02-13-2023 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
February 13, 2023 —5:30 PM
Council Chambers -300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
I. Consider and act upon approval of the January 9, 2023,Regular Parks and Recreation Board Meeting
Minutes.
WORK SESSION
WS 1. Maxwell Creek Landfill Trail Project.
RECONVENE INTO REGULAR SESSION
EXECUTIVE SESSION
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on February 10, 2023, at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas,a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
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If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange,lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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02/13/2023 Item 1.
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon approval of the January 9, 2023, Regular Parks and Recreation Board Meeting Minutes.
Recommendation
Motion to approve Item as presented.
Discussion
The minutes are attached for your consideration.
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02/13/2023 Item 1.
Wylie Parks and Recreation Board Regular Meeting
Minutes
January 9, 2023 —5:30 pm
Council Chambers -300 Country Club Road, Building#100, Wylie,Texas 75098 CITY OF
CALL TO ORDER
Board Chair Kim Mullis called the regular meeting to order at 5:30 pm. The following Parks and
Recreation Board members were present: Board Vice-Chair Gloria Suarez, Board Member Brian
Willeford, Board Member Nick Puente, and Board Member Gerald Dyson. Board Member Craig Allen
and Board Member Randall Zaboinik arrived late to the meeting at 5:35 pm due to an issue with the City
Hall entrance door.
Staff present included: Parks and Recreation Director Caiuien Powlen, Assistant Parks and Recreation
Director Brent Stowers, and Parks and Recreation Administrative Assistant II Janet Pieper.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of November 14,2022,Regular Parks and Recreation
Board Meeting Minutes.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Puente,to approve the
November 14, 2022,Regular Parks and Recreation.Board Meeting Minutes. A vote was taken, and
the motion passed 5-0,with Board Member Craig Allen and Board Member Zaboinik arriving late to
the meeting.
WORK SESSION
WS1.Discuss Resource Gallery
Staff Comments
Assistant Parks and Recreation Director Brent Stowers presented the staff's newly created Resource
Gallery and reviewed the various information that Board Members will soon have access to. Gallery
modules will include Scope and Duties,Parks and Recreation Board Calendar,Websites, Social Media,
and Forms,Parks and Recreation Department Administration Staff,About Wylie Parks and Recreation
Department, Staff Common.Language, Staff Acronyms and Abbreviations,Meeting Components, Special
Event Volunteer, and Code of Conduct. Additional items could possibility be added over time. Mr.
Stowers advised that log-in information to the Resource Gallery will be emailed to the Board soon and
also encouraged the Board to relay any suggestions for items they would like to see included in the
Resource Gallery.
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January 9, 2023, Parks and Recreation Board Regular Meeting Minutes
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02/13/2023 Item 1.
WS2.Project update
Staff Comments
Assistant Parks and Recreation Director Brent Stowers advised that staff is working with Dunaway and
Associates on some changes to the construction documents for the dog park and splash pad projects.
Dunaway and Associates are expected to deliver the revised construction documents to staff by January
17, 2023. The bid process for the designs is projected to begin in February 2023,with all three projects
likely being packaged together in a single contract.
Board Comments
Board Member Allen inquired about the planned operational opening and closing dates for the splash
pads. Mr. Stowers advised that the dates would likely be Memorial Day to Labor Day,which is pretty
standard in the surrounding area.
Staff Comments
Mr. Stowers stated that the Valentine Park playground is on the vendor's schedule for delivery, and
installation is planned to begin at the end of January 2023. The Olde City Park playground's new Pour
and Play surfacing is also planned to be installed by the end of January 2023. The Birmingham Farms
playground will begin its renovation in early February,with an estimated completion date of mid-March
2003.
Board Comments
Board Member Dyson inquired about future plans to renovate the Pirate Cove Playground. Mr. Stowers
advised that the playground needed renovation, and staff are discussing the possibility of doing so within
the next fiscal year's budget.
Staff Comments
Staff received the Professional Services Project Order(PSPO)from BRW Architects for the Wylie Senior
Recreation Center project's two renovation concepts; one concept includes the renovation only, and the
second concept includes the renovation with a building expansion. These documents are currently in
review with the City's Purchasing Agent. City Council will later direct staff on which concept to go with
during a future Council meeting.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
A motion was made by Board Vice-Chair Suarez, seconded by Board Chair Allen,to adjourn the meeting
at 6:35 pm. A vote was taken, and the motion passed 7-0.
Kim Mullis,Board Chair
ATTEST:
Janet Pieper,Administrative Assistant II
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January 9, 2023, Parks and Recreation Board Regular Meeting Minutes
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02/13/2023 Item WS1.
Wylie Parks and Recreation Board
CITY OF AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Maxwell Creek Landfill Trail Project
Recommendation
N/A
Discussion
Staff will discuss with Board Members the possibilities of a regional trail between Wylie, Sachse, and Murphy.
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