01-09-2023 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
January 09, 2023 —5:30 PM
Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the November 14, 2022, Regular Parks and Recreation Board Meeting
Minutes.
WORK SESSION
WS 1. Discuss Resource Gallery.
WS2. Project updates.
RECONVENE INTO REGULAR SESSION
EXECUTIVE SESSION
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on January 6, 2023, at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
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The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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01/09/2023 Item 1.
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon approval of the November 14, 2022, Regular Parks and Recreation Board Meeting Minutes.
Recommendation
Motion to approve Item as presented.
Discussion
The minutes are attached for your consideration.
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01/09/2023 Item 1.
Wylie Parks and Recreation Board Regular Meeting
Minutes
November 14, 2022—5:30 pm
Council Chambers -300 Country Club Road, Building#100, Wylie,Texas 75098 CITY OF
PRESENTATION
PR1. Staff introduced the new Parks and Recreation Board Member, Randall Zabojnik.
PR2. Parks and Recreation Supervisor Ron Thompson gave a slideshow presentation reviewing his
management responsibilities in the Athletic Division.
CALL TO ORDER
Board Chair Kim Mullis called the regular meeting to order at 5:36 pm. The following Parks and
Recreation Board members were present: Board Vice-Chair Gloria Suarez,Board Member Craig Allen,
Board Member Nick Puente, Board Member Gerald Dyson, and Board Member Randall Zaboinik. Board
Member Brian Willeford was absent from the meeting.
Staff present included: Parks and Recreation Director Caiuien Powlen, Assistant Parks and Recreation
Director Brent Stowers,Parks and Recreation Administrative Assistant II Janet Pieper, and Parks and
Recreation Supervisor Ron Thompson.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of the October 29,2022,Regular Parks and Recreation
Board Meeting Minutes.
Board Action
A motion was made by Board Member Allen, seconded by Board Vice-Chair Suarez, to approve the
October 29, 2022,Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the
motion passed 6-0,with Board Member Willeford absent.
2. Consider and act upon approval of the Parks and Recreation Board Meeting and Tour
Calendar.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Puente,to approve the
Parks and Recreation Board Meeting and Tour Calendar as presented. A vote was taken, and the
motion passed 6-0,with Board Member Willeford absent.
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November 14, 2022, Parks and Recreation Board Regular Meeting Minutes
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01/09/2023 Item 1.
WORK SESSION
WS1.Update on the organization chart and office relocation for Parks and Recreation personnel.
Staff Comments
Parks and Recreation Director Carmen Powlen reviewed the newly updated organization chart and office
relocation details for the Parks and Recreation Department. She explained that the Parks Division and
Recreation Division had been previously operating separately but have recently been working toward
consolidation. Ms.Powlen advised that the two Parks and Recreation manager positions are unfilled and
remain frozen indefinitely, and a few other positions within the department had been retitled. The Parks
and Recreation Department's main office was relocated to a single suite on the second floor, located at the
City Hall Wylie Municipal Complex. The Parks Service Center at 949 Hensley Lane,building 200,
remains the primary location of Parks Division personnel;however,this location has been closed to the
public due to the lack of front entrance administration personnel.
Board Comments
Board Member Dyson requested access to a more in-depth hierarchy organization chart for the Parks and
Recreation Department,which Ms. Powlen agreed to email to him.
WS2.Dog park and splash pad designs update.
Staff Comments
Assistant Parks and Recreation Director Brent Stowers advised that the dog park and splash pad designs
are near completion by Dunaway and Associates. On October 11 Council agreed on the design of the
three dog park paddocks, fencing with bullpen entries,dog wash stations, agility equipment, and three
pavilions. The only change City Council directed staff to make was to reduce the size of the three
paddocks,with two paddocks at one acre and one paddock at a half acre. All three paddocks will be open
and irrigated, and two will be sodded with hydra-mulch. The pavilions may be alternates to be constructed
later as funding becomes available. Mr. Stowers stated that the dog park hours of operation and possible
security options have yet to be determined. However, typical park hours throughout the city are 6 am to
midnight. Construction documents are expected to be complete by mid-December,then the project will go
out for bid thereafter.
Mr. Stowers explained that the East Meadow splash pad design has key features, including a signature
feature and bubbler sprays, stamped concrete, stone block seating walls, a group shelter, an arrival plaza,
a gateway, a restroom and filtration building, a drop-off area, and connection to existing trails. City
Council directed staff to move the splash pad amenity's location from the center of the trail to the west
side of the trail. Parks and Recreation Department staff will work with the Public Works Department staff
to construct a westbound turn lane for easier access to the splash pad and trail parking lot.
City Council requested minimal changes to the Community Park splash pad design. They instructed staff
to amend the design to reflect relocating the amenity's mechanical structure to the back of the splash pad
area so that it was less obvious from Thomas Street.
Board Comments
Board Members discussed the anticipated operation dates for the splash pads. Mr. Stowers advised that
although subject to change,the initial plan is to have both facilities open for public use from Memorial
Day through Labor Day.
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November 14, 2022, Parks and Recreation Board Regular Meeting Minutes
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01/09/2023 Item 1.
WS3.Municipal Trail art update.
Staff Comments
The Wylie Public Art Advisory Board's selection committee chose The Revery art piece for the
Municipal Trail final art selection. City Council gave final approval for the art piece on October 11. The
Revery's design includes mosaic, steel, and LED lighting,representing artifacts and the history of the
Blackland Prairie. Parks Division staff will also add landscaping to the perimeter of the art piece. The
Revery is expected to be installed in early August, with a ribbon-cutting ceremony to follow.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
A motion was made by Board Member Allen, seconded by Board Vice-Chair Suarez, to adjourn the
meeting at 6:50 pm. A vote was taken, and the motion passed 6-0,with Board Member Willeford absent.
Kim Mullis,Board Chair
ATTEST:
Janet Pieper,Administrative Assistant II
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November 14, 2022, Parks and Recreation Board Regular Meeting Minutes
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01/09/2023 Item WS1
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Discuss Resource Gallery.
Recommendation
N/A
Discussion
Review of the new Resource Gallery link for Parks and Recreation Board Members
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01/09/2023 Item WS2.
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Project Updates.
Recommendation
N/A
Discussion
Review of project updates within the Parks and Recreation Department.
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