10-23-2023 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting JAI
October 23,2023 —7:00 PM f'V
Council Chambers - 300 Country Club Rd.,Bldg. 100 Wylie, TX 75098 CITY
WYLIE
CALL TO ORDER
Staff Spotlight: Kelsey Sidwell, Teen Services Librarian
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address the Board regarding an item that is not listed on the Agenda.Members of the public
must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for
an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on
any matter presented during citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Review and approve the minutes from the September 25 meeting
WORK SESSION
WS 1. Review the monthly report
WS2. Review Friends of the Library Programs
WS3. Review November library programs and holidays
WS4. Review Items for Future Agenda
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on October 20, 2023 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
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If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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WYLIE
Minutes
In-person Meeting
September 25, 2023 —7:00 p.m.
Council Chambers
CALL TO ORDER
Announce the presence of a Quorum.
Justin called the meeting to order at 7:02 pm. The following Library Board members were present: Irene
Chavira, Brian Ortiz, Monica Munoz, Roberta Schaafsma, Justin Strauch, Zachary Todd & Ofilia
Barrera, Board Liaison. Board members not present: Toshia Kimball
STAFF SPOTLIGHT
Debbie Nowling, Youth Services Supervisor
�k Debbie was delayed in the library and running late; Board moved on to Consent Agenda and
WS1,until she arrived
Debbie has been with the library almost 14 years; Ofilia has known her for 20 years as they worked
together at the Plano Library and credits Debbie with all she has learned about working with children.
Debbie provided an overview of the Youth Services Department and its programs
• 4 full-time librarians covering Childrens, Teens, &Tweens
• 1 full-time&4 part-time reference assistants
7 storytimes a week and 1 sensory storytime monthly
• Monthly book clubs for several grade levels: 1st grade through 12th grade
• Monthly STEAM program for 3rd graders
Majority of circulation and programming takes place in Youth Services
• 3000 in attendance at Summer Reading Program kick-off party and over 700 in attendance for
Harry Potter birthday party at the close of the summer
Outreach for Wylie ISD: in-house tours, FASE program, presents the Abby Award at the
beginning of each school year for the elementary school with the most logs turned-in over the
summer
• Last spring partnered with Adult services for Dungeon & Dragons Mini-con which was very
popular
• Additional teen programs: monthly D&D,teen book club, and Japanimation
Zach asked where ideas for programs come from.
♦ Community needs and requests, teen & children librarians ideas, as well as idea sharing
with other libraries.
♦ Debbie highlighted Veronica McKay's experience as a school librarian and how through
her contacts in Wylie ISD they discovered a need for a book club because many students
Minutes September 24, 2023
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have no transportation to the library. They now visit elementary schools once a month to
provide a Bluebonnet Book Club; Youth Services takes the book club to them.
4 Monica commented she has known Debbie since her family moved to Wylie and appreciates
everything she and Ofilia do for all children.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda.Residents must provide their name
and address. Board requests that comments be limited to three (3) minutes.In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
CONSENT AGENDA
1. Consider and act upon approval of the Minutes of the August 28,2023 Library Board Meeting.
Board Action:
4 The Library Board Minutes of August 28, 2023.
♦ Irene made a motion to approve the minutes from the August 28th meeting
• Zach 2nd the motion, all in favor
REGULAR AGENDA
WORK SESSION—DISCUSSION ITEMS
WSI.Review the Library's Meeting Room Policy
Ofilia explained this policy covers the Conference room and Multipurpose room,both of which are
located on either side of the library's main doors, after entry. In addition to utilization for library
programs,these rooms are available for public use. Ofilia further explained the rooms are not intended for
social gatherings or commercial purposes such as:
• Baby showers
• Birthday parties
• Selling of any goods
Allowing social gatherings would be in direct competition with the Recreation Center; anyone
interested in doing those is sent over to the Rec-Center.
Roberta asked how frequently people reserve the rooms.
♦ Ofilia responded that it goes in waves; however,with library programs and then
interspersed in between with community users,the rooms are constantly in use.
♦ Ofilia added-Most common request is for a permanent meeting space.If we allowed
this,we would end up excluding many people because the room spaces are so popular.
Section 2D of the policy addresses this by limiting the number of requests that may be
made at one time to three.
♦ Michelle shared the rooms are now frequently loaned to Wylie ISD. Teacher groups for
all different subject matters for professional learning and this is due to a lack of space
within the school district buildings.
Zack asked if all reservations are done online.
♦ Ofilia answered"Yes" and described the process using the main library website. Also,
explained the different room capacities.
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4 Brian asked if there's a fee.
♦ Ofilia answered"Yes" and directed attention to Section 4 of the policy. Any and all fees
are clearly stated and explained in the section.
4 Justin asked if the money from meeting room fees goes into a general library fund.
♦ Ofilia indicated that it goes into the General City Fund; it does not come back to the
library.
Justin asked if the library would continue to be a voting location now that Collin College is across
the street.
♦ No, Collin College has offered to and has taken over all voting.
�k Debbie Nowling arrived- see"Staff Spotlight"above.
WS2. Review the Monthly Report
Ofilia indicated the reporting period is August 23, 2023 to September 20, 2023. She also shared, in
response to a question from the previous meeting,the current number of cardholders is 60,139.Population
of Wylie is only 57,526 thus people from all over utilize this library.Digital resources are still going
strong with heavy use despite slight drop off corresponding to the school year starting up. Hoopla usage
is up; instant borrows are very popular. Kanopy is still going well; the increase in visits from May to
August is huge!
Ofilia included a brief rundown of meeting and training highlights from the last reporting period.
Announced a new Administrative Assistant as Xcenia. Ofilia asked for any questions.
4 Justin asked how often are electronic resource contracts renewed.
♦ Contract lengths: Hoopla- 1 year,Kanopy-2 years,Libby-part of consortium,which
means"in it for life"unless withdrawn.
• Other libraries within PLANT have had to drop Hoopla. Because of demand,it
has become too expensive. Ofilia mentioned if the usage reaches that point,there
is the potential to put funds from the DVD budget into Streaming Services
because that is where the usage is.
Brian asked if Udemy is getting any traction.
♦ Ofilia will look into this and get stats. Currently trying to get the word out on the service.
• Planning a presentation in the next month at the Business Exchange.
Justin asked what the Safety Training was -"Lisa met with Esther Yun for Safety Training".
♦ Ofilia explained that Lisa is the Safety Training Liaison and all staff are required to
undergo Safety Training.
• Lisa is responsible for coordinating everything from Active Shooter,
Stop-The-Bleed training to Basic First Aid and library safety training.
• Lisa also provides Kulture City training.
♦ Michelle added that Lisa also goes over use of AED machine and fire extinguisher
locations.
4 Zach asked if there are any plans, or would be possible,to offer a program on Basic First Aid for
the community because most of what he has found only covers CPR. Possibly a joint effort with
another city department and the library.
♦ Ofilia agreed it's a good idea and she will inquire with Wylie Fire and Rescue.
♦ Currently planning to put on a program this spring, aimed at first-time college students,
for personal safety training with Wylie Police Department.
Justin asked for an update on the library phone app.
♦ Ofilia shared the application, SPLWylie, is live and ready to go. City employees are
currently testing it out and hopefully we will begin advertising to the public within a
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week. Great features such as: Click and Collect,which allows you to checkout online and
pickup at the drive-thru window.
WS3. Review Friends of the Library Upcoming Programs
• Wylie Ghost Tours -October 6 &7
o Haunts+History: 7pm or 8:15pm
o Ghostly Gossip: 7:30pm or 8:45pm
Ofilia said she is one of the tour guides on the Ghostly Gossip tour.
• Spooky Night @ The Library! -October 24th, 5pm-7pm
Ofilia asked if any of the Board members wanted to volunteer for that to please
let her know. This event is mostly for younger kids,but all are welcome.
• Murder Mystery Night! -November 4th,7pm-9pm
This event is taking place after hours. Second Player productions will be all the
characters/suspects. Unfortunately,Peter Pan is murdered and you have to figure
out who did it. It's like the game, Clue.
WS4. Review October 2023 Library Programs
• Adults
o Pumpkins with Pizzazz- 14th @ 2:00pm- Ofilia stated this is a seasonal
program.
o Game On: October Scares - 12th&26th @ 5:30pm-Ofilia explained
this is a creepy version of D&D.
• Preschool
o Ofilia stated that storytimes are in full swing.
• Ofilia mentioned that Kids Clubs are on page 17 and end with Teen Events.
Ofilia stated that Fall Break is coming up and we are having a LEGO day and possibly one other program.
These are special since the kids are out of school.
4 Monica asked if Cricut or Silhouette were being considered for training opportunities.
Ofilia indicated there are plans for Cricket as the library owns two; however,
staffing issues may put that on hold.
4 Zach noticed a misspelling on the ghost tour flyer.
WS5. Review items for future agenda
• New Services
o TLC Go - SPLWylie going live in the App Store.
o Beanstack-reading platform hopefully going live by end of year;
however still in preliminary stages
■ Reading challenges
■ Reading tracking
■ Users can earn badges
■ Friendly reading competitions
■ Also has phone app
Ofilia explained we went paper free with our reading challenges in 2020 because
paper is expensive. There was a bit of a lull in participation, so we are hoping
something like this will help because it is more interactive.
• Holiday closures coming up in November.
• Next meeting date: Monday, October 23, 2023
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�k Justin shared a reminder for the upcoming Solar Eclipse over Wylie -October 23,2023. Ofilia
mentioned that the library is planning a big program for the eclipse coming in April.
ADJOURNMENT
Justin made a motion to adjourn the meeting. Irene 2nd motion; all in favor
Meeting adjourned at 7:44pm.
Justin Strauch, Chair
Minutes September 24, 2023
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1012312023 Item WS1.
Monthly Report for the Library Advisory Board
(Based on Weekly Reports sent to City Manager's office every Thursday)
Sept 21 -Oct 18 Aug 24-Sept 20 July 20-Aug 2 '
Storytime 1095 649 238
Kid Events 174 46 1,021%
Teen Events 25 0 51
Adult Events 80{ 64 78
Outreach 7 0 17
BCE 121 116 156`
Circulation 47,152 49,263 65,487
Visitors 15,780 14,794 21,641
New Borrowers 456 491 733
Drive-Thru 220 257 324
Holds Processed 3,876 4,652 6,021
Database Usage:
(Presented y calendarmonth)
Ancestry Sessions Searches
Jul 2023 29' 413
Aug 2023 30' 515
Sep 2023 25 390
� attv �pg e � 'ota� ado � w �o � wd
Aug 203 6 � 0 '4
pep�0 10 84 7 46
Data Axle Log-ins #of Searches Total Records Downloaded
Jul 2023 16' 79 318
Aug 2023 9' 65 744
Sep 2023 16' 98 6,646
1012312023 Item
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Mango Languages Total Sessions Total Learning Time Average Learning Time
Jul 2023 133 33:54:41 0:23:23
Aug 2023 229 29:12:04 0:11:40
Sep 2023 137 17:43:47 0:09:30
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Digital Resources Usage:
(Presented by calendar month)
Libby (Overdrive)
September August July June
2023 2023 2023 2023
Unique Users 14,722 14,654 14,571 14,541
Check-Outs 58,805 60,810 61,564 60,150
Holds 25,201 25,156 26,057 25,939
Purchases 1 1,3441 8261 6211 481 ,
1-91
1012312023 Item WS1.
Hoopla
Circulation
Counts by
Month:
Audio Binge Comics 'Ebooks Movies Music TV Total
June 2023 1,019 11 66 364 107 40 30 1,637
July 2023 1080 19 107 402 92 33 46 1,779
August 2023 1,207 17 153 469 138 34 43 2,061
Sept 2023 1,226 28 122 437 131 59 34 2,037
Kanopy
Stats Visits Pages Plays Minutes
June 2023 2,514 2,985 348 6,122
July 2023 4,256 5,037 512 10,737
August 2023 4,197 5,090 508 12,528
Sept 2023 3,035 3,891 556 15,836
Kanopy
Plays by Device Tablet Desktop Mobile Television
June 2023 31.6% 8.3% 31.3% 28.7%
July 2023 27.7% 12.7% 37.9% 21.7%
August 2023 29.5% 10% 36.8% 23.6%
Sept 2023 28.2% 9.4% 21.6% 40.8%
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1012312023 Item WS1.
Meetings/Training Highlights:
• 9/21/27 Lisa attended City In-Service Training
9/25/23 Ofilia and Michelle attended the Library Advisory Board meeting
• 9/26/23 Weekly Admin Team Meeting
• 9/26/23 Ofilia attended the City Council Meeting
9/27/23 Several staff attended the monthly post-council virtual meeting
• 9/27/23 Supervisors attended EAP Dealing with Difficult Employees Training
• 9/28/27 Ofilia attended the Rotary Club Meeting
• 9/29/23 All Staff Meeting w/special guest, Tim Porter, City Engineer
• 9/30/23 - 10/4/23 Lisa @ ICMA Conference in Austin
• 10/10/23 Weekly admin team meeting
• 10/10/23 Ofilia attended the Wylie Historical Society meeting
10/10/23 Interview for the Adult Services Librarian position
10/12/23 Xcenia attended Employee Orientation Training
• 10/17/23 Director Staff Meeting
• 10/17/23 Ofilia and Lisa attended the Friends of the Library Meeting
Misc. Information:
• 9/23/23 Lisa and Veronica attended WISD Back the Future Event and presented the
Abby Award to Tibbals Elementary
• 9/29/23 Lety presented library staff with the One City One Team Award
• 10/3/23 Ofilia, Priscilla and Elaine all worked National Night Out providing temporary
Halloween tattoos
10/6 - 10/7/23 Ofilia worked the Downtown Wylie Ghost Tours
F I
1012312023 Item WS3.
Upcoming Library Programs - November 2023
Adults
3D Print Demo
Wednesday, November 1 @ 5:30 PM
Come learn about 3D printing at the library! Get a chance to see the printer in action, learn about
finding and creating designs, and ask questions!
Voice Acting for Video Games
Saturday, November 4 @ 2:30PM
Veteran anime and video game voice actor Joel McDonald returns with a 90-minute workshop. Learn
the ins and outs of voiceover work in this exciting entertainment area. Ages 11th Grade and Up
Dog Behavior 101
Wednesday, November 8 @ 6:OOPM
Learn how to turn your dog into the best-behaved dog they can be. Proven K9 Training, a local dog
training group, will discuss techniques, and tools, and offer tips. This event is theory only; please do
not bring your dog. Adults 18 & Up only.
Game On: Board Games
Thursday, November 16 @ 5:30PM
Join us for an evening of board games! Come learn some new games or replay some of the
classics.
Holiday Harps
Tuesday, November 28 @ 6:OOPM
The five-member group Harp Essence entertains with a concert of holiday melodies. Everyone is
welcome. No registration is necessary.
Preschool
Free sticker tickets are required for all storytimes and are available on storytime day. Space is
limited due to fire code.
Family/ Bilingual Storytime (In English & Spanish)
All Ages
Mondays @ 6pm
Infant Storytime
0 - 11 months
Wednesdays @ 10am
Big Kid Storytime
3 - 5years
Wednesdays @ 10:45 & 11:30am
Thursdays @ 1:30pm
Toddler Time
F12]
1012312023 Item WS3.
1 - 2 years
Fridays @ 10:15 & 11:OOam
Sensory Storytime
Pre-K - 2nd Grade
First Saturdays 10:15am
Kids
My Very Own Book Club
1 st & 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the
Multi-Purpose Room.
November 16 or 24
Stone Soup by Marcia Brown
BeTween Book Club
4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime
Room.
November 14
Keeper of the Lost Cities by Shannon Messenger
Thanksgiving Crafts
Come create some fun seasonal crafts. All ages welcome. Children nine (9) and younger must
be accompanied by an adult.
November 22
Keeper of the Lost Cities by Shannon Messenger
Idea Lab
3rd &4th graders (8-10 years old) meet on the designated date from 3:30-4:30pm in the
Multi-Purpose Room.
November 30
1 CODE
Teens
Teen Book Club
7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read,
discuss what else we've been reading, and snack! The first 30 teens to sign up get a free copy
of the book!
November 9
In the Wild Light by Jeff Zentner
Japanimation
Our anime and manga club for 7th-12th graders! Join us every month in the storytime room at
6pm to watch anime, chat about manga, do some crafts, and share artwork with each other.
November 16
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1012312023 Item WS3.
Roll for the Initiative: SPL's Teen Dungeons & Dragons Group
7th-12th graders only. Registration required. Space may be limited for specific meetings.
November 2 - Campaign 1 (Part 2)
Holiday Closures
Veterans Day - Closed Friday, November 10 and Saturday, November 11
Thanksgiving - Wednesday, November, 22 Close @ 5pm
Closed Thursday, November 23, Friday, November 24 and Saturday, November 25
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1012312023 Item WS4.
October 2023 Items for Future Agenda:
• New Services
o Beanstack - Reading tracking platform
• Staffing overview
• Overview of Murder Mystery Night
• Holiday closures
o Christmas
o New Year
• Next meeting November 27, 2023
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