07-20-2023 (Public Arts Advisory) Agenda Packet Wylie Public Arts Advisory Board Regular Meeting JAI
July 20, 2023 —6:00 PM f'V
Council Chambers -300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
WYLIE
CALL TO ORDER
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
DISCUSSION ITEMS
DS1. Discussion regarding the Overview of the recent Bluegrass on Ballard event. The board will discuss any
changes for next year and review profit from the event.
DS2. Update regarding the 2023/24 Call for Artists for the Municipal Walking Trails
DS3. Discussion regarding the 2023 Wylie Arts Festival event on December 2, 2023. The board will discuss
applications received in the month of July and the appointment of a 3 member panel to review the applications
received.
DS4. Discussion regarding the material and design for the promotional items for the Wylie Art Advisory Board.
The board will also discuss cost for the items. These booth items will be used for the events to bring attention
to public art for the City.
REGULAR AGENDA
1. Consider and act upon, the Public Arts Advisor Board minutes from June 15, 2023
2. Consider and act upon, a three member panel to review all Wylie Arts Festival applications. The board will
discuss and take volunteers to serve on the review panel for the 2023 Wylie Arts Festival.
3. Consider and act upon a Public Arts Advisory Board Chair for 2023-2024
4. Consider and act upon a vice chair for the Public Arts Advisory Board for 2023-24.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on July 14,2023 at 5:00 p.m. on the outside bulletin board at Wylie
City Hall, 300 Country Club Road, Building 1.00, Wylie, Texas, a place convenient and readily accessible to the
public at all times.
1
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
2
0712012023 It DS1.
Bluegrass on Ballard
June 24, 2023
Craft Vendor Fees $13,360
Food Vendor Fees $ 4,225
Total Revenue $17,585.00
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0712012023 It DS2.
Semi-final Artists
Complex Walking Trails
History of the Blackland Prairie-Phase 2
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07120120231tem 1.
VAJ Public Arts Advisory Board
CITY OF Minutes
WYLIE Regular Meeting
June 15, 2023—6:00 p.m.
Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order by board member Null at 6:00 pm. Members present included: John
Treadwell, Christina Null,Anita Jones, Steve Shank,Esther Bellah, and Minerva Bediako. Board member
Joseph Murdock was absent.
PAAB Coordinator Carole Ehrlich was also in attendance. Gloria Suarez new member starting in July was
also present.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak The Board requests that comments be limited to three(3)minutes.
In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen
participation.
No citizens were present to address the board.
DISCUSSION ITEMS
1. Discussion regarding the 2023 Bluegrass on Ballard Event scheduled for June 24,2023
Staff Board Discussion
PAC Ehrlich reported there were 150 food vendors and craft vendors for the event. She asked that
everyone arrive at 6:00 am Saturday to help vendors load in. Board members Treadwell volunteered to
bring water and an ice chest,board member Null volunteered to bring coffee and cream and board
member Jones volunteered to bring donuts for the ROTC students assisting and other volunteers,
Ehrlich asked that board members Treadwell, Bediako, and Shank take the three loading in areas to direct
vendors.
Minutes June 15 2023
Public Arts Advisory Board
Page 1 11-31
07120120231tem 1.
2. Discussion and update regarding the Call for Artists for the Walking Trails 2023-24
PAC Ehrlich reported that the total submissions were 38 for the two sites. She noted that the panel had
ranked the artists and there were now 17 for further consideration She reported the panel would meet later
to narrow the artists to 3-4 semi-finalists.
REGULAR AGENDA
1. Consider and act upon the minutes from May 18, 2023. (C Ehrlich, Public Arts
Advisory Board Coordinator)
PAC Ehrlich reported that there was a typo in the agenda and the minute date was incorrect but
the correct minutes for May 18, 2023 were included in the packet.
Board Action
A motion was made by board member Treadwell, seconded by board member Jones to approve
the Public Arts Advisory Board minutes from May 18, 2023 as presented. A vote was taken and
the motion passed 6-0 with board member Murdock absent.
The board said Farwell to two members serving their last meeting. Minerva Bediako and Christina
Null. They thanked them for their service.
ADJOURNMENT
Board Action
A motion was made by board member Treadwell, seconded by board member Null to adjourn the meeting
at 6:30 p.m. A vote was taken and the motion carried 6-0 with board member Murdock absent.
Steve Shank, Chair
ATTEST:
Minutes June 15 2023
Public Arts Advisory Board
Page 2 1-91
07120120231tem 1.
Carole Ehrlich, Secretary
Minutes June 15 2023
Public Arts Advisory Board
Page 3
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