04-13-2009 (Library) Minutes Library Advisory Board
CITY OF WYLIE
Library Board--Minutes
Monday, April 13, 2009 - 7:00 pm
Bluebonnet Room
Smith Public Library
800 Thomas Street
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Grace Morrison, Shirley Burnett, Junaid Najamuddin, Lucy Shriver, Brett Bim,
Courtney Gober, Rachel Orozco (Board Liaison)
Absent: Eric LeJeune
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
PRESENTATION
ACTION ITEMS
1. The Library Board Minutes of Monday, February 9, 2009 were approved with corrections.
DISCUSSION ITEMS
Naming Rights Policy
Rachel read the memo that the City Attorney sent regarding the Naming Rights Policy. The
library will have to come up with different types of levels and the rooms that are available for
naming rights. The large meeting room and board room will be included. Rachel will meet with
Mindy regarding the Naming Rights Policy. Rachel will review with Mindy the spaces that are
available. Those rooms are: meeting room, board room, study room, computer lab, story time
room, and teen center. If someone donates enough money for a room, then the plaque is placed
by the room.
March 9,2009 Library Advisory Board Regular Meeting Agenda Page 2 of 3
individuals or organizations to donate money for a large room and all three would receive
recognition. The Friends will accept donations from those living outside of Wylie. The library
will apply for a Verizon grant when the library is closer to opening. The IS Department is
working with the FIOS.
It was decided that $500 was the minimum for recognition on the wall. If people want to donate
less, there are other options such as book plates in materials. It was discussed that setting the bar
lower may get the library lower donations. It was also discussed that charter subscriptions could
also be on a plaque. The Education Foundation has a higher level at the lowest level. The
Friends and Library Board decided to start at $500 so that families could have their name on the
recognition wall. The policy is for the next twenty years so the current economic climate should
not be an overriding consideration. It was decided to set a level that is worthy of recognition.
The Library Board agreed by consensus that $500 is the lowest for recognition. It was asked
about the Linux operating system.
STAFF REPORTS
Assistant City Manager Chief Jeff Butters will present the changes in the fines and fees for the
entire city. Few changes have been made in the library fee structure except for .50 for DVD, and
$2.00 Ill request.
Rachel reported that the Directors met with Mindy Manson, City Manager, to look at ways to cut
the budget without cutting staff The library does not want to cut staff, the book budget or the
AV budget. There are certain maintenance items for the integrated library system. The library is
looking at supplies, special programs, and databases. The library still has Texshare. The library
does not have a lot of computers and the webpage is not viable. The new dynamic webpage will
help make the databases more viable. Patrons are using the webpage to renew books. The
library had to get a new DSL provider. The wireless is a problem again. Shone is bringing in a
consultant. Thirty licenses was not enough so Shone added twenty more to the library. Shone is
meeting with every director to discuss technology needs for next year. Some of the technology
comes out of the library budget and some out of the IS budget. The IS Department pays for all
computer hardware and software. The library pays for the maintenance contracts and the DSL
line. It was asked about the Linux operating system. The IS Department makes
recommendations for operating systems for the city with the approval of the City Manager.
The Barnes and Noble event is April 24 and 25. Franklin Dillow and Dia Rhoden will present.
The Ballet Folklorico, Mexico 2000 will perform April 27 at 6:30 p.m.
The Fourth Monday Book Club will also meet on April 27 at 6:30 p.m.
The library is offering a "How to Start a Small Business" program with SCORE on Thursday,
May 7 at 6 p.m.
Mayor Hogue will meet with the Be-Tween Book Club on Thursday, May 14 at 6:30 p.m.
Cassandra, a middle school student, teaches art every Wednesday at the Teen Center.
The Summer Reading Program is all planned. The Kick-Off is Friday, June 5 from
9 a.m. to 12 p.m. The students can pick up their reading logs the last day of school.
March 9,2009 Library Advisory Board Regular Meeting Agenda Page 3 of 3
The Scholastic Book Fair is June 4, 5, and 6.
The library received two Texas Book Festival Grants for $5,000 for the `Literacy Leapers"
program and $2,500 for Opposing Viewpoints books.
The architects will meet on-site with a mock-up of the building on Tuesday, May 5 at 3 p.m.
On Wednesday, April 15 at 2:30 p.m. the furniture company, Buckstaff, will bring a small model
of their product.
The Annual Report was submitted to the Texas State Library.
Mayor Hogue thanked the Library Board for their support. He said that it is an exciting time for
citizens to become involved.
ADJOURNMENT
The meeting was adjourned at 8 p.m.
VA*6
Grace Morrison,President Date