11-27-2023 (Library) Agenda PacketWylie Library Advisory Board Regular Meeting
November 27, 2023 — 7:00 PM
Council Chambers - 300 Country Club Rd., Bldg. 100 Wylie, TX 75098
CALL TO ORDER
Staff Spotlight: Laura Condit, Technical Services Librarian
1„I
CITY OF
WY'LIE
COMMENTS ON NON -AGENDA ITEMS
Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public
must f ll out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for
an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on
any matter presented during citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
®„ Review and approve October 23 meeting minutes
WORK SESSION
Review and approve the revised Borrower Policy
.......... 2_® Review the monthly report
Review December 2023/January 2024 programs and holidays
.........._ _® Review Spooky Night and Murder Mystery Night
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on Friday, November 24, 2023 at 5:00 p.m. on the outside bulletin
board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily
accessible to the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
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If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073 —Discussing prospective gift or donation to the City.
§ 551.076 —Discussing deployment of security personnel or devices or security audit.
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11127120231tem A.
CITY OF
WYLIE
CALL TO ORDER
Announce the presence of a Quorum.
Library Advisory Board
Minutes
In -person Meeting
October 23, 2023 — 7:00 p.m.
Council Chambers
Justin called the meeting to order at 7:00 pm. The following Library Board members were present: Irene
Chavira, Brian Ortiz, Roberta Schaafsma, Justin Strauch, Toshia Kimball & Ofilia Barrera, Board
Liaison. Board members not present: Monica Munoz, Zachary Todd
STAFF SPOTLIGHT
Kelsey Sidwell, Teen Services Librarian
Kelsey joined SPL in January 2011 as a clerk/shelver. She earned her Masters Degree in 2018 and
became the Teen Librarian that October. She believes in being her very transparent self with teens and
provided an overview of the Teen Services programs.
During the school year: the following meet on Thursdays at 6pm, once a month.
• Teen Book Club
• Teen Dungeons & Dragons group
• Japanimation (anime & manga)
In the summer: Two programs a week, usually 11 to 12 different teen programs.
Ofilia pointed out that Kelsey is also responsible for the Young Adult Collection.
Roberta asked how many teens, on average, show up for Book Club versus other programs.
♦ Book Club has anywhere from 10 to 20. It depends on the popularity of the book.
♦ Japanimation, for several years, was sitting just under 10; but this school year and the end
of last it has increased to 15 to 20.
♦ D&D depends on their schedules. Instead of just one meeting/one month, they have to be
able to commit to multiple months and currently have 8 or 9 participants.
Ofilia asked Kelsey to talk a little about the summer program attendance numbers, which range
from 20 - 50.
Toshia asked if there is a process for handling controversial books.
♦ Kelsey explained how the collection is monitored and patrons are welcome to share
concerns. Ofilia communicates with staff to respond to parent inquiries.
♦ Ofilia added that staff are trained to handle patron concerns on this issue.
Brian gave Kelsey a shout out for also having a hand in baby story time. He attended several in
the spring with his daughter.
Justin shared excitement for the growth in clubs and asked if Kelsey sees any roadblocks or
hurdles, if that growth continues.
Minutes October 23, 2023
Library Advisory Board
Page 1
11127120231tem A.
♦ D&D - The amount of staff that can run games is currently only two.
♦ Japanimation - The predominant issue is time.
♦ Staffing and budget are always hurdles to increased programming.
Toshia inquired about Kelsey's upcoming goals.
♦ Ensure that the clubs are what teens are actually interested in seeing.
♦ Would like to increase time dedicated to outreach within WISD.
CITIZENS COMMENTS ON NON -AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
CONSENT AGENDA
1. Consider and act upon approval of the Minutes of the September 25, 2023 Library Board
Meeting.
Roberta brought to attention two different spellings of Cricut/Cricket on page 4.
♦ Xcenia responded to the spelling issue: confirmed the first spelling is correct, and will
change the second spelling.
Board Action:
The Library Board Minutes of September 25, 2023.
♦ Irene made a motion to approve the minutes from the September 25th meeting with the
one spelling edit.
• Roberta 2nd the motion; all in favor, motion passed 5:0
REGULAR AGENDA
WORK SESSION — DISCUSSION ITEMS
WS1. Review the monthly report
Ofilia provided an overview of the monthly reports. She also indicated the addition of stats for the more
popular databases.
• Storytime numbers are huge because that's actually a full month; whereas in August there was no
storytime.
• Ofilia reviewed the various databases and what they are.
• Digital resources usage:
o Kanopy - Still going strong, people are discovering it. Their system is changing over to
tickets. Each item a user clicks will require a number of tickets on November 1 st.
Justin added, as a selling point for Udemy, that they also have courses in learning languages and
Google certificates.
Justin asked about the new Wylie mobile app for the library. What sort of usage numbers might
be expected?
♦ Ofilia hopes to have numbers to share next month as the app has just gone into use.
• Meetings, training highlights, and miscellaneous information:
Toshia asked how the interview process for the Adult Services Librarian was going.
♦ Very well, the position has been filled. We are waiting for the background checks to clear,
then a start date will be set.
Minutes October 23, 2023
Library Advisory Board
Page 2
11127120231tem A.
♦ The library has had a challenge lately with staff turnover. The recent applicant pool has
been incredible. The person offered the librarian position has 10 years of experience.
Justin asked Ofilia to share about the All Staff Meeting with Tim Porter, City Engineer.
♦ All Staff Meetings are held on the last Friday of every month.
♦ Every month, a different person from a different department in the city is invited so that
the library staff get to learn how their roles are connected and what they do. This month
was Tim Porter.
♦ Meetings usually include general announcements that cover what's going on in the city to
things the Library Advisory Board talked about. Each department talks about what's
happening in their area or if there's anything special that everyone needs to be aware of.
♦ Next month will be the Public Works Director, Tommy Weir.
Justin congratulated the library on the "One City One Team" award and asked for more
information on it.
♦ The city is pushing this initiative, One City One Team, and has been awarding different
departments. The library was called up for the work done over the summer, all the big
events held, and how the staff works together.
Toshia asked if Ghost Tours was a success.
♦ Ofilia indicated it was a big success and would go into that during the "Friends" portion
of the agenda.
WS2. Review Friends of the Library Programs
• Wylie Ghost Tours
o Tours were doubled and generated a little more than $4000 for the
library, Parks & Rec and the Historical Society. Our portion of the money
gets earmarked to go to the summer kickoff event.
Spooky Night at the Library, 10/24/23, from S:OOpm to 7:OOpm.
o Some of the Library Advisory Board members will be helping out.
The Spooktacular night was the previous Saturday.
Library Murder Mystery will be 11 /04/23 from 7:OOpm to 9:OOpm.
o Basically a real life Clue Game with literary characters, being played by
performers of the Second Players Productions.
o This is a fundraiser for the library.
o Intended for ages 14 and up partly for content, and partly because it's
after hours at the library and there will be no staff to watch/ensure that
younger children aren't going to get hurt.
WS3. Review November library programs and holidays
Justin noted there are a lot of programs planned for November and asked Ofilia to share about
them.
♦ Ofilia highlighted some of the programs for Adults that are different from the norm.
• Voice Acting for Video Games (for adults), November 4th in the afternoon.
• Dog Behavior 101: dogs are not allowed, this is just for people.
• Holiday Harps, right after Thanksgiving, on the 28th.
♦ All regular storytimes will run.
♦ One special program for kids on November 22, the Wednesday before Thanksgiving, with
crafts from 2:OOpm to 4:OOpm, in the Multipurpose Room.
♦ Holiday closures:
Veterans Day
o November 10 & 11 - closed both days.
♦ The library does not have an overtime budget.
Minutes October 23, 2023
Library Advisory Board
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11127120231tem A.
♦ This only happens once every four or five years, depending on
Leap Year.
• Thanksgiving closings
o November 22, Wednesday - closing at 5:00pm.
o November 23 - 25, closed each day.
WS4. Review Items for Future Agenda
• New Services
o Beanstack - Still hoping for a December release date to allow for 2024
reading challenges.
• Staffing overview
o Many good candidates; waiting on background and reference checks for
a few.
o Have made at least one offer for the Circulation positions.
• Overview of Murder Mystery Night & Spooky Night.
• Holiday closures for Christmas and New Year.
• Next meeting, November 27th, is the last meeting of 2023. No meeting in
December due to holiday week.
• Working on possibly updating the Borrower Policy to remove the 5 item limit on
new library accounts.
Justin shared that he loves the new library app and asked if it has been broadcast to patrons.
♦ We are promoting the app via social media and signage in the library. Hoping to do a
short video highlighting Click and Collect as further promotion.
ADJOURNMENT
Brian made a motion to adjourn the meeting. Irene 2nd the motion; all in favor, motion passed 5 :0
Meeting adjourned at 7 :43pm.
Justin Strauch, Chair
Minutes October 23, 2023
Library Advisory Board
Page 4
1112712023 Item WS 1.
Rita & Truett Smith Public Library
Borrower Policy
Approved by Library Board November 27, 2023
Eligibility for a Library Card
Adults (18 and older) are eligible for a library card. Applicants are required to present
valid photo identification to receive a library card. The following types of photo I.D. are
acceptable: Government -issued driver's license or ID card, or Passport.
No person may be registered for more than one active library card. To protect the user,
a library card or a valid picture I.D. is required for all library transactions.
Minors ages 17 and under must have the signature of a parent or legal guardian to be
issued a card. The adult must meet the requirements noted above. Parents and legal
guardians retain the responsibility to oversee their children's selection and use of library
materials. The library staff does not serve in loco parentis (in the place of a parent). It is
the responsibility of the parent(s)/guardian(s) to restrict their children, and only their own
children, from access to library materials.
Temporary Llbrary Numbers
A temporary library number may be obtained online and allows you access to our digital
library and online resources. Temporary numbers are meant to be used as a way to
explore resources and not as a permanent card; therefore, temporary numbers expire
six months after issue. Patrons may come into the library to switch to a permanent card
in order to continue access. Patrons must present a government -issued picture I.D. in
order to obtain the permanent card. Temporary numbers are issued for adults (18 and
older) only.
Replacement of a Lost Card
A lost library card may be replaced for $1.00. To replace a lost card, proof of
identification is required. It is the patron's responsibility to report a lost or stolen card or
change of address.
Renewal of a Llbrary Card
Library cards expire every three years so that patron information may be updated. All
fines and fees must be paid prior to renewing the library card.
Loan Perlods
1112712023 Item WS 1.
Most physical items check out for three weeks. Select physical collections check out for
seven days. Checkout limits are at the discretion of library administration.
Digital items check out for two weeks. Check out periods for streaming items are set by
the streaming services.
A library cardholder may check out as many physical items as they would like within the
exceptions set forth by the library. Cardholders accept full responsibility for all materials
borrowed on their card and for all associated charges.
Renewal of MaterIals
Items eligible for renewal will automatically renew two times.
The following items are not eligible for renewal.
• New and Juvenile Holiday DVDs that only check out for 7 days
• Juvenile Holiday Books
• Magazines
• Interlibrary Loans
• Steam Kits
• Items with a pending hold
Plac'Ing Holds
• All materials available for check out can be placed on hold at the library, via our
app or online except for steam kits, board books and magazines.
• There is a maximum of 10 holds for physical items and 5 for digital items per
library account.
• When a physical item becomes available for pickup, the item will be held for 7
days. If the item is not picked up in 7 days, the next person on the hold list will be
contacted or the item will be returned to the shelf.
• If a person in the library tries to check out a book at the same time a patron
online tries to place a hold, the priority will be given to the person in the library.
The online patron will be put on the hold list.
• When a digital item becomes available, the item will be held for three days.
Digital holds may be set in "Account Settings" to check out automatically.
Interlibrary Loan (ILL)
Items not owned by the library may be requested via interlibrary loan. Only certain types
of materials may be requested. A patron may request specific titles and the time period
to obtain materials varies. Five requests per month are allowed per cardholder.
To borrow from interlibrary loan, patrons must be in good standing including adults who
are responsible for cards of minor children.
1112712023 Item WS 1.
To obtain an item from ILL, a patron must fill out a loan request form available online or
place the request in person at the library. A patron must fill out a request form for each
item. Interlibrary loan materials may not be renewed.
The lending library may determine the check-out period.
The lending library may designate material for in-house (non check-out) use only.
Items will be held for seven days (including Saturday). Materials will be returned to the
lending library if the patron has not picked up the material(s) within seven days. There is
a $2.00 fine per item that is not picked up.
Patrons who do not return Interlibrary Loan materials will be charged a replacement
cost by the lending library. The lending library will set the exact amount for the item.
Replacements are not accepted for lost items. Late fees will be charged for items that
are overdue in accordance with the Smith Public Library's Borrower Policy.
Extended Use Fee (ordinance 2009-12)
Extended use fees accrue when an item is returned past the due date. Maximum
extended use fee is $5.00 per item. If a patron has more than a $5.00 balance on their
card, they cannot check out any additional items until the balance is paid. See Wylie, TX
Code of OrdinanceaAppendix C Wylie Comprehensive Fee Schedule for details.
It is the responsibility of the borrower to verify the due date of materials checked out on
their account and to return those materials to the Smith Public Library on or before the
due date. The library will notify the patron of overdue items as a courtesy. Borrowers are
responsible for the return and payment of fines even if no overdue notice is received.
Lost'i'tems(ordinance 2009-12)
When an item is 30 days overdue, it is considered lost and the patron's account will be
charged for the cost of the item plus a processing fee of $3.00. Replacements are not
accepted for lost items. If the item is returned in good condition, the cost of the item and
processing fee will be waived and an extended use fee will be charged.
If the item is returned in good condition after it has been paid for, the Library will refund
the money up to three months, minus the $3.00 processing fee. Refunds are not given
after three months.
1112712023 Item WS 1.
Damaged items (ordinance 2009-12)
Patrons are charged for the full cost of an item that is damaged beyond repair.
Replacements are not accepted for items damaged beyond repair. A $3.00 processing
fee is added for covering the cost of preparing items for checkout.
Other charges may be incurred for damaged DVD/CD cases, missing barcodes/spine
labels/RFID tags or items returned with damage to book covers, pages, or artwork.
Cla'Ims Returned
A claims returned can be placed on an item when the library records show the item is
outstanding but the patron claims to have returned it. Staff will search for the item for
two months. If located in the library, no charges are due. If not found in the library after
two months of searching, the patron is charged the cost of the item, plus a $3.00
processing fee.
All fines and fees are due as incurred. Valid forms of payment include cash, check, or
credit card. Credit/Debit payments can be accepted over the phone.
Forfe'Iture of L'Ibrary Usage
Patrons violating the regulations and/or policies of the library may, at the discretion of
the Library Director, be asked to leave the premises and asked to forfeit the use of their
library card.
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1112712023 Item WS2.
Monthly Report for the Library Advisory Board
(Based on Weekly Reports sent to City Manager's office every Thursday)
Storytime
Kid Events
Teen Events
Adult Events
Outreach
Business Exchange
Circulation
Visitors
New Borrowers
Drive-Thru
Holds Processed
986
1095
649
453
174
46
27
25
0
164
80
64
151
7
0
92
121
116
44,075
47152
491263
14,454
15780
141794
346
456
491
237
220
257
4,157
3,876
41652
Ancestry Sessions
Searches
Aug 2023
30
515
Sep 2023
25
390
Oct 2023
31
435
Creativebug Sessions
Total Video Views Hours Viewed
--------------
Aug 2023
8
7
0.74
Sep 2023
10
84
7.46
Oct 2023
10
29
4.55
Data Axle Log -ins
# of Searches
Total Records Downloaded
Aug 2023
9
65
744
Sep 2023
16
98
61646
Oct 2023
17
148
21262
Gale Courses Enrollments
Tatal Course Log -ins Tatal Minutes in Class
Aug 2023
40
238
28,629
u
1112712023 Item WS2.
Sep 2023
7
173
26,259
Oct 2023
20
95
10,635
Mango Languages Total Sessions
Total Learning Time
Average Learning Time
Aug 2023
229
29:12:04
0:11:40
Sep 2023
137
17:43:47
0:09:30
Oct 2023
128
15:18:26
0:08:12
Udemy Active Users
Courses Enrolled
Video Mins
Aug 2023
NNW=
71
172
415.80
13,NNW
Sep 2023
58
118
15,204.80
Oct 2023
63
191
17,406.5
Digital Resources Usage:
(Presented by calendar month)
Libby (Overdrive)
Unique Users
Check -Outs
Holds
Purchases
October
2023
September
2023
August
2023
July
2023
147784
141722
147654
141571
607673
587805
607810
611564
267370
257201
257156
261057
826
17344
826
621
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1112712023 Item WS2.
Hoopla
Circulation
Counts by
Month:
Audio
Binge Comics Ebooks Movies
Music TV
Total
July 2023
1080
19
107
402
92
33
46
17779
August 2023
11207
17
153
469
138
34
43
27061
11226
28
122
437
131
59
34
27037
Sept 2023
Oct 2023
11271
29
137
508
123
55
29
2,152
Kanopy
Stats
July 2023
August 2023
Sept 2023
Oct 2023
Kanopy
Plays by Device
July 2023
August 2023
Sept 2023
Oct 2023
Visits
Pages
Plays
Minutes
4, 256
51037
512
10, 737
4,197
5, 090
508
12, 528
3, 035
3, 891
556
15, 836
37675
41148
390
12, 904
Tablet
Desktop
Mobile
Television
27.7%
12.7%
37.9%
21.7%
29.5%
10%
36.8%
23.6%
28.2%
9.4%
21.6%
40.8%
22.1 %
23.3%
13.8%
40.8%
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1112712023 Item WS2.
Meetings/Training Highlights:
• 10/19/23 Ofilia attended the Rotary meeting
• 10/19/23 Ofilia attended the Women Leading Government webinar on Recruitment
• 10/19/23 Lisa, Cheryl and Susie interviewed for various circ positions
• 10/20/23 Monthly Librarian Meeting
• 10/20/23 Ofilia and Lisa weekly one on one meeting
• 10/20/23 Lisa led the PLMN meeting at Roanoke
• 10/23/23 Ofilia and Xcenia attended the Library Advisory Board meeting
• 10/26/23 Lisa and Laura attended the ADA Class provided by the City
• 10/26/23 Ofilia, Debbie and Kelsy met with Judy from Library Interiors of Texas
• 10/27/23 Library all staff meeting with special guest Albert Garza from Public Works
• 10/31 /23 Ofilia met with the Purchasing department to review needs and guidelines
• 11 /7/23 Cheryl and Lisa interviewed for circulation positions
• 11 /7/23 Ofilia attended Director Staff Meeting
• 11 /7-11 /8 Laura attended TLCU virtual conference
• 11 /8/23 Lisa attended Veterans Appreciation
• 11 /8/23 Veronica attended the Garden Committee meeting
• 11/14/23 Ofilia attended Historical Society Meeting
• 11 /14/23 Ofilia attended City Council Meeting
• 11/15/23 Laura and Ana attended Tekkies Meeting
• 11 /15/23 Ofilia at PLANT Conference
Misc. Information:
• 10/19/23 Lisa attended Bush Elementary Literacy Night
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1112712023 Item WS3.
Upcoming Library Programs - December 2023/January 2024
Adults
Medicare 101
Wednesday, December 6 @ 10:30AM &
Saturday, December 9 @ 10:30AM
Turning 65 or New to Medicare? We would like to invite you to an informative Medicare 101
meeting with Kathleen Weber. The meeting lasts 45 minutes and she opens it up to questions
afterward to last about an hour in total.
PracnhnnI
Free sticker tickets are required for all storytimes and are available on storytime day. Space is
limited due to fire code. Storytime goes on break from December 18 - January 16. It resumes,
Wednesday, January 17.
Family /Bilingual Storytime (In English &Spanish)
All Ages
Mondays @ 6pm
Infant Storytime
0 - 11 months
Wednesdays @ 10am
Big Kid Storytime
3-5years
Wednesdays @ 10:45 & 11:30am
Thursdays @ 1:30pm
Toddler Time
1 - 2 years
Fridays @ 10:15 & 11:00am
Sensory Storytime
Pre-K - 2nd Grade
First Saturdays 10:15am
Kids
BeTween Book Club
4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime
Room.
December 12
Allergic by Megan Wagner Lloyd
January 9
Alisa Anna by Susan Hood
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1112712023 Item WS3.
My Very Own Book Club
1st & 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the
Multi -Purpose Room.
No Meeting in December.
January 16 & 18
SkySisters by
Idea Lab
3rd & 4th graders (8-10 years old) meet on the designated date from 3:30-4:30pm in the
Multi -Purpose Room.
No Meeting in December.
January 25
LEGO free for all
Winter Reading Challenge
for Kindergarten - 6th grade
Friday, January 5 - Saturday, March 9
Pick up a log at the Children's Desk, finish the challenge and get a prize.
MLK Day Treasure Hunt
Friday, January 12 - Monday, January 22
Find all of the pictures hidden in the Children's area and get a prize! This is a self -directed
activity. One prize per child per day while supplies last.
Teens
Teen Book Club
7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read,
discuss what else we've been reading, and snack! The first 30 teens to sign up get a free copy
of the book!
December 14th - The Agathas by Kathleen Glasgow and Liz Lawson
January 11 th - The Upper World by Femi Fadugba
Japanimation
Our anime and manga club for 7th-12th graders! Join us every month in the storytime room at
6pm to watch anime, chat about manga, do some crafts, and share artwork with each other.
December 21
January 18
Roll for the Initiative: SPL's Teen Dungeons &Dragons Group
7th-12th graders only. Registration required. Space may be limited for specific meetings.
December 7th -Campaign 1 (Part 3)
January 4th -Character Creation/Gameplay Workshop
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1112712023 Item WS3.
Holiday Closures
Christmas -
Closed Friday, December 22
Closed Saturday, December 23
Closed Sunday, December 24
Closed Monday, December 25
New Year -
Closed Monday, January 1
MLK Day -
Closed Monday, January 15
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1112712023 Item WS4.
Friends Programs Fall 2023
Spooky Nlght @the Library
Tuesday, October 24 from 5 - 7pm
Attendance: 400
Costume contest was a big hit!
Murder Mystery Night @the Library
Saturday, November 4 from 7 - 9pm
Attendance: 66
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