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11-28-2022 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting November 28, 2022—7:00 PM Council Chambers-300 Country Club Rd.,Bldg. 100 Wylie, TX 75098 CITY CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address the Board regarding an item that is not listed on the Agenda.Members of the public must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Staff Spotlight: Andrea Tyler, Youth Services Librarian. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Review and approve the minutes from the October 24,2022 meeting. REGULAR AGENDA WORK SESSION WS1, Assistant Director, Lisa Galletta,to review our new Kulture City certification. WS2. Review monthly report and usage statistics. WS3e Review upcoming programs for December 2022 and January 2023. WS4. Review items for future agenda. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on November 25,2022 at 5:00 p.m. on the outside bulletin board at Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed Page 11 1 The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 Library Advisory Board Minutes 11/28/2022 Item A. In-person Meeting October 24, 2022—7:00 p.m. Cr YOF Council Chambers CALL TO ORDER Announce the presence of a Quorum. Board Chair Juan Azcarate called the meeting to order at 7:00 p.m.The following Library Board members were present: Roz Davis, Toshia Kimball, Justin Strauch & Ofilia Barrera, Board Liaison. Board members not present: Kristin Botsford, Kristina Jones, and Carla McCullough. CITIZEN'S COMMENTS ON NON-AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must provide their names and address. Board requests that comments be limited to three(3)minutes. In addition, the Board is not allowed to converse, deliberate,or take action on any matter presented during citizen participation. No citizens were present at the meeting. PRESENTATION 1. Staff Spotlight: Ofilia mentioned there is only one Librarian left to introduce to the Board this year. Andrea Tyler from our Youth Services Department will be joining us at a later date. Once she visits with the Board, we will bring back staff that hasn't been in front of the Board in a while. CONSENT AGENDA 1.Consider and act upon approval of the Minutes of the September 26,2022 Library Board Meeting. Board Action: The Library Board Minutes of September 26, 2022. ♦ Juan asked for feedback after taking time to review the minutes, and there were no changes or questions related to the minutes. Toshia made a motion to approve the minutes. o Justin seconded the motion, all in favor 4-0. WORK SESSION-DISCUSSION ITEMS 1. Review Family Place Library materials -IOfilia reiterated the library had gone through its audit with Family Place and had been recertified as a Family Place Library. She brought materials to this meeting to further explain the process. She said what that means is we are part of a national initiative. We had to apply, attend training, and are required to recertify annually. She said it is a lot of work. She said it is a wonderful program that works to build awareness in parents and get them in connection with other new parents and community experts in brain development, motor skills, and nutrition. For example, part of the Family Place Program is having a play and learn session for children ages 0-5, older siblings can come as well.The stations are geared toward the little ones. It teaches parents what playtime is supposed to look like. It engages parents without interruptions and teaches how important playtime is. Ofilia explained parents think playtime isn't productive, and that is completely false.The activity the library plans will correlate with signage that tells a parent what skill the child is learning that day. For example: playing with trucks builds motor skills.The library also invites experts to join playtime. Red Door Dance, Wylie ISD, and Lifepath Systems have all joined us. Lifepath Systems (Early Childhood Intervention)will observe and may notice a behavior or a milestone has not been met.They will have a conversation with that parent and will make suggestions for home visits or testing.The nutritionist is available to answer food or diet questions. Minutes October 24, 2022 Library Advisory Board 3 1 11/28/2022 Item A. These are good resources for parents.The sessions are once per week for six weeks, and we do 2 or 3 sessions a year, sometimes one in the fall and one in the spring. Since Covid,the library hasn't been able to do this but plans are in place to start again in the spring of next year. Luckily, Family Place has relaxed the rules due to Covid. Ofilia talked about the training requirement the brochure explains in the Board packet. She said our area for this is in the back of the Children's department where the castle is located,the Duplo blocks are back.That area helps to teach kids to share and to clean up. We also have brochures to help with parenting skills. ♦ Toshia asked about the timeframe for the sessions. -3Ofilia mentioned the sessions can be in the mornings, and then they will offer evening sessions for working parents. The sessions in the evening are not as well attended. Sessions are an hour and a half in length. ♦ Juan asked about the fee and wanted to know if it was annually or for several years. -Ofilia said the fee is a one-time charge and mentioned we had a grant in place when we initially became a Family Place Library.At that time,we did have to pay for travel to the training. ♦ Juan commented on the number of Family Place Libraries and their locations on the map in the Board packet. -3Ofilia said Family Place is based in New York. ♦ Justin asked how many classes we have each week. -3Ofilia mentioned we host one class per week for an hour and a half.The theme of the session determines what kind of expert we call in. She said we seek out volunteers from the community. ♦ Justin asked if the folks in early Literacy or the Pre-K program at Wylie ISD could help get the word out about this program. -*Ofilia mentioned she had been in touch with the preschool in the past. ♦ Roz asked a follow-up question about the group of people and enrollment in the sessions. -3Ofilia said the idea is it's the same group for the six sessions.The thought is the group gets to know each other and supports each other. ♦ Roz asked about the recertification process and the cost of the program. -Ofilia mentioned one of the two folks that had been trained is no longer on our staff. However,we hired someone who had been trained in their previous library. Once we lose one of two trained staff members, we would have to send someone else for training. She also said the literature is a large expense, and they may have to replace the supplies and manipulatives due to wear and tear or if they walk away.That doesn't happen often and it isn't a whole lot of money. Part of the requirement is to have parenting books in the Family Place area. Those books ended up under the furniture and were played with like toys in that area. We eventually put those books back on the shelves and marked them as part of our Family Place Program. People will go to the shelves because that's where they typically look for them. ♦ Roz asked about the possibility of another grant. -Ofilia said we bought a lot of stuff with our previous grant. We store it behind the puppet stage. It has not undergone a lot of wear and tear so far. However, if we decided we needed to replace those items we could go for another grant or ask the Friends of The Library to pay for it. ♦ Justin asked how parents register for this and what is required for participation. -Ofilia said they just have to have a child between 0 and 5.They are also able to bring older siblings. We do manage the older siblings so they don't take over. Older siblings are encouraged to only help. Families can register online and in the library in person. We just need their name and phone number. We will advertise everywhere the month before the sessions begin. ♦ Toshia asked about how many kids participated. -3Ofilia said we had 10 at one time, and then 15 which was too much, so we settled on 12. ♦ Toshia asked if the materials were kept out. -*Ofilia said this takes place in the Storytime room. We pull it out and then put it back.That takes time.There is always an art station that is simple and easy. We make room for eight storytimes in between. We are lucky that our storage is right there, and we are not like other libraries having to wheel it in from other floors or locations. ♦ Justin asked if participants needed to live within the city and have a library card. -3Ofilia said that is not a requirement. We encourage parents to get a library card. She said there are announcements during the program on how easy it is to get a library card. ♦ Justin asked if there is anything the library needs to support the program. -Ofilia said Debbie, our Youth Services Supervisor,would be a better person to answer. Ofilia offered to follow up with Minutes October 24, 2022 Library Advisory Board 4 2 11/28/2022 Item A. her and ask. • Juan asked how soon it will be before we start marketing this again. -Ofilia said spring break is early next year. She hopes to start marketing the month before. It looks like it will be February. She said the staff is currently working on getting the volunteer experts lined up. She said scheduling those folks can be a challenge especially when their schedule changes. She says typically people are so gracious and willing to help. • Juan asked what other libraries do this. +Ofilia said Plano is a Family Place library, maybe McKinney and Allen. Sachse is our closest neighbor, but Ofilia wasn't sure. Most of the big libraries are because they have staff and can afford it. We feel lucky to be part of this impressive and important program, because those first three years are so important for emotional and intellectual support. It is a good way to help parents who don't know these things. • Roz stated it would be great to serve more families without getting too much more expensive. It does seem pricey to serve this number of people. She said she was glad about having the grant. -Ofilia said they have done three separate sessions in one year.The goal is to get it out there to as many people as possible. We can't always allow families who ask to be part of it more than once, and they do ask. • Juan asked for additional questions and there weren't any. 2. Review monthly report and usage statistics -Ofilia said the dates of this report are from September 22 through October 19. She said those are the dates that correspond to the weekly reports we send to the City Manager's Office every Thursday.This month the numbers for programs are high due to fall break. We painted golf balls in the garden, had a family LEGO day, and a movie that day. Storytimes were well attended as well. Our digital resources usage is presented by calendar month. She mentioned Libby/Overdrive is still going strong. Hoopla is getting steady which is good. She was worried about incremental growth but it is ok. She stated Kanopy is not doing too badly. She mentioned Justin's school meeting is listed. Ofilia also thanked Justin. She said we are doing many literacy nights, book fairs, etc, and she went to the last librarian meeting at the ISD which was wonderful. She hopes to help them when they need it. • Roz asked what outreach is. -3Ofilia said it is not always school related.This past month has definitely been all about Wylie ISD, but it can also be outreach with Collin College or the Senior Center, etc. • Justin commented on what he is seeing on his campuses. He stated many of his students are accessing the programs, learning languages, becoming volunteers, and doing projects for reading classes to take a selfie and tag the library for credit. He said he appreciated all the help. He had been to the library to speak to Debbie and Nina about the programs. He left with brochures. He said he has posters to hang in his hallways. He said he appreciates all the resources he has been given to distribute to the kids. He mentioned he is keeping Dr. Davis in the loop as he communicates with us. Ofilia said Davis invited us to be part of their book fair, but it was Spooky Night at the library. She said she did send information and giveaways. Ofilia stated the invite wouldn't have happened without Justin's encouragement and thanked him for that. • Justin said he has a student he introduced to the 3D printer. He said she was so happy to know about it. -Ofilia said the library has new filaments like the one that is rainbow color. She said the librarians just printed Thor's hammer in it, and also printed dragons in a shimmy filament that is new. 3. Review upcoming programs for November 2022. • The big program this month is the program with the Haley photos.The photos came in early so the display is done already.This is the partnership with Haley Library in Midland,Texas, and a Collin College Classical Guitar Composer, Olga Amelkina-Vera, who will play her original commissioned piece which was inspired by the history of the West. It was originally a solo, but she adapted it as a duet. She and her husband will play the piece for us. It is on November the 5th after hours at 6:00 PM. She is from Ukraine and had no knowledge of the American West. Ofilia wants to have a big crowd Minutes October 24, 2022 Library Advisory Board 5 3 11/28/2022 Item A. for her and encourages everyone to come and to tell friends about it. We will market the event. -*Ofilia said when she first looked at the pictures, she did not believe they would be as beautiful as they are.They really tell a story. She had a favorite that shows men playing cards. She spoke about how hard life was at that point, and how simple the stories are told in the pictures. It was hard to take pictures at that time.You can tell it was a labor of love.The Haley pictures are up through the end of January.This is the first event of what we hope will be three events that refer back to the American West. • D&D is here again this month. • Rare Birds of Texas is this month which will be very interesting. • Kids Clubs are back in session. • There is a Thanksgiving break turkey craft on Wednesday before the holiday so Mom and Dad can get the house ready for the holidays. • The teen programs will be in full swing. • The sorter is still scheduled for December 12-16. We will begin announcing that in the second week of November. Services to help will depend on the weather. Nothing will be due that week. The library staff will try and make it fun and less of an inconvenience. 4. Review items for future agenda. • Policies up for review due to changes and challenges within the state. o Confidentiality of Library Records will be done after the ALA workshop about this next month. o Collection Development Policy • Partnership with Haley Library in Midland,Texas, and a Collin College Guitar Teacher-Olga will play her original commissioned piece on the history of the West. Please invite others and everyone to go to our website and click on her picture for the details. It is casual attire on the evening of November 5. • Friends of the Library Events o Spooky Night at the library is October 25.The set is ready for the show. Everything else is free. The show is$15 per family. It is a wild west theme that ties in perfectly with the Haley photos. Costumes are encouraged. It starts at 5 PM. o The Friends are working on the bookmark contest. Last year it was after Thanksgiving.This event will be in February this year during Love your Library Month. We have prizes in several categories.The winners get their bookmarks printed and distributed at the library.The form is available online and will be available in the library as well. • Holiday Closures o Friday, November 11 for Veteran's Day o Wednesday, November 23 closing early @ 5 PM o Thursday-Saturday closed for Thanksgiving • Our next meeting is on November 28,the last meeting of the year. o The Board discussed doing something for the staff at the library that may be food related. ADJOURNMENT Roz made the motion to adjourn and Justin seconded that motion.Vote passed 4-0. Meeting adjourned at 7:46 PM. Juan Azcarate,Board President Minutes October 24, 2022 Library Advisory Board 6 4 11/28/2022 Item WS1. F KultureCity® OUR STORY Learn about KultureCity® and why we work so hard to make a change for people living with special needs. in+dep dentl r � .' .p [ r d II re inttv (10 pp 4 �I�Yh , I � t tisn you see, is "invisible" to the general public in the sense teat many autistic individuals look normal... just like you and me. Despite autism being one of the most common developmental disabilities, many professionals in the medical, educational, and vocational fields, are not aware of how autism affects people. 7 8 11/28/2022 Item WS1. 9 11/28/2022 Item WS1. 10 11/28/2022 Item WS1. 11 11/28/2022 Item WS1. 12 11/28/2022 Item WS1. Monthly Report for the Library Advisory Board (Based on Weekly Reports sent to City Manager’s office every Thursday) Attendance at Events October 20 - November 21 Circ Stats October 20 - November 16 (Full October 20 - November 23 stats to be presented at January Board meeting.) Attendance at Events: ●Storytimes 886 ●Kids Programs 486 ●Teen Programs 13 ●Adult Programs 78 ●Outreach 7 ●Business Card Exchange 106 Circulation Statistics: ●Circulation (Check-outs + Renewals) 43,086 ●Visitors 13,102 ●New Borrowers 325 ●Drive-Thru Transactions 216 ●Number of Holds Processed 3,947 Digital Resources Usage: (Presented by calendar month) Libby (Overdrive) October 2022 September 2022 August 2022 July 2022 Unique Users 14,122 14,503 14,852 14,808 Check-Outs 53,826 55,639 60,017 59,524 Holds 21,675 22,620 25,798 26,186 Purchases 397 1,200 1,072 917 13 11/28/2022 Item WS2. Hoopla Circulation Counts by Month: Audio Binge Comics Ebooks Movies Music TV Total July 2022 364 6 91 194 33 38 68 794 Aug 2022 440 5 82 195 76 27 48 873 Sept 2022 449 7 55 217 70 29 48 875 Oct 2022 465 4 60 212 82 14 42 879 Kanopy Stats Visits Pages Plays Minutes July 2022 788 1,309 212 4,720 Aug 2022 861 1,599 314 6,477 Sept 2022 885 1,609 304 6,104 Oct 2022 848 1,623 392 5,005 Plays by Device Tablet Desktop Mobile Television July 2022 52.4%5.7%18.9%23.1% Aug 2022 47.1%2.5%29%21.3% Sept 2022 38.5%5.3%41.8%14.5% Oct 2022 51.8%14.8%20.9%12.5% 14 11/28/2022 Item WS2. Meetings/Training Highlights: ●10/20/22 Ofilia attended the Public Library Administrators Conference in Plano. ●10/24/22 Admin Team met with Stephanie Storm to review the new tech in the Council Chambers prior to the Library Advisory Board meeting. ●10/24/22 Ofilia and Nina met with a representative from Juneteenth Wylie to talk about partnering for a Kwanzaa program. ●10/27/22 Ofilia and Lisa met with Olga Amelkina-Vera to go over the set up for the Music and Photo program. ●10/28/22 Ofilia and Lisa met with a Garden Committee member at Lowes to purchase supplies for the garden. ●11/1/22 Met with various staff to review performance evaluations. ●11/2/22 Ofilia and Lisa attended Ladies Leadership Lunch. ●11/3/22 Ofilia attended the Rotary meeting. ●11/3/22 Ofilia and Lisa attended payroll training. ●11/4/22 Ofilia and Lisa attended the Summer Kick-Off planning meeting. ●11/9/22 Ofilia attended the Wylie Historical Society meeting. ●11/9/22 Ofilia and Veronica attended the Library Garden Committee meeting. ●11/15/22 Lisa and Michelle attended the Friends of the Library meeting. Misc. Information: ●10/22/22 Ofilia and Priscilla participated in WISD Spooktakular. ●11/7/22 Staff attended Smith Elementary Book Fair Night. ●11/10/22 Ofilia presented info about the Friends of the Library to Leadership Wylie for their non-profit day. ●11/10/22 Ofilia and Debbie outreach @ Birmingham Literacy Night ●11/10/22 Lisa and Carmen outreach @ Cox Elementary Book Fair Parents Night. ●11/11/22 Library Closed for Veterans Day. ●11/12/22 Ofilia, Michelle and Justin outreach @ McMillan Multicultural Day. ●11/15/22 Ofilia, Lisa and David outreach @ WEDC Entrepreneur Expo. ●11/18/22 Ofilia and Michelle decorated the library tree in downtown Wylie. ●11/23/22 Library closing @ 5pm. ●11/24 - 11/26 Library closed for Thanksgiving holiday. 15 11/28/2022 Item WS2. Upcoming Library Programs - December 2022 and January 2023 Adults Photos from the American West A Partnership with the Haley Memorial Library & History Center Midland, TX On view in the library lobby, these 14 photos depicting real life of the American West will be on display through the end of January. Pencil Copperplate Calligraphy December 8th @ 6:00PM Looking to make your next note pop? Want to make those gift tags shine? Andrea Tosten from AScribe Calligraphy will teach the basics of copperplate calligraphy using a regular #2 pencil. Third Tuesday Book Bunch at the Wylie Senior Center for 55+ December 13 Find You First by Linwood Barclay January 17 A Light Beyond the Trenches by Alan Hlad Booked on Fridays 2nd Friday of the month on Zoom December 9 The Librarian Spy by Madeline Martin January 13 Free Read Kids Idea Lab 3rd & 4th graders (8-10 years old)and meets on the designated date from 3:30-4:30pm in the Multi-Purpose Room. December 1 LEGO Builders January 12 3D Printer Magic Elf on the Shelf Shenanigans on Facebook December 1 - 22 Follow our Facebook page (@SmithPublicLibrary) to see what that silly elf is up to! 16 11/28/2022 Item WS3. Learn All About Kwanzaa Saturday, December 3 @ 3pm Join the Wylie Juneteenth Committee as they demonstrate the history and elements of Kwanzaa. Fun for adults and families with kids of all ages. Light refreshments will be served. Take home craft kits will be available. BeTween Book Club 4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime Room. December 13 Greenglass House by Kate Milford January 17 Flora & Ulysses by Kate DiCamillo LEGO Family Build Day Wednesday, December 21 from 2-4pm This come-and-go program encourages imaginative play while providing a great opportunity for families to spend quality time together. We will provide the LEGO. All you have to do is bring your imagination. Merry Grinchmas! Thursday, December 22 from 2-4pm Enjoy the original How the Grinch Stole Christmas movie + some Grinchy crafts. Winter Scavenger Hunt December 16 - 22 Find the hidden images in the Children’s section and get a prize.One prize per day per child. This is a self-directed activity. Winter Story Hike December 16 - 26 Enjoy two stores on the path behind the library.Head one way down the path and enjoy Llama Llama Holiday Drama by Anna Dewdney. Turn around and read A Silly Snowy Day by Michael Coleman heading the other direction. Be sure to stop by the library with the answer to the secret question to get a prize. One prize per day per child.This is a self-directed activity. Kids Winter Reading Challenge January 6 - March 11 Pick up a log and read for a prize! 17 11/28/2022 Item WS3. My Very Own Book Club 1st & 2nd graders (6-8 years old) and meets on the designated date from 3:30-4:30pm in the Multi-Purpose Room. January 17 & 19 Extra Yarn by Mac Barnett Teens Teen Book Club 7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read, discuss what else we’ve been reading, and snack! The first 30 teens to sign up get a free copy of the book! December 8 -Angel of Greenwood by Randi Pink January 12 -All of us Villains by Amanda Foody Japanimation Our anime and manga club for 7th-12th graders! Join us every month in the storytime room at 6pm to watch anime, chat about manga, do some crafts, and share artwork with each other. December 15 January 19 Roll for the Initiative: SPL’s Teen Dungeons & Dragons Group 7th-12th graders only. Registration required. Space may be limited for specific meetings. December 1 - Character Creation Workshop January 5 - Campaign 2 (Part 1) 18 11/28/2022 Item WS3. November 2022 Items for Future Agenda: ●Policies up for review ○Collection Development Policy ○Confidentiality of Library Records ○Small Business Center ●Sorter Tour ○Installation on schedule beginning 12/13 ●Friends of the Library Events ○Black History Month Display ○Murder Mystery Night ●Holiday closures ○Friday December 23 & Monday December 26 for Christmas ○Monday, January 2 for New Year ○Monday, January 16 for MLK Day ●Next meeting Monday, January 23 19 11/28/2022 Item WS4.