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02-19-2009 (Public Arts Advisory) Minutes 4110.14 Public Arts Advisory Board CITY OF WYLIE Minutes Regular Board Meeting February 19, 2009 — 6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:35 p.m. by Chairman Stewart Matthews. Those in attendance were: Patsy Robertson, Polly Harrison, Kathy Spillyards, Alvaro Salinas, and Erin Dougherty. Ashley Burt was absent. Staff present was Carole Ehrlich, Board Liaison/Secretary, and Craig Kelly, Public Information Officer. DISCUSSION ITEMS ❑ Update and discussion regarding the branding/logo for the 2009 Annual Wylie Arts Festival and Update. (E. Dougherty, Logo/Branding Chair) Staff Comments PAAB liaison Ehrlich reported that the application for the arts festival has been finally approved by the City Attorney and administration. Erin Dougherty reported that the Logo/Branding Committee had met and gave two examples of logos with lettering for both the"Light up the Arts" event name and "Wylie Arts Festival." She asked each member to consider which title they liked for a formal vote during item #1. She explained that the majority of the committee liked the "Wylie Arts Festival" with the tag line "Light up the Arts" because it uses the city's name and marked the location of the annual event. Board member Robertson stated that the tag line of"Light up the Arts"would incorporate the tree lighting and could also be changed if the event time or location changed. Board member Spillyards felt that the"Wylie Arts Festival" immediately branded the event as to where it was. Committee member Craig Kelly reported that he liked the "Light up the Arts" title as it was something people would remember and included the City of Wylie Christmas Tree Lighting within the title, which was important since it culminated the event and was a city sponsored feature of the event. He stated that the marketing of the first event was crucial in it's future success. Board member Spillyards stated that using the tree lighting tag line would identify the feature; leaving the title to depict the art festival which was the main event. Board Chair Matthews stated that he would like to see the tag line left in the title of the event. BUSINESS ITEMS 1. Consider and act upon final approval of the title and/or logo for the Wylie Annual Arts Festival. (E. Dougherty, Logo/Branding Chair) Executive Summary PAAB liaison Ehrlich reported that the Logo/Branding Committee has presented two options for the art festival title. Logo Chair Erin Dougherty asked the PAAB members to consider and approve one of the two titles presented tonight and give direction regarding the graphic design of the event logo to accompany the chosen title. Board liaison Ehrlich reported that in the future, a presentation to the Wylie City Council will include the application, logo and title as well as other processes for the event. Board Action A motion was made by board member Robertson, seconded by vice chair Harrison to approve the title of "Wylie Arts Festival" with the tag line of"Light up the Arts" and allow the applications with these names to be sent out by the Fine Arts and Crafts Vendor Committee as soon as possible; and for the Logo/Branding Committee to meet and create a logo graphic to go with the title to be presented at the next PAAB meeting for final approval of the logo. A vote was taken and the motion passed 6-0 with board member Burt absent. DISCUSSION ITEMS ❑ Discussion regarding a donation of art to the City of Wylie. (C. Ehrlich, Staff Liaison) Staff Comments Staff Liaison Ehrlich addressed PAAB stating that art consultant Sharon Leeber had notified the City that there is a possibility that the City could obtain a piece of art created by Herk van Tongeren. Pursuant to Ordinance No. 2005-57 approval of donations with a value up to and including $5,000 may be approved by the City Manager. Donations with a value that exceeds $5,000 must be approved by City Council. She explained to the board that this piece of art would be donated by the owner but would require some transportation costs along with a small stipend for the art consultant and storage for the art piece until the Wylie Civic Center was constructed. There would also be some cost for the base to attach the art to in its final space. Consultant/Board Discussion Art consultant Sharon Leeber addressed the board and stated that the art was abstract in nature and the artist used geometric shapes and columns to depict the early days of Roman and Greek learning as well as community/civic involvement. She stated that a past client had called her to report that the building in which the art work was commissioned was going through some renovations and could no longer accommodate the art piece. He asked that Ms. Leeber attempt to sell the piece. Ms. Leeber replied that it might be quicker to donate the art to a not-for-profit organization. She reported that when the offer was made to her, she immediately thought of Wylie and the new Wylie Civic Center as being a wonderful place and community statement for this piece of art. She stated that somewhere near City Hall and the Library would be ideal for this piece. She reported that the piece was worth over$300,000 and would be donated at no cost to the City with the exceptions of transportation, storage, small stipend to consultant, and insurance during the transport of the piece, which is currently out of state. Board members discussed the costs for transportation and storage and suggested several ways to cover these costs. Some included asking for a donor to ship the art piece and store it, have a naming honorarium for the art piece in which a plaque would be mounted near the art piece to depict the donor or person that it February 19,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 4 honored in exchange for the fees involved in the shipping, storage, and base construction. Another suggestion was using a small portion of the CIP 1% for art that was designated for the three buildings for the incurred costs. BUSINESS ITEMS 2. Consider and act upon a recommendation to the Wylie City Council to accept a donation of art created by Herk van Tongeren to the City of Wylie. (Art Consultant Sharon Leeber) Staff Comments Staff Liaison Ehrlich addressed PAAB stating that during the discussion tonight the board has reviewed the Herk van Tongeren art work that is proposed for donation to the City of Wylie. Ms. Ehrlich stated that action to recommend the acceptance could be entertained during this action item. Board Action A motion was made by board member Spillyards, seconded by vice chair Harrison to recommend the acceptance of the Herk van Tongeren art piece to the Wylie City Council for final approval. A vote was taken and the motion passed 6-0 with board member Burt absent. .., BUSINESS ITEMS 3. Consider and act upon approval of the minutes from the January 15, 2009 Public Arts Advisory Board Meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Dougherty, seconded by board member Salinas to approve the January 15, 2009 Public Art Advisory Board minutes as presented. A vote was taken and the motion passed 6-0 with board member Burt absent. 4. Consider and act upon final recommendations of artist to the Wylie City Council for the commission of art for the Fire Station #3 CIP Project. (Sharon Leeber, Art Consultant) Board/Consultant/Artists Discussion Art consultant Sharon Leeber addressed the PAAB stating that the Wylie Public Art Selection Panel for Fire Station #3 CIP Project met on February 18, 2009 to review several finalists, that reviewed and recommended by her for the fire station art project. She reviewed with the board the selection process and the budget breakdown. She stated that the budget was set for $25,000 out of the $34,625 allocated for this project. The remainder would be used for consulting fees, future maintenance, and a contingency for unforeseen items. Ms. Leeber explained that the selection panel had reviewed 5 artists of which one out of state artist was disqualified due to proposed work being created from a mold used for other public art projects. The remaining four artists were presented and the panel chose two recommended finalists to be considered by the Public February 19,2009 Wylie Public Arts Advisory Board Minutes Page 3 of 4 Arts Advisory Board for recommendation to the Wylie City Council. She presented Larry Enge and Charlotte Lindsey, Montage 48/61 (mosaic artists) and Deborah Ballard, sculptor, in that order of preference. She reported that she had asked each of the finalists to come to the meeting to present their previous works and general ideas they had for this project. Deborah Ballard could not attend. Ms. Leeber showed the board many of Deborah Ballard's previous works and explained that she was within budget for the creation of an original art piece. She then introduced Larry Enge and Charlotte Lindsey who presented their works and ideas for the Fire Station #3 project. The artists showed some fire fighting photographs which gave an example of what could be reenacted in mosaic. Board liaison Ehrlich reported that the action taken tonight by the board would then be presented to the Wylie City Council to select the final artist to commission for the project. She reported that the collaboration would take between 6 and 8 weeks with the final fabrication and installation scheduled for the fall of 2009. Chair Matthews asked what the thought process was from the selection panel in choosing the mosaic artists as the first choice. Ms. Leeber explained that Chief Corbin sat on the selection panel and commented how much he really liked the mosaic look. Ms. Leeber explained that other panel members felt strongly about these artists as well. Board member Robertson (selection panel member) commented that the duo were very professional and presented some great ideas for mosaic in the proposed space setting. Board Action A motion was made by vice chair Harrison, seconded by board member Salinas to recommend Montage 48/61 as the first choice artists and Deborah Ballard as the seconded choice artist to be recommended to the Wylie City Council for final approval of the artist to create a piece of art work for Fire Station #3. A vote was taken and the motion passed 6-0 with board member Burt absent. 4.11414 ADJOURNMENT Board Action A motion was made by board chair Matthews, seconded by board member Spillyards to adjourn the meeting at 8:42 p.m. A vote was taken and the motion passed 6-0 with Ashley Burt absent. -rd Matthews, Chair 04 OF iv, Co /(1 (i 1 i-•' # Illik r r---. • l r�i (�`,.;\ f,_r ►ter . Ca le Ehrlich, ecre ary 7.` r ♦. • se February 19,2009 Wylie Public Arts Advisory Board Minutes Page 4 of 4