05-30-2023 (Library) Bylaws RITA AND TRUETT SMITH PUBLIC LIBRARY
LIBRARY ADVISORY BOARD BYLAWS
ARTICLE I
Name
Name As authorized by the City Charter, City of Wylie and City Ordinance No. 69- 2: This body
shall be known as the Rita and Truett Smith Public Library Advisory Board.
ARTICLE II
Meetings
Section 1. The regular meeting of the Library Advisory Board shall be held monthly or more
often if needed in Council Chambers at the Municipal Complex unless the Board determines
otherwise.
Section 2. Special meetings may be called by the Chair or at the call of any two members of the
Board, provided that notice thereof is given to all Board members.
Section 3. A majority of the members shall constitute a quorum at all meetings of the Board.
Should a quorum not be available for any regular meeting, the Board Liaison will schedule a
meeting where a quorum can be present as close to the regularly scheduled meeting as
possible and post such meeting according to the Open Meetings Regulations.
Section 4. All questions presented for a vote of the Board shall be decided by a simple majority
of the quorum, including the vote of the Chair.
Section 5. Any member of the Board who misses three consecutive meetings without good
cause, or neglects to notify the Board Liaison of such absence with good cause shall be
deemed to have resigned, and the Board will recommend to City Council that a replacement be
appointed for the balance of the unexpired term.
Section 6. Robert' s Rules of Order (current edition) shall govern the parliamentary procedure of
the Board, in cases to which they are applicable and in which they are not inconsistent with
these by- laws.
ARTICLE III
Addressing the Board
Section 1. In accordance with Ordinance No. 2019-29, any member of the public shall have a
reasonable opportunity to be heard at any Board meeting; however, any matter not posted on
the agenda may not be discussed by the Board, nor shall any action be taken by the Board,
except to provide a statement of specific factual information given in response to an inquiry, to
recite existing policy in response to an inquiry or to indicate that the matter may be placed on a
later agenda.
Section 2. Persons desiring to address the Board shall complete a "Request to Speak" form and
submit it to the Secretary.
Section 3. The Secretary will sort the forms by agenda item and deliver them to the
Chairperson.
Section 4. The Chairperson will refer to the speaker forms for comments on items not on the
printed agenda and individual agenda items.
Section 5. Persons who note on a speaker form their desire to address the Board will be called
to the podium by the Chairperson at the appropriate time and will follow the guidelines of
Ordinance 2019-29 as outlined below when addressing the Board:
a. Approach the podium, state their name and address and whether or not they are
representing a person, group or organization
b. Speak so that all present in the room may hear clearly
c. Address all statements and questions to the Chairperson
d. Be courteous in language and deportment
e. Be concise and focused in their comments
f. Group comments should not exceed 6 minutes, individual comments should not
exceed 3 minutes unless an interpreter is needed, in which case 6 minutes is
allowed
Section 6. The Chairperson may interrupt an individual to redirect or terminate remarks when
they are not relevant to the matter before the Board or when the Chairperson determines the
remarks to be out of order.
ARTICLE IV
Officers
Section 1. The officers of the Board shall be a Chairperson and a Vice-Chairperson.
Section 2. Officers shall be elected and take office by the first regular meeting after new Board
members have been appointed and sworn in.
Section 3. Vacancies in office shall be handled as follows:
a. In the event of resignation or incapacity of the Chair, the Vice- Chair shall
become the Chair for the unexpired portion of the term.
b. The Board will recommend to City Council that a replacement be appointed for
the balance of the unexpired term for any vacancies.
Section 4. Duties of the officers shall be as follows:
a. Chair:
i) Preside at all meetings.
ii) Represent the Board at public functions.
iii)Appoint special committees.
b. Vice- Chair:
i)Assist the Chair in directing the affairs of the Board and act in the Chair' s
absence.
c. Secretary:
i) The Secretary will be responsible for compiling and recording all minutes.
ii) The Library Director will be responsible for distributing minutes to the City
Council, Library Advisory Board, and City Manager. An official record of attendance will
be kept in the minutes.
ARTICLE V
Committees
Section 1. Committees may be appointed for special purposes by the Chair and with the
consent of the majority of the Board. All committees will have at least one Board member
serving on them. These committees are automatically dissolved upon completion of assignment.
Section 2. Progress reports will be given at each Board Meeting and a final report on completion
of assignments.
ARTICLE VI
Library Director
Section 1. The Library Director shall be an ex-officio Board Liaison member of the Board.
Section 2. The Library Director shall have sole charge of the Administration of the library under
the direction and review of the City Council and City Manager.
Section 3. The Library Director shall be held responsible for the care of the building and
equipment, for the employment and direction of the staff, for the efficiency of the library services
to the public, and for the operations set forth in the annual budget.
ARTICLE Vi|
Powers and Duties of Board Members
Section 1. Board Members shall:
a. Be appointed bythe City Council.
b. Officers shall be elected and take office by the first regular meeting after new
Board members have been appointed and sworn in.
c. Abide by applicable ordinances of the City of Wylie.
d. Act in an advisory capacity to the City Council, City Manager and Library Director.
e. Recommend policies to govern the operation and program of the library.
f. Assist |n planning and give guidance for expansion of library facilities.
g. Assist in interpreting the policies and functions of the Library Department to the
public. Encourage in every possible way the development and advancement of
the public library.
ARTICLE V|U|
Term Limits
8eoUun 1. Term limits are determined by the City'a Code of Ordinances specifically Chapter 06
(Library), Article || (Public Library Department). Division 2 (Library Board). Sec. 66-41
(MemherShip� appointnnent', te/rn3� absenoeS]
ARTICLE |X
Amendments
Section 1. These bylaws may be amended by a majority vote at any regular nneeUng, provided
all members have been notified of the proposed amendments 72 hours prior to the meeting as
part 0f the agenda packet.
Revised March 9. 2023
Approved by the Library Advisory Board March 27. 2O23