07-13-2009 (Library) Minutes Library Advisory Board
CITY OF WYLIE-
Library Board--Minutes
Monday, July 13, 2009 —7:00 pm
Bluebonnet Room
Smith Public Library
800 Thomas Street
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Courtney Gober, Shirley Burnett, Brett Bim, Grace Morrison,•C—ettber, Junaid
Najamuddin, Rachel Orozco (Board Liaison)
Absent: Lucy Shriver
Citizen Present: Mindy Ayers (new library board member)
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
PRESENTATION
ACTION ITEMS
1. The Library Board Minutes of Monday June 8, 2009 were approved.
DISCUSSION ITEMS
Rachel Orozco reviewed the budget items for the library. The library and recreation center are
up first because of the new library staff. Mindy Manson sent the budget to Council. Some
proposed cuts include no staff increases, fireworks, summer concerts and Clean-Up Green-Up.
The information that will be presented to Council was reviewed with the Library Board. This
includes the following library positions: upgrade for Youth Services Librarian to Youth Services
Supervisor, upgrade Library Technician to Circulation Services Supervisor, Youth Librarian,
Adult Librarian, and an Electronic Services Librarian. Rachel reviewed the different
responsibilities for the upgraded and new positions. The new library will have 2 upgraded
positions, 4 new full-time librarians, 2 part-time librarians, reference assistants, library
technicians, and clerks. These positions are being requested now because they are needed this
budget year. The library is asking for the minimum that is needed to operate at 6 days a week,
May 11,2009 Library Advisory Board Regular Meeting Agenda Page 2 of 2
for 46 hours. The library has been conservative in its requests. Rachel reviewed some of the
staff for the recreation department as well. The Information Support Department is also asking
for one additional staff member. The library technology such as the integrated library system
and the print management system is handled by the company through a maintenance contract.
Laura Condit, the Technical Services Librarian, is the liaison to these companies.
The library cut $7,000 in operating costs. The library made deep cuts in training. The library is
still paying for the memberships to professional organizations. The library has also cut teen
program which the Friends can pay for in the coming budget year.
Rachel also passed out the current Long Range Plan. The library has done a good job in making
its goals and objectives. Some items have been extended because of the building project delays.
The library received a grant through the Northeast Texas Library System to have a consultant
work with us on creating a new Vision and Mission Statement. The meetings will be Monday,
August 3 at 6:30 p.m. and Saturday, August 22 from 9:30 a.m. to 12:30 p.m.
The library also received a demographic grant from NETLS. The library is looking at trends to
serve the citizens. This helps with purchasing materials and planning programs.
At 6:30 p.m. is the reception for outgoing and new board members. New library board members
need to be sworn in at the meeting on Tuesday night, July 12.
STAFF REPORTS
On September 17, 2009 at 6 p.m. the Friends will have its first large fundraiser at the home of
Rita Smith.
ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
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Grace Morrison,President Date