06-21-2023 (WEDC) Minutes BoardMinutes
Wylie Economic Development Corporation
recMeeting
June 21, 2023 —7:30 A.M.
WE DC Offices—Conference Room
250 S Hwy 7 —Wylie, TX 7509
CALL TO ORDER
Announce the presence of a Quorum
President Demond Dawkins called the meeting to order at 7:34 a.m.-Board Members present were Blake
Brininstool and Aaron Jameson.
Ex-Officio Member Mayor Matthew Porter and Ex®Off cio Member City Manager Brent Parker were present.
WEDC staff present included Executive Director Jason Greiner, ;Senior Assistant Rachael Hermes, and
Administrative Assistant Marissa Butts.
INVOCATION& PLEDGEF ALLEGIANCE
Mayor Matthew Porter gave the invocation and led the Pledge of Allegiance:
COMMENTS ON NON-AGENDA T_ S
With no citizen participation,President Dawkins moved to Consent Agenda
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the WEDC Board of Directors and
will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the Consent Agenda and will be considered separately.
A. Considera act upon approval of Minutes from the May 17,2023 Regular Meeting of the WEDC
Board of Directors.
B. Consider and act upon approval of the May 2023 WEDC Treasurer's Report.
C. Consider and act upon a Performance Agreement between the WEDC and Wylie Insurance
Agency,Inc.
Board Action
A motion was made by Aaron Jameson,seconded by Blake Brininstool,to approve the Consent Agenda
as presented.A vote was taken,and the motion passed 3-0.
REGULAR AGENDA
1. Consider and act upon issues surrounding Do tow arki g and Drainage Improvements.
Staff Comments
Staff discussed the ongoing coordination efforts with Kimsey Horn for improved parking downtown and
detention that will be needed either above ground or underground beneath each parking lot. Staff
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June 21,203
Page 2 of
confirmed that the contract provides for the engineering necessary to move forward with future
improvements for Downtown Parking and Drainage.An Individual Project Order(IPO)for professional
and engineering services for Downtown Parking and Drainage improvements has been provided for Board
consideration.
Board Action
A motion was made by Blake Brininstool, seconded by Aaron Jameson,to award the contract to Kimley-
Horn and Associates, Inc. in the amount of $43,500 and further authorize the Executive Director to
execute any and all necessary documents.A vote was taken,and the motion passed 3-0.
2. Consider and act upon issues surrounding Eu a s Easement and ROW Coordination.
Staff Comments
Staff discussed the May 17, 2023 Board approval of the installation of a gas main extension to serve
properties from Brown Street to Eubanks Lane,north up to Hwy 73 and then east to Kreymer Lane, The
contract provides for the engineering necessary to determine the ROW and provide the easement exhibits
needed for this project. Staff confirmed that there are no concerns from engineering regarding tying both
sides of the existing ROW and edge of pavement.An Individual Project Order(IPO)for professional and
engineering services for the Eubanks Easement and ROW Coordination has been provided for Board
consideration.
Board Action
A motion was made by Aaron Jameson,seconded by Blake Brininstool,to award the contract to Kimley-
Horn and Associates, Inc. in the amount of$23,125 and further authorize the Executive Director to
execute any and all necessary documents. A vote was taken, and the motion passed 3-0.
. Consider and act-upon issues surrounding Envir a to Services on WEDC properties located at
the 544 Gateway Addition.
Staff comments
Staff discussed the environmental cleanup efforts that have taken place over the past several years at the
location of the former Chemical Recycling Inc.facility at 802 W Kirby:The process of developing the
FM 544 Gateway property will require a detention pond to be installed at the location of this facility and
Braun Intertec has provided a proposal to provide limited oversight and environmental assistance during
the process of earthwork at the site.
Board cio
A motion was made by Blake Brininstool, seconded by Aaron Jameson, to award a contract to Braun
Intertec in the amount of$30,300 and further authorize the Executive Director to execute any and all
necessary documents.A vote was taken,and the motion passed 3-0.
. Consider and act upon a Second Amendment to the Purchase and Sale Agreement between WEDC
and MLKJ Investments LLC.
Staff Comments
Staff noted that this Second Amendment provides a 45-day extension to the feasibility period of the
Purchase and Sale Agreement. Upon initial Board discussions Staff then recommended that the Board
return to this Item after Executive Session.
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June 21,2023
Page 3 of 5
5. Consider and act upon a First Amendment to the Performance Agreement betweenthe WEDC and
Glen Echo Brewing.
Staff Comments
Staff noted that the First Amendment amends Section 1 and Section 2 of the Performance Agreement
allowing a 90-day extension and a modification to the economic assistance amount.,Staff recommended
that the Board return to this Item after Executive Session.
DISCUSSIO
SI: Staff report: WEDC PropertyUpdate, Temporary Access Agreements, o to arki ,
Engineering Report,Upcoming Events, and WEDC Activities/Programs.
Staff Comments
Staff referred the Board to the Agenda Report provided in the packet for all updates related to the WEDC
Property Update, Temporary Access Agreements, Downtown Parking, Engineering Report, BRE
Updates,Upcoming Events, and WEDC Activities/Programs.
Staff recommended that the Board move to the Executive Session and return to Discussion Item 2 following
Executive Session.
EXECUTIVE SESSION
Recessed into Closed Session at 8:02 a.m.in compliance with Section 551.001,et.seq.Texas Government Code,
to wit:
See. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED
S . Consider the sale or acquisition of properties located at Ballard/Brown, Brown/Eubanks,
FM
/Cooper,FM 544/Sanden, 7 r e ,Jackson/Oak, Regency /Steel,State Hwy 7 / lanis,
State Hwy 78113allard,and State Hwy 7 ro
Sec.551.074.
PERSONNEL T 4 CLOSED
Sec. 551.087. DELIBERATION REGARDINGIC DEVELOPMENT S;
CLOSED MEETING.
2. Deliberation regarding commercial or financial information that e WEDC has received from
business prospect and to discuss the offer of incentives for Projects: 2 21-2 , 2021-5a, 2 -6 ,
20 -6c, 2021-8a,-2 1-9 ,202 -9f, 22- b, 2 - c, 02-7 , 22 -7c, 2 -1a, 2 -lc, 2 23-
I ,2023-2d,a -3b,
Mayor Porter left at 9:56 am.
RECONVENE INTO OPENSESSION
Take any action as a result of the Executive Session.
President Dawkins reconvened into Open.Session at 10:01 a.m. and moved to Regular Agenda Items 4 and 5.
REGULARAGENDA
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June 21,2023
Page 4 of 5
. Consider a act upon a SecondAmendment tote Purchase and Sale Agreement a eeWEDC
an Investments LLC.
Staff Comments
Staff noted that this Second Amendment allows a 45®day extension, giving the tenant at this location
additional time to move out and to wrap up their civil submittals to the City of Wylie. In the event that
more time is needed,a Third Amendment will be considered,
Board cio
A motion was made by Aaron Jameson,seconded by Blake Brininstool,to approve a Second Amendment
to the Purchase and Sale Agreement between the WEDC and NILKJ Investments LLC and further
authorize WEDC President or his designee to execute said agreement.A vote was taken, and the motion
passed 3-0.
® Consider a act upon a First Amendment tote Performance Agreement betweenthe WEDC and
Glen Echo rewing.
Staff Comments
Staff reminded the Board that the original Performance Agreement outlined an $80,000 infrastructure
reimbursement associated with the cost of remodeling the building at 106 Birmingham. Due to
unanticipated expenses related to the building's foundation and fire suppression system, staff discussed
consideration of a 90-day extension and increase of the Performance Agreement dollar amount from
$80,000 to $100,000. Staff discussed working with the city to install additional infrastructure closer to
the building.
Board Action
A motion was made by Blake Brininstool, seconded by Aaron Jameson, to approve a First Amendment
to the Performance Agreement between WEDC and Glen Echo Brewing, subject to City Council
Approval and further authorize the Executive Director to execute any and all necessary documents. A
vote was taken, and the motion passed 3-0.
President Dawkins moved to consider Discussion Item 2.
DISCUSSION ITEMS
S . Discussion regarding 2023-2024 WEDC Budget.
Staff Comments
Staff discussed the FY 23-24 DC Budget process and provided a high-level overview of FY 22-23
expenses in order to project the ending fund balance for the year.For this current FY, Staff anticipates an
ending fund balance of$10.3 NW.FY 23-24 Sales tax revenue is projecting a 10%increase at$4.5 MM.
Staff noted that the Board has discussed mitigating some of the costs associated with the maintenance of
rental properties.Accordingly,staff will budget for demolition of structures and provide notice to vacates
in order to market real estate as part of redevelopment and revitalization efforts. Staff reviewed the
anticipated revenues and expenditures for FY 23-24,with an anticipated ending fund balance of$2 MM.
Further budget review will take place by members of the Board on July 6, 2023 and initial City Council
review will take place on July 11, 2023. Final VVEDC Board approval will take place on July 19, 2023
for inclusion at the last City Council Budget Work Session on July 25, 2023.
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June 21, 2023
Page 5 of 5
The Board then took the following action as a result of the Executive Session:
Board co
A motion was made by Blake Brininstool, seconded by Aaron Jameson,to authorize the sale of Lot 6,Block A,
544 Gateway Addition,a 3.000-acre lot located on West Kirby Street in the amount of$650,000(with$200,000
cash to close and a $450,000 promissory note) further authorizing the WEDC Board President and/or his
designee to execute all documentation necessary to effectuate the transaction.A vote was taken, and the motion
passed 3-0.
Board ctio
A motion was made by Aaron Jameson,seconded by Blake Brininstool,to authorize the Executive Director to
execute a Performance Agreement between the Wylie EDC, Firewater Investments, LLC, and FWIRE, LLC
(Project 2021-6a)in an amount not to exceed$300,000.Upon proof of relocation,proof of capital investment in
excess of$1.5MM, and proof of Certificate of Occupancy on the 6,000 SF facility no later than 12-31-23, the
company is entitled to receive two incentive payments. The performance agreement is to be paid as follows:
• Incentive#1,payable upon proof of CO,"proof of the relocation,"proof of a minimum of 10 new jobs,
and proof of$1.5MM in Capital Investment,the company will receive a reimbursement in the amount
of$200,000.
• Incentive 2, payable 12 months after CO, and upon proof of ongoing operations, the companyis
entitled to receive the final reimbursement incentive in the amount of$100,000.
Incentive numbers one and two are also contingent upon the company being current on all taxes.
The cumulative incentive cannot exceed$300,0OO and is still subject to City Council Approval.
A vote was taken, and the motion passed 3-0.
FUTUREAGENDA ITEMS
There were no Items requested for inclusion on future agendas:
ADJOURNMENT
With no further business,President Dawkins adjourned the WEDC Board meeting at 10:15 a.m.
Dernond Dawkins,President
ATTEST:
.Trio e` , ve rrectr