01-09-2023 (Parks & Recreation) Minutes Wylie Parks and Recreation Board Regular Meeting `AI
Minutes „
January 9,2023—5:30 pm
Council Chambers-300 Country Club Road, Building#100, Wylie, Texas 75098 CITY OF
WYLIE
CALL TO ORDER
Board Chair Kim Mullis called the regular meeting to order at 5:30 pm. The following Parks and
Recreation Board members were present: Board Vice-Chair Gloria Suarez, Board Member Brian
Willeford, Board Member Nick Puente,and Board Member Gerald Dyson. Board Member Craig Allen
and Board Member Randall Zaboinik arrived late to the meeting at 5:35 pm due to an issue with the City
Hall entrance door.
Staff present included: Parks and Recreation Director Carmen Powlen, Assistant Parks and Recreation
Director Brent Stowers, and Parks and Recreation Administrative Assistant II Janet Pieper.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of November 14,2022,Regular Parks and Recreation
Board Meeting Minutes.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Puente,to approve the
November 14, 2022, Regular Parks and Recreation Board Meeting Minutes. A vote was taken,and
the motion passed 5-0, with Board Member Craig Allen and Board Member Zaboinik arriving late to
the meeting.
WORK SESSION
WS1. Discuss Resource Gallery
Staff Comments
Assistant Parks and Recreation Director Brent Stowers presented the staff's newly created Resource
Gallery and reviewed the various information that Board Members will soon have access to. Gallery
modules will include Scope and Duties, Parks and Recreation Board Calendar, Websites, Social Media,
and Forms, Parks and Recreation Department Administration Staff,About Wylie Parks and Recreation
Department, Staff Common Language, Staff Acronyms and Abbreviations, Meeting Components, Special
Event Volunteer, and Code of Conduct. Additional items could possibility be added over time. Mr.
Stowers advised that log-in information to the Resource Gallery will be emailed to the Board soon and
also encouraged the Board to relay any suggestions for items they would like to see included in the
Resource Gallery.
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January 9, 2023, Parks and Recreation Board Regular Meeting Minutes
WS2.Project update
Staff Comments
Assistant Parks and Recreation Director Brent Stowers advised that staff is working with Dunaway and
Associates on some changes to the construction documents for the dog park and splash pad projects.
Dunaway and Associates are expected to deliver the revised construction documents to staff by January
17, 2023. The bid process for the designs is projected to begin in February 2023,with all three projects
likely being packaged together in a single contract.
Board Comments
Board Member Allen inquired about the planned operational opening and closing dates for the splash
pads.Mr. Stowers advised that the dates would likely be Memorial Day to Labor Day, which is pretty
standard in the surrounding area.
Staff Comments
Mr. Stowers stated that the Valentine Park playground is on the vendor's schedule for delivery,and
installation is planned to begin at the end of January 2023. The Olde City Park playground's new Pour
and Play surfacing is also planned to be installed by the end of January 2023.The Birmingham Farms
playground will begin its renovation in early February,with an estimated completion date of mid-March
2003.
Board Comments
Board Member Dyson inquired about future plans to renovate the Pirate Cove Playground. Mr. Stowers
advised that the playground needed renovation, and staff are discussing the possibility of doing so within
the next fiscal year's budget.
Staff Comments
Staff received the Professional Services Project Order(PSPO)from BRW Architects for the Wylie Senior
Recreation Center project's two renovation concepts; one concept includes the renovation only,and the
second concept includes the renovation with a building expansion.These documents are currently in
review with the City's Purchasing Agent. City Council will later direct staff on which concept to go with
during a future Council meeting.
RECONVENE INTO REGULAR SESSION
ADJOURNMENT
A motion was made by Board Vice-Chair Suarez, seconded by Board Chair Allen,to adjourn the meeting
at 6:35 pm. A vote was taken,and the motion passed 7-0.
4iNk
Kim Mullis,Board Chair
ATTEST: �—�—
Janet Pieper,Administrative Assistant II
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January 9, 2023, Parks and Recreation Board Regular Meeting Minutes