03-09-2009 (Library) Minutes 7/ Library Advisory Board
CITY OF WYLIE
Library Board--Minutes
Monday, March 9, 2009 — 7:00 pm
Bluebonnet Room
Smith Public Library
800 Thomas Street
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Grace Morrison, Shirley Burnett, Junaid Najamuddin, Lucy Shriver, Brett Bim,
Courtney Gober, Rachel Orozco (Board Liaison)
Absent: Eric LeJeune
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
PRESENTATION
ACTION ITEMS
1. The Library Board Minutes of Monday, February 9, 2009 were approved with corrections.
DISCUSSION ITEMS
Naming Rights Policy
Rachel read the memo that the City Attorney sent regarding the Naming Rights Policy. The
library will have to come up with different types of levels and the rooms that are available for
naming rights. The large meeting room and board room will be included. Rachel will meet with
Mindy regarding the Naming Rights Policy. Rachel will review with Mindy the spaces that are
available. Those rooms are: meeting room, board room, study room, computer lab, story time
°-" room, and teen center. If someone donates enough money for a room, then the plaque is placed
by the room.
March 9,2009 Library Advisory Board Regular Meeting Agenda Page 2 of 3
It was suggested that those who contributed to the room, may also have their names on the
donor tree. Other donations will be acknowledged with a plate on the donor tree. Rachel
explained that the Friends were going to approach selected individuals for the room first.
It was discussed to have a clause that says the City has the authority to design the recognition of
donors to coincide with the city design and master plan. Substantial funding was too subjective
so Rachel will work with Mindy and Jerri to come up with ranges of donations. The Board
discussed different donor levels. It was decided to have $500 as the minimum recognition. It
was decided that the library has two steps in place to make sure that a donor fits in with the
purpose of the library. Both the Friends and Library Board will recommend to Mayor and
Council donors.
Donor recognition as follows:
Bronze: $500.00 to $1,499.00
Silver: $1,500.00 to $3,999.00
Gold: $4,000.00 to $6,999.00
Small stone: $7,000.00 to $9,999.00
Large stone: $10,000.00 and up
Legal recommended that the donor receive permission from an individual for naming rights.
Rachel will include it in the policy. It was decided to not include the clause about announcing
the donors. It was also recommended that the policy have a twenty year life to allow for new
naming opportunities.
Circulation Policy
Rachel handed out the circulation policy, both a revised copy and the existing policy. Changes
are being made to the policy because of NETLS funding, interlibrary loan policy charges.
Parameters have been placed on interlibrary loans such as manga and DVDs. The library is
proposing to charge $2.00 to request an interlibrary loan. The library will create two documents:
a procedure and guidelines and then a one sheet policy to give to patrons. Another change
requires that patron's pay their entire fine before renewing library cards. The policy will be
approved when the fines and fees ordinance is approved by Mayor and Council.
Other policies for future review include the unattended child policy.
STAFF REPORTS
The Barnes and Noble event is April 25 and 26. A portion of the proceeds will go to the Friends.
The library has not received grants yet.
Building project update: concrete to be poured soon, RFP for RFID to be sent out next week
Rachel put together information for the Texas State Library this week: $707,000 for books and
teen and story time room furniture and information about staffing for the new building.
March 9,2009 Library Advisory Board Regular Meeting Agenda Page 3 of 3
ADJOURNMENT
The meeting was adjourned at 8:15 p.m.
Grace Morrison, President Date