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01-22-2024 (Library) Agenda PacketCALL TO ORDER Staff Spotlight: Veronica McKay, Children's Librarian COMMENTS ON NON -AGENDA ITEMS Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Review and approve November 27, 2023 Meeting Minutes WORK SESSION WS 1. Review the monthly report WS2. Review upcoming programs WS3. Review strategic plan CERTIFICATION I certify that this Notice of Meeting was posted on January 1.9, 2024 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. age 11 1 If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071— Private consultation with an attorney for the City. § 551.073 — Discussing prospective gift or donation to the City. § 551.076 — Discussing deployment of security personnel or devices or security audit. 2 0112212024 Item A. IAI fN CIfYOF WYLIE Minutes In -person Meeting November 27, 2023 — 7:00 p.m. Council Chambers CALL TO ORDER Announce the presence of a Quorum. VATITUA -oil . l Justin called the meeting to order at 7:00 pm. The following Library Board members were present: Irene Chavira, Roberta Schaafsma, Justin Strauch, Monica Munoz, Zachary Todd & Ofilia Barrera, Board Liaison. Board members not present: Brian Ortiz, Toshia Kimball STAFF SPOTLIGHT Laura Condit, Technical Services Librarian Laura has been with the library since 2007. She provided a general overview of the Technical Services Department, statistics related to the library collection, and presented physical examples of different degrees of wear-and-tear/damage that library items can sustain and how those items are repaired or replaced. Some of the changes in technology and how those have impacted the library collection were also discussed briefly. CITIZENS COMMENTS ON NON -AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. CONSENT AGENDA 1. Consider and act upon approval of the Minutes of the October 23, 2023 Library Board Meeting. Board Action: 4 The Library Board Minutes of October 23, 2023. Justin encouraged everyone to review the minutes; there were no questions or changes requested. • Roberta made a motion to approve the minutes as presented. • Irene seconded the motion. All votes were in favor; the motion passed 4-0. (Zack abstained from voting) Minutes November 27, 2023 Library Advisory Board 3] Page 1 0112212024 Item A. REGULAR AGENDA WORK SESSION — DISCUSSION ITEMS WSI. Review and approve the revised Borrower Policy Revisions included: • Reduction in DVD fine from $0.50/day to $0.10/day. • Limit lifted on the number of DVD's that may be checked out. • Extended Use Fees/Fines will no longer be itemized in the borrower policy, instead these may be found in the Wylie, TX - Code of Ordinances, Appendix C. • Generalized all check out limits. • Temporary library cards will continue to be offered online, specifically for the use of the digital library and online resources. • Roberta expressed concern regarding the verbiage under Eligibility for a Library Card: o Former wording: Residents and Nonresidents (18 and older). o Revised wording: Adults (18 and older). o Discussion ensued. 4 Justin asked to confirm who approves changes made to the schedule of fees by library staff. Any changes made are presented to the Wylie City Council for approval because it is an ordinance. 4 Justin asked if there were any other questions concerning the revisions to the Borrower Policy. There were none. • Irene made a motion to approve the policy with the changes. • Zach seconded the motion. All votes were in favor; the motion passed 5-0. WS2. Review the monthly report Ofilia indicated that the library was closed two additional days during the reporting period which may account for a small dip in numbers. She walked through the report with the Board and will provide data related to the library app in January. 4 Justin inquired about open positions. ♦ Two part-time positions are being interviewed for. • One position is in the Circulation Department. • One position is for a Reference Assistant in Youth Services. Justin asked if there are any big staff trainings planned given the number of new employees. ♦ Typically staff are trained individually as each department and job are unique in what they do. ♦ The In Service Day for the library is a large staff training once a year. ♦ The City also provides an In Service Day for all city employees in September. 4 Justin mentioned the anticipated opening of the dog park and asked if staff anticipate any problems with patrons bringing dogs into the library. ♦ In preparation for the December opening, staff have been reminded of the Animals in the Library Policy. 4 Justin asked what a maintainable monthly goal for circulation would be. ♦ Typically about half of the collection is checked out at any one time, with that increasing during summer months to around 65%, ideally 50% to 70% is the goal. Minutes November 27, 2023 Library Advisory Board 4] Page 2 0112212024 Item A. WS3. Review December 2023/January 2024 programs and holidays Ofilia reminded members that this list spans two months because this is the last meeting for the year. • All the usual book clubs and regular library programs will occur, with the exception of a couple December dates for My Very Own Book Club and Idea Lab. • Holiday Harps is a special event tomorrow, 11/28/23, in the library foyer at 6:00pm. • The Winter Reading Challenge for kids kicks off on January 5th. • Also have a Martin Luther King Day treasure hunt in January for kids. • Upcoming holiday closures: o Christmas - Friday, December 22 through Monday, December 25 o New Year's - Monday, January 1 o MLK Day - January 15 WS4. Review Spooky Night and Murder Mystery Night These events were the big fall programs for the Friends of the Library • Spooky Night had about 400 people in attendance and included a costume contest. • Murder Mystery Night was the first program of this type and 66 people attended. It was a big success and there are plans to have another one in. May that will tie in to the theme for the Adult Summer Reading program: Only Murders in the Library. ADJOURNMENT Zach made a motion to adjourn the meeting. Irene seconded the motion. All votes were in favor; the motion passed 5:0. The meeting adjourned at'7:49pm. Justin Strauch, Chair Minutes November 27, 2023 Library Advisory Board 5] Page 3 0112212024 Item WS1. Monthly Report for the Library Advisory Board (Based on Weekly Reports sent to City Manager's office every Thursday) Dec 21 - Jan 17 Storytime 51 Nov 16 - Dec 20 1008 Oct 19 - Nov 15 986 Kid i Events Teen Events 37 176 453' 22 16 27 Adult Events 21 156 164' Outreach 0 11 151 Business Exchange 104 108' 92 Circulation Visitors 41,852 36,490i 44,075' 12,046 11,464 14,454 New Borrowers Drive-Thru 440 326 346' 201 195 237 Holds Processed 4,156 3,895 4,157' Ancestry Sessions Searches Oct 2023 31 435 Nov 2023 36 563 Dec 2023 401 652 Creativebug Sessions Total Video Views Hours Viewed Oct 2023 10 29 4.55i Nov 2023 24 69 8.34' Dec 2023 14 16 3.27' Data Axle Log -ins i # of Searches Total Records Downloaded Oct 2023 1.7 148 2,262'I Nov 2023 13 102 1,459' Dec 2023 15 101 994 Gale Courses Enrollments Total Course Log -ins Total Minutes in Class Oct 2023 1 20 95 10,635' 6] 1 0112212024 Item Nov 2023 18 106 12,796 Dec 2023 12 136 18,529 Mango Languages Total Sessions Total Learning Time Average Learning Time Oct 2023 128 15:18:26 0:08:12 Nov 2023 82 829:56 0:07:04 Dec 2023 59 9:42:39 0:10:59 Udemy Active Users Courses Enrolled Video Mins Oct 2023 63 191 17,406.5 Nov 2023 58 110 12,992,20 Dec 2023 62 162 15,725.5 Library App Devices Launches New Devices Oct 2023 329 1,136 304 Nov 2023 450 2,135 219 Dec 2023, 5311 2,603 1 1911 Digital Resources Usage: (Presented by calendar month) Libby (Overdrive) Tr%f n I a fn r r7lad-amhar kl^,ktamhar nr-fr%har _Qanfamhar Consortium 2023 2023 2023 2023 Unique Users 14,822 14,740 14,784 14,722 Check -Outs 58,716 58,516 60,673 58,805 Holds 25,401 24,842 26,370 25,201 Purchases 9111 4831 826� 1,344 0 0112212024 Item WS1. Hoopla Circulation Counts by Month: Audio Binge Comics'Ebooks Movies Music TV Total Sept 2023 1,226 28 122 437 131 59 34 2,037 Oct 2023 1,271 29 137 508 123 55 29 2,152 Nov 2023 1,175 28 116 525 126 39 55 2,064 Dec 2023 1,248 23 124 480 123 55 67 2,120 Kanopy Stats Visits Pages Plays Minutes Sept 2023 3,035 3,891 556 15,836 Oct 2023 3,675 4,148 390 12,904 Nov 2023 4,104 4,719 420 10,561 Dec 2023 3,774 4,369 504 15,412 Kanopy Plays by Device Tablet Desktop Mobile Television Sept 2023 28.2% 9.4% 21.6% 40.8% Oct 2023 22.1 % 23.3% 13.8% 40.8% Nov 2023 34.0% 22.6% 11.7% 31.7% Dec 2023 34.5% 19.8% 17.1 % 28.6% 0112212024 Item WS1. Meetings/Training Highlights: 11/14/23 Weekly Admin Team meeting 11/14/23 Ofilia attended Historical Society Meeting • 11/14/23 Ofilia attended City Council Meeting • 11/15/23 Laura and Ana attended Tekkies Meeting 11/15/23 Ofilia at PLANT Conference • 11/17/23 Monthly Librarian meeting 11/17/23 Ofilia and Lisa weekly meeting • 11/21/23 Ofilia and Lisa attended the Friends of the Library meeting • 11/30 - 12/6 Lisa and Ana attended TLCU Training • 11/30/23 Ofilia attended the Rotary meeting • 12/1/23 Hosted Collin County Library Leaders meeting 12/2/23 Ofilia attended the staff meeting 12/5 & 12/6/23 Lisa attended Supervisory Leadership Training online • 12/8/23 Lisa went over Safety Training with Travis • 12/11/23 Ofilia and Lisa met to work on the TMLDA Award application • 12/13/23 Ofilia and Veronica attended the Library Garden Meeting 12/13/23 Lisa went over Safety Training with Brian and Zury • 12/20/23 Ofilia and Lety one on one • 12/20/23 Ofilia attended a webinar: High Performance Leadership - Onboarding 12/21/23 Ofilia and Lisa gave Leadership Wylie a tour of the building • 12/28/23 Interviews for the YS Ref Assistant PT position 1/8/24 Ofilia began the Professional Development Academy through ICMA 1/16/24 Lisa attended Director Staff Meeting • 1/16/24 Lisa attended the Friends of the Library Meeting Misc. Information: • 11/23-11/25/23 Library closed for Thanksgiving • 11/21/23 Ofilia and Lisa decorated the library tree in downtown Wylie in front of the Wylie News • 12/1/23 Staff holiday party 12/2/23 Various staff attended the Employee Holiday Open House • 12/18/23 Various staff attended the City Council luncheon • 1/10/24 Various staff attended the annual Employee Banquet • 1/16-1/19/24 Ofilia - vacation 0112212024 Item WS2. Upcoming Library Programs - January/February 2024 Adults Anime Watch Party Tuesday, January 23 @ 5:30PM Set aside some time to catch up on anime on your to -be -watched list. Vote from now till December 28 on which title to watch. 3D Printer Demo January 17, 2024 @ 5:30PM Curious about the world of 3D printing? Join us for a 3D Printer demonstration and Q&A session. African Stories Saturday, February 10 @ 2:OOPM Storyteller Toni Simmons wraps her audience in African folklore and African American history through the use of rhythms, songs, and audience participation. Everyone is welcome. Cello Concert Saturday, February 24 @ 2:OOPM Chase the winter blahs away with the rich sounds of the cello. Christina Null performs. Everyone is welcome. No registration necessary. 3D Printer Demo February 28, 2024 @ 5:30PM Curious about the world of 3D printing? Join us for a 3D Printer demonstration and Q&A session. Preschool Free sticker tickets are required for all storytimes and are available on storytime day. Space is limited due to fire code. Family / Bilingual Storytime (In English & Spanish) All Ages Mondays @ 6pm Infant Storytime 0 - 11 months Wednesdays @ 10am Big Kid Storytime 3-5years Wednesdays @ 10:45 & 11:30am Thursdays @ 1:30pm o 0112212024 Item WS2. Toddler Time 1 - 2 years Fridays @ 10:15 & 11:OOam Sensory Storytime Pre-K - 2nd Grade First Saturdays 10:15am Kids Kids Winter Reading Challenge For K - 6th graders January 5 - March 9 Pick up a game board at the library or print one at home. Mark an "X" on each spot for every book you read. Read 5 books to land on a snowflake and receive a small prize while supplies last. My Very Own Book Club 1 st & 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the Multi -Purpose Room. February 15 & 20 Dragon Noodle Party by Ying Chang Compestine BeTween Book Club 4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime Room. February 13 Out of My Mind by Sharon Draper Idea Lab 3rd & 4th graders (8-10 years old) meet on the designated date from 3:30-4:30pm in the Multi -Purpose Room. January 25 LEGO Free for All February 22 No Sew Heart Pillows Toanc Teen Book Club 7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read, discuss what else we've been reading, and snack! The first 30 teens to sign up get a free copy of the book! February 8 Opposite of Always by Jason Reynolds Japanimation [)Ur8ninxe and n)8Og8 club for 7th-12Lh graders! Join US every nOOnLh in the SLOm1nl8 rOOrD 81 0pmn to watch onime, chat about mnongo, do some oroftu, and share artwork with each other. February15 Roll for the Initiative: SPL'mTeen Dungeons 0&Dragons Group 7th-12th graders only. Registration required. Space may be limited for specific meetings. February 1-Campaign 2(Part 1) 0112212024 Item WS3. 0112212024 Item WS3. 1j1411111100" ARM 11,14Y �@Mk" IF11,111,111", Lne All, M"'I" i r c The Smith Public Library recently celebrated 50 years of service and we are excited to propose this plan as the next step for the future of the library. Our mission, Inspire Inform Interact, is the basis for everything we do. We have faced so many challenges due to the COVID-19 pandemic. It has changed the way we do things and some of those changes have made us better. We have learned that in times of great uncertainty, we can and will rise to the challenge. From implementing new services to keeping in touch with our community via social media, I am immensely proud of the work and dedication our staff showed throughout the past year. Looking forward, we hope to continue that level of dedication and service. Our ultimate goal is to keep building on the legacy left to us by Rita and Truett Smith and to create a space for the community to grow, learn and innovate. OFILLA BARRERA Library Director M 01/22/2024 Item WS3. �i \l ��. IMPOUND: . �., .• Y ollill,ti � 3IM low MM M Ol in sm wilialrefoiF44101TO0 M IM 0112212024 Item WS3. Library Mission Statement Inspire Inform Interact Library Viesion Statement The Smith Public Library endeavors to anticipate community needs resourcefully through innovative library services. Guilding Principles 1. Promote literacy and lifelong learning 2. Support intellectual freedom 3. Access for all by creating a welcoming community 4. Build strong partnerships 5. Adapt and innovate 1i Planning Process The planning process has taken almost a full year. We surveyed patrons, non -users, staff and Library Board members to try and determine what is most important to them. All of our strategic plan objectives fall into six main categories: Customer Service, Facilities, Outreach, Programs, Staff Empowerment and Technology. We have used our Mission Statement to highlight our core services and to help organize each objective. Acknowledgements The Smith Public Library would like to thank the staff, patrons and Library Board members for their guidance and feedback during this process. We would also like to acknowledge the City of Wylie leadership staff for supporting the library and all of its endeavors. And finally, we are eternally grateful to Rita and Truett Smith for leaving us with such an Inspiring love of reading through collections, IN 0112212024 Item WS3. programs and welcoming spaces 0 Readers of all ages find inspiration at the Smith Public Library. Book displays and collections spark curiosity and innovation, and the library's fun and interactive programs create a catalyst for connection. The welcoming • enhances the ii• for discovery and for community collaboration. Core •• Print, audio-visual, and electronic resources for all ages Summer reading and learning programs for all ages Book clubs and programs for all .•• • Inspiring displays that promote reading Welcoming and a variety of spaces where people of all ages may enjoy the Library e Delivery service to residents who are unable to visit the library due to 0 Objectives. IMIMM i• the possibility for • private study spaces Replace existing •.. Create more accessible spaces for all abilities Erograms • Provide opportunities for patrons to interact to spark inspiration Technology * Adapt existing computer lab and business center into a more relevant Informing the community through staff, 1 0112212024 Item WS3. partners and technology EM The Smith Public Library takes pride in distributing information for the purpose of knowledge and growth. Knowledgeable staff, partnerships an4 technology are the foundation for encouraging lifelong learning. The library is dedicated to having access to i• and information for all. We strive to create a meaningful learning environment for staff and users. Core Services., • Staff expertly assisting the community in accessing information, resources, and library services • A physical collection of over 119,000 items and over 50,000 digital items. • Social media informing the community of library resources • Partnerships with City departments, community organizations and cultural groups, offering resources and events • Language learning i`••• continuing education, and development of •• skills through online databases • •. Vietnamese and French language collections to meet mmmmm�� Objectives. Customer Service • Find new ways to inform patrons of basic library services • Make our website and social media more accessible Outreach • Establish a monthly e-newsletter • Strengthen our social media presence with more interactive, tag - Find new ways to get details on what is happening at the library to users and non -users Staff Em owerment • Create a culture of learning for library staff 0 Interacting with our community through 4 -Item WS3. hiho This past year has taught us how important interaction is. Whether it is virtual or in -person, having that one on one connection with each other is what makes our library so special. We strive to offer programs, outreach opportunities and technology that brings people together resulting in meaningful, lasting interactions. 0 Core Services. Storytimes promoting early literacy skills Science, arts and crafts, and educational technology programs for 1000 Books Before Kindergarten and parenting workshops supporting parents, caregivers, and educators Reading challenges throughout the year for all ages Meeting rooms, study rooms and spaces for public use Civic resources such as income tax forms and voter registratio Drive-thru window for convenient holds pick-up I 0 Objectives. • Explore credit card payment options for printing and paying fines or fees online • Expand library service to include free or low-cost non-traditional benefits Outreach Sustain existing partnerships, while finding opportunities for new ones ProgLams * Create opportunities off -site to connect with library staff Technology • Library App • Upgrade gaming systems in the teen room The Smith Public Library acknowledges that some of these objectives are more easily achieved than others. Some may only be accomplished through additional funding, grant opportunities, or the redeployment of staff and resources. Library leadership will work to advise on setting the priorities for this process. With proper resources in place, library staff will work towards accomplishing these objectives, along with the Library Advisory Board, City Management and community partners. Library Action Plan � /< «�� m«. � � � y. ��2d � � � � � � � � y� < � � � � � \ � � : � � � � � � � � � � � � � � � � � � �