11-08-2023 (Public Arts Advisory) Agenda Packet Special CalledWylie Public Arts Advisory Board Special Called Meeting
November 08, 2023 — 6:00 PM
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098
CALL TO ORDER
1„I
CITY OF
WY'LIE
COMMENTS ON NON -AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an individual,
six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
DISCUSSION ITEMS
DS 1. Discussion regarding the number of vendors and other logistical items will be discussed regarding the 2023
Wylie Arts Festival
DS2. The 2023-2024 Selection Panel for the Walking Trails art projects will meet to review the ranking of artists
on Cafe' (Call for Entries). They will recommend 3-4 artists to the Public Arts Advisory Board for
consideration and possible action.
. _u........................ Discussion and review of the Collin Community College art designs. Collin Community College art students
have created designs for three intersection signal boxes. These boxes are located at Brown Street and Country
Club Road, Collin Way and Country Club Road, and Ballard Street and SH 78. The board will review the
designs and the recommendations made by the Sginal Box Selection Panel for 2023.
Final approval will be during business items.
REGULAR AGENDA
......... Consider and act upon, a recommendation to the Wylie City Council for three artist designs created by Collin
Community College Art Students. Total funds for the projects will not exceed $600 and will be deposited
into the Art Excellence Fund, Collin College for education scholarships for the finalists
Consider and act upon, the Public Art Advisory Board minutes of October 19, 2023
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on November 3, 2023 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to
the public at all times.
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Stephanie Storm, City Secretary
Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073 —Discussing prospective gift or donation to the City.
551.076 —Discussing deployment of security personnel or devices or security audit.
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11108120231tem 1.
Department: Public Art
Prepared By:
C. Ehrlich
Wylie Public Art Advisory
Board
AGENDA REPORT
Account Code:
Consider and act upon, a recommendation to the Wylie City Council for three artist designs created by Collin
Community College Art Students. Total funds for the projects will not exceed $600 and will be deposited into the
Art Excellence Fund, Collin College for education scholarships for the finalists
A motion to approve , , and as the final artists to recommend to the
Wylie City Council for three boxes located at Brown Street and Country Club Road, Collin Way and Country Club Road
and Ballard Street and SH 78. Payment to Collin Community College Excellence Fund will not exceed $600.
Consider and act upon, a recommendation to the Wylie City Council for three artist designs created by Collin
Community College, Wylie Campus Art Students. These three designs will be fabricated on three signal boxes
located at Brown Street and Country Club, Collin Way and Country Club Road, and Ballard Street and SH 78.
The amount to be deposited into the Art Excellence Fund of Collin Community College will not exceed $600.
The funds will be distribution to the three winners at $200 each to be used for education.
Page 1 of
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1110812023 Item 2.
Public Arts Advisory Board
Minutes
Regular Meeting
October 19, 2023 — 6:00 p.m.
Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order by Chair Bellah at 6:10 pm. Members present included: Gloria
Suarez, John Treadwell, Cassie Dyson, Joseph Murdock, and Anita Jones. Steve Shank was absent.
PAAB Coordinator Carole Ehrlich was also in attendance.
CITIZENS COMMENTS ON NON -AGENDA ITEMS
Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non -
agenda form prior to the meeting in order to speak. The Board requests that comments be limited to three (3) minutes.
In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen
participation.
No citizens were present to address the board.
DISCUSSION ITEMS
1. Walking Trails Phase 1 Update (PAC Carole Ehrlich)
Board Discussion
PAC Ehrlich reported the artist Kay Antill and her husband had visited the site with the base contractor.
The Parks staff was also present and laid out the angle for the art piece. The date to begin installation will
be mid November 2023.
2. Discussion regarding the update and timeline for the Walking Trails Phase 2
for presentation to the Wylie City Council. Yoshi Wright, artist. (PAC
Ehrlich)
PAC Ehrlich addressed the board stating that the timeline for completion of the contract and all other items
for the City Council agenda will be for the November 14, 2023 Council meeting. She explained that Mr.
Wright had completed talks with a Texas Certified Engineer and found that with the mound the Sacred Fire
will be installed upon, compacted soils could be used if compacted properly. There would be no need for
pillars to hold the art or mound in place.
Minutes October 19, 2023
Public Arts Advisory Board
Page 1
34
1110812023 Item 2.
Timeline for completion of the project will be December 2024 for both art sites. The contract will not
exceed $80,000 for both art sites. Ehrlich encouraged all board members to be present for the Council
meeting of November 14, 2023.
3. Discussion regarding promotional materials for the board events. (Board
member Shank)
Board Discussion
No board discussion was completed due to the absence of board member Shank due to illness.
4. Update and discussion regarding the 2023 Wylie Arts Festival
Board Discussion
PAC Ehrlich gave a short report on the number of applicants received for vendor booths. She explained
that there were just a few booths left and suggested the selection panel meet at the next meeting to finalize
the event.
REGULAR AGENDA
1. Consider and act upon, the Public Arts Advisory Board Minutes of
September 21.2023 (Carole Ehrlich, Public Arts Advisory Board Coordinator)
Hoard Action
A motion was made by board member Treadwell, seconded by board member Suarez to approve
the Public Arts Advisory Board minutes from September 21, 2023 as presented. A vote was taken
and the motion passed 6-0, with board Shank absent.
2. Consider and act upon, the design, cost, and material for a promotional booth
to advertise Public Art at all City events (Carole Ehrlich, Public Arts Advisory
Board Coordinator)
Roa.rd Action
A motion was made by board member Treadwell, seconded by board member Jones to table the
item until the next regular meeting. A vote was taken and the motion passed 6-0 with board
member Shank absent.
Minutes October 19, 2023
Public Arts Advisory Board
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35
11108120231tem 2.
ADJOURNMENT
Board Action
A motion was made by board member Treadwell seconded by board member Suarez to adjourn
the meeting at 6:45 p.m. A vote was taken and the motion carried 5-0, with board members
Treadwell and Jones absent.
Esther Bellah, Chair
ATTEST:
Carole Ehrlich, Secretary
2023 Wylie Arts Festival Review Panel
The review panel for this year's Wylie Arts Festival met immediately after the regular meeting of
the board. The board reviewed new vendors that had applied. The review completed at 7:3 8 pm.
Minutes October 19, 2023
Public Arts Advisory Board
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36