man-made or :minimizes vermin infestations, odors, and disease Yrs natural)? :hazards? Construction; 8. Is there a suitab le method for rapidly and safely 0121. Is the facility constructed to protect the animals and removing water and other liquid wastes? not create a health risk or public nuisance? lashrooms,anq Sinks 22. Are building surfaces constructed and maintained so 9. Are there facilities (such as washrooms, basins, or that they are impervious to moisture and can be readily sinks)for employees to wash their hands? sanitized? of 23. Is the floor made nonabsorbent� durable, n material? e 1��`ima�yEnelore� _� , 10. For facilities located in a county with a population of .24.Are primary enclosures structurally sound, 75,000 or over(only), in accordance with THSC Section :maintained, and constructed with surfaces that are 823.003: impervious to moisture and can be readily sanitized? a. Are animals separated by species and by sex? 25. Do primary enclosures enable the animal to remain b. If not related to one another, are animals of relatively dry and clean and protect the animal's feet and legs the same size sharing cages/pens? from injury? c. Are sick or injured animals segregated from healthy 26. Do the cages and kennels provide enough space for!' animals? each animal to make normal postural adjustments 1 11. For facilities located in a county with a population of without touching the top of the enclosure, including 75,000 or over(only), in accordance with THSC Section turning freely,standing easily, sitting, stretching, moving ;823.005: its head, lying in a comfortable position with limbs Has the governing body of the city or county in which the extended, and moving and assuming a comfortable 'shelter is located established an advisory committee to posture for feeding drinking, urinating, and defecating? �� ��1 ,y�att;st c,�,� ��s \�Y3t �i}'�}�j��; I j iSG�;{<rsht� ��, "��. 1t y��,k.,, assist in compliance with THSC Chapter 823? t , 1, p 4 r ►r 3tf � � k��,t`;{ {, u,;,'?;' Records ,, ,. . 27. Are dogs and cats fed at least once a day or more 12. Does the facility keep records on each animal? often as appropriate for the age and condition of the 13. Do records document animal description, �animal,except as directed by a veterinarian? Are other impoundment and disposition dates, and method of ���'s'� animals fed as described on packaging of a commercial, species-specific food or as directed by a veterinarian disposition? (see#32 for ferret requirements)? TAC=Texas Administrative Code, THSC=Texas Health and Safety Code Inspector Initials: if� Date: j , s 4 " ,' 7 f 8 11/16/2022 Item 2. 9 11/16/2022 Item 2.