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06-18-2009 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board June 18, 2009- 6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Patsy Robertson Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS ❑ Wylie Arts Festival Committee Reports. (Committee Chairs) Executive Summary Committee chairs for the Wylie Arts Festival will give a brief update on the work completed for those functions.. May 21,2009 Wylie Public Arts Advisory Board Special Called Meeting Agenda Page 2 of 2 u Update and discussion regarding a donation of art to the City of Wylie. (C. Ehrlich, Staff Liaison) Executive Summary PAAB staff liaison Ehrlich will give a short update on the donation of art by sculptor, Herk van Tongeren. o Update and discussion regarding call for artists for CIP Founders' Park Improvement Project. (C. Ehrlich, Staff Liaison) PAAB staff liaison Ehrlich will give a short update on the current Founders' Park Improvement art project to include a possible timeline for the selection process. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the April 27, 2009 Special Called Joint Meeting between the Fire Station #3 Selection Panel and the Public Arts Advisory Board Meeting. (C. Ehrlich, PAAB staff liaison) ADJOURNMENT CERTIFICATION I certj that this Notice of Meeting was posted on this 15th day of June, 2009 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Please complete and return registration to: Wylie Arts Festival 2000 Highway 78 North Wylie,TX 75098 Company Name: Contact Name: Address: I j r ! i State: Zip: 1 F1_ tiPhone: � J r� — Cell: E-mail: ��� _ r Brief Description of Work: c t I I / —J p __ �� ✓ j J ' J �� J_ FCiCOL) P'l ilr i�`r I have read and agree to the Festival Policies and Vendor Guidelines. Signature: Vendor Type Fine Arts&Crafts $100 # (Additional spaces @$50 each) Sat Food&Beverage $150 # e Y p (Additional spaces©$75 each) p.# D am+ �+rf f `+ Please list your electrical needs: amps( max) volts( max) '� Olde City Park Non-Profit $50 Total Amount Enclosed $ CITY OF ��TYLIE 1 a m - S `p Checklist: ❑Completed Application ❑ Photographs and List of Items for Sale(Including Pricing) Sponsorships: ❑ Self-Addressed Stamped Envelope and Check for Booth Fee Please contact Craig Kelly for details. .' (972)442-8100 I craig.kelly@wylietexas.gov All net proceeds for the Wylie Arts&Crafts Festival are used for the installation and maintenance of art within the www.WylieTexas.gov City of Wylie. Wylie Arts Festival Registration Process: Festival Policies Saturday, December 5, 2009 • 10 am-8 pm 1. Return registration form and rental fee on or before Refunds: No Refunds. The City of Wylie cannot Olde City Park • Wylie,Texas September 15,2009. Applications with a postmark after the guarantee any vendor a certain number of customers, Corner of Ballard Avenue& Hwy78 North deadline will be placed on a waiting list and notified if space nor do we promise any type of profit. No refunds due to becomes available. inclement weather. As with any festival, show, or event, 2. Make checks or money orders payable to: City of Wylie. the vendor makes the decision to participate on their own. Vendor Guidelines: There will be a$25 charge for all returned checks Should the event be postponed or canceled for an Act of Fine Arts&Handmade Crafts Vendors God,public safety,welfare or for any reason whatsoever, • Original visual art,photography,graphics,fabric art. 3. All vendors must submit photos of their art/crafts and a list vendor hereby releases and forever discharges the City • Hand crafted originals in wood,leather,metal,ceramics of items to be sold(including pricing)with this form. Any of Wylie,its officers, employees and agents from any and and glass. application submitted without photos will be disregarded. No all liability and claims for damages which result from such • Hand woven baskets. photos will be returned. postponement or cancellation. • Handmade jewelry,dothing or other handmade items 4. You must submit completed application,photos,check or Security: Security will be provided during the event; deemed acceptable. money order and a self-addressed envelope with 2 first dass • Authentic antiques(NO reproductions). stamps. Submission of this application does not guarantee however,merchandise left overnight is at the owner's acceptance. risk and responsibility. The City of Wylie assumes no • Exhibitors are urged to demonstrate their craft. responsibility for any property placed on the premises, • 1 outlet(6amp,12volts)will be provided. Vendors needing 5. Applications will be processed in the order they are received. and is released from any liabilities for any loss,injury additional power must make arrangements prior to event. Vendors will be selected by a panel and will be notified or damage to person or property that are sustained in writing no later than October 1,2009. Payment will be by reason of the occupancy of the event site under Festive&Unique Food&Beverage Vendors returned if vendor is not selected. this contract. All watchmen or other protective service • No alcohol sales allowed. 6. All spaces are outdoors and 12'x 12'. The majority of spaces desired by vendor must be arranged for by prior special • Vendor must provide their own ice. are on grass. All equipment and merchandise must fit into the agreement with the representative of the City of Wylie. • Menu with prices must be posted in booth. booth space. Vendors requiring more than 12'x 12'space • Direct water hookupwill beprovided;vendor must furnish must pay for additional spaces. Liabilities: Vendor shall indemnify the City of Wylie, its officers,employees and agents against,and hold the City food grade hoses&connectors. 7. All vendors must provide their own canopy or tent and must of Wylie, its officers, employees, and agents harmless • Vendors must abide by City of Wylie/Collin County health prove it has been treated with fireproof chemicals(most from any and all claims, actions, causes of action,liability, guidelines,and will be inspected and issued a Temporary canopies have a fire tag sewn in). lawsuits,judgments,damages, injuries,cost or expenses, ` Health Permit(induded in vendor fee)prior to opening. including reasonable attorney's fees, or injury to person • Vendors using warming or cooking devices must have a 8. No hook-ups will be provided for motor homes or travel or property or death of any person resulting from or charged fire extinguisher,with current inspection sticker trailers at the festival site. based upon, in whole or in part,any act performed or (required 2A,10B,C fire extinguisher),visible in booth. The 9. Products offered must be hand made and appropriate for a omission in the performance of this contract by vendor, Fire Marshal will inspect ALL vendors, festive,family event. its agents, officers and employees. This indemnity is • Electridty will be supplied. All power-related questions in this intended to protect the City of Wylie, its agents, officers application must be answered completely in order for the City 10.Vendors may only sell the items or conduct the activities that and employees from the consequences of their own to adequately meet Vendor's needs.No additionalpower will have been specifically approved in writing. The number of q y negligence. The provisions of this paragraph shall survive be provided beyond that requested in this application. vendors offering the same or similar items will be limited. The City is not responsible for duplication of items among vendors. the termination of this contract. Non-Profit Vendors The City reserves the right to request removal of any items deemed to be illegal in poor taste. Vendors maybe asked Vendor hereby releases the City of Wylie from any actions or • Vendor must have non-profit status(i.e.must be an IRS g for any loss or damage sustained by reason of any defect certified not-for-profit;such as a charity or dvic group). to leave the premises immediately at the City's discretion. of any part of the water supply system,the sewage and • Limited to one booth space per non-profit group. 11. Vendors shall not sublet or assign this contract to any other drainage system,the gas system,electrical apparatus • Items to be sold must be approved in advance. person,or any of the privileges conveyed herein. or wiring on the event site or any other premises or • No food may be prepared on site. bandstand, and for any loss or damage resulting from fire, 12.The City reserves the right to cancel any vendor and the • Raffles,drawings and/or solicited donations are terms of this agreement at any time for any reason,without theft,water,tornado, rain,snow,strikes, civil commotion PROHIBITED,unless approved in advance. penalty to the City of Wylie. All decisions made by the City of or riot,or otherwise caused by gross negligence of the • No services may be sold from this space. Wylie will be final. City of Wylie. 300,000 sculpture coming to new city complex Date:nWewesd@lienews.com June 10, 2009 ]�, newswylienews.com va R• ` . ' e .p R ~ .. ro I 11111 110". ' - 31 Alligligilliiiii41 4 thrA� d 1. Herk Van Tongeren's Teatro XIX sculpture will find a new home in Wylie. By Judy Truesdell When the city of Wylie's new civic complex opens in December 2010, an outdoor bronze sculpture, valued at more than $300,000, will be on display. Wylie City Council voted unanimously June 9 to authorize City Manager Mindy Manson to move forward with acceptance of the donation of the piece. It's called"Teatro XIX," and it was created by Herk Van Tongeren. Tongeren is a sculptor who, according to groundsforsculpture.org, has work on display in many noted American museums including the Guggenheim in New York City, the Brooklyn Museum of Art in Brooklyn and the Dallas Museum of Art. Art Consultant Sharon Leeber had brought the artwork to the attention of the city earlier this year; she had said the sculpture is listed in the Smithsonian American Art Research system and is in very good condition. "Teatro XIX" is a 12-foot by seven-foot bronze collection of archways, columns and ball shapes and, according to City Secretary Carole Ehrlich, liaison between the city and the Public Arts Advisory Board. She said it is reminiscent of community gatherings and festivals in ancient Greek and Roman cities. Ehrlich had previously told the council that the sculpture's dark green coloring and educational theme would make it ideal for positioning near the library and that it is a piece that will make people "think and look." Cost to the city will include expenditures related to transporting the sculpture, storing it until the municipal center's completion, and constructing a base for the piece. Ehrlich said these funds are included in the city's art acquisition budget. The city will also pay a $4,000 fee to Leeber; Ehrlich said this is lower than her usual fee. "Since Ms. Leeber was working with Wylie's art program and knew the library would be an ideal place for this art piece, though the city couldn't afford it, she worked to acquire it," Ehrlich said. "As her gift of time and talent to the city, she asked that reimbursables be paid, foregoing her normal fee." Fire Station #3 Art Selection Panel and the Wylie Public Arts Advisory Board CITY OF WYLIE NOTICE OF MEETING Minutes Special Called Joint Meeting Fire Station #3 Art Selection Panel and the Public Arts Advisory Board April 27, 2009 — 6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North, Wylie CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:35 p.m. by Chairman Stewart Matthews. Those in attendance were: Patsy Robertson, Kathy Spillyards, Alvaro Salinas, Erin Dougherty and Ashley Burt. Polly Harrison was absent. Fire Station #3 Selection Panel members included: Macklyn Henderson Stripling and Nicole House. Carole Ehrlich, Board Liaison/Secretary was also present. WORK SESSION Joint Work Session of the Wylie Public Arts Board and the Fire Station #3 Selection Panel • Presentation of the Art Design by Montage 48/61 for Fire Station #3 (Larry Enge and Charlotte Lindsey) Larry Enge and Charlotte Lindsey presented a slide presentation of the collaboration for the art design for Fire Station #3. They presented several examples of designs that came from the collaboration between the Wylie Fire Department and the artists. They explained that in the initial design, two columns were created to give a history of Wylie Volunteer/Fire Rescue over the past century. One column depicted the early days of the all volunteer fire fighters and evolved to the second column with the current day fire rescue department. They explained that the columns would be placed to the left of the large planter created for the art space. They reported that there was some concern regarding the size of the columns in relation to the art space. Members and artists felt that the space may be too large for the two columns. Mr. Enge reported that during the discussion, the artists and staff felt a wall might be more suited for the space and asked the artists to design a wall (four feet tall by fourteen feet wide with a 28" footer, bringing the overall size to 6.67 ft.) He reported that two wall designs were created and displayed each along with the additional costs incurred for each new design. One wall had large solid lines running April 27,2009 Wylie Public Arts Advisory Board Special Called Meeting Agenda Page 2 of 3 vertically from one mosaic picture, to the next. The other wall had very small solid lines and larger mosaic art scenes. The artists thanked the Wylie Fire/Rescue committee for the education they provided them in the process of collaboration and stated they had gained much respect for the department and the service they have provided over the past century. BUSINESS ITEMS 1. Consider and act upon approval and recommendation to the Wylie City Council for the art design and contract between Montage 48/61 and the City of Wylie to commission the art piece for the Fire Station #3 Public Art Project. (C. Ehrlich, staff liaison) Staff/Board Comments PAAB Liaison Ehrlich addressed the board stating that PAAB and the Wylie City Council approved the selection of Montage 48/61 for the artists to complete a design for the Fire Station #3 Public Art Project as recommended by the Public Arts Advisory Board and the Fire Station #3 Art Selection Panel. She explained that in the course of collaboration, it was suggested the art be designed utilizing columns within the art space with a variety of mosaics depicting the first 100 years of the Wylie Volunteer/Full Time Fire Department; within the recommended $25,000 budget. The artists presented two columns that would be placed within the planter either centered or off-set at either side of the art site. There was some concern with regard to the balance of the art space in comparison to the number and size of the columns. Ehrlich reported that after further collaboration, the artist were asked to create a wall to see if a wall placed in the center of the space would better enhance the art. Montage 48/61 re-designed the proposal to include a 4 ft by 14 ft wall with 28" footer underneath and above the art planter, to give additional height for viewing. The artists submitted the re-designed wall and reported that after checking with their (base/wall) construction contractor it was found that the cylinder poured columns were less costly than constructing the wall and would require additional labor and materials at an additional cost of$2,900. They explained that they had exhausted all contingency funding they had set aside for base construction costs. Ehrlich reported that the Fire Department has suggested, if approved by council, Fire Station #3 construction funding be used to cover the $2,900 base/wall overage. Liaison Ehrlich explained that the re-designed wall had large "rest" areas between the actual mosaic scenes. This was done to separate the individual mosaic scenes and to stay within the budget and size presented. She reported that the artists were asked to revise the design to enlarge the actual mosaic scenes and reduce the size of the rest lines; and to include a cost to make this change. The artists redesigned the art work and submitted to the committee with the additional cost of $2,500. She noted that part of the public art project contingency funding for the fire station could be used to accomplish this option; this would still leave some funding should the art piece require maintenance. The three options for PAAB consideration are: Option#1 —stay with two columns at the original project cost of$25,000. Option #2 — provides for the wall in lieu of the columns at a cost of$2,900. (which must have final approval by Council); Total contract cost of$27,900. Option#3— provides for larger mosaic scenes and smaller rest areas within the same design and size at a cost of $2,500 (using art contingency funding). Total contract cost for both options $30,400. This would leave a contingency maintenance funding of$2,900. April 27,2009 Wylie Public Arts Advisory Board Special Called Meeting Agenda Page 3 of 3 She explained that Public Art Advisory Board and Selection Panel may recommend the final design and a final contract for the commissioning of the art to the Wylie City Council, who may approve and authorize the execution of the contract. Board Action A motion was made by board member Dougherty, seconded by board member Robertson to approve and recommend Option#3, including the wall design with smaller rest lines and a contract with Montage 48/61 in the amount of$30,400 to commission the art to the Wylie City Council. A vote was taken and the motion passed 6- 0 with vice chair Harrison absent. 2. Consider and act upon approval of the minutes from the April 16, 2009 Public Arts Advisory Board Meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Dougherty, seconded by board member Burt to approve the April 16, 2009 Public Arts Advisory Board minutes. A vote was taken and the motion passed 6-0 with vice chair Harrison absent. ADJOURNMENT Board Action A motion was made by board member Robertson, seconded by board member Salinas to adjourn the meeting at 7:20 p.m. A vote was taken and the motion passed 6-0 with vice chair Harrison absent. Stewart Matthews, Chair Carole Ehrlich, Secretary