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12-14-2022 (Animal Shelter) Agenda Packet Wylie Animal Shelter Advisory Board Regular Meeting December 14, 2022—6:00 PM Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY CALL TO ORDER INVOCATION COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon an Animal Shelter Advisory Board minutes of November 16, 2022. 2. Consider and place on file the 2022 Veterinarian Rabies Quarantine Facility Inspection. WORK SESSION WS 1. Discuss Interlocal Cooperation Agreement for the use of Wylie Animal Services and Collin County Community College District Veterinary Technology. WS2. Discuss the status of the Board's recommendation related to the Request for a Proposal for a shelter needs assessment study. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on December 9, 2022, at 5:00 p.m. on the outside bulletin board at Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. Page 11 1 If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071—Private consultation with an attorney for the City. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. Page 12 2 12/14/2022 Item 1 Animal Shelter Advisory Board CITY OF AGENDA REPORT Department: Animal Services Account Code: Prepared By: Shelia Patton Subject Consider and act upon Animal Shelter Advisory Board minutes of November 16, 2022. Recommendation Motion to approve Item as presented. Discussion The ASAB met on November 16,2022. The attached minutes are submitted for approval. 3 12/14/2022 Item 1. • Animal Shelter Advisory Board I Minutes Regular Meeting November 16, 2022 - 6:00 pm Wylie Municipal Complex- Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Dr. Brad Abraham called to order the Animal Shelter Advisory Board meeting at 6:03 pm. Board members present Shelia Patton, Amber Porter, Susan Cranford, and Jeff Forrester. Quorum is present. Staff Liaison Lt. Matt Miller is also present. INVOCATION The invocation was given by Jeff Forrester. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon an Animal Shelter Advisory Board minutes of October 19, 2022. (ASAB Chair) Minutes November 16,2022 Animal Shelter Advisory Board Page 1 4 12/14/2022 Item 1. Board Action A motion was made by Jeff Forrester to accept the Animal Shelter Advisory Board minutes of October 14, 2022, as presented. Dr. Brad Abraham seconded to accept the Animal Shelter Advisory Board minutes of October 19, 2022, as presented. A vote was taken, and the motion passed unanimously. 2. Consider and place on file the 2022 State of Texas Rabies Quarantine Facility Inspection. (ASAB Chair) Board Action A motion was made by Jeff Forrester to accept and place on file the 2022 State of Texas Rabies Quarantine Facility Inspection, as presented. Dr. Brad Abraham seconded to accept and place on file the 2022 State of Texas Rabies Quarantine Facility Inspection, as presented. A vote was taken, and the motion passed unanimously. WORK SESSION WS1. Discuss the Animal Services facility's current status,needs for improvement, and future growth. Lt. Matt Miller stated that every board member has a Shelter Planners of American packet to review. We have also contacted a few places about a consultant, and the average price for the consultant is around $30,000. He has spoken with Glenna, the purchasing manager, and we will have to create an RFP. He would like to get the board's recommendation for a consultant to the city council. Jeff Forrester thanks Shelia and Lt. Miller for the packet. He recommended that we prepare an RFP for the city council at the mid-year budget. If we miss the mid-year budget, we will end up presenting the RFP to the city council at next year's budget. Dr. Brad Abraham asked. what is an RFP? Lt. Matt Miller stated it is a request for a proposal. It is something the city is required to do, and it has certain criteria that have to be met, and businesses will need to submit their proposals. Does everyone agree with starting an RFP? He will also get with PD staff to see what the progression is like for an RFP and will get back to the board in December. Amber Porter, what is the timeline for the mid-year budget? Lt. Matt Miller stated he does not know how long an RFP takes. Do you know how long it will take? Jeff Forrester stated the city has to post the RFP in the paper and can open it up to the public and allow for replies for 30, 60, or 90 days. It depends on if there is a list of contractors already. Lt. Matt Miller stated we will need to start the RFP quickly if this is the recommendation. Dr. Brad Abraham agrees with the recommendation for a consultant. Susan Cranford agrees with the recommendation. Amber Porter agrees with the recommendation and wants to get it to the mid-year budget. Minutes November 16,2022 Animal Shelter Advisory Board Page 2 5 12/14/2022 Item 1. Jeff Forrester agrees with the recommendation. Lt. Matt Miller stated we will push forward with the RFP and see what feedback we get. Anything else, Shelia? Shelia Patton stated everyone agrees with the recommendation, and she also agrees. Lt. Matt Miller stated that after the first of the year, he would like to arrange for the board to tour the Garland facility. He will also be setting four ASAB meetings next year. Then around June of next year, we should have two new board members. Jeff Forrester recommended that the consultant be assigned first before doing the tour. He also recommended that we tour multiple shelters so they can get a better understanding of what a shelter needs and why. Shelia Patton has visited a few shelters already, and they are all willing to assist and give feedback. She agrees with Jeff Forrester's recommendation. Lt. Matt Miller has looked at other shelters and the size of their facilities based on their city's population and noticed that some were joint facilities. We will take everything into consideration. ADJOURNMENT Motion was made by Amber Porter and seconded by Susan Cranford to adjourn the meeting. With no further business before the board, the board's consensus was to adjourn at 6:20 pm. ASAB Chair ATTEST: Shelia Patton, ASAB member Minutes November 16,2022 Animal Shelter Advisory Board Page 3 6 12/14/2022 Item 2. Animal Shelter Advisory Board CITY OF AGENDA REPORT Department: Animal Services Account Code: Prepared By: Shelia Patton Subject eterinarian Rabies Quarantine Facility Inspection Recommendation Motion to approve Item as presented. Discussion Consider and place on file the attached 2022 Veterinarian Rabies Quarantine Facility Inspection completed on December 5, 2022. 7 Inspection for Animal Shelter, Impoundment, and Rabies Quarantine Facilities 12/14/20221tem 2. 12- Date _._c Name of Manager ghei A pi tio, Registration No. lr ,�(;110 Name of Establishment IL it, , Inspector I Location of Establishment t 4111 FIC.AleNi LA, � Mailing Address 41 51( n e City \ 1/i r :.- State -1-#X Zip Code "75t2 q Phone 1 2,,, - "t 1 91t-3--' County Co1l ( Note to Inspector: Put Yes, No, or N/A(Not Applicable) in the columns to the right of the question. A, General TAC Section 169.26 a) Heatin. .+. 1111 Structural Strength 14. Are animals protected from cold and inclement 1. Is the facility structurally sound and maintained in good weather and direct effects of wind, rain, and snow? repair in order to protect the animals from injury, contain 115. Is auxiliary heat or bedding provided if the ^� them, and prevent transmission of diseases? Y temperature is below 50°F when animals are present? J Water and Electric Power .__---'-''Cooling and Ventilation 2. Does the facility have reliable and adequate electricity 16. Are animals protected from any form of overheating to comply with other requirements? �C and from direct rays of the sun? 3. Does the facility have fresh, clean water available? 17. Are fresh air and adequate ventilation to minimize Storage drafts, odors, and moisture condensation provided? ` 4. Are food and bedding stored to protect them against 18. Is extra ventilation, such as fans or air conditioning, infestation or contamination by vermin? • provided in indoor facilities if the temperature is 85°F or .j 5. Is a refrigeratory available for perishable foods? above when animals are present? Waste Disposal , „------',Lighting 6. Are there provisions for the removal and disposal of 19. Is lighting adequate to permit routine inspection and animal and food wastes, bedding, dead animals, and cleaning? debris? 20. Are primary enclosures situated to protect the 7. Are disposal facilities operated in a manner that animals from excessive illumination (man-made or / ? minimizes vermin infestations, odors, and disease natural)? hazards? Construction 8. Is there a suitable method for rapidly and safely 21. Is the facility constructed to protect the animals and removing water and other liquid wastes? 7 and so not create a health risk or public nuisance? Washrooms and Sink s _.-� -22. Are surfacesconstructedbuildingmaintained 9. Are there facilities (such as washrooms, basins, or that they are impervious to moisture and can be readily y sinks)for employees to wash their hands? sanitized?11 23. Is the floor made of durable, nonabsorbent material?, Management Primary Enclosures i 10. For facilities located in a county with a population of !24. Are primary enclosures structurally sound, 75 aintained, and constructed with surfaces that are 75,000 00 over or (only), in accordance with THSC Section impervious to moisture and can be readily sanitized? a. Are animals sesarated b s.ecies and b sex? '- 25. Do primary enclosures enable the animal to remain b. If not related to one another, are animals of relatively dry and clean and protect the animal's feet and legs the same size sharin ca es/pens? from injury? 7 c. Are sick or injured animals segregated from healthy 26. Do the cages and kennels provide enough space for animals? each animal to make normal postural adjustments 11. For facilities located in a county with a population of without touching the top of the enclosure, including 75,000 or over(only), in accordance with THSC Section turning freely, standing easily, sitting, stretching, moving 823.005: its head, lying in a comfortable position with limbs Has the governing body of the city or county in which the 1 , extended, and moving and assuming a comfortable shelter is located established an advisory committee to / posture for feeding, drinking, urinating, and defecating? assist in compliance with THSC Chapter 823? 1B. Feeding -[TAG Section 169.26(b)] /' Records 27. Are dogs and cats fed at least once a day or more 12. Does the facility keep records on each animal? y often as appropriate for the age and condition of the animal, except as directed by a veterinarian? Are other 13. Do records document animal description, animals fed as described on packaging of a commercial, impoundment and disposition dates, and method of !}` species-specific food or as directed by a veterinarian disposition? (see#32 for ferret requirements)? f TAC=Texas Administrative Code, THSC=Texas Health and Safety Code Inspector Initials: V Date: 0/ Z02 Facilit 04� 03 bg ^ ^�~` �°~"�~~' -- 12/*�022�,n� Fm��ing(co�t� 'Rabies Quarantine Facilities (Completed k� 28. |a food wholesome, palatable, free from ITAC Section 169.27(a) montamination, of sufficient nutritive value to meet daily N 38 Is there documentation of twice-daily observations of �equivaments. and accessible to animals? ~� quarantinedenime|�? �� ~ - ' 20. Are food pans kept clean and sanitary, and if Rabies Quarantine Facilities (Completed by DSHS disposable food pans are used, are they discarded after On 1 and THSC Section each feeding? 826.042(g)] _ _ �3Q. Does the ha�|�yhave owrdb*n Standard Operating C. M��p�m� ~[T�� �����n'1 � , ^-~-�rouedure (SOP>? � ' ` -~� '.^� ' - ` �__�_~~�` ' ' ~- (SOP)? ' 30. Do animals have convenient access to fresh water and |m the GOP opoc�ofor the fa ioUof�/redatleast� ioodaily for at least an hour�muept 41. |�� the SOP posted or otherwise readily available tu / aadir�o�dbyovot�rnaran)? /^ aU *mp|nyeeo? ^� . . / 31.Are the wa��rbowls o�anand aandarv? _ _| 42. |s the SOP designed to ensure effective and safe 32. Do domestic ferrets have 24-hour access to water in a quarantine procedures? Y drinking bottle and tofood? - 3-Do enclosures have solid Ua to prevent physica . x D,Sanitation -}TAC Section 169 ' ` �^� � '.' `� ! ' -^^conbantbehwoen animals? 33. Are excreta removed from primary enclosures often 44. Are the primary enclosures enclosed on all sides, enough tn prevent contamination nf the animals (at least indudin once o.day)? � 45. Does each quarantine run, cage, and kennel 34. Are cages, rooms, and pens maintained inusanitary containing a quarantined animal have a "Rabies condition? �� Quarantine" p|acurd/sign posted on it? / �_ Fac0kies|Subject ' THSC ^- ' Chapter catmd - 35. Are the building and premises kept o|een? WmN mnpt(�munty1_(Sec�mma829.002ond ��.-P��t-�~�n���l��~-����S ��|�n���.� ^ ^ - ` _ . � '007) ' ` ~ - ^ 36. |s there a regular program in place for control of ' 46. This standard io for purposes ofmeeting insects, outopanaaitea. and other pests? requirements set forth inTHSC Chapter 82Sonly. Ave -,37. |a the facility free of visible signs cf rodents an'd-an* 'aUemployees vvhoaoprimary job iato enforce animal other vermin infestations kept to o minimum at all times? ' control laws in compliance with training requirements / � (Sec. 820.002)? |f so, this inspection form serves osa ' / ,certificate uf compliance per Section 82A.007. This facility has approximately r7 1 � cat cages and dogcagem/pena. When the facility was inspected today, it was housing approximately cats and ��^�`1 dogs. | Inspector Comments: [] Check here if additional inspector comments are attached Facility Rating: Satisfactory_ - Unsatisfactory Probation _ |f applicable, timeline for probationary period As the inspector, I certify that I have personally inspected this facility and that it conforms to the statements mbove. {- In ~actorSignature Date - - - res b !7 ac nowledge completion and receipt of the )t Lo ' Manager (retain pink copy after signature) Date � Regional Zomnos|s Control (ZC) Veterinarian Ootm White original and yellow copy/nDSH3 Regional Office after Inspector's and Manager's signatures. Regional Office retains yellow copy after ZC _ Veterinarian's naoeand returns o�7�u/w�ha0 ��a��naabofeu�4/ ������Health andum*" � nn^sDepartment o,�*� Health Services 7AC=Texas Administrative Code, THSC=Texao Health and Safety Code ZoonoaisContm| D3HS=Texeo Department of State Health Services 080B Stock No. Z-3 9 12/14/2022 Item WS1. Animal Shelter Advisory Board CITY OF AGENDA REPORT Department: Animal Services Account Code: Prepared By: Matt Miller Subject Interlocal Cooperation Agreement Collin County Community College Recommendation Discussion Discussion Discuss information received related to Interlocal Cooperation Agreement for the use of Wylie Animal Services and Collin County Community College District Veterinary Technology 12/14/2022 Item WS2. Animal Shelter Advisory Board CITY OF AGENDA REPORT Department: Animal Services Account Code: Prepared By: Matt Miller Subject Request for Proposal Status Recommendation Discussion Discussion Discuss the status of the Board's recommendation related to the Request for a Proposal for a shelter needs assessment study.